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RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, August 21, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Steve Gehle

 

Pledge of Allegiance

 

Those present: Gehle, Young, Now, Heitkamp

                        Fox and Pontsler - absent

                                                                                                                                   

Also attending:   Tom Stankard of the Daily Standard, Robby Peel, Chad Miller, Srgt Stetler.

 

Motion Now.  Second Young to accept the agenda as orders of the day. Gehle called for the question.  Now = y, Young = y, Gehle = y, Heitkamp = y.  Passed 4 yes.

 

Motion Gehle.   Second Heitkamp to accept the minutes from the

August 7, 2018 council meeting as presented.  Young called for the question.   

Gehle = y, Heitkamp = y, Young = y, Now = y.  Passed 4 yes.

 

Visitors to Address Council:

Chad Miller expressed concerns regarding people living in a camper near his property and the conditions of another property owned by the same person on E. Pearl St.   When is the Village going to take action?   More discussion on the topic.   Paperwork has been served.

Mayor’s Report and Correspondence:

Community Announcements and events:

 

September 8th – Fall Craft and Vendor Show – 10 am – 3 pm

Community Building

 

September 9th – The Larry Seibert Memorial Concert featuring the

Lima Area Concert Band - $7 donation – Parkway Auditorium – 3 pm

Proceed to Parkway Band –

 

September 22nd – 9th Annual Sock Hop and Cruise in

@ The Rockford Belle - 4 – 8 pm

 

September 22nd – Rockford Fire Department / Open House –

Chicken dinner – Reverse Raffle – 5 -7 pm – tickets on sale now !

 

September 29th – Mercer County Household Hazardous Waste Day and Steel drop off – Mercer County Fairgrounds – 9 – 1 pm

 

Village Administrator’s Report – Jeff Long - absent

 

Committee Reports

 

Finance Committee –  Steve Gehle

Motion Young to pay bills as submitted - $165,162.67.    Second Now.   Heitkamp called for the question.  Young = y, Now = y, Heitkamp = y, Gehle = y.  Passed 4 yes.   Bills included 1st pay application for the WWTP project.

$83,000 was grant monies rest loan money.

Motion Young.  Second Gehle to accept Mayors Court pay in of $580.70.  Heitkamp called for the question.  Young = y, Gehle = y, Heitkamp = y, Now =  y, Passed 4 yes.

The next Tree Committee meeting will be held on Tuesday – August 28th at 7 pm.

 

Service Committee:   Greg Pontsler - absent

 

Safety Committee:     Chris Heitkamp

 

Economic Development Committee:  Shane Young

Fremont – moving dirt !  Their 27 million dollar expansion has begun!

Public Utilities Committee:   Wilbur Fox - absent

 

Rules Committee:      Brad Now  

 

Old Business

Now – Will we be marking the properties at the subdivision ? 

Gehle – Trailer Park clean up coming along.  Several more trailers to be taken down yet.

 

New Business

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 7:48 pm

 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, August 7, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Pontsler, Now, Heitkamp

                        Fox - absent

                                                                                                                                   

Also attending:   Tom Stankard of the Daily Standard, Robby Peel, Alyssa Joseph, Megan McGeorge, Mary Beougher, Bret Peel, Lowell Beougher, Jane Now, Nancy Leighner, Marti Lentz, Yvonne Patch, Roger Patch, Jennifer Miller, Susie Miller, Ken Kilgore, Shirley Green, Bob Green, Vivian Mohler, Rita Blossom, Brenda Barker, Linda Hart, Amy Noll, Joe Noll, Gary Brehm, Barry Peel, Sr., Chad Miller, Srgt Stetler, Chief May.

 

Motion Gehle.  Second Heitkamp to accept the agenda as orders of the day with addition of those wanting to speak to council – Mary Beougher, Ken Kilgore, Brenda Barker, Yvonne Patch, Barry Peel Sr., Jennifer Miller.

 Pontsler called for the question.  Gehle = y, Heitkamp = y , Pontsler = y, Young = y, Now = y.  Passed 5 yes.

 

Motion Young.   Second Now to accept the minutes from the

July 10, 2018 council meeting as presented.  Heitkamp called for the question.   

Young = y, Now = y, Heitkamp = y, Gehle = y, Pontsler = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mary Beougher -  Lived here a long time, TJ’s in business a long time without liquor permit and made it fine.  We have 4 places that already sell in a 2 block area.   We appreciate the stores we have and want them to remain successful. 

We don’t need another place to sell liquor in such a small town.

 

Ken Kilgore of Rockford RoadDog / Duncan Oil – 12 + years.  Family owned company with hands on owners purchased TJ’s 3 months ago.   Want to make a lot of improvements to be able to compete in the business.  Planning to add a well-known taco/burrito franchise, do renovations inside and outside.  Wanting to compete with the truck-stop business where people are looking for one stop shopping.  We want to be a part of the community in the future and whether this goes through or not we need community support. 

 

Brenda Barker – Same feelings as Mary.  We need businesses that are already here to remain successful.  Had problems with the people going around asking for signatures on a petition -  Mom 90 years old was talked into signing something she didn’t even know what it was for.  Evidently was for Sunday sales ?

 

Yvonne Patch -  Same feelings – didn’t appreciate the petition going around for Sunday Sales before they even knew the outcome of the meeting. 

 

Barry Peel Sr. -  Yes – has a vested interest in Rockford, but what is good for the citizens of Rockford.  Question to those in attendance to come up with 1 positive reason to approve permit?  If approved would just cut the pie into 5 slices instead of 4.   Doesn’t feel it would actually bring more revenue to the village.   If they succeed and takes out one of the other 4 businesses then Rockford is losing instead of gaining.  We already have enough places to purchase liquor.

 

Ken Kilgore – feels positive of increase of business in Rockford.  Would cement the corner as an established place to do business as a one stop shopping instead of going to several locations for needs for those traveling and living in the village.

 

Jennifer Miller – works at the Eagles and has talked to a lot of people doesn’t seem to be any positives.  Tom and Joyce ran a successful business for 30 years without permit.  Again we already have 4 places for carry out and several sit down places that serve liquor.   We don’t want a Walmart type business coming in and putting the other establishments out of business.

 

Barry Peel Sr. – would like to ask again – can anyone come up with 1 positive for allowing the permit ?

 

Gehle -  Thank you to everyone coming and voicing your thoughts and concerns.  We appreciate your interest in the community.

 

 

Mayor’s Report and Correspondence:

 

Community Announcements and events:

 

August 18th -  Parkway Prayer Walk @ 8:30 am

Begins at the Parkway High School Entrance

 

August 20th -  Parkway Back to School

 

August 20th – Meet & Greet Parkway’s New Football Coach – 7 pm

Pizza and homemade ice cream -  Rockford Eagles Fellowship Hall

 

September 8th – Fall Craft and Vendor Show – 10 am – 3 pm

Community Building

 

September 9th – The Larry Seibert Memorial Concert featuring the

Lima Area Concert Band - $7 donation – Parkway Auditorium – 3 pm

Proceed to Parkway Band –

 

September 22nd – 9th Annual Sock Hop and Cruise in

@ The Rockford Belle - 4 – 8 pm

 

September 29th – Mercer County Household Hazardous Waste Day and Steel drop off – Mercer County Fairgrounds – 9 – 1 pm

 

Village Administrator’s Report – Jeff Long

 

Thank you to the Rockford Fire Department for flushing the hydrants last weekend.  Waiting on report.  No water problems so far !

 

Pontsler – Light at the park – not fixed yet.

 

Sewer plant project – equipment for lift station ordered as this will be the 1st part of the project.

 

Fremont has broken ground on their 27 million dollar expansion.  They will be hiring an additional 70 people.  This is great news !

 

Committee Reports

Finance Committee –  Steve Gehle

Motion Pontsler to pay bills as submitted - $28,462.88.    Second Young.   Now called for the question.  Pontsler = y, Young = y, Now = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

Motion Young to approve the monthly financial reports –

Cash Summary by Fund,  Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation:  also the monthly transfers.  Second Pontsler.  Heitkamp called for the question.  Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Now = y.  Passed 5 yes.

 

Motion Now to approve monthly transfers, supplemental appropriations to date and approve additional purchase orders.  Second Heitkamp.  Pontsler called for the question.  Now = y, Heitkamp = y, Pontsler = y, Gehle = y, Young = y.  Passed 5 yes.

Service Committee:   Greg Pontsler

 

Have worked on some pot holes with cold mix and will be working on more with hot mix once cooler.

 

Safety Committee:     Chris Heitkamp

Economic Development Committee:  Shane Young

Excited about Fremont expansion – reminder they are hiring !  This will be a boost to Rockford. 

 

The RADC and the Bicentennial committee held a meeting together last night.  Lots of plans for 2019 to prepare for year long event in 2020.  The south side of the Fire Department is prepped for the mural to begin later in the year.

 

Public Utilities Committee:   Wilbur Fox - absent

 

ORDINANCE 01-18

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1ST reading – 06/19/18

2nd reading – 07/10/18

3rd reading – 08/07/18

 

Motion Gehle.  Second Heitkamp.  Pontsler called for the question.  Gehle = y. Heitkamp = y, Pontsler = y, Young = y, Now = y.  Passed 5 yes.

 

 

Rules Committee:      Brad Now  

Duncan Oil / Rockford RoadDog has requested a TREX transfer for a liquor permit to the Village.     Council to vote on the issue to approve or reject the request.     Discussion:

Gehle did some research and feels that competition in business is good, however, Mercer County has already decided that we have enough liquor permits based on our population and we would be going against that quota by allowing a transfer to take place.   We are maxed out on permits and shouldn’t allow one to be transferred in. 

Motion Pontsler to deny the TREX transfer for a liquor permit.  Second Gehle.  Now called for the question.  Pontsler = y, Gehle = y, Now = y, Young = y,  Heitkamp – abstain conflict of interest.   The request has been denied.

 

Old Business

Several trees will be taken down at the park on Thursday or Friday this week. 

Have not received word on the final gas disconnect at the Trailer Park. 

New Business

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

Meeting adjourned 8:11 pm 

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, July 10, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Pontsler, Now, Heitkamp

                        Fox - absent

                                                                                                                                   

Also attending:   Tom Stankard of the Daily Standard and Robby Peel

 

Motion Young.  Second Gehle to accept the agenda as orders of the day.  Heitkamp called for the question.  Young = y, Gehle = y, Heitkamp = y, Pontsler = y, Now = y.   Passed 5 yes.

 

Motion Pontsler.   Second Young to accept the minutes from the

June 19, 2018 council meeting as presented.  Heitkamp called for the question.   

Pontsler = y, Young = y, Heitkamp = y, Gehle = y, Now = y.  Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

 

Community Announcements and events:

 

Village Administrator’s Report – Jeff Long

 

Committee Reports

 

Finance Committee –  Steve Gehle

Motion Pontsler to pay bills as submitted - $39,870.38.    Second Heitkamp.   Now called for the question.  Pontsler = y, Heitkamp = y, Now = y, Gehle = y, Young = y,  Passed 5 yes.

Motion Young to approve the monthly financial reports –

Cash Summary by Fund,  Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation:  also the monthly transfers.  Second Heitkamp.  Now called for the question.  Young = y, Heitkamp = y, Now = y, Gehle = y. Pontsler = y.  Passed 5 yes.

 

Motion Heitkamp to approve supplemental appropriations to date and approve 3rd Q blanket purchase orders.  Second Pontsler.  Young called for the question.   Heitkamp = y.  Pontsler= y . Young = y, Gehle = y.  Now = y.  Passed 5 yes.

Tree Committee meeting – June 24th at 7 pm.  Still looking for new members !

 

Need to look at several trees that need some attention.

 

 

Service Committee:   Greg Pontsler

 

Park board meeting last month – reviewed a list of items that need attention at the park. 

 

Srgt Stetler working on the weeds / rubbish list.

Safety Committee:     Chris Heitkamp  -

Motion Gehle   to approve – part time officer Kyle Balthis.  Second Pontsler.  Now called for the question.  Gehle = y, Pontsler = y, Now = y, Young = y, Heitkamp = y.  Passed 5 yes.

Economic Development Committee:  Shane Young

 

The RADC and the Bicentennial committee will hold a meeting together on

August 6th at 7 pm.

Public Utilities Committee:   Wilbur Fox - absent

 

Salt bids opening this Friday.

 

ORDINANCE 01-18

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1ST reading – 06/19/18

2nd reading – 07/10/18

Rules Committee:      Brad Now  

Motion Gehle – to approve Petition from Jordan Belna to vacate all of Sugar Street as shown on the Plat of said addition – pursuant to Ohio Revised Code 723.04. Second Pontsler.  Heitkamp called for the question.   Gehle = y, Pontsler = y, Heitkamp = y. Young = y, Now = y.  Passed 5 yes.

Old Business

Signs need looked at.

Gas company will be shutting off the service to the trailer park.

 

New Business

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

Meeting adjourned.

 

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 19, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Pontsler, Now, Heitkamp

                        Fox - absent

                                                                                                                                   

Also attending:   Tom Stankard of the Daily Standard, Srgt Stetler,

Robby and Barry Peel, Prosecutor Matt Fox and assistant, Martin Emerine from the Sheriff’s Office and Judy Koesters.  Chris Rasbach showed up a little later.

 

Motion Gehle.  Second Now to accept the agenda as orders of the day with addition of Executive Session to discuss litigation.  Pontsler called for the question.  Gehle = y, Now = y , Pontsler = y, Young = y, Heitkamp = y. 

Passed 5 yes.

 

Motion Gehle.   Second Young to accept the minutes from the

June 5, 2018 council meeting as presented.  Now called for the question.   

Gehle = y, Young = y, Now = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Rob Rutledge long time community member approached council to share his views on the possible liquor permit request from Rockford RoadDog.  He is against another permit in the Village.

 

Mayor’s Report and Correspondence:

 

Mayor noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.

 

Thank you regarding Community Days – working on the Financials.

 

Community Announcements and events:

 

Village Administrator’s Report – Jeff Long

 

Updated on the Trailer Park clean up.

 

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Young to pay bills as submitted - $83,170.25.    Second Now.   Heitkamp called for the question.  Young = y, Now = y, Heitkamp = y, Gehle =y, Pontsler = y.  Passed 5 yes.

 

Motion Pontsler.  Second Young to accept the Mayors Court Pay in of $854.00.  Heitkamp called for the question.  Pontsler = y, Young = y, Heitkamp = y, Gehle = y, now = y.  Passed 5 yes.

 

Finance Committee meeting was held on Tuesday, June 12th at 7 pm – liability insurance, budget and water rates were discussed.

 

The Finance Committee recommends that we stay with Stolly Insurance for coverage of our liability insurance. 

 

Motion Now to stay with Stolly Insurance.  Second Heitkamp.  Pontsler called for the question.  Now = y, Heitkamp = y, Pontsler = y, Gehle = y.  Young = y.  Passed 5 yes.

 

We will be doing a water / sewer rate restructure that will begin with the July billing.  We passed Resolution 05-17 last year at this time.  Some of the numbers have changed with our financing of the WWTP.

 

Budget Hearing – was held this evening at 7:15pm.  The information above was discussed.

 

 

RESOLUTION 06-18

A RESOLUTION DECLARING THE VILLAGE’S INTENT TO PROCEED TO PLACE ON THE NOVEMBER 2018 GENERAL ELECTION BALLOT A 2.8 MILL RENEWAL LEVY FOR GENERAL FUND EXPENSES FOR THE VILLAGE OF ROCKFORD.

 

Motion:  Young.  Second Pontsler.  Now called for the question.  Young = y, Pontsler = y , Now = y,  Gehle = y, Heitkamp = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

Safety Committee:     Chris Heitkamp  -

 

 

Economic Development Committee:  Shane Young

 

Fremont Company had presence at Community Days – working on getting hiring event to the public.  The next RADC meeting – June 25th at 7 pm.

 

 

Public Utilities Committee:   Wilbur Fox

 

Will be sending out information for salt bids – open bid date will be July 13th at 1 pm.

 

ORDINANCE 01-18

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1ST reading – 06/19/18

 

 

Rules Committee:      Brad Now  

 

Old Business

 

Grass clippings in the streets and tall weeds – list to Stet. 

 

New Business

Motion Gehle.  Second Young to go into  “Executive Session” to discuss litigation at 7:51pm.   Chris Rasbach invited to attend the session.  Pontsler called for the question.  Gehle = y, Young = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 5 yes.

 

Motion Young to come out of Executive Session at 8:22.  Second Gehle.  Pontsler called for the question.  Young = y, Gehle = y, Pontsler =y, Now =y, Heitkamp = y.  Passed 5 yes.

 

No action taken.

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

Meeting adjourned 8:22 pm

 

 
 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 5, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp

                                                                                                                                   

Also attending:   Tom Stankard of the Daily Standard, Srgt Stetler, Chief May,

Robby and Barry Peel, Kathryn and Ryan McDaniel, and Nick – operations manager of Rockford Duncan Oil.

 

Motion Gehle.  Second Young to accept the agenda as orders of the day.  Pontsler called for the question.  Gehle = y, Young = yes, Pontsler = y, Fox = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Fox.     Second Heitkamp to accept the minutes from the

May 15, 2018 council meeting as presented.  Gehle called for the question.   

Fox = yes, Heitkamp = y, Gehle = y, Young = y, Pontsler = y, Now = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Ryan and Kathryn McDaniel introduced themselves and their operation manager Nick.  They are the new owners of TJ’s.   They shared some of their vision and some changes that may be coming.  They will be called Rockford RoadDog and will be getting the signage installed soon.     

 

Council thanked them for coming to introduce themselves.

 

Mayor’s Report and Correspondence:

 

 

Community Announcements and events:

Rockford Community Days ~~ Art and Music Festival – June 15 & 16

 

24th Annual Car Show – June 15th – West Market St.

 

Lake Area Arts Group -   Exhibits with local artists featuring

Todd Buschur – Friday – June 15th from 6 – 9 pm

 

Other Friday Community Days events:  Van Wert Community Band, Mix101.3 WRKD, fireworks

 

Saturday events -  Fox Family Ride, Lake Area Arts Group – Featuring Todd Buschur, Quarter auction, Parkway Choir – mini musical, George Moore, parade, THE GREAT ESCAPE ROOM, and The Muddsocks.

 

Full schedule of events and details can be found on the Rockford Community Days – Facebook page.

 

 

Village Administrator’s Report – Jeff Long

 

Working with Tammy Cheek on some marketing ideas for the Subdivision as we are about ready to begin selling lots. 

 

Dynegy will be the electric supplier for the aggregation beginning in August.  Residents will receive a letter – do nothing and you will be enrolled.  Additional information to go out via Facebook and press release.

 

Wastewater treatment plant – final funding has been approved.  A pre -construction meeting will take place on Monday at 10 am.  Shinn Brothers was awarded the contract for 2.1 million.  Rate structures will be changing.  Residents will see little or no change.    We are changing from lagoon to a mechanical plant – the 1st in Ohio.  Took longer time for EPA to approve.

 

Pontsler asked that some of the street signs and stop signs get replaced. 

 

We are continuing to work on the water meter issues. 

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Young to pay bills as submitted - $23,560.10.    Second Pontsler.  Gehle called for the question.  Young = y, Pontsler = y, Gehle = y, Fox = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Now to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Heitkamp.  Fox called for the question.  Now = y, Heitkamp = y, Fox = y, Gehle = y, Young = y, Pontsler = y.  Passed 6 yes.

 

Motion Young to approve monthly transfers, supplemental appropriations to date, and purchase orders.  Second Pontsler.  Now called for the question.  Young = y, Pontsler = y, Now = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Finance Committee meeting – budget and liability insurance to be held on Tuesday – June 12th at 7 pm.

Renewal Levy -  will scan and email to review for next meeting.

 

Budget Hearing – next meeting – June 19th at 7:15pm

 

Service Committee:   Greg Pontsler

Park looking very nice.  We have made some improvements with more to come !

Joyce doing a good job keep flowers beautiful.

 

Safety Committee:     Chris Heitkamp  -

 

Motion Young.  Second Gehle to approve the Tri County Alcohol annual agreement for transportation of behaviorally impaired citizens.  Fox called for the question.  Young = y, Gehle = y, Fox = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 6 yes.

Reminder – pot holes need repaired.

 

Economic Development Committee:  Shane Young

 

The next RADC meeting – June 25th at 7 pm.

Public Utilities Committee:   Wilbur Fox

 

Will be sending out information for salt bids – open bid date will be July 13th at 1 pm.

 

Rules Committee:      Brad Now  

Old Business

 

Trailer park – 3 units cleaned up.  6 more units to be done this week and over the weekend.  Will continue until finished.

Need to keep up on tall grass notices.

New Business

Chief May requests permission to close streets for the Annual car show on Friday – June 15th and the parade on Saturday – June 16th.

 

Motion Gehle.  Second Fox.  Young called for the question.  Gehle = y, Fox = y, Young = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 6 yes.

Chief May requests “Executive Session” to discuss personnel.

Motion Gehle to enter Executive Session at 7:49.  Second Fox.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Young = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle to come out of Executive Session at 8:02.  Second Pontsler.  Fox called for the question.  Gehle = y, Pontsler = y, Fox = y, Young = y, Now = y, Heitkamp = y.  Passed 6 yes with no action taken.

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 8:03 pm

 

 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, May 15, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp

                                                                                                                                   

Also attending:   Tom Stankard of the Daily Standard, Srgt Stetler, Chief May,

Robby Peel, and Nancy Leighner.

 

Motion Gehle.  Second Young to accept the agenda as orders of the day with addition of Resolution 04-18.  Fox called for the question.  Gehle = y, Young = yes, Fox = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Now.     Second Pontsler to accept the minutes from the

May 1, 2018 council meeting as presented.  Heitkamp called for the question.   

Now = y, Pontsler = y, Heitkamp = y, Gehle = y, Young = y, Fox = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Nancy thanked Steve and his son for the sand blasting the wall at the end of Market St.    Mrs. Carpenter and her students at Parkway will be starting a mural to be completed by the bicentennial year.  Village will be pouring a color concrete stamped pad that will look like weather plank wood in front of the mural yet this week or early next week.   The project will all come together and be a very nice addition to the area.   Thank you to Tom for the article in the Daily Standard was very good !

 

Mayor’s Report and Correspondence:

 

Mayor noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.

 

Community Announcements and events:

 

Blind Date in Concert at The Rockford Belle  -  Saturday – May 19th

Doors open at 6 pm – show starts at 7 pm.   $7 donation

 

Parkway Graduation – Sunday – May 20th

 

 

Rockford Memories – Monday – May 21st – 1 pm – Village Hall

Join the round table discussion and share your Rockford Memories

 

Tree Committee meeting – Monday – May 21st at 6 pm…  if interested in joining the committee – please come to this meeting at the Village Hall.

 

Shanes Crossing Historical Society meeting – Guest Speaker – Ralph Stuckman from Lake Area Arts Group and several artists – Preview to Rockford Community Days ~~  Art and Music Festival.   Meeting at 7 pm

 

Rockford Memorial Day Services - Monday - May 28th.

Parade start - 11 am

Guest speaker - Pastor Chip Steffy from the Rockford UMC

 

Chicken dinner tickets $7 each. Prepared by the Rockford Carry Out. Pre sale tickets can be purchased at: Rockford Carry Out, Barrys' Family Market or the Rockford American Legion Post 508. Chicken dinners will be ready for pick up on the 28th at 11:30 am.

 

Remember and Honor our Veterans!

 

Rockford Community Days ~~ Art and Music Festival – June 15 & 16

 

24th Annual Car Show – June 15th – West Market St.

 

Lake Area Arts Group -   Exhibits with local artists featuring

Todd Buschur – Friday – June 15th from 6 – 9 pm

 

Other Friday Community Days events:  Van Wert Community Band, Mix101.3 WRKD, fireworks

 

Saturday events -  Fox Family Ride, Lake Area Arts Group – Featuring Todd Buschur, Quarter auction, Parkway Choir – mini musical, George Moore, parade, THE GREAT ESCAPE ROOM, and The Muddsocks.

 

Full schedule of events and details can be found on the Rockford Community Days – Facebook page.

 

 

Village Administrator’s Report – Jeff Long

 

.Again thanks to Steve and his son for the help with the Market St. wall. 

 

Electric is being installed at the subdivision and should be completed this week.  We will need to do finish grade work once completed.

WWTP project – we will not be doing any work until the final funding comes through – hope by end of the month.

 

Park updates –  we will be pouring cement for 2 porch swings in the location of the old building.   We have playground equipment to install – project to be completed by Community Days.   (weather permitting ! )

 

Stet took list of street lights that need attention and we have notified DP & L.

 

Mowing picked up quickly.

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion  Pontsler to pay bills as submitted - $22,455.86.    Second Young.  Heitkamp called for the question.  Pontsler = y, Young = y, Heitkamp =  , Gehle = y, Fox = y, Now = y.  Passed 6 yes.

 

Motion Pontsler to accept the Mayors Court pay in $824.00.  Second Fox.  Young called for the question.  Pontsler = y, Fox = y, Young = y, Gehle = y, Now =y, Heitkamp = y.  Passed 6 yes.

 

RESOLUTION 04-18

A RESOLUTION OF NECESSITY TO PLACE ON THE NOVEMBER 2018 GENERAL ELECTION BALLOT A 2.8 MIL RENEWAL LEVY FOR GENERAL FUND EXPENSES FOR THE VILLAGE OF ROCKFORD, OHIO.

 

Motion Fox.  Second Heitkamp.  Now called for the question.  Fox = y, Heitkamp = y, Now = y, Gehle = y, Young = y, Pontsler = y.  Passed 2 yes.

 

Preliminary budget to the auditors office by July 20th.    Will be using same information.   Nothing new at this time. 

 

Service Committee:   Greg Pontsler

 

Shanes Park will be busy this weekend as we have several tournaments going on.  Could be as many as 18 teams.

 

Make sure trash is picked up Mondays and Thursdays during the summer months when park is very busy.

 

 

 

 

 

Safety Committee:     Chris Heitkamp  -

 

Street signs and faded stop signs need replaced.  Also some trees need to be trimmed – blocking signage.

 

Need to contact Ron Amstutz about his rental.  Tree needs to come down.

 

Economic Development Committee:  Shane Young

 

The RADC will not have a meeting this month because of Memorial Day.

Next meeting will be on June 25th.

 

 

Public Utilities Committee:   Wilbur Fox -

 

 

Rules Committee:      Brad Now  

 

 

Old Business

 

Trailer park – we have contracted with Mahargs for clean up.   The loose trash has been cleaned up.   Gas has been shut off and waiting on electric.

 

 

New Business

 

Dayton news channel 45 was here today interviewing Chief May about field testing of a new product.    Watch news at 10.

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 7:49 pm

 

 
 
 

RECORD OF PROCEEDINGS:

Council called to order by Council President Steve Gehle on

Tuesday, May 1, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Pontsler, Now

                                    Heitkamp & Fox - absent

                                                                                               

Also attending:   Tom Stankard of the Daily Standard, Srgt Stetler,

Robby Peel, Nancy Leighner, and Mike Maharg.

 

Motion Now.  Second Young to accept the agenda as orders of the day. Pontsler called for the question.  Now = y, Young = y , Pontsler = y, Gehle =  y.  Passed 4 yes.

 

Motion Young.     Second Pontsler to accept the minutes from the

April 17, 2018 council meeting as presented.  Now called for the question.   

Young = y, Pontsler = y, Now = y, Gehle = y.  Passed 4 yes.

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Community Announcements and events:

 

Rockford Memorial Day Services - Monday - May 28th.

Parade start - 11 am

Guest speaker - Pastor Chip Steffy from the Rockford UMC

 

Chicken dinner tickets $7 each. Prepared by the Rockford Carry Out. Pre sale tickets can be purchased at: Rockford Carry Out, Barrys' Family Market or the Rockford American Legion Post 508. Chicken dinners will be ready for pick up on the 28th at 11:30 am.

 

Remember and Honor our Veterans!

 

Rockford Community Days ~~ Art and Music Festival – June 15 & 16

 

24th Annual Car Show – June 15th – West Market St.

 

 

Lake Area Arts Group -   Exhibits with local artists featuring

Todd Buschur – Friday – June 15th from 6 – 9 pm

 

Other Friday Community Days events:  Van Wert Community Band, Mix101.3 WRKD, fireworks

 

Saturday events -  Fox Family Ride, Lake Area Arts Group – Featuring Todd Buschur, Quarter auction, Parkway Choir – mini musical, George Moore, parade, THE GREAT ESCAPE ROOM, and The Muddsocks.

 

 

Village Administrator’s Report – Jeff Long

 

Discussion on the Verizon small cell towers.

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion  Pontsler to pay bills as submitted - $9023.07.  Second Now.  Young called for the question.  Pontsler = y, Now = y, Young = y, Gehle = y.  Passed 4 yes.

 

Motion Young to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation:   Second Now.  Pontsler called for the question.  Young = y, Now = y, Pontsler = y, Gehle = y.  Passed 4 yes.

 

Motion Now to approve monthly transfers, supplemental appropriations to date and Purchase orders.  Second Pontsler.  Young called for the question. 

Now = y, Pontsler = y, Young = y, Gehle = y.  Passed 4 yes.

 

Renewal Levy - review updated information from the Board of Elections. 

Council approved moving forward towards November ballot.

 

2019 – Budget to auditor’s office by July 20th.

 

Service Committee: Greg Pontsler

 

Park police protection.

 

Safety Committee:   Chris Heitkamp  - absent

 

 

Economic Development Committee:  Shane Young

 

The RADC meeting guest speaker was Andrew Peel owner of  Rock Solid Performance.  Discussed some of the details – goals, key fob system, personal trainer access, fitness classes, $30 per month.

 

 

Public Utilities Committee: Wilbur Fox - absent

 

 

Rules Committee:    Brad Now  

 

 

Old Business

 

Motion Pontsler to agree to terms of deal for Jeff to have papers and designated signatory official for the clean up of the trailer park.  Second Now.  Young called for the question.  Pontsler = y, Now = y, Young = y, Gehle = y.  Passed 4 yes.

 

 

New Business

 

Pontsler – brought up issues regarding parking, sidewalks, and trees.

 

 

___________________________                       _____________________________

Mayor                                                             Fiscal Officer

 

Meeting adjourned 7:54 pm

 

 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, April 17, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Pontsler, Now, Heitkamp

                                    Fox - absent

                                                                                               

Also attending:   Tom Stankard of the Daily Standard, Srgt Stetler,

Robby Peel, Chad Ransbottom – little later.

 

Motion Pontsler.  Second Gehle to accept the agenda as orders of the day.  Heitkamp called for the question.  Pontsler = y, Gehle = y, Heitkamp = y , Young = y, Now = y.  Passed 5 yes.

 

Motion Young.     Second Gehle to accept the minutes from the

April 3, 2018 council meeting as presented.  Now called for the question.   

Young = y, Gehle = y, Now = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.

 

The Parkway Arbor Day presentation was held on April 10th. 

 

Community Announcements and events:

 

 

Bicentennial Fundraiser Auction – April 21st – 10 am –

Something for everyone – come out and support a good cause!

Rockford Community Building – 420 N Holly Lane

 

24th Annual Car Show – June 15th – West Market St.

 

Rockford Community Days ~~ Art and Music Festival – June 15 & 16

 

 

 

Village Administrator’s Report – Jeff Long

We re-fabed a piece of equipment to drag the alleyways.   We should be able to do the work faster and more often.    Pot Hole issues still need addressed once the weather is nice enough for asphalt. 

Street sweeper has been fixed and back in operation.

Trailer park clean up -  have been made an offer to clean up for land swap.  Current estimate to clean up is $30,000 in disposal fees.    Need to post no trespassing signs as people are trying to steal whatever they can get their hands on for scrap.  The Finance committee will review information on April 24th at 7 pm.

We will be working with Fremont as they continue to expand.  We are looking at putting in a new entrance 33 east to keep semis out of the residential area.  We are looking at a grant of $650,000 for this project.  They are planning job creations of 60+ jobs.   They have signage that they are now taking applications.  Once the entrance is done we will post – No Truck signs.  The current entrance would only be used by employees.

 

Committee Reports

Finance Committee –  Steve Gehle

Motion Pontsler.  Second Young to pay the bills in the amount of

$13,666.18.  Now called for the question.  Pontsler = y, Young = y, Now = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

Motion Young to accept the Mayors Court pay in of $498.  Second Pontsler.  Heitkamp called for the question.  Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Now = y.  Passed 5 yes.

Inspected tree at Dooley property.  Doesn’t look to be urgent.  Will try to contact him to see what his plans are.

 

Service Committee:   Greg Pontsler – nothing at this time.

Safety Committee:     Chris Heitkamp  - nothing at this time.

Economic Development Committee:  Shane Young

RADC Meeting scheduled – Monday – 7 pm – Library basement  

 

Public Utilities Committee:   Wilbur Fox - absent

Jeff mentioned that he received a call from small cell tower service.  Will contact and get more information.

 

Rules Committee:      Brad Now  

Renewal for liquor permits – all ok at this time.

 

Old Business

Mayor would like to review the junk / weeds spreadsheet.  Have given out at least 12 notices.   Several properties that need some action soon.  Will contact the new Mercer County Judge to verify court proceedings in case we have to do some referrals in that direction.

 

Radio Station – going good.  Steve is getting the quarterly updates.  We have a 2 signature checking system.  Everything is being posted to quick books.  We have several accounts that we are working to get caught up.   Good music changes.  Encourage the public to give it a try!  Station working on Parkway spring sports broadcasts.  We are moving in the right direction and will be making more improvements once we get additional underwriters.  The Board continues to meet once a month.  Please let Brad Now know the next meeting date and time. 

 

Street light issues – working on them.

 

New Business

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 8:16 pm

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday,  March 6, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp

                                                                                               

Also attending:   Tom Stankard of the Daily Standard, and Srgt Stetler.

 

Motion Gehle.  Second Fox to accept the agenda as orders of the day.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Young = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Heitkamp.   Second Young to accept the minutes from the

February 6,  2018  council meeting as presented.  Now called for the question.   Heitkamp = y, Young = y, Now = y, Gehle = y, Fox = y, Pontsler = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Received letter from Joyce Emans regarding some part time hours at the park to take care of the flowers.  No one else has stepped up to take over.  Would be for no more than 10 hours a week anything over the 10 hours is a donation to the Village.  Would be paid at $8.30 per hour. 

 

Motion Gehle.  Second Young.  Fox called for the question to approve April through September taking care of the flowers.  Gehle = y, Young = y, Fox = y, Pontsler = y, Now = y , Heitkamp = y.  Passed 6 yes.

 

 

Community Announcements and events:

 

 

Bicentennial Committee Meetings – 1st Monday each month at 7 pm

 

Bicentennial Committee Fundraiser Auction in April –

** donations being accepted now. 

 

 

 

Parkway Carnival – March 17th – Parkway High School

 

Duck Races – March 17 – Community Building

 

Easter Egg Hunt – March 31st – 1 pm – Shanes Park

 

Lion’s Club Variety Show – April 6 & 7 – Parkway High School

 

Mom to Mom Sale – April 14 -  Community Building

 

Bicentennial Fundraiser Auction – April 21st – 10 am

 

Rockford Community Days ~~ Art and Music Festival – June 15 & 16

 

·         Please give information to the Radio Station so they can help us promote these events.

 

 

Village Administrator’s Report – Jeff Long

 

We will be advertising for bids for the WWTP project this week and next week.  We will open bids March 28th at 2 pm.   Should have 6 – 10 bidders easy.  We have a 1 year completion for improvements.

 

Will be meeting with Fremont on March 12 to discuss their needs regarding utilities and storm water issues.

 

This week we are beginning to reroute the electric from the Old Shane Hall building at a cost of approximately $4,000.  We are increasing to a bigger service line.  Once that is completed the old building will be coming down.  We plan to make the area some green space.   Thank you to Rob Belna as he will be taking the block and for the use of his equipment.  We will be getting rid of the wooden structure and roof.   It worked out good that the fire department used the building for several training exercises. 

 

Some discussion on street lights and handicap parking on Main Street.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion  Pontsler..  Second Now to pay the bills in the amount of

$14,665.19.  Heitkamp called for the question.  Pontsler = y, Now = y, Heitkamp = y, Gehle = y,  Young = y, Fox = y.  Passed 6 yes.

 

Motion Fox to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Young,  Heitkamp called for the question.  Fox = y, Young = y , Heitkamp = y, Gehle = y, Pontsler = y, Now = y .  Passed 6 yes.

 

Motion Fox to approve monthly transfers.  Second Heitkamp.  Young called for the question.  Fox = y, Heitkamp = y, Young = y, Gehle = y, Pontsler = y, Now = y.  Passed 6 yes.

 

Motion Young to approve supplemental appropriations.  Second Pontsler.   Heitkamp called for the question.   Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Fox = y, Now = y.  Passed 6 yes.

 

Motion Young to approve additional purchase orders.  Second Heitkamp.  Fox called for the question.  Young = y Heitkamp = y, Fox = y, Gehle = y, Pontsler = y, Now = y.  Passed 6 yes.

 

RESOLUTION 03-18

ANNUAL APPROPRIATION RESOLUTION BY THE BOARD OF COUNCIL OF THE VILLAGE OF ROCKFORD, MERCER COUNTY TO PROVIDE FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES FOR ROCKFORD, DURING FISCAL YEAR ENDING DECEMBER 31, 2018

 

Motion:  Pontsler.  Second Heitkamp.  Young called for the question.  Pontsler – y, Heitkamp = y, Young = y, Gehle = y, Fox = y, Now = y.  Passed 6 yes.

 

 

Current Levy for Expenses will be expiring.  Discussion on renewal vs replacement.   Need several resolutions and approval by the end of July for the November ballot.   Resolution for approval will need to go to the county auditor for their review and approval.  Then will need a resolution to approve the ballot language.

 

Council agreed to renewal – no new taxes.   There will be a resolution for approval at the next meeting.

 

                                        2017 Tax Year

                        **** Required Information ****

 

1.         Page 1 of your Federal 1040 MUST be attached along with all W-2’s and 1099’s.     RETURNS WILL NOT BE PROCESSED UNTIL 1040 IS RECEIVED.   This could result in late fees  - see #5.

 

2.         All RESIDENTS – 18 years and older MUST file a local income tax return.  All municipalities are “Mandatory Filing”, even if you don’t work !!  (Retired taxpayers that have no Earned income and have registered with the tax office as being retired – need not file a return)

 

3.         All individual and business returns are due by April 15th.  Business returns with a F/Y ending date are due the 15th of the fourth month following the year end date.  Extensions must be filed by April 15th.

 

4.         ALL RETURNS MUST BE SIGNED.

 

5.         A $25.00 per month late fee, up to 6 months or $150 will be added to any late filed returns – even if no tax is due.

 

6.         Late returns with balances due will be charged 15% penalty plus interest until balance is paid in full. 

 

 

We will need to amend our Tax Ordinance as the State is making it a requirement that we comply with Centralized Collection of municipal net profit taxes be paid via the Ohio Business Gateway.   Lisa to get Judy a sample ordinance for review.   Does not make financial sense for the smaller villages. 

 

Service Committee:   Greg Pontsler

 

Park board will be purchasing some additional equipment for the park.  2 swing sets and 3 other items. 

 

 

Safety Committee:     Chris Heitkamp  

 

We will be holding a safety meeting on March 20th at 7 pm.

 

 

Economic Development Committee:  Shane Young

 

 

Jeff gave out some information to review regarding some Covenants and Restrictions for the Subdivision.   This will be discussed on Wednesday March 14th at 7 pm.   Suggestions will be brought to the next council meeting.

 

Barn Quilt Class will be held on March 31st at the Rockford United Methodist Church.   Limited seats – cost $15.00.

 

Bicentennial Benefit Auction – April 21st – 10 am

 

 

Public Utilities Committee:   Wilbur Fox

 

Need to work on grading allys after the building demo then move on to the

Trailer park clean up.

 

Pearl St and Main street issues.

 

 

Rules Committee:      Brad Now  

 

Employee Handbook -   2.7 Attendance and Tardiness – discussion of handbook policies.  Mayor stated that request for time off be reported – paperwork, email or texting.     Several council members have not reviewed the handbook and will be sending email with information.   Please review for any updates that need to be handled.

 

Motion Gehle.  Second Young.  Designate Lisa Kuhn as representative for Mayor and Council for the Public Records training – March 21st.    She will also be attending continuing education on March 22 and 23.   Heitkamp called for the question.  Gehle = y, Young = y, Heitkamp = y, Fox = y, Pontsler = y, Now = y.  Passed 6 yes.

 

 

Old Business

 

New Business

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 8:36 pm

 

 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, February 6, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young,, Pontsler, Now, Heitkamp

                                    Fox - absent

                                                                                                                                                           

Also attending:  Chief May, Tom Stankard of the Daily Standard, and Srgt Stetler.

 

Motion Pontsler.  Second Gehle to accept the agenda as orders of the day.  Now called for the question.  Pontsler = y, Gehle = y, Now = y, Young = y, Heitkamp = y.  Passed 5 yes.

 

Motion Gehle.   Second Young to accept the minutes from the

January 16,  2018  council meeting as presented.  Heitkamp called for the question.   Gehle = y, Young = y, Heitkamp = y, Pontsler = y, Now = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Community Announcements and events:

 

 

Bicentennial Committee Meetings – 1st Monday each month at 7 pm

 

Bicentennial Committee Fundraiser Auction in April –

** donations being accepted now. 

 

Park Board Meeting – rescheduled to February 15th

 

Presidents Day – February 19th – Village offices will be closed.

 

Family Fun Night – March 3rd – Community Building

 

Parkway Carnival – March 17th – Parkway High School

 

Duck Races – March 17 – Community Building

 

Rockford Community Days ~~ Art and Music Festival – June 15 & 16

 

 

Village Administrator’s Report – Jeff Long

 

2018 Goals – Plan of Action

 

Infrastructure Goals

Chemical rehabilitation and analysis of South well – approx. cost $12,000

Inspection of 250,000 gallon and the 100,000 gallon water towers – cost apprx $5,000

Wastewater Treatment Plant – Rehab project will enable 400% industry growth and 25-40% residential.   Hoping we can do without raising rates.

Eliminate 1/1 in our wastewater collection system.

This should keep us good for the next 30 years.

Blair and Bubba will be gaining more responsibility with WWTP and WTP – will be retiring in 1 – 2 years.

 

Shanes Park –

Remove and replace existing electric meter service currently to old Shane Hall building.

Demo the Old Shane Hall building

Use Time Warner building for storage.

Clean up trailer park of old buildings and trailers.  Turn into green space for park as we plan for future use.

Install and operate a new electronic sigh at Shanes Park – Holly Lane extrance

Hedges park design for Veteran’s Memorial

North of Community building – pond and sledding hill

 

Streets –

Seal cracks and maintain current streets

Plan the extension of Franklin Street to Buckeye – look for ways to fund.  Safe route to school funding a possibility

Program to replace current street lights to LED lighting.

 

Subdivision Development –

Finish utilities

Develop a marketing plan / signage

Sell 4 lots

 

Economic Development

Review retention expansion of existing businesses

Develop program to assist and encourage new entrepreneur development

Continue to pursue the development of an industrial park

Review and address empty lots and buildings.  Goal to reduce by half.

 

Community Economic Development –

Review various organizations and boards from which the community benefits by reviewing their goals for the future.  This way several organizations may want to work together.

Energize the various organizations and board and develop creative way of capitalizing opportunities they represent.

Provide the conceptual framework and educational assistance that enables our community to do it’s own economic development.

Develop plan to use the WRKD radio station in communicating with residents.

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Young.  Second Heitkamp to pay the bills in the amount of

$48,701.93.  Now called for the question.  Young = y, Heitkamp = y, Now = y, Gehle = y, Pontsler = y.  Passed 5 yes.

 

Motion Pontsler to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Heitkamp.  Young called for the question.  Pontsler = y, Heitkamp = y, Young= y, Gehle = y, Now = y,  Passed 5 yes.

 

Motion Heitkamp to approve monthly transfers.  Second Now.  Pontsler called for the question.  Heitkamp = y, Now = y, Pontsler = y, Gehle = y, Young = y.  Passed 5 yes.

 

Motion Now  to approve supplemental appropriations.  Second Heitkamp.  Young called for the question.   Now = y, Heitkamp = y, Young = y, Gehle = y, Pontsler = y.  Passed 5 yes.

 

WRKD update – The Board has been put in place and is working together to move forward.   Letters will be going out to past underwriters to let them know of changes and see if they would be interested in underwriting again.  The music has been changed to adult contemporary with some Christian contemporary in the mix.  We will be working on the programming and playlists.   One request was to bring back the Blue Show.   Brad Now may be interested in putting together a Jazz Show.   Will be adding more of the Public Service announcements.  Will be working with students to get them involved.  Right now everything is on a volunteer basis.   Looking down the road – once the bills are caught up and we are running smoothly we may look at creating some scholarship opportunities.  With that we need to approve the WRKD bylaws to give them a starting point.

 

Motion Pontsler.  Second Gehle.  Now called for the question.  Pontsler = y, Gehle = y, Now = y, Young = y, Heitkamp = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

Rec Board goals – Finish Diamond 5 will be used for t-ball and coach pitch.

Stone around outfield diamonds and electric to the new building.  Jeff to talk with Rec Board to help with that plan.

 

 

Safety Committee:     Chris Heitkamp  

 

Snow removal  - request maybe start a little earlier in the mornings.  We did get more snow than was predicted.

 

Economic Development Committee:  Shane Young

 

Attending the RADC meetings-  request to review the Shanes Crossing restrictions and covenants – review the square footage.  Jeff  to do some research for the next meeting.   Would like to see the new Chamber directories out in local businesses.   Yes – have that on the plan.  The end of March will be a barn quilt painting class.  This is a fundraiser for the Bicentennial.  Working on a barn quilt map from Spencerville to Berne. 

 

 

 

Public Utilities Committee:   Wilbur Fox

 

Notice of Public Hearings for Rockford’s electric aggregation to be held on

February 26th – 4 pm and 6 pm

 

Notice of Public Hearings for Rockford’s gas aggregation to be held on

February 26th – 4:30 pm and 6:30 pm

 

Location the Village Hall – 151 E Columbia St.  The public is invited to bring questions to the meetings.

 

 

Rules Committee:      Brad Now  - nothing at this time

 

 

 

 

 

 

Old Business

 

 

 

 

 

New Business

 

Chief May is having problems finding part time patrol officers to work for $11 an hour.  He is asking council to raise the pay of the part time police position to $15 per hour. 

 

Motion Gehle.  Second Young to increase the hourly pay to $15.  Heitkamp called for the question.  Gehle = y, Young =  y, Heitkamp = y, Now = y, Pontsler = y .  Passed 5 yes.

 

Motion Gehle.  Second Heitkamp to rehire former part time officers Stose and Clevenger.  Now called for the question.  Gehle = y, Heitkamp = y, Now = y, Young = y, Pontsler = y.  Passed 5 yes.

 

 

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 8:35 pm

 

 
 
 
 

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on

Tuesday, January 16, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

Pledge of Allegiance

Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp

Also attending:  Chief May, Tom Stankard of the Daily Standard, and Srgt Stetler.

Motion Pontsler.  Second Fox  to accept the agenda as orders of the day.  Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y , Young = y, Now = y, Heitkamp = y.  Passed 6 yes.

Motion Gehle.   Second Young to accept the minutes from the

January 2, 2018  council meeting as presented.  Now called for the question.   Gehle = y, Young = y, Now = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Noted receipt and review of Mayors Court pay in, bank reconciliation and the bank statement.

 

Community Announcements and events:

 

RADC Committee Meeting – January 22 – 7 pm – Library basement.

 

Village Administrator’s Report – Jeff Long

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Ohio checkbook  - Council ok to go live.

 

Motion  Pontsler to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Heitkamp.  Gehle called for the question.  Pontsler = y, Heitkamp = y, Gehle = y, Young = y, Fox = y, Now = y.  Passed 6 yes.

 

Motion Fox to approve monthly transfers.  Second Young.  Gehle called for the question.  Fox = y, Young = y, Gehle = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Now to approve supplemental appropriations to date.  Second Pontsler.  Fox called for the question.  Now = y, Pontsler = y, Fox = y, Gehle =y, Young = y. Heitkamp = y.  Passed 6 yes.

 

 

Motion Fox to approve the 2018 purchase orders and 1st quarter blanket certificates. Second Heitkamp.  Young called for the question.  Fox = y, Heitkamp = y, Young = y, Gehle = y, Pontsler = y, Now = y.  Passed 6 yes.

 

 

Motion Fox to accept the Mayors Court pay in of $714.00.  Second Pontsler.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Young = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to pay bills submitted in the amount of $52,665.77.  Second Young.  Fox called for the question.  Pontsler = y, Young = y, Fox = y, Gehle = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Service Committee: Greg Pontsler

 

Park goals for 2018 – 2 people interested in helping decorate the park for Christmas next year.  Looking at purchasing 2 – 3 more play equipment for younger children.  The digital sign for the Community Building should be here soon.    

 

Need the 2018 Rec Board Members for council approval.

 

Mayor side note – hasn’t received anyone’s goals for 2018.  Please have them to her by the next meeting.

 

 

Safety Committee:   Chris Heitkamp  

 

Snow removal going ok – request to hit some areas turning on the highway with some salt or grit for traction.  (West st on to 33 – incline) 

Economic Development Committee:  Shane Young

Will start attending the RADC meetings to give council update on what they are doing.

 

Public Utilities Committee: Wilbur Fox

 

When weather breaks need to grade out allys and fix pot holes.  There is also a sink hole that needs attention.

Rules Committee:    Brad Now  - nothing at this time

 

 

Old Business

 

Village information card to be updated.  Still waiting on the Pearl St real estate sale paperwork to be done.

 

Motion Fox.  Second Pontsler to go into Executive Session at 7:47 regarding security and personnel.  Heitkamp called for the question.  Fox = y, Pontsler = y, Heitkamp = y, Gehle = y, Young = y,  Now = y.  Passed 6 yes.

 

Motion Fox.  Second Gehle to come out of Executive Session at 8:24.  Pontsler called for the question.  Fox = y, Gehle = y, Pontsler = y, Young = y, Now = y, Heitkamp = y.  Passed 6 yes. 

 

Action taken –  Council approved a Security Audit.

 

Action Taken – Motion Gehle.  Second Ponstler  because of management issues Jim Crocker and Crocker Media Group LLC will be dismissed as general manager of WRKD radio station.   Now called for the question.  Gehle =y, Pontsler = y, Now = y, Young = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Motion Fox.  Second Young that Jim Crocker is not allowed on Village property without an appointment and supervision.  Gehle called for the question.  Fox = y, Young = y, Gehle = y , Pontsler = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Fox.  Second Gehle for Jim Crocker to return license plates with WRKD radio to Village personnel.  Heitkmap called for the question.  Fox = y, Gehle = y, Heitkamp – y, Young = y, Pontsler = y , Now = y.  Passed 6 yes.

 

 

New Business

 

 

 

___________________________                       _____________________________

Mayor                                                             Fiscal Officer

 

Meeting adjourned 8:34 pm

 
 
 
Columbia Street Reconstruction Project Well Under Way in Rockford
Click on smaller thumbnails below to enlarge them
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, January 2, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

MAYOR JOSEPH GAVE OATH OF OFFICE TO NEW COUNCIL MEMBERS:

 

STEVE GEHLE, SHANE YOUNG, BRAD NOW, CHRIS HEITKAMP

 

Thank you for being willing to serve the community.

 

Those present: Gehle, Young, Now, Heitkamp

                        Fox and Pontsler - absent

                                                                                                                                   

Also attending:  Chief May, Tom Stankard of the Daily Standard, and Judy Koesters.

 

Motion Gehle.  Second Heitkamp to accept the agenda as orders of the day. Now called for the question.  Gehle = y, Heitkamp = y, Now = y, Young = y.  Passed 4 yes.

 

Motion Gehle.   Second Now to accept the minutes from the

December 19, 2017 council meeting as presented.  Heitkamp called for the question.   Gehle = y, Now = y, Heitkamp = y, Heitkamp = y.  Passed 4 yes.

 

Open nominations for Council President.  Heitkamp nominated Gehle with Now making a second motion.  No other nominations were presented. 

 

Motion Young, Second Gehle.  Heitkamp called for the question.  Young = y, Gehle = ab, Heitkamp = y, Now = y.  Passed 3 yes.

 

Congratulations Steve – 2018 Council President.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Thank you letter from Mark Wulfhorst.

 

2018 Council committees will remain the same with Shane Young replacing Rob Rutledge. 

 

 

Community Announcements and events:

 

Village Administrator’s Report – Jeff Long

 

It’s very cold outside !  Plowing snow question – normally we plow when we get more than 2” of snow with no winds.   

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Rockford information on the Ohio checkbook has been updated.  Will be getting council log on and password information to review before going live.

 

 

Service Committee: Greg Pontsler - absent

 

Safety Committee:   Chris Heitkamp  - nothing at this time.

 

Economic Development Committee:  Shane Young – nothing at this time

 

Public Utilities Committee: Wilbur Fox –absent

 

RESOLUTION 01-18

A RESOLUTION CREATING AND ACCEPTING THE VILLAGE OF ROCKFORD NATURAL GAS AGGREGATION PROGRAM PLAN OF OPERATION AND GOVERNANCE.

 

MOTION: Gehle.  Second Heitkamp.  Now called for the question.  Gehle = y, Heitkamp = y, Now = y, Young = y.  Passed 4 yes.

 

RESOLUTION 02-18

A RESOLUTION CREATING AND ACCEPTING THE VILLAGE OF ROCKFORD ELECTRIC AGGREGATION PROGRAM PLAN OF OPERATION AND GOVERNANCE.

 

MOTION: Now.  Second Heitkamp.  Young called for the question.  Now = y, Heitkamp = y, Young = y, Gehle = y.  Passed 4 yes.

 

 

Rules Committee:    Brad Now  - nothing at this time

 

 

Old Business

 

Rockford Radio Station WRKD – License holder Village of Rockford.

 

Motion: Gehle.  Second Heitkamp -  Village of Rockford requires the following steps be taken by January 9th at 7 pm.  Now called for the question. 

Gehle = y,  Heitkamp = y,  Now = y, Young =  y.  Passed 4 yes.

 

•           New Account dba – WRKD – be closed and funds returned to the Village of Rockford / WRKD account.

 

•           Bank Statements from account dba WRKD -  October, November and December by January 9th meeting and January statement by February 10th. All statements turned into the Village of Rockford Fiscal Officer – to determine the total of funds to be returned to the Village of Rockford / WRKD account.

 

•           Verification from bank that the dba WRKD has been closed.

 

•           Jim Crocker to be removed from the Village of Rockford/WRKD account as a signatory.

 

Any reference to Crocker Media Communications address needs to be changed to personal address. 

 

 PO Box at the Post Office should not be referencing WRKD.

 

Need to disclose any references to other accounts that may contain WRKD and or dba WRKD.

 

 

Council established and approved the Board of Directors for WRKD –

 

Todd Henkle

Kevin Browning

Chris Rasbach

Steve Gehle – Financial Committee – Council representative

 

 

Motion Gehle.  Second Heitkamp.  Young called for the question.  Gehle = y, Heitkamp = y, Young = y. Now = y.  Passed 4 yes.

 

 

Radio station Board members and council members to have a meeting on January 9th at 7 pm.   Meeting will begin by verifying financial steps listed above have been done.  .  Review and finalize the by-laws.

 

By motion at the next Council meeting to be held on January 16th – need to have WRKD By-Laws approved.

New Business

___________________________                       _____________________________

Mayor                                                             Fiscal Officer

 

Meeting adjourned 8:13 pm

 

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, December 19, 2017, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Rutledge, Fox, Pontsler, Now, Heitkamp

                                   

                                                                                                                                   

Also attending:  Srgt Stetler, Shane Young and Tom Stankard of the Daily Standard,  and Kevin Browning

 

Motion Fox.  Second Pontsler to accept the agenda as orders of the day. Gehle called for the question.  Rutledge called for the question.  Fox = y, Pontsler =y, Gehle = y, Rutledge = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Rutledge.   Second Heitkamp to accept the minutes from the

December 5, 2017 council meeting as presented.  Fox called for the question.   

Rutledge = y, Heitkamp = y, Fox = y, Gehle = y, Pontsler = y, Now = y.

Passed 6 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Mayor noted receipt and review of Mayors Court pay in. bank reconciliation, and bank statement.

 

Mayor would like to see some goals and projects and plans for 2018 at the January meeting – Village, Police and Radio station.

 

Community Announcements and events:

 

December 23 -   RADC to hand out Candy Canes at 4-way stop

 

December 25 – Together at Christmas – FREE MEAL

                        Rockford Community Building.

 

Village Administrator’s Report – Jeff Long

 

Jeff introduced Resolutions for aggregation program for gas and electric.  Council would like to review the information to be voted on at the January meeting.

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Rutledge to pay bills as submitted in the amount of $15,744.54.   Second Now.   Pontsler called for the question.   Rutledge = y, Now = y, Pontsler = y, Gehle =  y, Fox = n, Heitkamp = y.  Passed 5 yes.

 

Motion Fox.  Second Pontsler to accept the Mayors Court pay in of $1,581 Rutledge called for the question.  Fox = y, Pontsler = y, Rutledge = y , Gehle = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Service Committee:   Greg Pontsler

 

Buildings at the park continue to be in demand for rentals.  It’s a good thing.

 

Safety Committee:     Chris Heitkamp

 

Economic Development Committee:  Rob Rutledge

 

RESOLUTION 16-17

A RESOLUTION ACCEPTING THE ANNEXATION OF 0.654 ACRE TRACT TO THE VILLAGE OF ROCKFORD, MERCER COUNTY, OHIO

 

Motion:  Gehle.  Second Pontsler.  Now called for the question.  Gehle = y, Pontsler = y, Now = y, Rutledge = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

 

Public Utilities Committee:   Wilbur Fox

 

 

Rules Committee:      Brad Now  

 

 

Old Business

 

Radio station update – goals for next year:    Parkway Students getting involved, more sports, some former students have come forward to volunteer to call games, most popular on the radio is the sporting events.  Community events can be listed and talked about on the radio, but organizations need to send the information to the station.    Discussed the Board and setting up some guidelines for next year. 

There will be a meeting on January 9th at 7 pm.  

 

 

 

New Business

 

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 8:24 pm

 

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, December 5, 2017, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present:  Rutledge, Fox, Pontsler, Now

                                    Gehle and Heitkamp absent

                                                                                                                                   

Also attending:  Srgt Stetler, Shane Young and  Tom Stankard of the Daily Standard.

 

Motion Rutledge.  Second Pontsler to accept the agenda as orders of the day. Fox called for the question.   Rutledge = y, Pontsler = y, Fox = y, Now = y.  Passed 4 yes.

 

Motion Rutledge.   Second Pontsler to accept the minutes from the

November 7, 2017 council meeting as presented.  Now called for the question.   Rutledge = y, Pontsler = y, Now = y, Fox = N.  Passed 3 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Christmas greetings from Congressman Latta.

 

Community Announcements and events:

 

December 23 -   RADC to hand out Candy Canes at 4-way stop

 

December 25 – Together at Christmas – FREE MEAL

                        Rockford Community Building.

 

 

 

Village Administrator’s Report – Jeff Long

 

Attended a meeting with OML representatives regarding community energy purchasing.  We believe with this aggregation for electric may benefit our residents with some savings.

 

 

 

RESOLUTION 15-17

A RESOLUTION ENTERING INTO A PARTICIPATION AGREEMENT REGARDING ENERGY PURCHASING PROGRAMS OF THE OHIO MUNICIPAL LEAGUE AND ASSIGNING A SIGNATORY OFFICIAL.

 

Motion:  Fox.  Second Now.  Rutledge called for the question.  Fox = y, Now = y, Rutledge = y.  Passed 4 yes.

 

Subdivision – pavement and property lines are done.  The next step will be us doing some trenching so that DP & L can come in to place electric lines.  Once DP & L is finished Dominion will come in to bore gas lines.  We will install water meters as each property is sold. 

 

We have had some issues with water meters.  We are in the process of switching out meters.  These are still under warranty. 

 

Wastewater treatment plant – we have been awarded a grant in the amount of

$480,000. 

 

Columbia Street – turned out good.

 

Main Street repaired area – had paving company patch the area better.  Should not be a bump in the road any longer.

 

Leaf pick up will continue through December 20th.  After that date, leaves will need to be bagged and set out by the curb.

 

Committee Reports

 

Finance Committee –  Steve Gehle – absent   Rob read financial information

 

Motion Fox to pay bills as submitted in the amount of $188,490.49   Second Pontsler.   Now called for the question.   Fox = y, Pontsler = y , Now = y, Rutledge = y.  Passed 4 yes.

 

Motion Fox to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Pontsler.  Now called for the question.  Fox = y, Pontsler = y, Now = y. Rutledge = y.  Passed 4 yes.

 

Motion Pontsler to approve monthly transfers.  Second Now.  Fox called for the question.  Pontsler = y, Second Now. Fox called for the question.  Pontsler = y.

Now = y, Fox = y, Rutledge = y.  Passed 4 yes.

 

 

Motion Now to approve supplemental appropriations and purchase orders.  Second Pontsler.  Fox called for the question.  Now =y, Pontsler =y, Fox = y, Rutledge = y.  Passed 4 yes.

 

Motion: Fox  to give employees Rockford Chamber Gift Certificates as in the past.  ($50 full time / $30 part time).  Second Pontsler.  Now called for the question.  Fox = y, Pontsler = y, Now = y, Rutledge = y.  Passed 4 yes.

 

Motion: Fox  to approve the 2018 Pay Schedule to be effective the first pay period of 2018.  Second Now.  Pontsler called for the question.  Fox = y, Now = y, Pontsler = y, Rutledge = y.  Passed 4 yes.

 

RESOLUTION 14-17

A RESOLUTION RETAINING THE SERVICES OF JUDY A KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2018. SETTING COMPENSATION, AND ESTABLISHING RESPONSIBILITIES.

 

Motion:  Pontsler.  Second Now.  Fox called for the question.  Pontsler = y, Now = y, Fox = y.  Rutledge = n.  Passed 3 yes.

 

ORDINANCE 06/17

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31,2018 and declaring an emergency.

 

Motion: Fox.  Second Now.  Rutledge called for the question.  Fox = y, Now = y, Rutledge = y, Pontsler = y.  Passed 4 yes.

 

 

Service Committee:   Greg Pontsler

 

Safety Committee:     Chris Heitkamp - absent

 

Economic Development Committee:  Rob Rutledge

 

Public Utilities Committee:   Wilbur Fox

 

Many pot holes around town.  When time, have guys work on them – several are quite large.

 

 

Rules Committee:      Brad Now  

 

 

Old Business

 

The ‘ally’ beside the old Colonial Nursing Home – continues to be a problem with people driving through trying to short cut the 4 way stop.   Something needs to be done.  Some signage – some tickets and it would be taken care of.  Jeff and Srgt Stetler to work on the problem.  Need to get information as to who owns property and if the Village might own any of the property in that location.  

 

 

New Business

 

We will not be having the December 19th meeting.

 

Thank you to Rob Rutledge for your time and service to the Rockford Community. 

 

 

Merry Christmas and Happy New Year !

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 8:05 pm

 

 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Council President Gehle on

Tuesday, October 17, 2017, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Steve Gehle

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Pontsler, Now, Heitkamp

                                    Fox - absent

                                                                                                                                   

Also attending:  Chief May and  Tom Stankard of the Daily Standard.

 

Motion Pontsler   Second Heitkamp to accept the agenda as orders of the day. Rutledge called for the question.  Pontsler = y, Heitkamp = y, Rutledge = y,

Gehle = y, Now = y.  Passed 5 yes.

 

Motion Rutledge.   Second Pontsler to accept the minutes from the

October 3, 2017 council meetings as presented.  Heitkamp called for the question.  Rutledge = y, Pontsler = y, Heitkamp = y, Gehle = y, Now = y.  Passed 5 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Community Announcements and events:

 

The Bulldogs – Live Music – Rockford Community Building THIS

Saturday night – October 21st !   Bicentennial fundraiser.

Dance to the 50’s !  Tickets $10 at the door.  Doors open at 6 pm

 

Rockford Chamber Banquet – October 23rd – Community Building

 

Halloween activities -  October 28th -  Trick or Treat from 6 - 7:30 pm and

Judging @ the Firehouse at 8 pm.

 

The Rockford Fire Department will be flushing / testing fire hydrants

on November 5th beginning at 1 pm.

 

 

Village Administrator’s Report – Jeff Long - absent

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Rutledge to pay bills as submitted in the amount of $112,892.18.   Second Pontsler.   Heitkamp called for the question.  Rutledge = y, Pontsler – y, Heitkamp = y, Gehle = y, Now = y.  Passed 5 yes.

 

Motion: Pontsler to accept the Mayors Court pay in of $1770.00.  Second Heitkamp.  Rutledge called for the question.  Pontsler = y, Heitkamp = y, Rutledge = y, Gehle = y, Now = y.   Passed 5 yes.

 

 

Motion: Rutledge approved additional purchase orders for subdivision. Second Heitkamp = y, Pontsler = y,  Gehle = y, Now = y.  Passed 5 yes.

 

Service Committee:   Greg Pontsler

 

Park board – Joyce Emans has retired from the Park Board and volunteer services at Shanes Park.   The Village and the Park Board are working together to get an electronic message center to replace the Community Building sign. 

 

Safety Committee:     Chris Heitkamp

 

There was a Safety Committee meeting on October 17th at 7 pm.   Items discussed was building on Market St. 

 

Economic Development Committee:  Rob Rutledge

 

Public Utilities Committee:   Wilbur Fox - absent

 

Rules Committee:      Brad Now  

 

Old Business

 

 

New Business

 

Chief May presented information on new cruiser to replace his 2005 vehicle.

 

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

 

Meeting adjourned at 7:51 pm.

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, October 3, 2017, at 7:30 pm at the Rockford Village Hall.

 

Invocation by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontsler, Now, Heitkamp

                                                                                                                                   

Also attending:  Jeff Long, Srgt Stetler, Tom Stankard of the Daily Standard, Matt Suzuki and Chad Ransbottom.

 

Motion Fox.   Second Now to accept the agenda as orders of the day. Gehle called for the question.  Fox = y, Now = y, Gehle = y, Rutledge = y, Pontsler = y, Heitkamp= y.  Passed 6 yes.

 

Motion Pontsler.   Second Rutledge to accept the minutes from the

September 19, 2017 council meetings as presented. Fox called for the question.  Pontsler = y, Rutledge =y, Fox = y, Gehle = y, Now = y, Heitkamp = y. Passed 6 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Thank you from the Fox Family for thoughts and prayers during this difficult time.

 

 

Community Announcements and events:

 

“Soup”er Concert in the Park – October 8th – Shanes Park 11:30 am

 

Rockford Chamber Banquet – October 23rd – Community Building

 

Halloween activities -  October 28th -  Trick or Treat from 6 - 7:30 pm and

Judging @ the Firehouse at 8 pm.

 

Village Administrator’s Report – Jeff Long

 

Handicap parking on Main St. – have discussed with Terry’s Trim and Henkle Insurance – both ok with parking location. 

 

Motion:  Gehle to approve the designated handicap parking on Main St. in front of Terry’s Trim and Henkle Insurance.  Second Fox.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Rutledge = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Discussed a cross walk across Main St – at Pearl St.

 

Post office emailed a request to move one of the 15 minute parking areas to Main St..  Council discussed the issue and feels it’s safer for elderly to exit vehicles on Market St. instead of Main St.  Request was denied.

 

Council also noted that business owners should be parking off Main Street to leave parking for customers.

 

Subdivision coming along – paving hopefully next week.  1 – 2 days.   Subdivision was seeded this week with a waterway seed ground cover just in time for the rain coming.  Once the paving is complete the engineering firm will be placing pins for the official layout and we will be ready to sell lots.  We will be marking lots so that people looking at the lots can get a good visual of size.

 

We have not heard anything on the WWTP upgrade grant. 

 

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Rutledge to pay bills as submitted in the amount of $20,540.86.   Second Now.   Heitkamp called for the question.  Rutledge = y, Now = y, Heitkamp = y, Gehle = y, Fox = y, Pontsler = y.  Passed 6 yes.

 

Motion: Pontsler.  Second Heitkamp.  to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation:  Fox called for the question.  Pontsler = y, Heitkamp = y, Fox = y, Gehle = y, Rutledge = y, Now = y.  Passed 6 yes.

 

Motion Fox to approve monthly transfers, supplemental appropriations to date and the 4th quarter Blanket certificates.  Second Rutledge.  Now called for the question.  Fox = y, Rutledge = y, Now = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Audit for 2015/2016 continues – should be completed by the end of October.

 

 

 

Service Committee:   Greg Pontsler

 

The Sock Hop was well attended with great weather !

 

Safety Committee:     Chris Heitkamp

 

There will be a Safety Committee meeting on October 17th at 7 pm.

 

Motion:  Approval of the Rockford Disaster Recovery Plan –

Information Systems  (Done previously but not noted in minutes with signatures and dates)  Gehle.  Second Fox.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Rutledge = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

 

Economic Development Committee:  Rob Rutledge

 

We have a petition for annexation of adjacent territory by owner Barb Rogers. 

 

There will be another petition sent to Dublin Township,

 

RESOLUTION 11-17

A RESOLUTION AUTHORIZING AN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF ROCKFORD AND DUBLIN TOWNSHIP WITH REGARD TO ANNEXATION OF .707 ACRES.

 

Motion:  Fox.  Second Pontsler.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

 

Public Utilities Committee:   Wilbur Fox

 

Thank you everyone for thoughts and prayers.

 

Rules Committee:      Brad Now  

 

 

Old Business

 

Motion  Gehle at 7:50 pm to enter into Executive Session regarding property. Second Fox.  Heitkamp called for the question.  Gehle = y, Fox = y, Heitkamp = y, Rutledge = y, Pontsler = y, Now = y.  Passed 6 yes.

 

Motion Gehle at 8:07 pm to come out of Executive Session.  Second Fox. Now called for the question.  Gehle = y, Fox = y, Now = y, Rutledge = y, Pontsler = y. Heitkamp = y.  Passed 6 yes.

 

Action taken – none

 

New Business

 

Next meeting – October 17th.   Lisa and Jeff unable to attend meeting.

Judy working on Resolution for Pearl St. – needs approved at the next meeting.

 

 

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

 

Meeting adjourned at 8:09 pm.

 

 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, September 19, 2017, at 7:30 pm at the Rockford Village Hall.

 

Invocation by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Pontsler, Now, Heitkamp

                                    Fox absent

                                                                                                                                   

Also attending:  Jeff Long, Srgt Stetler, Chief May, Tom Stankard of the Daily Standard, Marti Lentz, and Nancy Leighner

 

Motion Gehle.   Second Now to accept the agenda as orders of the day. Rutledge called for the question.  Gehle = y, Now = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion Pontsler.   Second Rutledge to accept the minutes from the

September 5, 2017 council meetings as presented. Heitkamp called for the question.  Pontsler = y, Rutledge = y, Heitkamp = y, Gehle = y, Now = y.  Passed 5 yes.

 

Visitors to Address Council:

 

Nancy Leighner thanked the Village Administrator, Village Employees, Fire Department, Volunteers and others that help make Rockford a good place to live. 

 

Nancy and Marti continue to find ways to help out by weeding the splash pad and keep the area by the blue wall cleaned up and trash picked up.

 

Recently at a Bicentennial meeting, we found out that the blue wall (off Main St. ) would need sand blasted and cleaned for an art project with Shannon Painter Carpenter and the Parkway school.   They will be painting tiles to make a mosaic artwork on the wall.  The rest of the wall will be painted with a mural – maybe a train.   Steve Gehle volunteered to help with the sandblasting of the wall.  Maybe looking at pouring a cement pad in front as well.

 

Thanks Nancy !

 

 

Mayor’s Report and Correspondence:

 

Mayor noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.

 

 

Community Announcements and events:

 

8th Annual - Sock Hop on Market St @ The Belle – September 30th

 

“Soup”er Concert in the Park – October 8th – Shanes Park 11:30 am

 

Rockford Chamber Banquet – October 23rd – Community Building

 

Halloween activities -  October 28th -  Trick or Treat from 6 - 7:30 pm and

Judging @ the Firehouse at 8 pm.

 

Village Administrator’s Report – Jeff Long

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Rutledge to pay bills as submitted in the amount of $62,886.94.   Second Pontsler   Now called for the question.  Rutledge = y, Pontsler = y, Now = y,  Gehle = y, Heitkamp = y.  Passed 5 yes.

 

Motion Rutledge to accept the Mayors Court pay in of $1,414.00.  Second Now.  Heitkamp called for the question.  Rutledge = y, Now = y, Heitkamp = y, Gehle = y. Pontsler = y.  Passed 5 yes.

 

Resolution 08-17

A RESOLUTION ACCEPTING THE LOCAL GOVERNMENT FUND:  $27,728.00 -  $6.63%

 

Motion: Pontsler.  Second Now.  Heitkamp called for the question.  Pontsler = y, Now = y, Heitkamp = y, Gehle = y, Rutledge = y.  Passed 5 yes.

 

 

Resolution 09-17

A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFIYING THEM TO THE COUNTY AUDITOR.

 

General Fund $24,332 and Current Expense $37,850.

 

Motion: Now.  Second Pontsler.  Rutledge called for the question.  Now = y, Pontsler = y, Rutledge = y, Gehle = y. Heitkamp = y.  Passed 5 yes.

 

 

 

Audit for 2015/2016 continues – should be completed by the end of October.

 

Service Committee:   Greg Pontsler

 

Motion Gehle to close Market St. on September 30th for the Sock Hop at the Belle at Noon.  Second Rutledge.  Heitkamp called for the question.  Gehle = y, Rutledge = y, Heitkamp = y, Pontsler = y, Now = y.  Passed 5 yes.

 

Reviewing the handicap parking – some of the business owners think that in front of Terry’s Trim and Henkle Insurance should be the location.  Gehle asked Jeff to talk with those businesses and get their thoughts since it’s in front of their business.  And do we really need 2 designated spots?

 

 

Safety Committee:     Chris Heitkamp

 

Stop signs have arrived and will begin the replacement project.

 

 

Economic Development Committee:  Rob Rutledge

 

Opened the 1 sealed bid for the Pearl St. property.  Maharg Properties bid $6025.00.   Although it wasn’t quite what council wanted, Motion by Gehle to accept the bid.  Second Rutledge.  Now called for the question.  Gehle = y, Rutledge = y, Now = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Once payment has been received we will continue with the needed paperwork to continue with the sale.

 

ORDINANCE 05-17

AN ORDINANCE TO APPROVE THE SHANES CROSSING SUBDIVISION PLAT DRAWING – PHASE 1 AND THE RESTRICTIONS AND COVENANTS FOR RESIDENTIAL LOTS BEING CREATED AS PART OF SECTION 8 AND 17, BEING PART OF THE VILLAGE OF ROCKFORD, TOWNSHIP 4 SOUTH, RANGE 2 EAST, MERCER COUNTY, OHIO

 

Motion:  Gehle  Second Pontsler.  Rutledge called for the question.  Gehle = y, Pontsler = y, Rutledge = y, Now = y, Heitkamp = y.  Passed 5 yes.

 

Curbs have been installed this week with street going in next week.  There will be a sidewalk from Columbia  St connecting to Rogers Ave in the Subdivision.

 

 

 

 

Public Utilities Committee:   Wilbur Fox - absent

 

Rules Committee:      Brad Now  - nothing.

 

 

Old Business

 

Market St. building -    The building needs to come down.  Jeff and Brad to talk to owner one more time.  If no agreements can be made then the zoning and condemning the building will happen along with citations.   Other issues in the area need to be cleaned up as well.

 

Several junk and rubbish violations need addressed.

 

Tree limbs over sidewalks – Village to take care of ours and then we will begin to notify home owners.  Trees normally get trimmed and planed in the fall.   We have 30+ trees coming in October. 

 

Old Colonial ally way – no trough traffic signs.  This becomes a problem once school starts with people trying to short cut.  Paul will make announcement at school.   There are traffic and speed concerns.  Suggested to issues a few tickets and that will get the word out.

 

New Business

 

Jeff explained the Mercer County Hazard Mitigation Plan – all county villages need to approve the plan to become County law. 

 

Resolution 10-17

A RESOLUTION BY THE COUCIL OF THE VILLAGE OF ROCKFORD, OHIO, ADOPTING THE MERCER COUNTY MULTI-JURISDICTIONAL NATURAL HAZARD MITIGATION PLAN.

 

Motion Pontsler.  Second Rutledge.  Gehle called for the question.  Pontsler = y, Rutledge = y, Gehle = y, Now = y, Heitkamp = y,  Passed 5 yes.

 

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

 

Meeting adjourned at 8:08 pm.

 

 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, August 15, 2017 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Fox, Pontsler, Now, Heitkamp

                                    Rutledge absent

                                                                                                                                   

Also attending:  Judy Koesters, Jeff Long, Srgt Stetler, Tom Stankard of the Daily Standard.

 

Motion Gehle.   Second Fox to accept the agenda as orders of the day. Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 5 yes,

 

Motion Now.   Second Heitkamp to accept the minutes from the

August 1, 2017 council meetings as presented. Gehle called for the question.  Now = y, Heitkamp = y, Gehle = y, Fox = y, Pontsler = y.  Passed 5 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Mayor Joseph noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.

 

Community Announcements and events:

 

The Larry Seibert Memorial Concert – featuring the Lima Area Concert band will be held on August 27th at 3pm at the Parkway High School Auditorium.  Refreshments will be served after the concert.  Adults $7 and Children 10-17 $5.   Proceeds benefit the Parkway High School Band.

 

Rockford Fire Department Chicken Dinner and Reverse Raffle – September 9th

 

8th Annual - Sock Hop on Market St  @ The Belle – September 30th

 

“Soup”er Concert in the Park – October 8th – Shanes Park 11:30 am

 

Rockford Chamber Banquet – October 23rd – Community Building

 

 

 

Village Administrator’s Report – Jeff Long

 

Stop signs have been ordered. 

 

Subdivision work slowed down as crew was needed at another site for some deadlines. 

 

Request to fill in trench on Rockford West where road was cut.  This will be patched along with Main st area when company in town.

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Pontsler to pay bills as submitted in the amount of $16,929.57 .   Second Fox.   Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y, Now = y, Heitkamp = y.  Passed 5 yes.

 

Motion Fox.  Second Pontsler to accept the Mayors Court pay in of $1,522.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Now = y, Heitkamp = y.  Passed 5 yes.

 

Audit for 2015/16 will continue in house yet this week.

 

Service Committee:   Greg Pontsler - nothing

 

Safety Committee:     Chris Heitkamp

 

Have been working on the Stop sign / street sign list of needed signs.  Will review with Jeff. 

 

Economic Development Committee:  Rob Rutledge - absent

 

Public Utilities Committee:   Wilbur Fox

 

ORDINANCE 04-17

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AND EFFECTIVE DATE.

$1,598.73 total amount

 

1st reading 07/18/17

2nd reading – 08/01/17

3rd reading – 08/15/17

 

Motion Gehle.  Second Pontsler to pass Ordinance 04-17.  Fox called for the question.  Gehle = y, Pontsler = y, Fox = y, Now = y, Heitkamp = y,  Passed 5 yes.

 

 

Rules Committee:      Brad Now  - nothing.

 

Old Business

 

Question regarding handicap parking on Main St.  Some discussion as to where it would be located Main St or Pearl St.  Was decided on corner of Main and Pearl St.   Motion Gehle.  Second Pontsler.  Fox called for the question.  Gehle = y, Pontsler = y, Fox = y, Now = y, Heitkamp = y.  Passed 5 yes.

 

Question regarding Fall clean up day posted on Facebook – options are to charge a surcharge on trash bags to pay for it ?  This is what other local towns do.  We can advertise via Photo Star and Facebook that we have large item tickets available at the Village office.  Most tickets are $5.00 and you put the large item out on Thursday with your normal trash.   We can advertise this information on the next water bill also.   At this point we will continue to advertise that we already have a way to get rid of large items that do not fit in Mahargs bag.

 

The work continues to get area properties cleaned up.

 

 

New Business

 

Requesting quotes for a new skid loader– ours is a 1996 and it’s our most used piece of equipment.   We are looking at approx. $30,000 with trade in.

 

Srgt Stetler working with the State on the new ticket filing system.  We have been approved for a grant for the mounting and printer.  We would need a computer and the cost to install of approx..  $700.    Mayors court funds can be used as it’s for the court.   Motion Gehle.  Second Pontsler to approve purchase to $700 to complete the process of the e ticket system.  Fox called for the question.  Gehle = y, Pontsler = y, Now = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

 

 

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

Meeting adjourned at 8:01 pm.

 

 
 
 

ROCKFORD VILLAGE RESIDENTS –


DID YOU KNOW~~~    YOU CAN PURCHASE LARGE ITEM TRASH TICKETS AT THE VILLAGE OFFICE?    

MOST TICKET ITEMS ARE $5.00.   

THE TICKET IS THEN PUT ON THE LARGE TRASH ITEM AND PUT OUT WITH YOUR TRASH ON THURSDAYS.

IT’S A GREAT WAY TO CLEAN UP AT AN AFFORDABLE PRICE. !

 

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, August 1, 2017 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge,  Pontsler, Now,

                                    Fox and Heitkamp absent.

                                                                                                                                   

Also attending:  Jeff Long, Srgt Stetler, Tom Stankard of the Daily Standard.

 

Motion Rutledge.   Second Now to accept the agenda as orders of the day. Gehle called for the question.  Rutledge = y, Now = y, Gehle = y, Pontsler = y.  Passed 4 yes.

 

Motion Gehle.   Second Rutledge to accept the minutes from the

July 18, 2017 council meetings as presented.  Pontsler called for the question.  Gehle = y, Rutledge = y, Pontsler = y, Now = y.  Passed 4 yes..

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Reminder the deadline to file paperwork for Council is August 9th at 4 pm.

Information can be picked up at the Board of Elections.

 

Community Announcements and events:

 

Parkway Ministerial sponsoring – Summer Lunch in the Parks – Rockford and Mendon – beginning Wednesday June 14th and each consecutive Wednesdays through August 16th.    Summer lunches provided by servants from various churches and held rain or shine. This is NOT a babysitting service. 

 

The Larry Seibert Memorial Concert – featuring the Lima Area Concert band will be held on August 27th at 3pm at the Parkway High School Auditorium.  Refreshments will be served after the concert.  Adults $7 and Children 10-17 $5.   Proceeds benefit the Parkway High School Band.

 

Rockford Fire Department Chicken Dinner and Reverse Raffle –

September 9th

 

8th Annual - Sock Hop on Market St  @ The Belle – September 9th

 

“Soup”er Concert in the Park – October 8th – Shanes Park 11:30 am

 

Rockford Chamber Banquet – October 23rd – Community Building

 

Request:   Anyone interested in heading up the Christmas at the Park decorating ?    Contact Village office.

 

 

Village Administrator’s Report – Jeff Long

 

The park is looking great – it’s one of our biggest assets.  We continue to get compliments. 

 

The Tastee will be doing some improvements tearing down the house and making the parking lot bigger.  We have been asked about making some improvements to the ally.  We will get some quotes and see what the costs would be.  This will be a nice improvement on Main St.

 

Subdivision – coming along.  We may be ready to flag lots by the end of the month.  We will be getting signage.

 

Columbia St. – several projects to be completed.

 

Looks like we may be getting the Time Warner building at the park.  We are looking into transferring all electric to that building and then tear down the old Shane Hall.  That will make the park even more attractive.   We will find out if the generator will be staying.

 

Looking at painting the water towers – cost would be approx. $100,000.

 

Jones building on Market St – getting quotes for tear down.  Will be getting that information to the county.   He will still own property after the tear down.

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Pontsler to pay bills as submitted in the amount of $6353.94.   Second Now.   Rutledge called for the question.  Pontsler = y, Now = y, Rutledge = y, Gehle = y.  Passed 4 yes.

 

 

 

 

 

Motion Now to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Rutledge.  Pontsler called for the question.  Now = y, Rutledge = y, Pontsler = y,  Gehle = y.  Passed 4 yes.

 

 

Motion Pontsler to approve the monthly transfers and supplemental appropriations to date..  Second Rutledge.  Now called for the question.  Pontsler = y, Rutledge = y, Now = y, Gehle = y.  Passed 4 yes.

 

Motion Rutledge to approve the Peoples Bank Deposit agreement from 08/22/2017 through 08/22/2019.   Second Now.  Pontsler called for the question.  Rutledge = y, Now = y, Pontsler =y, Gehle = y.  Passed 4 yes.

 

Audit for 2015/2016 has started.  Auditors will be in house on Thursday.

 

 

 

Service Committee:   Greg Pontsler

 

Shanes Park – trash needs to be dumped Mondays and again before the weekend. 

 

Many compliments on the new play equipment.

 

 

Safety Committee:     Chris Heitkamp – absent

 

Stop Signs ?  Will need to order about 30.   We can rotate the older signs to some ally ways and put up new.  Jeff to do a complete sign replacement assessment.

 

 

Economic Development Committee:  Rob Rutledge

 

We will be submitting the ad to sell the Pearl St property –

 

The Village of Rockford, Ohio will receive sealed bids

   for real estate owned by the Village of Rockford located at 507 W Pearl St.

   Bids should be turned into the Village Office located at 151 E Columbia St., or

   by mail at PO Box 282 - Attn:  Real Estate Bid, Rockford, OH  45882

  

   The real estate will be sold to the highest bidder.  Terms are cash.

   Once the purchase price has been paid in full, the Village will execute the

   title of the property.

  

   The Village Council has the right to reject any bids. 

   Bids will be opened at the council meeting on September 19 ,2017 at 7:30 pm.

 

 

Questions about the Trailer Park ?   We have seen improvement.  Council would like to see the State report to see what still needs to be done.

 

 

Public Utilities Committee:   Wilbur Fox

 

 

ORDINANCE 04-17

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AND EFFECTIVE DATE.

 

1st reading 07/18/17

2nd reading – 08/01/17

 

 

Rules Committee:      Brad Now  - nothing at this time.

 

Old Business

 

Village residents – We have 4 council seats on the ballot in November.  If you would like to run for a seat.  Information needs to be submitted to the Board of Elections by August 9th at 4 pm.

 

Radio station update – haven’t heard anything yet.

 

 

New Business

 

The Public is invited to the Tree Committee meeting on August 22nd at 6 pm.  Stephanie Miller will be presenting the Tree City awards.

 

Looking at getting wifi at the park in a small area.

 

 

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

Meeting adjourned at 7:59 pm.

 

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, July 18, 2017 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Jeff Long

 

Pledge of Allegiance

 

Those present:  Fox,  Pontsler, Now, Heitkamp

                                    Gehle and Rutledge absent

                                                                                                                                   

Also attending:  Jeff Long, Srgt Stetler, Tom Stankard of the Daily Standard.

 

Motion Fox     Second Pontsler to accept the agenda as orders of the day. Now called for the question.  Fox = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 4 yes.

 

Motion Heitkamp.   Second Now to accept the minutes from the

June 20,  2017 council meetings as presented.  Pontsler called for the question.  Heitkamp = y, Now = y, Fox = y, Pontsler = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Mayor Joseph  -  noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement .

 

 

Community Announcements and events:

 

Parkway Ministerial sponsoring – Summer Lunch in the Parks – Rockford and Mendon – beginning Wednesday June 14th and each consecutive Wednesdays through August 16th.    Summer lunches provided by servants from various churches and held rain or shine. This is NOT a babysitting service. 

 

 

Cheryl Ann Programs have been working in Mercer County for 50 years.  To celebrate this anniversary, they are planting trees in Mercer County Parks.  A tree planting ceremony will take place (at log cabin)

at Shanes Park in Rockford, on Wednesday - July 19th from 1 - 2 pm.    The public is welcome to attend.  Ice Cream will be served after the planting.

 

Drug Take Back – provided by the Mercer County Sheriff Office will be held at the Rockford Fire Department on Saturday – July 29th from 9 am – noon.

Rockford EMS – Health Fair and Open House will be held at the Rockford Fire Department on Saturday, July 29th from 9 am – noon.  They will be offering Blood Pressure checks, Glucose checks, CPR presentations, ambulance tours, free giveaways, and volunteer opportunities.

 

The Larry Seibert Memorial Concert – featuring the Lima Area Concert band will be held on August 27th at 3pm at the Parkway High School Auditorium.  Refreshments will be served after the concert.  Adults $7 and Children 10-17 $5.   Proceeds benefit the Parkway High School Band.

 

Rockford Fire Department Chicken Dinner and Reverse Raffle –

September 9th – time ?

 

8th Annual - Sock Hop on Market St  @ The Belle – September 9th –  4pm

 

“Soup”er Concert in the Park – October 8th – Shanes Park 11:30 am

 

Rockford Chamber Banquet – October 23rd – Community Building

 

Request:   Anyone interested in heading up the Christmas at the Park decorating ?    Contact Village office.

 

 

Village Administrator’s Report – Jeff Long

 

We will be wrapping up the Columbia Street project soon.  Crosswalks to be painted yet and small retaining wall a couple of  the small projects to be completed. 

 

We have begun to smoke the sewer system.  We have not found any major problems.  The project will continue this week and maybe into next week.

 

Shanes Crossing subdivision work has begun.  We have 1 lot spoken for already.  Work will continue into August. 

 

Park Board President volunteer work has become more like a job.  With the increased revenues with the new building, the park account can afford to pay $100 per month to show our appreciation.  We are blessed to have Sandy taking care of Shanes Park!

 

Motion Pontsler. Second Heitkamp.  Fox called for the question.  Pontsler = y,

Heitkamp = y, Fox = y, Now = y.  Passed 4 yes.      Paid monthly – last pay period.

 

 

 

 

 

 

Committee Reports

 

Finance Committee –  Steve Gehle – absent.   Mayor Joseph asked for motions.

 

Motion Now to pay bills as submitted in the amount of $73,855.48.   Second Fox.   Heitkamp called for the question.  Now = y, Fox = y, Heitkamp = y, Pontsler = y.  Passed 4 yes.

 

Motion Pontsler.  Second Fox to accept the Mayors Court pay in of $1828.70.  Now called for the question.  Pontsler = y, Fox = y, Now = y, Heitkamp = y.  Passed 4 yes.

 

Motion Fox to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation:

monthly transfers, supplemental appropriations to date, and

3rd Quarter blanket certificates.   Second Now.  Pontsler called for the question.  Fox = y, Now = y, Pontsler = y, Heitkamp = y.  Passed 4 yes.

 

Audit for 2015/2016 will begin in August.

 

Service Committee:   Greg Pontsler

 

Buckeye All Star Tournament last weekend

Chick Stewart Tournament this weekend – park will be busy!

Need trash dumped on Friday.

 

Motion Fox to close Market St. for Sock Hop on September 9th.  Second Heitkamp.  Now called for the question.  Fox = y, Heitkamp = y, Now = y, Pontsler =y,  Passed 4 yes.

 

 

Safety Committee:     Chris Heitkamp – nothing at this time.

 

Economic Development Committee:  Rob Rutledge - absent

 

ORDINANCE 03-17

AN ORDINANCE AUTHORIZING THE SALE OF REAL ESTATE OWNED BY THE VILLAGE OF ROCKFORD, OHIO AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/06/17

2nd reading – 06/20/17

3rd reading – 07/18/17

 

Motion Pontsler.  Second Fox.  Now called for the question.  Pontsler = y, Fox = y,  Now = y,  Heitkamp = y.  Passed 4 yes.

 

Will submit ad to the Photo Star.   Taking sealed bids for 5 weeks.

 

 

Public Utilities Committee:   Wilbur Fox

 

Motion Now to accept the low bid from Cargill Salt of $117.25 / ton.  Second Pontsler.  Fox called for the question.  Now =y, Pontsler = y, Fox = y, Heitkamp = y.  Passed 4 yes.

 

ORDINANCE 04-17

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AND EFFECTIVE DATE.

 

1st reading 07/18/17

 

Rules Committee:      Brad Now  - nothing at this time.

 

Old Business

 

Village residents – We have 4 council seats on the ballot in November.  If you would like to run for a seat.  Information needs to be submitted to the Board of Elections by August 9th at 4 pm.

 

New Business

 

Jeff to order stop signs.  Several ally ways need to be looked at for signage or replacements. 

 

Village may pave the ally behind the Tastee – depends on the pricing. 

 

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

Meeting adjourned at 7:51 pm.

 

 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 20, 2017 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox,  Pontsler, Now

                                                Heitkamp absent.

                                   

                                                                                                           

Also attending:  Jeff Long, Srgt Stetler, Tom Stankard of the Daily Standard.

 

Motion Fox     Second Gehle  to accept the agenda as orders of the day. Pontsler called for the question.  Fox = y, Gehle = y, Pontsler = y, Rutledge = y, Now = y.  Passed 5 yes.

 

Motion Gehle    Second Pontsler to accept the minutes from the

June 6,  2017 council meetings as presented.  Fox called for the question.  Gehle = y, Pontsler = y, Fox = y, Rutledge = y, Now = y.  Passed 5 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Mayor Joseph  -  noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement .

 

Mayor Joseph reported on attending the Lots for Soldiers Home Dedication that was held last Sunday.  Very nice young family.   The ceremony was very good.

Congratulations !

 

 

Community Announcements and events:

 

Parkway Ministerial sponsoring – Summer Lunch in the Parks – Rockford and Mendon – beginning Wednesday June 14th and each consecutive Wednesdays through August 16th.    Summer lunches provided by servants from various churches and held rain or shine. This is NOT a babysitting service. 

 

June 24th – Value Life – Benefit Ride – Addiction Rehabilitation Resources fundraiser.  Shanes Park – Registration begins at 11 am – First bike out at noon.   Live music, guest speakers – Family Friendly with something for everyone.

 

 

Village Administrator’s Report – Jeff Long

 

The Rockford American Legion is working on attaining and Army Asset to be displayed at Hedges Park that will go along with our development of a Veterans Memorial.  Since the land is owned by the Village, we will need a motion to approve this process.

 

Motion Fox, Second Pontsler.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Now = y.  Passed 5 yes.

 

Gehle and Fox both volunteered to help with this project.

 

Randy Thompson of TWT Farms is wanting to purchase .834 acres of land from the Aglers to join both sides of their property into one section.  Since the land is land locked and in the Village – the Village needs to give permission for the sale and transfer. 

 

Motion Gehle.  Second Now.  Fox called for the question.  Gehle =  y, Now = y, Fox = y, Rutledge = y, Pontsler = y.  Passed 5 yes.

 

The WWTP grant paperwork is finished and will be submitted in the next week or so. 

 

Columbia Street – should start paving next week.

 

Fox asked about ally work this summer.

 

New playground equipment has been installed.  Have received compliments and the kids are having fun.

 

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Rutledge to pay bills as submitted in the amount of $163,978.37.   Second Now.   Gehle called for the question.  Rutledge = y, Now =  y, Gehle = y, Fox = y, Pontsler = y.  Passed 5 yes.

 

Motion Rutledge.  Second Pontsler to accept the Mayors Court pay in of $1,246.00.  Fox called for the question.  Rutledge = y, Fox = y, Gehle = y, Now = y.  Passed 5 yes.

 

Budget meeting was held before council meeting.   Approve the information for the county auditor.

 

* July 4th – Holiday – no meeting.  Next meeting will be July 18th.

 

Service Committee:   Greg Pontsler

 

Motion Gehle.  Second Fox  to approved the Tri County Alcohol, Drug Addiction, Mental Health Services Board serving Van Wert, Mercer and Paulding Counties.

Transportation of Unstable citizens.  Now called for the question.  Gehle = y, Fox = y, Now = y, Rutledge = y, Pontsler = y.  Passed 5 yes.

 

 

Safety Committee:     Chris Heitkamp - absent

 

Economic Development Committee:  Rob Rutledge

 

ORDINANCE 03-17

AN ORDINANCE AUTHORIZING THE SALE OF REAL ESTATE OWNED BY THE VILLAGE OF ROCKFORD, OHIO AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/06/17

2nd reading – 06/20/17

 

 

Public Utilities Committee:   Wilbur Fox

 

Rules Committee:      Brad Now  

 

 

Old Business

Village residents – We have 4 council seats on the ballot in November.  If you would like to run for a seat.  Information needs to be submitted to the Board of Elections by August 9th at 4 pm.

 

 

New Business

* Dell server quote for Mayors Court and Police Department – any questions?

 

* Police Department – New patches beginning Jan 2018 – any questions?

Meeting ended 7:54 pm

 

 

 

* Questions about limb pick up services around town.  Seasonal, all year, as needed ?? – Jeff to make some formalized rules for council to review.  Gehle suggested a limb drop off at the back near the grass clipping area.  Residents that hire a tree service to cut down trees need to have the tree service clean up and remove the debris.

 

Whatever the rules are we need to be consistent.  “Stick with it” !

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

Meeting adjourned at 7:55 pm.

 

 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 6, 2017 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Village Council – The Lord’s Prayer

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox,  Pontsler, Now, Heitkamp

                                   

                                                                                                           

Also attending:  Judy Koesters,  Srgt Stetler, Tom Stankard of the Daily Standard.

 

Motion Gehle.     Second Fox  to accept the agenda as orders of the day. Rutledge called for the question.  Gehle = y, Fox = y, Rutledge = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Fox.    Second Pontsler to accept the minutes from the

May 16, 2017 council meetings as presented.  Now called for the question.  Fox = y, Pontsler = y, Now = y, Gehle = y, Rutledge = y, Heitkamp = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Community Announcements and events:

 

The Mobile Pantry  -will be in Rockford the 1st and 3rd Tuesday afternoons

In the parking lot beside the Rockford Fire Department – 12:30 – 3 pm.

service will be Mike Pontius. 

 

Rockford Community Bible School – June 5th – 9th – 9 am – 11:30 am

New Horizons Community Church – Maker Fun Factory

 

Parkway Ministerial sponsoring – Summer Lunch in the Parks – Rockford and Mendon – beginning Wednesday June 14th and each consecutive Wednesdays through August 16th.    Summer lunches provided by servants from various churches and held rain or shine. This is NOT a babysitting service. 

 

Rockford Community Days – June 16 & 17

* New Events – Racing for Relief, Pageants with a Purpose, and Cake Walk / grocery game– and annual events such as Car Show, Community Garage Sales, Parade, Fireworks,  Fox Family Ride for Autism.   Music entertainment includes:   Friday night is Brother Believe Me and Saturday night is Karmas Pawn. 

 

June 24th – Value Life – Benefit Ride – Addiction Rehabilitation Resources fundraiser.  Shanes Park – Registration begins at 11 am – First bike out at noon.   Live music, guest speakers – Family Friendly with something for everyone.

 

 

Village Administrator’s Report – Jeff Long - absent

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Rutledge to pay bills as submitted in the amount of $19,427.78.  Second Now.   Pontsler called for the question.  Rutledge = y, Now = y, Pontsler = y, Gehle = y, Fox =y, Heitkamp = y.  Passed 6 yes.

 

Motion Fox to approve the monthly financial reports –

Cash Summary by Fund,  Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Heitkamp.  Now called for the question.  Fox = y, Heitkamp = y, Now = y, Gehle = y, Rutledge = y, Pontsler = y.  Passed 6 yes.

 

Motion  Pontsler to approve monthly transfer, supplemental appropriations to date and additional purchase orders.  Second Now.  Heitkamp called for the question.  Pontsler = y, Now = y, Heitkamp = y, Gehle = y, Rutledge = y, Fox = y.  Passed 6 yes.

 

 

* 2018 Annual Budget to County Auditor by July 15th.

 

*  Budget hearing – June 20th – 7:15 pm

 

* July 4th – Holiday – no meeting.  1 meeting in July on the 18th.

 

Called the State --- Audit for 2015 / 2016  hasn’t started yet. 

 

 

Service Committee:   Greg Pontsler

 

Through the Mercer County Job and Family service program we have an additional park employee 20 hours per week. 

 

Jeff – New Building – anything done with floor ?  – winter time there was condensation and floor became slick.

 

Park Board meeting this Thursday -

 

 

Safety Committee:     Chris Heitkamp

Need to set up meeting with Jeff on some signs.

Economic Development Committee:  Rob Rutledge

 

ORDINANCE 03-17

AN ORDINANCE AUTHORIZING THE SALE OF REAL ESTATE OWNED BY THE VILLAGE OF ROCKFORD, OHIO AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/06/17

 

Councilman Pontsler requests the lot get cleaned up before we advertise it for sale.

 

Public Utilities Committee:   Wilbur Fox

 

RESOLUTION 06-17

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR OF THE VILLAGE OF ROCKFORD TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE RESIDENTIAL PUBLIC INFRASTRUCTURE GRANT PROGRAM, AS ADMINISTERED BY THE COMMUNITY DEVELOPMENT PROGRAM OF THE OHIO DEVELOPMENT SERVICES AGENCY (ODSA) AND TO EXECUTE CONTRACT AS REQUIRED.

 

Motion: Ponstler.  Second Heitkamp.  Gehle called for the question.  Pontsler = y, Heitkamp = y, Gehle = y, Rutledge = y, Fox = y, Now = y.  Passed 6 yes.

 

 

RESOLUTION 07-17

A RESOLUTION DECLARING THE ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN FOR THE VILLAGE OF ROCKFORD TO PUT INTO EFFECT ON THE DATE OF THIS RESOLUTION:

 

Motion:  Fox.  Second Heitkamp.  Now called for the question.  Fox = y,  Heitkamp = y, Now = y, Gehle = y, Rutledge = y,  Pontsler =  y.  Passed 6 yes.

 

 

 

 

Rules Committee:      Brad Now  

 

ORDINANCE 02-17

AN ORDINANCE VACATING THE ALLEY THAT LIES BETWEEN LOT 165 AND LOT 166 IN THE VILLAGE OF ROCKFORD, OHIO, AND DECLARING AN EFFECTIVE DATE.

 

1st reading -  05/02/17

2nd reading -05-16-17

3rd reading – 06-06-17

 

Motion Ponstler.  Second Rutledge.  Heitkamp called for the question.  Pontsler = y, Rutledge = y, Heitkamp = y, Gehle = y, Fox = y, Now = Yes.  Passed 6 yes.

 

 

Old Business

1 lot has been sold in the subdivision. 

Question on 2nd Street parking – used to be a sign that allowed parking on 1 side of the street.  It’s too congested with parking on each side of the street.   Review the parking issues and possibly signs with no parking on the south side. 

While talking about parking on streets – will need to look at Columbia Street also – possibly signs with no parking on the north side.

Stet working on the Junk/rubbish warnings and tickets.

Village residents – We will have 4 council seats on the ballot in November.  If you would like to run for a seat.  Information needs to be submitted to the Board of Elections by August 9th at 4 pm.

 

New Business

 

Meeting ended 7:54 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by President Steve Gehle on

Tuesday, May 16, 2017 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Village Administrator – Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox,  Pontsler, Now

                                    Heitkamp absent

                                                                                                           

Also attending:  Judy Koesters,  Srgt Stetler, Tom Stankard of the Daily Standard.

 

Motion Fox.     Second Pontsler to accept the agenda as orders of the day with addition Resolution 05-17.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Now = y.  Passed 5 yes.

 

Motion Fox.    Second Now to accept the minutes from the

May 2, 2017 council meetings as presented.  Pontsler called for the question.   Fox = y, Now = y, Pontsler = y, Gehle = y, Rutledge = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Council President noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement.

 

 

Community Announcements and events:

 

** Reminders **  -

 

Golf cart drivers should be licensed drivers and Golf carts are not allowed to be driven down Main Street.

 

Warnings are being issued to properties that are not keeping grass mowed. 

 

The Mobile Pantry  -will be in Rockford the 1st and 3rd Tuesday afternoons

In the parking lot beside the Rockford Fire Department – 12:30 – 3 pm.

 

 

 

May 29th -  Rockford Memorial Day:

The Rockford American Legion will be having a Chicken Dinner.  Tickets are on sale now for $7.  Tickets can be purchased at Barrys Family Market, the Rockford Carry Out and the American Legion.   Chicken dinners will be served beginning at 11 am on May 29th behind the American Legion. 

  

The Memorial Day parade will begin at approximately 10:30 am.  The parade route will end at theAmerican Legion. The guest speaker for the service will be Mike Pontius. 

 

Rockford Community Bible School – June 5th – 9th – 9 am – 11:30 am

New Horizons Community Church – Maker Fun Factory

 

Parkway Ministerial sponsoring – Summer Lunch in the Parks – Rockford and Mendon – beginning Wednesday June 14th and each consecutive Wednesdays through August 16th.    Summer lunches provided by servants from various churches and held rain or shine.   This is NOT a babysitting service. 

 

Rockford Community Days – June 16 & 17

Car Show, Community Garage Sales, Parade, Fireworks, Music entertainment, Fox Family Ride

 

June 24th – Value Life – Benefit Ride – Addiction Rehabilitation Resources fundraiser.  Shanes Park – Registration begins at 11 am – First bike out at noon.   Live music, guest speakers – Family Friendly with something for everyone.

 

 

Village Administrator’s Report – Jeff Long

 

Projects coming along.   Will answer any questions ? 

 

 

Committee Reports

 

 

Finance Committee –  Steve Gehle

 

Motion Pontsler to pay bills as submitted in the amount of $ 16,501.96.  Second Fox..   Now called for the question.  Pontsler =  y, Fox = y, Now = y, Gehle = y, Rutledge = y.  Passed 5 yes.

 

Motion Fox.  Second Now to accept the Mayors Court pay in of $709.  Gehle called for the question.  Fox = y, Now = y, Gehle = y, Rutledge = y, Pontsler = yes.  Passed 5 yes.

 

 

 

* 2018 Annual Budget to County Auditor by July 15th.

 

*  Budget hearing – June 20th – 7:15 pm

 

* July 4th – Holiday – no meeting.  1 meeting in July on the 18th.

 

 

 

 

Service Committee:   Greg Pontsler

 

There will be a 11U tournament at Shanes Park this weekend.

8 – 12 teams will be playing.

 

 

Safety Committee:     Chris Heitkamp - absent

 

Economic Development Committee:  Rob Rutledge  - nothing

 

Public Utilities Committee:   Wilbur Fox

 

RESOLUTION 05-17

A RESOLUTION AMENDING ORDINANCE #10-10, THE RATES FOR OPERATION, MAINTENANCE, AND REPLACEMENT FOR WASTWATER SERVICE IN THE VILLAGE OF ROCKFORD, OHIO, REPEALING ANY CONFLICTING LEGISLATION AND DECLARING AN EFFECTIVE DATE. 

 

Base sewer to increase 4.00 – beginning July 1, 2018.  From $11.50 to $15.50

$48 per year.

 

 

Motion Fox. Second Rutledge.  Gehle called for the question.  Fox = y, Rutledge = y, Gehle = y, Pontsler = N, Now = y.  Passed 4 yes.

 

 

Rules Committee:      Brad Now  

 

ORDINANCE 02-17

AN ORDINANCE VACATING THE ALLEY THAT LIES BETWEEN LOT 165 AND LOT 166 IN THE VILLAGE OF ROCKFORD, OHIO, AND DECLARING AN EFFECTIVE DATE.

 

1st reading -  05/02/17

2nd reading -05-16-17

 

 

 

Old Business

 

Trailer Park -  has been getting cleaned up – need update from Chief May at next meeting.

 

 

 

New Business

 

Judy brought the ordinance to review to sell the Pearl St. property.  Lisa will email to council.  Please review before next meeting.

 

Reminder that residents should not be parking on the sidewalks – cars or motorcycles.

 

Meeting ended 7:53 pm

 

 

 

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, April 18, 2017 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Village Administrator – Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Pontsler, Now

                                    Fox and Heitkamp absent

                                                                                                           

Also attending:  Srgt Stetler, Tom Stankard of the Daily Standard

 

Motion Rutledge.     Second Gehle to accept the agenda as orders of the day.  Pontsler called for the question.  Rutledge = y, Gehle = y, Pontsler = y, Now = y.  Passed 4 yes.

 

Motion Pontsler.   Second Rutledge to accept the minutes from the

April 4, 2017 council meetings as presented.  Gehle called for the question.   Pontsler = y, Rutledge = y, Gehle = y, Now = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Mayor noted receipt and review of the Mayors Court Pay in, bank reconciliation and bank statement.

 

 

Community Announcements and events:

 

The Agape’ Mobile Food Pantry  -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 –

3 pm.

 

Village Administrator’s Report – Jeff Long

Shanes Park projects being completed.  Columbia St progressing well with no problems.  Waste Water Treatment Plant meeting with Fremont and Engineers will be tomorrow. 

Committee Reports

Finance Committee –  Steve Gehle

 

Motion Rutledge to pay bills as submitted in the amount of $ 23,792.42  Second Pontsler.    Now called for the question.  Rutledge = y, Pontsler = y, Now = y, Gehle = y.  Passed 4 yes.

 

Motion Pontsler to accept the Mayors Court pay in of $571.  Second Rutledge.  Gehle called for the question.  Ponstler =  y, Rutledge = y, Gehle = y, Now = y,  Passed 4 yes.

 

Service Committee:   Greg Pontsler

 

Motion Gehle to approve the 2017 Rockford Rec Board Officers:

 

President – Cort Smith

Vice President – Adam Carpenter

Treasurer – Joel Henkle

Secretary – Brent Agler

Board Members:  Andy Rogers, Ryan Berry, Wilbur Fox, Jeff Bollenbacher, Steve Yoder, Ryan Thompson, Chad Bruns.

Second Now.  Rutledge called for the question.  Gehle = y, Now = y, Rutledge = y, Pontsler = y.  Passed 4 yes.

Safety Committee:     Chris Heitkamp - absent

Economic Development Committee:  Rob Rutledge  

Public Utilities Committee:   Wilbur Fox - absent

Rules Committee:      Brad Now  - nothing

Old Business

Update on housing and buildings to be taken down.

New Business

Meeting adjourned at 7:56

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, March 21, 2017 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Village Administrator – Jeff Long

 

Pledge of Allegiance

 

Those present:   Gehle, Rutledge, Fox, Pontsler ,

Heitkamp = absent.

                                                                                   

Also attending:  Roger and Nancy Harlamer,  Srgt Stetler,  Brad Now and Tom Stankard of the Daily Standard

Motion Fox.     Second Gehle to accept the agenda as orders of the day.  Pontsler called for the question.  Fox = y, Gehle = y, Pontsler = y, Rutledge = y.  Passed 4 yes.

 

Motion Gehle.   Second Pontsler to accept the minutes from the

March 7, 2017 council meetings as presented.  Fox called for the question.   Gehle = y, Pontsler = y, Fox = y, Rutledge = y.  Passed 4 yes.

 

Motion Fox to appoint William Brad now to the open council seat.  Second Pontsler.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y.  Passed 4 yes.

 

Mayor Joseph gave the Oath of office to Brad Now.

 

Thank you and congratulation to Brad Now. 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Mayor noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement .

 

Thank you note from George Moore appreciating the time at previous council meeting.

 

Community Announcements and events:

 

The Agape’ Mobile Food Pantry  -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 –

3 pm.

Lions Club Variety Show – March 24 & 25th – 7 pm – Parkway Auditorium

Shanes Park Easter Egg Hunt – April 15th at 1 pm

 

Village Administrator’s Report – Jeff Long

 

Main St. water main break – took longer to fix as there were other lines that needed attention since we had the area open.  Order the correct parts and now working on getting the area patched.

Next phase of the Shanes Crossing subdivision will be to stake out the lots. 

Committee Reports

 

 

Finance Committee –  Steve Gehle

 

Motion Fox to pay bills as submitted in the amount of $19,770.21  Second Gehle.     Pontsler called for the question.  Fox = y, Gehle = y, Pontsler = y, Rutledge = N.

Passed 3 yes.

 

 

Motion Fox to accept the Mayors Court pay in of $745.  Second Pontsler.  Gehle called for the question.  Fox = y, Rutledge = y, Pontsler = y, Gehle = y, Now = y. Passed 5 yes.

 

Motion Fox.  Second Rutledge to suspend the rule requiring ordinances of general nature to be read on three separate days.  Pontsler called for the question.  Fox = y, Rutledge = y, Pontsler = y, Gehle = y. Now= y.  Passed 5 yes.

ORDINANCE 01-17

AN ORDINANCE PROVIDING FOR THE ISSUANCE OF $200,000 OF BONDS BY THE VILLAGE OF ROCKFORD, OHIO FOR THE PURPOSE OF PAYING THE COST OF CONSTRUCTING PUBLIC INFRASTRUCTURE IMPROVEMENTS IN THE VILLAGE AND DECLARING AN EMERGENCY.

 

 

Motion Rutledge.  Second Pontsler.  Fox Called for the question.  Rutledge = y, Pontsler = y, Fox = y, Gehle = y, Now = y.  Passed 5 yes.

 

 

Important Changes to 2016 Village Income Tax

 

1.         All residents – 18 years and older MUST file a local income tax return.  All municipalities are “Mandatory Filing”, even if you don’t work !!  (Retired taxpayers that have no Earned income and have registered with the tax office as being retired – need not file a return)

 

2.         All individual and business returns are due by April 15th.  Business returns with a F/Y ending date are due the 15th of the further month following the year end date.

 

3.         ALL RETURNS MUST BE SIGNED.

 

4.         A $25.00 per month late fee, up to 6 months or $150 will be added to any late filed returns – even if no tax is due.

 

5.         Late returns with balances due will be charged 15% penalty plus interest until balance is paid in full.  Late fee must be charged per House Bill 5.

 

6.         ***  Page 1 of your Federal 1040  MUST be attached along with all W-2’s and 1099’s. 

 

Councilman Gehle requests that Page 2 of the Village income tax form be added to the web site.

 

 

Service Committee:   Greg Pontsler

The Park Board is working on some acoustic panels for the Community Building.  They will also be looking into resurfacing the parking lot. 

Jeff stated that we appreciate the Park Board as they are a self- supporting entity as no tax payer dollars are spent towards the Community Building. 

Safety Committee:     Chris Heitkamp –absent

Economic Development Committee:  Rob Rutledge  - nothing

 

Public Utilities Committee:   Wilbur Fox

 

Motion Ponstler.  Second Fox to go into Executive Session to discuss properties at 7:56.  Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y, Rutledge = y, Now = y.  Passed 5 yes.

 

Motion Gehle to come out of Executive Session at 8:12 with no action taken.  Second Fox.  Now called for the question.  Gehle = y, Fox = y, Now = y, Rutledge = y,  Pontsler = y.  Passed 5 yes.

 

Rules Committee:      Brad Now  

Old Business

 

Motion Gehle to approve the Shanes Crossing Subdivision Covenants.  Second Rutledge.  Fox called for the question.  Gehle = y, Rutledge = y, Fox = y, Pontsler = y, Now = y.  Passed 5 yes.

 

New Business

Anthem renewal came in at increase of 7.7%.  This will be from May 1st, 2017 to April 30th, 2018.  1 Year renewal.  We did budget for 10% so we are good with finances.

 

Meeting adjourned at 8:14

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on

Tuesday, March 7, 2017 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Village Administrator – Jeff Long

 

Pledge of Allegiance

 

Those present:   Gehle, Rutledge, Fox, Pontsler , Heitkamp.

Also attending:   Chief May, Srgt Stetler, George Moore, and Tom Stankard of the Daily Standard

 

Motion Rutledge.   Second Fox to accept the agenda as orders of the day.  Gehle called for the question.  Rutledge = y, Fox = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion Pontsler.   Second Gehle e to accept the minutes from the

February 21, 2017 council meetings as presented.  Fox called for the question.   Pontsler = y, Gehle = y, Fox = y, Rutledge = y, Heitkamp = y.  Passes 5 yes.

 

Visitors to Address Council:

George Moore running for Municipal Court Judge in May.  He is getting out and meeting people and answering any questions.  Thanks for attending our Council meeting.

Mayor’s Report and Correspondence:

Community Announcements and events:

 

The Agape’ Mobile Food Pantry  -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 –

3 pm.

 

Village Administrator’s Report – Jeff Long

 

This is going to be an exciting year !

 

Once the contractors finish Columbia Street they will be moving on to the Subdivision. 

We have received the WWTP permit to install.

 

The Park project coming along.  We hope to be planting grass in about 3 weeks.  Hoping all is completed by Community Days.

 

The Pearl St. property – The School Board has waived the back taxes on the property.  We are extremely thankful to them for that.  We will now work to get the rest of the back taxes waived.  We are working to get this a viable property. 

 

We will be reviewing the final subdivision covenants at the next meeting. We will also have resolutions on some financing for the sub division.

 

Committee Reports

Finance Committee –  Steve Gehle

 

Motion Pontsler to pay bills as submitted in the amount of $25,631.03.  Second Fox.  Rutledge called for the question.  Pontsler = y, Fox = y, Rutledge = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

Motion Rutledge to approve the February  monthly financial reports –

Cash Summary by Fund,  Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation. Second Fox.   Pontsler called for the question.  Rutledge = y, Fox = y, Pontsler = y, Gehle =  y, Heitkamp = y.  Passed 5 yes.

 

Motion Fox to approved the monthly transfers, supplemental appropriations and additional purchase orders.    Second Pontsler.   Rutledge called for the question.

Fox = y, Pontsler = y, Rutledge = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

RESOLUTION 02-17

 

BE IT RESOLVED, BY THE BOARD OF COUNCIL OF VILLAGE OF ROCKFORD, MERCER COUNTY OHIO TO PROVIDE FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF SAID BOARD OF COUNCIL OF ROCKFORD, DURING THE FISCAL YEAR ENDING DECEMBER 31.2017. 

 

Motion: Rutledge.  Second Heitkamp.  Gehle called for the question.  Rutledge = y, Heitkamp = y, Gehle = y, Fox = y, Pontsler = y .  Passed 5 yes.

 

RESOLUTION 03-17

 

A RESOLUTION RETAINING THE SERVICES OF JUDY A KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2017, SETTING COMPENSATION, AND ESTABLISHING RESPONSIBILITIES.

 

Motion: Rutledge.  Second Fox.  Heitkamp called for the question.  Rutledge = y, Fox = y, Heitkamp = y, Gehle = y, Pontsler = y.  Passed 5 yes.

 

 

Important Changes to 2016 Village Income Tax

 

1.         All residents – 18 years and older MUST file a local income tax return.  All municipalities are “Mandatory Filing”, even if you don’t work !!  (Retired taxpayers that have no Earned income and have registered with the tax office as being retired – need not file a return)

 

2.         All individual and business returns are due by April 15th.  Business returns with a F/Y ending date are due the 15th of the further month following the year end date.

 

3.         ALL RETURNS MUST BE SIGNED.

 

4.         A $25.00 per month late fee, up to 6 months or $150 will be added to any late filed returns – even if no tax is due.

 

5.         Late returns with balances due will be charged 15% penalty plus interest until balance is paid in full.  Late fee must be charged per House Bill 5.

 

6.         ***  Page 1 of your Federal 1040  MUST be attached along with all W-2’s and 1099’s.  with the local tax filing.

 

 

Service Committee: Greg Pontsler - nothing

 

 

Safety Committee:   Chris Heitkamp

 

Safety Committee meeting scheduled for March 21st at 7 pm.

 

 

Economic Development Committee:  Rob Rutledge  - nothing

 

Public Utilities Committee: Wilbur Fox

 

Motion Gehle.  Second Fox to name the subdivision and streets. 

Shanes Crossing Subdivision, Rogers Avenue, Youngblutt Drive and Belle Drive.

Heitkamp called for the question.  Gehle = y, Fox = y, Heitkamp = y, Rutledge = y, Pontsler = y.  Passed 5 yes.

 

Question on the next street project – we would be looking 33 from the west  improvement project.

 

ules Committee:   

 

We need to find another council member.  If anyone is interested, please contact the Village Office.  The appointment would be until the November election.  We have 4 seats that will be on the November ballot.  Proper paperwork needs to be at the Mercer County Board of Elections by August 9th at 4 pm.

 

Old Business

Clean up options with Maharg?  Need to contact Mike to see what we might do.  Maybe have an applicance clean up that the Village would pick up and scrap.

Street lights, Street lights !

New Business

Meeting adjourned at 7:58

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 
 
 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, February 21, 2017 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Village Administrator – Jeff Long

 

Pledge of Allegiance

 

Those present:   Gehle, Rutledge, Fox, Pontsler , Heitkamp.

                                    Dooley absent.

                                               

                                                                                   

Also attending:   Srgt Stetler, and Tom Stankard of the Daily Standard

 

Motion Gehle.   Second Fox to accept the agenda as orders of the day adding approval of additional purchase orders.   Rutledge called for the question.  Gehle = y, Fox = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion Pontsler.   Second Rutledge to accept the minutes from the

January 17, 2017 council meetings as presented.  Gehle called for the question.   Pontsler = y, Rutledge = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Heather Hedrick from West Ohio Community Action Partnership gave a presentation about the organization and information on some help they give to the community.  Several items include – Landlord – Tenant Rights and Responsibilities under the law.   They currently have rental assistance to those who might be in need.  There are funds available for 1st time home owners and they also have some funding for homeowners that may need some repairs but might not be able to afford them.  For information call 419-227-2586. 

 

 

Mayor’s Report and Correspondence:

 

 

Community Announcements and events:

 

The Agape’ Mobile Food Pantry  -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 –

3 pm.

 

 

 

Village Administrator’s Report – Jeff Long

 

We have a lot going on this year! 

 

Shanes Park – we are using an $80,000 grant from the State to replace the old playground equipment with a soft surface pad and an obstacle course play area.

 

Columbia St.  – Contractors are a little ahead of schedule with the good weather we have had.  We will be looking at some mail box issues with the consideration of going to a centralized box – 1 per block.  This is a must with any new subdivision.

 

Subdivision – We are looking into some financing of $200,000 to get Phase I of the subdivision done by June/July.  The next meeting we will review the restrictions and covenants of the subdivision to make sure there are no changes.  We will be getting names for the streets.  The next step will be to stake out the lots and get them on the market.

 

Wastewater Treatment plant – We should be receiving our permit to install in the next week or two. 

 

Trailer Park – We will invite Steve Meyer to the March 21st Council meeting to discuss options. 

 

Building Complaints – We have 3 areas in which we are receiving complaints that need attention – The Jones building on Market St., the abandoned home on Franklin St and the Barna property on Columbia St.    Jeff to begin the steps needed to get these properties in compliance.

 

 

Committee Reports

 

 

Finance Committee –  Steve Gehle

 

Motion Fox to pay bills as submitted in the amount of $4564.17.  Second Pontsler.     Rutledge called for the question.  Fox = y, Pontsler = y, Rutledge = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

 

Motion Pontsler to approve the January monthly financial reports –

Cash Summary by Fund,  Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation. Second Rutledge.  Fox called for the question.  Pontsler = y, Rutledge = y, Fox = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

 

 

Motion Fox to approved the monthly transfers, supplemental appropriations and additional purchase orders.    Second Rutledge.    Pontsler called for the question.

Fox = y, Rutledge = y, Pontsler = y , Gehle = y, Heitkamp = y.  Passed 5 yes.

 

 

Motion Pontsler to accept the Mayors Court pay in of $884.00.  Second Fox, Rutledge called for the question.  Pontsler = y, Fox = y, Rutledge = y, Gehle = y , Heitkamp = y.  Passed 5 yes.

 

Important Changes to 2016 Village Income Tax

 

1.         All residents – 18 years and older MUST file a local income tax return.  All municipalities are “Mandatory Filing”, even if you don’t work !!  (Retired taxpayers that have no Earned income and have registered with the tax office as being retired – need not file a return)

 

2.         All individual and business returns are due by April 15th.  Business returns with a F/Y ending date are due the 15th of the further month following the year end date.

 

3.         ALL RETURNS MUST BE SIGNED.

 

4.         A $25.00 per month late fee, up to 6 months or $150 will be added to any late filed returns – even if no tax is due.

 

5.         Late returns with balances due will be charged 15% penalty plus interest until balance is paid in full.  Late fee must be charged per House Bill 5.

 

6.         ***  Page 1 of your Federal 1040  MUST be attached along with all W-2’s and 1099’s. 

 

 

Service Committee:   Greg Pontsler - nothing

 

 

Safety Committee:     Chris Heitkamp – nothing

 

 

Economic Development Committee:  Rob Rutledge  - nothing

 

Public Utilities Committee:   Wilbur Fox

 

The Public Utilities committee will have a meeting on March 7th at 7 pm.

 

 

Rules Committee:      John Dooley  

 

Mayor Joseph reported that John sent an email expressing his wishes to resign from Council.  Thank you to John for his service.  We will need to find another council member.  If anyone is interested, please contact the Village Office.  The appointment would be until the November election.  We have 4 seats that will be on the November ballot.  Proper paperwork needs to be at the Mercer County Board of Elections by August 9th at 4 pm.

 

 

Old Business

 

 

 

New Business

 

Rutledge brought up discussion on clean up day from the past and why it’s not in the budget any longer?  It was costly and people abused the services are the main reasons why we haven’t had it in several years.  We want the town cleaned up – Jeff to check with Maharg – getting a quote for clean up day and maybe look into some other options using the large item tickets.  Maybe Village could do a clean up appliance day and haul to scrap yard? 

 

Fox question about alley ways needing work?  Yes – there are some bad areas and we usually look into that in the spring once the weather breaks.  Might be a little early yet.

 

Pontsler question about handicapp parking on main Street?  Jeff to look into rules and regulations.  Maybe 1 per block ?

 

Gehle states – we live in a great country – If you fly the USA flag – fly it right.  We have several flags in the village with no lights at night. Let’s work to fly the USA Flag with honor and respect.

 

 

Meeting adjourned at 8:16

 

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, January 17, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Village Administrator – Jeff Long

 

Pledge of Allegiance

 

Those present:   Gehle, Fox, Pontsler , Heitkamp.

                                    Rutledge and Dooley absent.

                                               

                                                                                   

Also attending:   Srgt Stetler, and Tom Stankred of the Daily Standard

 

Motion Pontsler.   Second Gehle to accept the agenda as orders of the day.  Fox called for the question.  Pontsler = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 4 yes.

 

Motion Gehle.   Second Pontsler to accept the minutes from the

December 6th,, 2016 council meetings as presented.  Fox called for the question.   Gehle = y, Pontsler = y, Fox = y, Heitkamp = y.  Passed 4 yes

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Mayor noted the receipt and review of the Mayors Court Pay in, bank reconciliation, and bank statement.

 

 

Community Announcements and events:

 

We will be scheduling a Community Days meeting soon.  We are looking for volunteers to help with ideas and events.

 

 

Village Administrator’s Report – Jeff Long

 

Discussed naming the streets and subdivision.  We will get some input from Andy and Barb Rogers by the next meeting. 

 

 

 

 

 

Committee Reports

 

Nominations opened for the 2017 Council President.  Pontsler nominated Steve Gehle.  With no other nominations the council voted Pontsler = y, Fox = y, Heitkamp = y, Gehle abstain.    Steve Gehle will be the 2017 Council President.

 

 

Finance Committee –  Steve Gehle

 

Motion Pontsler to pay bills as submitted in the amount of $1463.66.  Second Fox.     Heitkamp called for the question.  Pontsler = y, Fox = y, Heitkamp = y, Gehle = y.  Passed 4 yes.

 

Motion Pontsler to accept the Mayors Court pay in of $1287.00.  Second Fox, Heitkamp called for the question.  Pontsler = y, Fox = y, Heitkamp = y, Gehle = y.  Passed 4 yes.

 

Motion Fox to approve the December monthly financial reports –

Cash Summary by Fund,  Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Along with the December monthly transfers and the 2016 supplemental appropriations.  Second Heitkamp.  Pontsler called for the question.  Fox = y, Heitkamp = y, Pontsler = y, Gehle = y.  Passed 4 yes.

 

Motion Heitkamp to approve the 2017 Purchase orders and blanket purchase orders.  Second Pontsler.  Fox called for the question.  Heitkamp = y, Pontsler = y, Fox = y, Gehle =y.  Passed 4 yes.

 

 

 

RESOLUTION 01-17

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY, INC FOR THE PARKWAY UTILITY DEBT SERVICE AND THE FRONT STREET IMPROVEMENT DEBIT SERVICE FUNDS.

 

Motion: Fox.  Second Heitkamp.  Pontsler called for the question.  Fox =y, Heitkamp = y, Pontsler = y, Gehle = y.  Passed 4 yes.

 

 

Important Changes to 2016 Village Income Tax

 

1.         All residents – 18 years and older MUST file a local income tax return.  All municipalities are “Mandatory Filing”, even if you don’t work !!  (Retired taxpayers that have no Earned income and have registered with the tax office as being retired – need not file a return)

 

2.         All individual and business returns are due by April 15th.  Business returns with a F/Y ending date are due the 15th of the further month following the year end date.

 

3.         ALL RETURNS MUST BE SIGNED.

 

4.         A $25.00 per month late fee, up to 6 months or $150 will be added to any late filed returns – even if no tax is due.

 

5.         Late returns with balances due will be charged 15% penalty plus interest until balance is paid in full.  Late fee must be charged per House Bill 5.

 

6.         ***  Page 1 of your Federal 1040  MUST be attached along with all W-2’s and 1099’s. 

 

 

Service Committee:   Greg Pontsler - nothing

 

 

Safety Committee:     Chris Heitkamp

 

ORDINANCE 04-16

AN ORDINANCE AUTHORIZING THE TRANSFER OF CERTAIN REAL ESTATE TO THE ROCKFORD COMMUNITY FIRE COMPANY, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 11/15/16

2nd reading – 12/06/16

3rd reading – 01/17/17

 

Motion Pontsler.  Second Gehle.  Fox called for the question.  Pontsler = y, Gehle = y, Fox = y,  Heitkamp = y.  Passed 4 yes.

 

 

Economic Development Committee:  Rob Rutledge  - absent

 

Public Utilities Committee:   Wilbur Fox

 

Need to check light poles since we have found one that was rotten.

 

 

 

Rules Committee:      John Dooley  - absent

 

Old Business

 

Some concern about the new building floor being slippery.   May need a dehumidifier. 

 

 

New Business

 

Council would like to talk to Trailer Park owner Steve Meyer and go into executive session to discuss options.

 

Jeff to give a weekly update to council.

 

 

Meeting adjourned. 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, December 6, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Village Administrator – Jeff Long

 

Pledge of Allegiance

 

Those present:   Gehle, Rutledge, Pontsler , Heitkamp.

                                    Fox and Dooley absent.

                                               

                                                                                   

Also attending:   Srgt Stetler, and Cheryl McKirnan of the Daily Standard

 

Motion Rutledge.   Second Pontsler to accept the agenda as orders of the day.  Gehle called for the question.  Rutledge = y, Pontsler = y, Gehle = y, Heitkamp = y.  Passed 4 yes.

 

Motion Pontsler.   Second Rutledge to accept the minutes from the

November 15, 2016 council meetings as presented.  Gehle  called for the question.   Pontsler = y, Rutledge =  y, Gehle = y, Heitkamp = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Community Announcements and events:

 

 

                  It’s our 2nd Anniversary!  Come celebrate with us !  

 

Rockford’s Best Mix – 101.3 WRKD  will be hosting an open house on Sunday – December 11th from 2 – 5  pm.  We are located at the Rockford Village Office and Museum at 151 E Columbia St.  

 

Stop by, meet the team and tour the studio.  Refreshments will be served!

 

 

December 25th – Together at Christmas – Rockford Community Building

                                    Free Christmas Meal

 

 

 

 

Village Administrator’s Report – Jeff Long

 

We have made some changes to the Lot Covenants for the Subdivision.  Please review and if not more changes, we should be able to approve at the next meeting.

 

We are planning leaf pick up through – Monday – December 12th.

 

Projects are proceeding no updates to report at this time.

 

The county approved the Columbia St bid to PAB Construction.  Project will be ready for February start date.  There will be 12 trees taken down and they have been marked for some time so residents know which ones will be coming down.

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Rutledge  to pay bills as submitted in the amount of $32,500.39.  Second Heitkamp.   Pontsler called for the question.  Rutledge = y, Heitkamp = y, Pontsler = y, Gehle = y.  Passed 4 yes.    Majority of the bills were engineering for projects and electric bills.

 

 

Motion Pontsler to approve the November monthly financial reports –

Cash Summary by Fund,  Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Rutledge second.  Heitkamp called for the question.  Pontsler = y, Rutledge = y, Heitkamp = y.  Passed 4 yes.

 

Motion Rutledge to approve purchase orders, monthly transfers, supplemental purchase orders to date.   Second Pontsler.  Heitkamp called for the question.  Rutledge = y, Pontsler = y, Heitkamp = y, Gehle = y.  Passed 4 yes.

 

Motion Rutledge to approve giving Village Employees Chamber Gift Certificates for Christmas – Full time $50 and Part time - $30.  Second Gehle.  Pontsler called for the question.  Rutledge = y, Gehle = y, Pontsler = y,  Heitkamp = y

Passed 4 yes.

 

Ordinance 03-16

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT

EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF

ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING

DECEMBER 31, 2017

 

1st reading – 11/01/16

2nd reading – 11/15/16

3rd reading – 12/06/16

 

Motion Rutledge.  Second Heitkamp.  Pontsler called for the question.  Rutledge = y, Heitkamp = y, Pontsler = y, Gehle = y.  Passed 4 yes.

 

 

Service Committee:   Greg Pontsler – mentioned streets and sidewalks on Columbia St.

 

Wilbur Fox – arrived to meeting at 7:38

 

 

Safety Committee:     Chris Heitkamp

 

ORDINANCE 04-16

AN ORDINANCE AUTHORIZING THE TRANSFER OF CERTAIN REAL ESTATE TO THE ROCKFORD COMMUNITY FIRE COMPANY, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 11/15/16

2nd reading – 12/06/16

 

 

Economic Development Committee:  Rob Rutledge  - nothing

 

Public Utilities Committee:   Wilbur Fox

 

Motion  Gehle.  Second Fox.  to approve letter to our State legislators regarding local control for Ohio Municipalities with respect to their rates, zoning and maintenance efforts regarding pole attachments of ‘small cell’ wireless antennas and accessory equipment.    Pontsler called for the question.  Gehle = y, Fox = y, Pontsler =  y, Rutledge = y, Heitkamp = y.  Passed 5 yes.

 

Rules Committee:      John Dooley  - absent

 

Old Business

 

New Business

 

Meeting adjourned 7:42

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, November 15, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Village Administrator – Jeff Long

 

Pledge of Allegiance

 

Those present:   Gehle, Rutledge, Fox, Pontsler , Heitkamp.

                                    Dooley absent.

                                               

                                                                                   

Also attending:   Srgt Stetler, and Ed Gebert of the Daily Standard

 

Motion Fox.  Second Pontsler to accept the agenda as orders of the day.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Heitkamp = y.  Passed 5 yes.

 

Motion Gehle.   Second Fox to accept the minutes from the

November 1, 2016 council meetings as presented.  Pontsler called for the question.   Gehle = y, Fox = y, Pontsler = y, Rutledge = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement .

 

Community Announcements and events:

 

Small Business Saturday – November 26th – Come out and support our local businesses !

 

Christmas at the Park – November 27th – 7 pm.  – Join us as our Community  kick’s off the Christmas holiday season, sing some Christmas carols, and light the night @ Shanes Park.  

 

 

 

 

 

Village Administrator’s Report – Jeff Long

 

Everyone was emailed a Covenants and Restrictions for the Subdivision.  In discussion there were several changes such as requirement of sidewalks and hard surface driveway.   Still discussing the square footage and the 30% brick or rock requirement.  Jeff will do some research and be emailing updated information.  This will be further discussed at the next meeting with plans to approve the information for the subdivision. 

 

We opened bids for the Columbia St. project.  Low bid was PAB Construction from Coldwater.  Engineering estimate was $820,000 and the bid came in at $714,000.  We are looking forward to working with PAB.  Construction set to begin February and finish up late spring of 2017.  We are working with a 637,000 grant and up to 337,000 0% interest loan.

 

We should be receiving the final plans for the subdivision by the end of the week. We may then try to work with the same contractor on the Subdivision for water / sewer/ storm line. 

 

WWTP – we should be receiving the PTI – by the end of the week.  We are looking at March bidding on this project.

 

We are going to have a busy 2017 !

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Rutledge  to pay bills as submitted in the amount of $11,057.34.  Second Pontsler.  Gehle called for the question.  Rutledge = y, Pontsler = y, Gehle = y, Fox = y, Heitkamp = y.  5 yes.

 

Motion Pontsler.  Second Rutledge to accept the Mayors Court pay in of $1183.00.  Fox called for the question.  Pontsler =  y, Rutledge = y, Fox = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

Ordinance 03-16

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT

EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF

ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING

DECEMBER 31, 2017

 

1st reading – 11/01/16

2nd reading – 11/15/16

 

 

Service Committee:   Greg Pontsler – nothing at this time.

 

 

Safety Committee:     Chris Heitkamp

 

ORDINANCE 04-16

AN ORDINANCE AUTHORIZING THE TRANSFER OF CERTAIN REAL ESTATE TO THE ROCKFORD COMMUNITY FIRE COMPANY, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 11/15/16

 

 

Economic Development Committee:  Rob Rutledge  - nothing

 

Public Utilities Committee:   Wilbur Fox

 

Continuing with leaf pick up.

 

Rules Committee:      John Dooley  

 

 

Old Business

 

 

New Business

 

 

Meeting adjourned 7:51

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, November 1, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Village Administrator – Jeff Long

 

Pledge of Allegiance

 

Those present:   Gehle, Rutledge, Fox, Pontsler ,Dooley, Heitkamp

                                               

                                                                                   

Also attending:   Srgt Stetler, and Cheryl McKirnan of the Daily Standard

 

Motion Rutledge,  Second Gehle to accept the agenda as orders of the day.  Dooley called for the question. Rutledge = y,  Gehle = y, Dooley = y, Fox = y,  

Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.   Second Heitkamp to accept the minutes from the

October 18, 2016 council meetings as presented.  Pontsler called for the question.   Gehle = y, Heitkamp = y, Pontsler = y, Rutledge = y, Fox = y, Dooley = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

 

Community Announcements and  events:

 

Death and Grieving 101

Wednesday November 2nd 7pm at RUMC Fellowship Hall

All 9th-12th grade students welcome

 

Christmas at the Park decorating – Nov 5th & 12th   need community involvement ~!  10 am – noon.

 

Lions Club Fish Fry – November 4th – Rockford Community Building

Proceed to Parkway 8th grade DC trip

 

Spaghetti Dinner and Parkway Marching Band Concert – November 6th –

Dinner from 11:30 – 1:30 – Band Concert at 2 pm.

 

Small Business Saturday – November 26th

 

Christmas at the Park – November 27th – 7 pm.  – Join us as the Community  kick’s off the Christmas holiday season, sing some Christmas carols, and light the night @ Shanes Park.  

 

 

 

 

Village Administrator’s Report – Jeff Long

 

Mobilitie has contacted the Village again wondering what are thoughts of council.  At this time, Council will contact them if and when we are ready to move forward.   Basically -- leary of the whole thing after doing some research.

 

Other projects are progressing:

 

November 10th – Bids will be opened for Columbia St.

 

March Bids – for the Wastewater treatment plant

 

Plans are about done for the sub division.  McDonough is moving forward with his part of the project. 

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Dooley to pay bills as submitted in the amount of $40,184.39.  Second Pontsler.  Rutledge called for the question.  Dooley = y, Pontsler = y, Rutledge = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Motion Fox to approve the monthly financial reports

Cash Summary by Fund, Appropriations  report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Dooley.  Heitkamp called for the question.  Fox = y, Dooley = y, Heitkamp = y, Gehle =  y, Rutledge = y, Pontsler = y.  Passed 6 yes.

 

Motion Pontsler to approve monthly transfers.  Second Heitkamp.  Fox called for the question.  Ponstler = y, Heitkamp = y, Fox = y, Gehle = y, Rutledge = y, Dooley = y.  Passed 6 yes.

 

Motion Dooley to approve supplemental appropriations to date.  Second Heitkamp.  Rutledge called for the question.  Dooley = y, Heitkamp = y, Rutledge = y, Gehle = y, Fox = y. Pontsler = y,  Passed 6 yes.

 

 

 

Motion Ponstler to approve some additional purchase orders.  Second Fox.  Dooley called for the question.  Pontsler = y, Fox = y, Dooley = y, Gehle = y, Rutledge = y, Heitkamp =  y.  Passed 6 yes.

 

Ordinance 03-16

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT

EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF

ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING

DECEMBER 31, 2017

 

1st reading – 11/01/16

 

Finance meeting was held on October 27th at 7 pm.  We reviewed the list of agreed upon items that needed updated.  Retirement benefits pay so that it’s in the budget when needed, sub contract labor for the park next summer, already approved the 3% increase for full time employees, Police budget to include $600 for the radios, audit fees, and some added for health care just in case.

 

 

Service Committee:   Greg Pontsler

 

Motion Fox to approve the 2017 Rockford Tree Commission.

Steve Gehle – President, Bob Ransbottom – Vice President, Karen Long – Secretary – Treasurer.  Second Rutledge.  Dooley called for the question.  Fox = y, Rutledge = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Dooley to approve the members of the Tree Commission – Tom Williams, Bob Bollenbacher, and Ed Long.  Second Fox.  Gehle called for the question.  Dooley = y, Fox = y, Gehle = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

 

Safety Committee:     Chris Heitkamp

 

Requested update on sign project – The road name signs need to be ordered.  Going around town again just to make sure we have them all so as not to have to order again and pay extra shipping costs.

 

Village may have some time this week yet to trim some of the branches blocking several signs.  Gehle mentioned that he might be able to get a group around over the weekend.

 

Lots for Soldiers – speed signage needs to be moved.

 

 

Economic Development Committee:  Rob Rutledge  - nothing

 

Public Utilities Committee:   Wilbur Fox

 

We will be starting leaf pick up.

 

Rules Committee:      John Dooley  

 

 

 

Old Business

 

 

New Business

 

EMS Classes to start in January – contact Amy Joseph if interested.

 

Market Street pot hole needs attention.

 

 

 

 

Meeting adjourned 8:04

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 
 
 

            RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, October 18, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation by Council President John Dooley

 

Pledge of Allegiance

 

Those present:   Gehle, Rutledge, Pontsler ,Dooley,

                                                Fox and Heitkamp absent

                                                                                   

Also attending:   Srgt Stetler, and later Ed Gebert of the Daily Standard

 

Motion Pontsler. Second Gehle to accept the agenda as orders of the day.  Dooley called for the question.  Pontsler = y, Gehle = y, Dooley = y, Rutledge = y.  Passed 4 yes.

 

Motion Gehle.   Second Dooley to accept the minutes from the

October 4, 2016 council meetings as presented.  Pontsler called for the question.   Gehle = y, Dooley = y, Pontsler = y, Rutledge = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

The Village of Rockford would like to express our sincere sympathy to the Bickle family in the recent loss of Lexi.  Our thoughts and prayers are with you.  Thank you to our community for coming together and supporting the family.

 

Receipt and review of the Mayors Court pay in, bank reconciliation and bank statement.

 

 

Community Announcements and  events:

 

WRKD – Rockford’s Best Mix radio station is working on some reorganization.  We are looking for some volunteers to set on the Board of Directors.  If you are interested in radio and seeing our local station continue to be successful, please contact the Rockford Village Office at 419-363-3032 ext 1.  Please leave your name and phone number.

 

Christmas at the Park decorating – October 22nd & 29th -  need community involvement ~!  10 am – noon.

 

October 29th – Halloween activities:   Trick or treat from 6:00-7:30 and Judging @ the Fire House 8:00 pm.

 

October 29th – Rockford United Methodist Church will be handing out candy during Trick or Treat at the church parking lot behind the Fire Station.

 

 

 

Village Administrator’s Report – Jeff Long - absent

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Dooley to pay bills as submitted in the amount of $16,717.79.  Second Rutledge.   Gehle called for the question.  Dooley = y, Rutledge = y, Gehle = y, Ponstler = y.  Passes 4 yes.

 

Motion Ponstler.  Second Rutledge to accept the Mayors Court pay in of $1057.00.  Dooley called for the question.  Pontsler = y, Rutledge = y, Dooley = y, Gehle = y.  Passed 4 yes.

 

A Finance Committee meeting was held on October 12th  regarding the 2017 budget.  The following items were discussed:  We need to create 3 line items for retirement liability lines for unused sick time if and when someone retires.  $2500 for the general fund, $2500 for the water fund and $2500 for the sewer fund at this time.  We will  add to this amount each year to help keep ourselves covered when a retirement occurs.  We will be adding $600 to the police budget in order to cover the MARCS radio system expense each year.  We will take what is left over this year in the police budget and do a supplemental to get the past due taken care of.  The committee discussed a 3% raise for all full time employees.

 

Motion Rutledge, Second Dooley to approve a 3% raise for all full time employees.  Gehle called for the question.  Rutledge = y, Dooley = y, Gehle = y, Pontsler = y.  Passed 4 yes. 

 

The Finance committee also discussed:  some contract labor for the park and the need to add audit costs in the budget.

 

The next Finance Committee meeting will be held on Thursday October 27th at 7 pm.   We will review the updated items and the water and sewer funds.

We will plan to have the 1st reading at the November 1st meeting.

  

Service Committee:   Greg Pontsler

 

Flag football tournament is this weekend.  The new sidewalk from the batting cage area to Holly Lane has been completed.

 

Safety Committee:     Chris Heitkamp - absent

 

Economic Development Committee:  Rob Rutledge  - nothing

 

Public Utilities Committee:   Wilbur Fox – absent

 

Rules Committee:      John Dooley  

 

In December the Blues Group will be sponsoring Blues in the School program with a free concert.

 

We have been working on a project to get some of the Ordinances on line in an easier format.  Hopefully, this will be completed by the end of the year.

 

 

Old Business

 

Judy is working on the deed for the Fire Department.  This will be on the next agenda for Council Approval.

 

Judy is working on the Pearl St. property.   She is contacting entities that are due tax payments and working to get them waived.   There may or may not be a cost involved depending on how much delinquent taxes can or will be waived.   This will benefit the community overall as we work to make the property become a viable income for all involved.

 

Will need to get with Jeff to see if he contacted the company regarding the tower?

 

 

New Business

 

Gehle 2 items –

 

J & B Equipment has purchased several lots and have cleaned them up.  They will be used for parking.  They are requesting that the debit service be canceled on those properties since there will no longer be water services.  Council in agreement need to get with Jeff.

 

TJ’s lot – in the south east corner – where does their lot end and the street begin ?  Would like to see a curb or island around the corner of the lot to define the property and also in a way so that people don’t just take off from the lot in to traffic since there is no stop sign.  Council had some disagreements on the issue. Jeff to take a look at the situation and get back to Steve.

 

 

Meeting adjourned 8:05

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, July 19, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by President John Dooley

 

Pledge of Allegiance

 

Those present:   Gehle, Rutledge, Pontsler, Dooley, Heitkamp

                                    Fox absent

                                   

Also attending:  Srgt Stetler and Claire Geisige of the Daily Standard

 

Motion Rutledge.   Second Gehle to accept the agenda as orders of the day.  Pontsler called for the question.  Rutledge = y, Gehle = y, Pontsler = y, Dooley = y. Heitkamp = y.  Passed 5 yes.

 

Motion Gehle.   Second Rutledge to accept the minutes from the

June 21, 2016 council meetings as presented.  Dooley called for the question. 

Gehle = y, Rutledge = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

We need some volunteers for the Tree Commission Board – please contact the Village office if interested.

 

Noted receipt and review of Mayors Court pay in, June bank reconciliation, and bank statement.

 

 

Upcoming Community events:

 

Shanes Park – Summer Lunch in the Park to be held rain or shine on Wednesdays beginning  June 15th – August 17th.  Sponsored by the Parkway Ministerial Assocation.  Any and all welcome !

 

August 6th – 7th Annual Sock Hop & Cruise in – The Rockford Belle – 4pm

Located on Market St. in downtown Rockford !

 

August 7th – Lima Area Concert Band – Parkway High School – 3 pm

$7 suggested donation.  Proceeds to benefit the Parkway HS Band.

 

October 2nd – Rockford Beanfest – Live Music All Day @ Shanes Park!  11:30 am – 5 pm

 

 

Village Administrator’s Report – Jeff Long - absent

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Dooley to approved purchase orders and 3rd quarter blanket certificates.  Second Pontsler.  Heitkamp called for the question.  Dooley = y, Pontsler = y, Heitkamp =y, Gehle = y. Rutledge = y.  Passed 5 yes.

 

Motion Rutledge to pay bills as submitted in the amount of $33,055.14.  Second Heitkamp.   Dooley called for the question.   Rutledge = y, Heitkamp = y, Dooley = y, Gehle = y. Pontsler = y.  Passed 5 yes.

 

Motion Pontsler.  Second Heitkamp to accept the Mayors Court Pay in of $1295.00.  Gehle called for the question.  Pontsler = y, Heitkamp = y, Gehle = y, Rutledge = y, Dooley = y.  Passed 5 yes.

 

Motion Rutledge to approve the June monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Dooley.  Heitkamp called for the question.  Rutledge = y, Dooley = y, Heitkamp = y, Gehle = y. Pontsler = y.  Passed 5 yes.

 

Motion Rutledge to approve June monthly transfers.  Second Dooley. Gehle called for the question.  Rutledge = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

ORDINANCE 01-16

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/07/16

2nd reading 06/21/16

3rd reading – 07/19/16

 

Motion Dooley. Second Rutledge.  Pontsler called for the question.  Dooley = y , Rutledge = y, Pontsler = y, Gehle = y. Heitkamp = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

Will be a nice weekend to check out Shanes Park as the Chick Stewart Tournament starts on Thursday night.  There are 8 – 10 u teams participating through Saturday.  Park and diamonds looking very good !

 

Safety Committee:     Chris Heitkamp - nothing

 

Economic Development Committee:  Rob Rutledge  

 

The last meeting we discussed some property purchase.  We are still in negotiations. 

 

 

Public Utilities Committee:   Wilbur Fox - absent

 

Rules Committee:      John Dooley  - nothing

 

Old Business

 

The 3 replacement light poles have been installed.

 

Rutledge asked for updated information on Mayors Court pay in and cruiser information.  There is another grant opportunity for a new cruiser in October.

 

Property on Pearl St needs cleanup – no more warnings.  Resident has made no attempt to work with us.

 

 

New Business

 

 

 

Meeting adjourned 7:53

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by President John Dooley on

Tuesday, June 21, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:   Rutledge, Pontsler, Dooley, Heitkamp

                                    Gehle and Fox absent

                                   

Also attending:  Jeff Long, Srgt Stetler and Claire Geisige of the Daily Standard

 

Motion Rutledge.   Second Pontsler to accept the agenda as orders of the day.  Heitkamp called for the question.  Rutledge = y, Pontsler = y , Heitkamp = y, Dooley = y.  Passed 4 yes.

 

Motion Rutledge   Second Heitkamp to accept the minutes from the

June 7, 2016 council meetings as presented. Pontsler called for the question. 

Rutledge = y, Heitkamp = y, Pontsler = y, Dooley = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence by John Dooley:

 

We need some volunteers for the Tree Commission Board – please contact the Village office if interested.

 

Noted receipt and review of Mayors Court pay in, May bank reconciliation, and bank statement.

 

 

Upcoming Community events:

 

Shanes Park – Summer Lunch in the Park to be held rain or shine on Wednesdays beginning  June 15th – August 17th.  Sponsored by the Parkway Ministerial Assocation.  Any and all welcome !

 

August 6th – 7th Annual Sock Hop & Cruise in – The Rockford Belle – 4pm

 

August 7th – Lima Area Concert Band – Parkway High School – 3 pm

 

October 2nd – Beanfest – Live Music All Day @ Shanes Park!  11:30 am – 5 pm

 

 

 

 

Village Administrator’s Report – Jeff Long

 

Items to be discussed in committee reports.

 

 

Committee Reports

 

Finance Committee –  Steve Gehle absent.  By Rob Rutledge

 

Motion Pontsler to pay bills as submitted in the amount of $135,331.70  Second Heitkamp.  Rutledge called for the question.  Most of the bills are loan payments.

Pontsler = y, Heitkamp = y, Rutledge = y, Dooley = y.  Passed 4 yes.

 

Motion Pontsler.  Second Heitkamp to accept the Mayors Court Pay in of $1175.00.  Rutledge called for the question.  Pontsler = y, Heitkamp = y,  Rutledge = y,  Dooley = y.  Passed 4 yes.

 

 

 

ORDINANCE 01-16

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/07/16

2nd reading 06/21/16

 

2017 Budget hearing held before council – no public attendance.

 

 

Service Committee:   Greg Pontsler

 

Some of the pot holes have been patched but not all.  We got Market St. done before the Car Show and put some left over asphalt down behind the Carry Out.  There are more pot holes that need to be worked on.

 

 

Safety Committee:     Chris Heitkamp - nothing

 

Economic Development Committee:  Rob Rutledge  

 

Motion Rutledge.  Second Pontsler to go into Executive session regarding property.  7:36 pm.  Heitkamp called for the question.  Rutledge = y, Pontsler = y, Heitkamp = y, Dooley = y.  Passed 4 yes.

 

Motion Pontsler.  Second Heitkamp to come out of Executive Session at 7:56 pm.  Rutledge called for the question.  Ponstler = y, Heitkamp = y, Rutledge = y, Dooley = y.  Passed 4 yes.

 

Action taken:

 

Motion Rutledge.  Second Heitkamp to give Rob authority to make an offer on the trailer park with agreed upon criteria for purchase.  Ponstler called for the question.  Rutledge = y, Heitkamp = y, Pontsler = y, Dooley = y.  Passed 4 yes.

 

Public Utilities Committee:   Wilbur Fox - absent

 

Rules Committee:      John Dooley  - nothing

 

Old Business

 

Subdivision update:  Council took the field trip to Coldwater with members of the United Methodist Church.  Everything looked nice and clean.   No odor was present except the smell of feed.  Dooley went to Coldwater with a negative attitude but came back very positive.  We have 2 definite people interested in purchasing lots.  We will discuss at the next council meeting to get all views before moving forward.  Steve went on the field trip so we would like to get his opinion also.  Jeff will continue to work on some hard cost figures and have those at the next meeting also. 

 

The Rockford United Methodist church voted on Sunday after the field trip to purchase 5 acres west of the subdivision.  They had a 75% in agreement to go ahead.    This would change some of the layout in that a culd a sac may be made into a throughway to the church giving them another entrance/ exit route.

 

Motion Rutledge, Second Pontsler to cancel the July 5th council meeting.  Heitkamp called for the question.  Rutledge = y, Pontsler = y, Heitkamp = y,  Dooley = y.  Passed 4 yes.

 

 

New Business

 

Srgt Stetler will get with Jeff on some needed mph signs on West Market St.

 

 

 

Meeting adjourned 8:06.

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 7, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Dooley,

                                    Pontsler and Heitkamp absent

                                   

Also attending:  Jeff Long, Marti Lentz, Nancy Leighner, Chief May, and

Claire Geisige of the Daily Standard

 

Motion Gehle.   Second Dooley to accept the agenda as orders of the day.  Fox called for the question.  Gehle = y, Dooley = y, Fox = y, Rutledge= y

Passed 4 yes.

 

Motion Rutledge   Second Fox  to accept the minutes from the

May 17, 2016 council meetings as presented.  Dooley called for the question. 

Rutledge = y, Fox = y, Dooley = y, Gehle = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Nancy Leighner inquired about updates on the new sub division? 

 

Jeff reported the following as we know it:

 

Larry McDonough met with Jeff to discuss some options for the sub division.  Larry stated he would put in a pond.  He would use the extra dirt to build up a barrier so that the turkey barn would not been seen.  He also will provide some nice landscaping so it could be a win win situation. 

 

Jeff also received a call from the Coldwater Village Administrator that stated that he saw the news article and that they (Coldwater) went through the same process only the turkey barn was actually much closer to their sub division than ours would be.  Eric, Coldwater VA, suggested that Jeff and the Council take some time to visit the operation first hand.  They have had no problems or complaints.

 

The Council agreed that after a visit on Saturday and they see no problems or concern and a contract with Larry with proposed options.  We may be able to get back on track with the sub division plans.  All were in agreement.

 

Steve also has a few contacts he will be talking to for some added feedback.

 

 

 

 

 

 

 

 

 

 

Mayor’s Report and Correspondence:

 

 

The following officers were recently recognized for outstanding assistance to the FBI in connection with investigative efforts:  Chief Paul May III, Sgt Bryan Stetler, Patrolmen – Steven Stose, Loren Shindeldecker and Adam Saunders.

 

We need some volunteers for the Tree Commission Board – please contact the Village office if interested.

 

Thank you to Andrew Baughman – he recently replaced the old batting cage and added soft hitting stations at Shanes Park.  This was a project he completed to achieve the rank of Eagle Scout.

 

 

Upcoming Community events:

 

Rockford Community Vacation Bible School June 6th – June 10th

Located at Rockford United Methodist Church – for information

419-363- 3230.

 

June 13th - Bicentennial Committee Meeting – 7 pm

 

Shanes Park – Summer Lunch in the Park to be held rain or shine on Wednesdays beginning  June 15th – August 17th.  Sponsored by the Parkway Ministerial Assocation.  Any and all welcome !

 

Rockford Community Days – June 17th & 18th

 

Rockford Community Garage Sales – June 17th & 18th

 

Village Administrator’s Report – Jeff Long

 

We will schedule a visit to Coldwater on Saturday at 11 am.  Meeting here at the Village office.

 

We are continuing the park project with sidewalks and a bench style sitting area.   Everything will be looking very nice for our upcoming Community Days.

 

2 areas on Market Street will be dug out and repaved before the car show for Community Days.

 

Met with EPA/Engineering/Fremont to discuss the WWTP project.  We are all on the same page with what needs to happen.  We are working on the Fremont surcharge rate structure.  There was some discussion on the PH discharge and how it could or would affect the treatment.  Fremont will have to install a small treatment structure before discharging to our system.  All will be according to EPA requirements.  Fremont will be testing to make sure their system is meeting regulations.  We are looking at 2017 construction at 0% interest.  We will be applying for a $500,000 grant.  At this time, we are anticipating doing this at no rate increase. 

 

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Fox to pay bills as submitted in the amount of $22,427.93.  Second Rutledge.  Dooley called for the question.  Fox = y, Rutledge = y, Dooley = y, Gehle = y.  Passed 4 yes.

 

Motion Rutledge to approve the May monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Dooley.  Gehle called for the question.  Rutledge = y, Dooley = y Gehle = y , Fox = y.  Passed 4 yes.

 

Motion  Fox to approve May monthly transfers.  Second Rutledge.  Dooley called for the question.  Fox = y, Rutledge = y, Dooley = y, Gehle = y.  Passed 4 yes.

 

Motion Rutledge to approve the May Supplemental appropriation.  Second Fox.  Gehle called for the question.  Rutledge = y, Fox = y, Gehle = y, Dooley = y.  Passed 4 yes.

 

 

ORDINANCE 01-16

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/07/16

 

 

 

 

 

 

 

The 2017 Annual Budget to Mercer County Auditor by July 15th.  We will have a public hearing on June 21st at 7 pm.

 

We will discuss the July 5th meeting at the next meeting.

 

Service Committee:   Greg Pontsler – absent

 

Motion Gehle to approve the request to close Market Street on June 17th for the annual car show.  Second Fox.  Dooley called for the question.  Gehle = y, Fox = y, Dooley =y, Rutledge = y.  Passed 4 yes.

 

 

Safety Committee:     Chris Heitkamp - absent

 

Economic Development Committee:  Rob Rutledge  

 

Requesting a meeting with Jeff on Thursday at 2:30 pm to discuss some economic development issues.   We will be scheduling an Economic committee meeting then to discuss results of meeting with Jeff.  Unable to give more details at this time.

 

 

Public Utilities Committee:   Wilbur Fox

 

Replacement light poles – they are here, assembled, and are wired.  We need to get them installed but not sure it will be done by next week.

 

 

Rules Committee:      John Dooley  

 

 

Old Business

 

Reminder – Golf Cart / ATV rules --- must be a LICENSED DRIVER to operate !!

New Business

 

There is a county meeting regarding a pre-disaster mitigation grant on June 21st at 2 pm.  Either Jeff or Amy will attend.

 

Meeting adjourned 8:01.

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 
 
 
 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, April 5, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontsler, Dooley, Heitkamp

                                   

Also attending:  Jeff Long and Chief May.

 

Motion Fox.   Second Gehle to accept the agenda as orders of the day.  Dooley called for the question.  Fox – y, Gehle = y, Dooley = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.   Second Pontsler  to accept the minutes from the

March 15, 2016 council meetings as presented.  Fox called for the question. 

Gehle = y, Pontsler = y, Fox = y, Rutledge = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Upcoming Community events:

 

May 7th – Tire Amnesty Day – Mercer County Fairgrounds – 9 am = 1 pm

Contact 419-586-3695 for more information.

 

Village Administrator’s Report – Jeff Long

 

New building will be completed and ready to use in May.  We will have

a ribbon cutting / open house – maybe along with a council meeting.

 

The box/chipper has been built for the truck.  We should be ready to go with picking up brush as the weather permits.  Materials to make the box cost $1200.

 

We received reimbursement from the State Parks grant of $67,000 of that amount we need to reimburse the Rec Board.  We are checking to see if the funds can be

put into the sub division fund to help with that development.  We have approx..  32,00 of grant money to be used yet.  This will be in walking paths and the new diamond.

 

Sewer plant – we are working on some design issues.

 

Need to contact the engineering firm to see where we are on the plat plans.

 

Columbia Street – we will need about $70,000 in engineering fees that will not be covered by the grants.

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Rutledge.  Second Dooley  to approve bills submitted in the amount of $17,726.16.  Gehle called for the question.  Rutledge = y, Dooley = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to increase revenue for general contributions 1000-841 -  $706.42

Received donation from The Rockford Chamber via the Crime Awareness Fund to for Police department to purchase updated body cams.  .  Second Fox.  Heitkamp called for the question.  Pontsler = y, Fox = y, Heitkamp = y, Gehle = y, Rutledge = y, Dooley = y.  Passed 6 yes.

 

Motion Fox to increase expenses in the General Fund 1000- by $700.  Second Gehle.  Dooley called for the question.  Fox = y, Gehle = y, Dooley = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to increase revenue for Fund 2903 – Light Poles by $1000.  Second Fox.  Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y, Rutledge = y, Dooley = y,  Heitkamp = y.  Passed 6 yes.

 

Motion Dooley to approve the March monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, the March Bank reconciliation.  Second Rutledge.  Gehle called for the question.  Dooley = y, Rutledge = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed. 6 yes.

 

Motion Fox to approve March monthly transfers.  Second Pontsler.  Dooley called for the question.  Fox = y, Pontsler = y, Dooley =  y, Gehle = y , Rutledge = y, Heitkamp =  y.  Passed 6 yes.

 

Motion Fox to approve supplemental appropriations to date.  Second Pontsler.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Dooley = y,  Heitkamp = y.  Passed 6 yes.

 

Motion Rutledge to approve the new quarterly blanket certificates and purchase orders.  Second Fox.  Dooley called for the question.  Rutledge = y, Fox = y, Dooley = y,  Gehle = y, Pontsler = y,  Heitkamp = y.  Passed 6 yes.

 

Update on GovPayNet -  Can make payments with credit/debit card online, in office or the call center.  Payments can be made online via the rockfordohio.org web site – the tax/utility page – separate links for each.

 

 

Service Committee:   Greg Pontsler  

 

Reminder with mowing season coming up – by ordinance no grass clippings are to be in the streets.  We need to keep the streets clean.

 

Safety Committee:     Chris Heitkamp

 

Motion Gehle.  Second Dooley to approve the Mercer County Ambulance Service Contract.  – cost to village is $2800 as in the past.  Fox called for the question.  Gehle = y, Dooley = y, Fox = y, Rutledge = y, Pontsler = y,  Heitkamp = y.  Passed 6 yes.

 

Motion Gehle to enter into Executive session regarding Police Personnel.  Second Dooley.  Pontsler called for the question.  Gehle = y, Dooley = y, Pontsler = y , Rutledge = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle to come out of Executive session.  Second Dooley.  Heitkamp called for the question.  Gehle = y, Dooley = y, Heitkamp = y, Rutledge = y, Fox = y, Pontsler = y.  Passed 6 yes.

 

Action taken

 

Motion Gehle.  Second Fox to abolish the Auxiliary Police department in reference to Senate Bill 11 and to increase the part time positions to 6 instead of 5.  This will be at no cost to the village as there are already a set number of part time hours to be worked.  Dooley called for the question.  Gehle = y, Fox = y, Dooley = y,  Rutledge = y,  Pontsler = y,  Heitkamp = y.  Passed 6 yes.

 

Economic Development Committee:  Rob Rutledge  - nothing

 

Public Utilities Committee:   Wilbur Fox - nothing

 

Rules Committee:      John Dooley  - nothing

 

 

 

 

Old Business

 

We will schedule a financial meeting on April 19th at 7 pm. 

 

 

New Business

 

Chief May reports that The Mercer County Sheriff department has donated Narcan to the local agencies.  We will give our officers some training on how to administer by May 1st.   Narcan is used to reverse the effects of heroin overdose.

 

 

 

Meeting adjourned 8:11.

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 
 

Longtime Former Mayor and Councilman Retires
Story and pictures by Lisa Kuhn

Gene Steiner was honored at the Rockford Village Council meeting on May 19th.  Mayor Joseph presented Gene with a plaque giving thanks for his dedication and loyal service as Mayor and Councilman to the Village of Rockford.  Gene retired from council in March of this
year.  Cake and punch was served after the meeting.  Thanks again to Gene Steiner for helping to make Rockford a better place.

Left:   Gene Steiner and his wife Mary.
Above:  Awarded plaque thanks Gene for being the Mayor of Rockford as well as Councilman over the past 40 years.

 

 

 

 

 

 

 

Rockford Village Council called to order by Mayor Amy Joseph on Tuesday, May 19, 2015 at 7:30 pm at the Rockford Village Hall.

 

 

 

 

 

 

 

 

 

 

 
 
 

Rockford recently was recognized as a Tree City USA at the
Northwest Ohio awards ceremony at West Unity, Ohio.


It's the 27th time Rockford has been honored with the
nationally recognized award.

Awards were presented by the Ohio Department of Natural 
Resources Division of Forestry.

The title of Tree City USA was bestowed on Rockford for
its ongoing efforts to maintain and improve the quality of
life through a comprehensive street tree management program.

The program is guided by the Tree Commission and the Rockford 
Village Council.

ODNR's Division of Forestry acts as a guiding hand in helping a
community to become qualified as a Tree City USA.  To
achieve the title and the honors, a community must meet four
standards: An established tree ordinance, an active tree commission, a comprehensive urban forestry program supported by a minimum of $2 per capita and an annual Arbor Day proclamation and public service observance.

Ohio has the greatest number of Tree Cities in the United States with 244.  For more information about the Tree City USA program or the
Arbor Day Foundation, go to www.arborday.org

The Rockford Tree Commission is seeking volunteers to serve on the Tree Commission Board. The board meets once a monthe and taks care of the trees in the Village right of ways, in the downtown area, and at Shanes Park. Please contact the Village Office
if interested at 419-363-3032 ext 1.

Thanks for Nikki Fox of Fox Photography for sharing this picture.

Lisa Kuhn

Village of Rockford
 

 

 
 
 
Abandoned Buildings Being Demolished in Downtown Rockford
The old Rockford Locker building and former offices of Dr. Bradrick (in the 70's) and Dr. Santanello in the 80's in the brick apartment complex on Main Street in Rockford are being torn down to make way for future expansion of the Rockford Fire Department and other Village ventures. Click on smaller thumbnail pictures to enlarge them.

If anyone knows some interesting history of these buildings, let me know. Send to: editor@parkwayindependent.com

 
 
Demolition Work on Rockford's Main Street  Buildings
Thank you to Bob Maurer for taking these early morning pictures this week of the demolition work on Rockford's Main Street  buildings next to the fire station. The buildings were abandoned and approved for razing. No plans for the empty lots as of yet.

 
 
 
 
 
The Rockford Tree Commission was recognized and presented the National title of Tree City USA at the annual banquet for 23 years of tending to and replacing trees in Rockford. The banquet was held on May 9 in Rockford and represented Tree City recipients from Northwest Ohio. Other communities co-hosting the event with Rockford were the villages of Rockford, Coldwater and Ft. Recovery as well as their tree commissions. The Ohio Department of Natural Resources, Division of Forestry, were the presenters and they honored the communities for their ongoing efforts to maintain and improve the quality of life in their respective communities through a comprehensive street tree management program. These three communities were recommended by the Urban Forester to the Arbor Day Foundation for their awards based on meeting four standards: a tree ordinance; an active tree commission; a forestry program supported by $2 per capita; and an annual Arbor Day Proclamation and activity. The State of Ohio has more Tree City USA than any other state with 249 this year.52 are from the Northwest and all of them were honored in Rockford at the Community Building ceremony. Shown above are Rockford Tree Commission Members: Ed Long, Tim Williams, Tom Ransbottom, Bob Bollenbacher; Steve Gehle and Karen Long.
 
MERCER COUNTY TREE COMMISSIONS SPONSOR BANQUET

The Villages of Coldwater, Fort Recovery, and Rockford will host the Northwest Ohio "Tree City" awards program at the Community Building in Rockford on May 9, 2012. The Village of Rockford has been a Tree City for the past 23 years. The "Tree City USA" awards are presented by the Ohio Department of Natural Resources, Division of Forestry, to communities for ongoing efforts to maintain and improve the quality of life through a comprehensive street tree management program.

The state of Ohio currently boasts the greatest number of Tree Cities in the country with a grand total this past year of 249. 52 of Northwest Ohio's communities are Tree Cities and are being recognized for their achievements at the Mercer County's awards ceremony.

Pictured: Red Horse Chestnut tree on Main Street of Rockford.

 
 
 
 
 
 
 
 
Golf Cart and ATV Driving Rules

Village of Rockford Rules for Golf Carts / ATV operation
on streets:

1.  Must have a valid drivers license
2.  Insurance on cart (must be shown if asked by Law Enforcement)
3.  Front and Rear lights if operated at night
4.  Obey all normal traffic laws
5.  Not to be driven on Main Street in business district
6.  Not to be driven over 20 mph on any street

 
 
 
 
Council Buys Golf Cart as New Cruiser
Patrolmen in Rockford are using a new mode of transportation this summer (2010). The Rockford Village council bought a new $5,100 golf cart for the Police Department. It is gasoline powered, and is so far using a lot less gasoline than the cruisers.

Chief Paul May uses it just like the cruiser or their bicycles when it comes to investigating complaints and ticketing motorists.  Paul used it last weekend to help with the 5K run.

It can get in a lot tighter spots than the original mode of operation. 

 

 
Police Remind Motorists
Due to recent power outages and the upcoming winter weather, the Rockford Police reminds motorists of the law when approaching an intersection with a malfunctioning traffic signal. The law does allow for citations if a motorist enters the intersection before coming to a complete stop. It is NOT a caution ~ it is an all stop - 4 way stop. Thank you - Chief Paul P. May III
 
 
 
 
Rockford Police Remind Parents to Talk with Their Children About Playing Outside.
Teach children the following pedestrian safety rules:
  • Do not cross the street alone if younger than age 10.
  • Never play in the road.
  • Always try to walk on paths or sidewalks. If there are no sidewalks or paths, walk facing road traffic.
  • Look both ways for danger before and while crossing the street.
  • Walk, do not run, into the street.
  • Dress in bright colors or wear retroreflective materials so drivers can easily see you.

Teach children the following bicycle and motorbike safety rules:

  • Wear a bicycle or motorcycle helmet on every ride. Check to see if your helmet should have a safety certification.
  • Ride so drivers and cyclists can see you.
  • Look both ways for oncoming vehicles before turning or crossing a street. Go only when it is clear.
  • Watch out for potholes, cracks, rocks, wet leaves, storm grates, railroad tracks or anything that could make you lose control of your bike.
  • Make sure your bike fits your height, weight and age.
You may also look up other safety rules / guidelines at safekids.org

 

 
 
 

The Rockford Police Offers "House Check” to Citizens Leaving for the Holidays

The Rockford Police is reminding citizens that if they are leaving for more than one day for vacation, please contact the Police. The Rockford Police offer "House Checks”. A simple form is filled out, and the Police Department will check the outside of your residence while you are gone. Many times, people will leave for three or four days and don't think to advise the local Police. We will check your residence twice a day for anything out of the ordinary. You simple stop in or call and a form is filled out with name, address, telephone numbers and key holders. The Rockford Police generally do not enter your residence unless there is something wrong, and then a key holder is contacted. This is also used during vacation time or for some residents who leave for the winter. The Rockford Police can be reached at 419 363 3215 or e-mail rockfordpd@bright.net. We encourage residents that are leaving to make us aware. Thank you Chief Paul P. May III

 
 
 
 
Rockford Police Reminds Citizens to Never Leave Children Unattended in a Motor Vehicle

The Holiday Season is fast approaching and the Rockford Police would like to remind citizens of the dangers of leaving children unattended in Motor Vehicles. The Centers for Disease Control and Prevention reports that from July 1, 2000 through June of 2001 an estimated 9,160 children (14 and younger) where treated in hospitals from injuries caused by being left in unattended vehicles.

The Rockford Police offer the following safety tips for parents:

1. Plan ahead to use drive-through services where available such as pharmacies and banks.
2. Use your debit card or credit card at gas pumps.
3. Have the grocery clerk load your bags and return the cart.
4. Keep vehicles locked at all times- even at home in the garage.
5. Never leave car keys within reach of children
6. Ensure that your garage doors have sensors that will not allow the door to come down if "beam is broken".

"Most police agencies offer emergency "Unlock of Vehicle" if a child is locked inside. A simple chore of running in for milk could result in an unintended injury to your most precious cargo. Remember NO ONE would leave a million dollars in their vehicle or leave their child play with a loaded gun, so NEVER LEAVE YOUR CHILD INSIDE an unattended motor vehicle. For more information please visit www.kidsincars.org " says Paul P. May III, Chief of Police, Village of Rockford.

 
 
 
 
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