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                        RECORD OF PROCEEDINGS:

 

Council called to order by President John Dooley on

Tuesday, June 21, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:   Rutledge, Pontsler, Dooley, Heitkamp

                                    Gehle and Fox absent

                                   

Also attending:  Jeff Long, Srgt Stetler and Claire Geisige of the Daily Standard

 

Motion Rutledge.   Second Pontsler to accept the agenda as orders of the day.  Heitkamp called for the question.  Rutledge = y, Pontsler = y , Heitkamp = y, Dooley = y.  Passed 4 yes.

 

Motion Rutledge   Second Heitkamp to accept the minutes from the

June 7, 2016 council meetings as presented. Pontsler called for the question. 

Rutledge = y, Heitkamp = y, Pontsler = y, Dooley = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence by John Dooley:

 

We need some volunteers for the Tree Commission Board – please contact the Village office if interested.

 

Noted receipt and review of Mayors Court pay in, May bank reconciliation, and bank statement.

 

 

Upcoming Community events:

 

Shanes Park – Summer Lunch in the Park to be held rain or shine on Wednesdays beginning  June 15th – August 17th.  Sponsored by the Parkway Ministerial Assocation.  Any and all welcome !

 

August 6th – 7th Annual Sock Hop & Cruise in – The Rockford Belle – 4pm

 

August 7th – Lima Area Concert Band – Parkway High School – 3 pm

 

October 2nd – Beanfest – Live Music All Day @ Shanes Park!  11:30 am – 5 pm

 

 

 

 

Village Administrator’s Report – Jeff Long

 

Items to be discussed in committee reports.

 

 

Committee Reports

 

Finance Committee –  Steve Gehle absent.  By Rob Rutledge

 

Motion Pontsler to pay bills as submitted in the amount of $135,331.70  Second Heitkamp.  Rutledge called for the question.  Most of the bills are loan payments.

Pontsler = y, Heitkamp = y, Rutledge = y, Dooley = y.  Passed 4 yes.

 

Motion Pontsler.  Second Heitkamp to accept the Mayors Court Pay in of $1175.00.  Rutledge called for the question.  Pontsler = y, Heitkamp = y,  Rutledge = y,  Dooley = y.  Passed 4 yes.

 

 

 

ORDINANCE 01-16

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/07/16

2nd reading 06/21/16

 

2017 Budget hearing held before council – no public attendance.

 

 

Service Committee:   Greg Pontsler

 

Some of the pot holes have been patched but not all.  We got Market St. done before the Car Show and put some left over asphalt down behind the Carry Out.  There are more pot holes that need to be worked on.

 

 

Safety Committee:     Chris Heitkamp - nothing

 

Economic Development Committee:  Rob Rutledge  

 

Motion Rutledge.  Second Pontsler to go into Executive session regarding property.  7:36 pm.  Heitkamp called for the question.  Rutledge = y, Pontsler = y, Heitkamp = y, Dooley = y.  Passed 4 yes.

 

Motion Pontsler.  Second Heitkamp to come out of Executive Session at 7:56 pm.  Rutledge called for the question.  Ponstler = y, Heitkamp = y, Rutledge = y, Dooley = y.  Passed 4 yes.

 

Action taken:

 

Motion Rutledge.  Second Heitkamp to give Rob authority to make an offer on the trailer park with agreed upon criteria for purchase.  Ponstler called for the question.  Rutledge = y, Heitkamp = y, Pontsler = y, Dooley = y.  Passed 4 yes.

 

Public Utilities Committee:   Wilbur Fox - absent

 

Rules Committee:      John Dooley  - nothing

 

Old Business

 

Subdivision update:  Council took the field trip to Coldwater with members of the United Methodist Church.  Everything looked nice and clean.   No odor was present except the smell of feed.  Dooley went to Coldwater with a negative attitude but came back very positive.  We have 2 definite people interested in purchasing lots.  We will discuss at the next council meeting to get all views before moving forward.  Steve went on the field trip so we would like to get his opinion also.  Jeff will continue to work on some hard cost figures and have those at the next meeting also. 

 

The Rockford United Methodist church voted on Sunday after the field trip to purchase 5 acres west of the subdivision.  They had a 75% in agreement to go ahead.    This would change some of the layout in that a culd a sac may be made into a throughway to the church giving them another entrance/ exit route.

 

Motion Rutledge, Second Pontsler to cancel the July 5th council meeting.  Heitkamp called for the question.  Rutledge = y, Pontsler = y, Heitkamp = y,  Dooley = y.  Passed 4 yes.

 

 

New Business

 

Srgt Stetler will get with Jeff on some needed mph signs on West Market St.

 

 

 

Meeting adjourned 8:06.

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 7, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Dooley,

                                    Pontsler and Heitkamp absent

                                   

Also attending:  Jeff Long, Marti Lentz, Nancy Leighner, Chief May, and

Claire Geisige of the Daily Standard

 

Motion Gehle.   Second Dooley to accept the agenda as orders of the day.  Fox called for the question.  Gehle = y, Dooley = y, Fox = y, Rutledge= y

Passed 4 yes.

 

Motion Rutledge   Second Fox  to accept the minutes from the

May 17, 2016 council meetings as presented.  Dooley called for the question. 

Rutledge = y, Fox = y, Dooley = y, Gehle = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Nancy Leighner inquired about updates on the new sub division? 

 

Jeff reported the following as we know it:

 

Larry McDonough met with Jeff to discuss some options for the sub division.  Larry stated he would put in a pond.  He would use the extra dirt to build up a barrier so that the turkey barn would not been seen.  He also will provide some nice landscaping so it could be a win win situation. 

 

Jeff also received a call from the Coldwater Village Administrator that stated that he saw the news article and that they (Coldwater) went through the same process only the turkey barn was actually much closer to their sub division than ours would be.  Eric, Coldwater VA, suggested that Jeff and the Council take some time to visit the operation first hand.  They have had no problems or complaints.

 

The Council agreed that after a visit on Saturday and they see no problems or concern and a contract with Larry with proposed options.  We may be able to get back on track with the sub division plans.  All were in agreement.

 

Steve also has a few contacts he will be talking to for some added feedback.

 

 

 

 

 

 

 

 

 

 

Mayor’s Report and Correspondence:

 

 

The following officers were recently recognized for outstanding assistance to the FBI in connection with investigative efforts:  Chief Paul May III, Sgt Bryan Stetler, Patrolmen – Steven Stose, Loren Shindeldecker and Adam Saunders.

 

We need some volunteers for the Tree Commission Board – please contact the Village office if interested.

 

Thank you to Andrew Baughman – he recently replaced the old batting cage and added soft hitting stations at Shanes Park.  This was a project he completed to achieve the rank of Eagle Scout.

 

 

Upcoming Community events:

 

Rockford Community Vacation Bible School June 6th – June 10th

Located at Rockford United Methodist Church – for information

419-363- 3230.

 

June 13th - Bicentennial Committee Meeting – 7 pm

 

Shanes Park – Summer Lunch in the Park to be held rain or shine on Wednesdays beginning  June 15th – August 17th.  Sponsored by the Parkway Ministerial Assocation.  Any and all welcome !

 

Rockford Community Days – June 17th & 18th

 

Rockford Community Garage Sales – June 17th & 18th

 

Village Administrator’s Report – Jeff Long

 

We will schedule a visit to Coldwater on Saturday at 11 am.  Meeting here at the Village office.

 

We are continuing the park project with sidewalks and a bench style sitting area.   Everything will be looking very nice for our upcoming Community Days.

 

2 areas on Market Street will be dug out and repaved before the car show for Community Days.

 

Met with EPA/Engineering/Fremont to discuss the WWTP project.  We are all on the same page with what needs to happen.  We are working on the Fremont surcharge rate structure.  There was some discussion on the PH discharge and how it could or would affect the treatment.  Fremont will have to install a small treatment structure before discharging to our system.  All will be according to EPA requirements.  Fremont will be testing to make sure their system is meeting regulations.  We are looking at 2017 construction at 0% interest.  We will be applying for a $500,000 grant.  At this time, we are anticipating doing this at no rate increase. 

 

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Fox to pay bills as submitted in the amount of $22,427.93.  Second Rutledge.  Dooley called for the question.  Fox = y, Rutledge = y, Dooley = y, Gehle = y.  Passed 4 yes.

 

Motion Rutledge to approve the May monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Dooley.  Gehle called for the question.  Rutledge = y, Dooley = y Gehle = y , Fox = y.  Passed 4 yes.

 

Motion  Fox to approve May monthly transfers.  Second Rutledge.  Dooley called for the question.  Fox = y, Rutledge = y, Dooley = y, Gehle = y.  Passed 4 yes.

 

Motion Rutledge to approve the May Supplemental appropriation.  Second Fox.  Gehle called for the question.  Rutledge = y, Fox = y, Gehle = y, Dooley = y.  Passed 4 yes.

 

 

ORDINANCE 01-16

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/07/16

 

 

 

 

 

 

 

The 2017 Annual Budget to Mercer County Auditor by July 15th.  We will have a public hearing on June 21st at 7 pm.

 

We will discuss the July 5th meeting at the next meeting.

 

Service Committee:   Greg Pontsler – absent

 

Motion Gehle to approve the request to close Market Street on June 17th for the annual car show.  Second Fox.  Dooley called for the question.  Gehle = y, Fox = y, Dooley =y, Rutledge = y.  Passed 4 yes.

 

 

Safety Committee:     Chris Heitkamp - absent

 

Economic Development Committee:  Rob Rutledge  

 

Requesting a meeting with Jeff on Thursday at 2:30 pm to discuss some economic development issues.   We will be scheduling an Economic committee meeting then to discuss results of meeting with Jeff.  Unable to give more details at this time.

 

 

Public Utilities Committee:   Wilbur Fox

 

Replacement light poles – they are here, assembled, and are wired.  We need to get them installed but not sure it will be done by next week.

 

 

Rules Committee:      John Dooley  

 

 

Old Business

 

Reminder – Golf Cart / ATV rules --- must be a LICENSED DRIVER to operate !!

New Business

 

There is a county meeting regarding a pre-disaster mitigation grant on June 21st at 2 pm.  Either Jeff or Amy will attend.

 

Meeting adjourned 8:01.

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 
 
 
 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, April 5, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontsler, Dooley, Heitkamp

                                   

Also attending:  Jeff Long and Chief May.

 

Motion Fox.   Second Gehle to accept the agenda as orders of the day.  Dooley called for the question.  Fox – y, Gehle = y, Dooley = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.   Second Pontsler  to accept the minutes from the

March 15, 2016 council meetings as presented.  Fox called for the question. 

Gehle = y, Pontsler = y, Fox = y, Rutledge = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Upcoming Community events:

 

May 7th – Tire Amnesty Day – Mercer County Fairgrounds – 9 am = 1 pm

Contact 419-586-3695 for more information.

 

Village Administrator’s Report – Jeff Long

 

New building will be completed and ready to use in May.  We will have

a ribbon cutting / open house – maybe along with a council meeting.

 

The box/chipper has been built for the truck.  We should be ready to go with picking up brush as the weather permits.  Materials to make the box cost $1200.

 

We received reimbursement from the State Parks grant of $67,000 of that amount we need to reimburse the Rec Board.  We are checking to see if the funds can be

put into the sub division fund to help with that development.  We have approx..  32,00 of grant money to be used yet.  This will be in walking paths and the new diamond.

 

Sewer plant – we are working on some design issues.

 

Need to contact the engineering firm to see where we are on the plat plans.

 

Columbia Street – we will need about $70,000 in engineering fees that will not be covered by the grants.

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Rutledge.  Second Dooley  to approve bills submitted in the amount of $17,726.16.  Gehle called for the question.  Rutledge = y, Dooley = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to increase revenue for general contributions 1000-841 -  $706.42

Received donation from The Rockford Chamber via the Crime Awareness Fund to for Police department to purchase updated body cams.  .  Second Fox.  Heitkamp called for the question.  Pontsler = y, Fox = y, Heitkamp = y, Gehle = y, Rutledge = y, Dooley = y.  Passed 6 yes.

 

Motion Fox to increase expenses in the General Fund 1000- by $700.  Second Gehle.  Dooley called for the question.  Fox = y, Gehle = y, Dooley = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to increase revenue for Fund 2903 – Light Poles by $1000.  Second Fox.  Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y, Rutledge = y, Dooley = y,  Heitkamp = y.  Passed 6 yes.

 

Motion Dooley to approve the March monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, the March Bank reconciliation.  Second Rutledge.  Gehle called for the question.  Dooley = y, Rutledge = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed. 6 yes.

 

Motion Fox to approve March monthly transfers.  Second Pontsler.  Dooley called for the question.  Fox = y, Pontsler = y, Dooley =  y, Gehle = y , Rutledge = y, Heitkamp =  y.  Passed 6 yes.

 

Motion Fox to approve supplemental appropriations to date.  Second Pontsler.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Dooley = y,  Heitkamp = y.  Passed 6 yes.

 

Motion Rutledge to approve the new quarterly blanket certificates and purchase orders.  Second Fox.  Dooley called for the question.  Rutledge = y, Fox = y, Dooley = y,  Gehle = y, Pontsler = y,  Heitkamp = y.  Passed 6 yes.

 

Update on GovPayNet -  Can make payments with credit/debit card online, in office or the call center.  Payments can be made online via the rockfordohio.org web site – the tax/utility page – separate links for each.

 

 

Service Committee:   Greg Pontsler  

 

Reminder with mowing season coming up – by ordinance no grass clippings are to be in the streets.  We need to keep the streets clean.

 

Safety Committee:     Chris Heitkamp

 

Motion Gehle.  Second Dooley to approve the Mercer County Ambulance Service Contract.  – cost to village is $2800 as in the past.  Fox called for the question.  Gehle = y, Dooley = y, Fox = y, Rutledge = y, Pontsler = y,  Heitkamp = y.  Passed 6 yes.

 

Motion Gehle to enter into Executive session regarding Police Personnel.  Second Dooley.  Pontsler called for the question.  Gehle = y, Dooley = y, Pontsler = y , Rutledge = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle to come out of Executive session.  Second Dooley.  Heitkamp called for the question.  Gehle = y, Dooley = y, Heitkamp = y, Rutledge = y, Fox = y, Pontsler = y.  Passed 6 yes.

 

Action taken

 

Motion Gehle.  Second Fox to abolish the Auxiliary Police department in reference to Senate Bill 11 and to increase the part time positions to 6 instead of 5.  This will be at no cost to the village as there are already a set number of part time hours to be worked.  Dooley called for the question.  Gehle = y, Fox = y, Dooley = y,  Rutledge = y,  Pontsler = y,  Heitkamp = y.  Passed 6 yes.

 

Economic Development Committee:  Rob Rutledge  - nothing

 

Public Utilities Committee:   Wilbur Fox - nothing

 

Rules Committee:      John Dooley  - nothing

 

 

 

 

Old Business

 

We will schedule a financial meeting on April 19th at 7 pm. 

 

 

New Business

 

Chief May reports that The Mercer County Sheriff department has donated Narcan to the local agencies.  We will give our officers some training on how to administer by May 1st.   Narcan is used to reverse the effects of heroin overdose.

 

 

 

Meeting adjourned 8:11.

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 
 

Longtime Former Mayor and Councilman Retires
Story and pictures by Lisa Kuhn

Gene Steiner was honored at the Rockford Village Council meeting on May 19th.  Mayor Joseph presented Gene with a plaque giving thanks for his dedication and loyal service as Mayor and Councilman to the Village of Rockford.  Gene retired from council in March of this
year.  Cake and punch was served after the meeting.  Thanks again to Gene Steiner for helping to make Rockford a better place.

Left:   Gene Steiner and his wife Mary.
Above:  Awarded plaque thanks Gene for being the Mayor of Rockford as well as Councilman over the past 40 years.

 

 

 

 

 

 

 

Rockford Village Council called to order by Mayor Amy Joseph on Tuesday, May 19, 2015 at 7:30 pm at the Rockford Village Hall.

 

 

 

 

 

 

 

 

 

 

 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, March 15, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontsler, Dooley, Heitkamp

                                   

Also attending:  Jeff Long and Claire Geisige of the Daily Standard,

 

Motion Rutledge,   Second Fox to accept the agenda as orders of the day.  Dooley called for the question.  Rutledge = y, Fox = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Motion Gehle.   Second Rutledge  to accept the minutes from the

March 1, 2016 council meetings as presented.  Fox called for the question. 

Gehle = y, Rutledge = y, Fox = y, Pontsler = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Received the February Mayors Court information – Bank Statement and Bank Rec along with pay in.

 

 

Upcoming Community events:

 

March 19th – Parkway Carnival –  Parkway High School – 10 am – 2 pm

 

March 19th – Parkway Duck Races – Rockford Community Building

 

March 26th – Easter Egg Hunt – Shanes Park – 1 pm

 

May 7th – Tire Amnesty Day – Mercer County Fairgrounds – 9 am = 1 pm

Contact 419-586-3695 for more information.

 

Village Administrator’s Report – Jeff Long

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Rutledge.  Second Pontsler  to approve bills submitted in the amount of $12,252.46.  Dooley called for the question.  Rutledge = y, Pontsler = y, Dooley = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Motion Fox to accept the Mayors Court pay in of $814.00.  Second Pontsler.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion Rutledge approved Purchase order for Compmanagement.  Second Pontsler.  Gehle called for the question.  Rutledge = y, Pontsler = y, Gehle = y. Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

* Council requests a quarterly report of the Mayors Court Pay in and the number of tickets written.

 

 

Service Committee:   Greg Pontsler  

 

In April,  we will begin the brush pick up schedule.  We will be working on alley pot holes and sealing cracks in streets along with street sweeping. 

 

Safety Committee:     Chris Heitkamp - nothing

 

Economic Development Committee:  Rob Rutledge  - nothing

 

Public Utilities Committee:   Wilbur Fox

 

Committee meeting scheduled for March 22nd at 6:30 pm – Village Hall.

 

 

Rules Committee:      John Dooley  - nothing

 

 

Old Business

 

Application for cruiser grant was submitted.  We will be working on the sale of the old cruiser by taking sealed bids.  There will be a minimum bid and we have the right to accept or reject all bids.  We will take bids until April 19th at the Council meeting.   Bidders are welcome to inspect the cruiser at the Village Hall during business hours. 

 

New street lights will be delivered on Thursday.

 

 

New Business

 

Mayor recommended to move Patrolman Stose to paid part time.

 

Motion Pontsler.  Second Gehle.  Rutledge called for the question.  Pontsler = y, Gehle = y, Rutledge = y,  Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

 

 

 

Meeting adjourned 7:51

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, March 1, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Pontlser, Dooley, Heitkamp

                                    Fox - absent

                                   

Also attending:  Jeff Long, Chief May, and Claire Geisige of the Daily Standard,

 

Motion Rutledge,   Second Dooley to accept the agenda as orders of the day.  Pontlser called for the question.   Rutledge = y, Dooley = y, Pontsler = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

Motion Gehle.   Second Dooley to accept the minutes from the

February 16th, 2016 council meetings as presented.  Heitkamp called for the question.  Gehle =y, Dooley =  y, Heitkamp = y, Rutledge = y, Pontsler = y.  Passed 5 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Upcoming Community events:

 

 

March 5th - Wine Tasting -  Rockford Community Building.  Doors open at 6:30pm.  Presale tickets $20 – available at the Village Office and Barrys Family Market

 

March 12th – St. Teresa Parish – Family Fun Night – Open to the public

Rockford Community Building

 

March 19th – Parkway Carnival –  Parkway High School

 

March 19th – Parkway Duck Races – Rockford Community Building

 

March 26th – Easter Egg Hunt – Shanes Park – 1 pm

 

May 7th – Tire Amnesty Day – Mercer County Fairgrounds – 9 am = 1 pm

Contact 419-586-3695 for more information.

 

Village Administrator’s Report – Jeff Long

 

Motion Dooley, Second Heitkamp to approve the subdivision plans. Gehle called for the question.  Dooley = y, Heitkamp = y, Gehle = y, Rutledge = y, Pontsler = y,  Passed 5 yes.

 

By the next council meeting we will get firm pricing on the lots.   We have talked with both local realtors to being marketing.

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Pontsler.  Second Heitkamp  to approve bills submitted in the amount of $19,308.85.  Dooley called for the question.  Pontsler = y, Heitkamp = y, Dooley = y, Gehle = y, Rutledge = y. 

 

Motion Rutledge to approve the February monthly financial reports

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, February Bank reconciliation,

February monthly transfers, supplemental appropriations to date.  Second Dooley, Heitkamp called for the question.  Rutledge = y, Dooley = y, Heitkamp = y, Gehle = y, Pontsler = y.  Passed 5 yes.

 

 

Motion Pontsler to approve an increase in the estimated revenue for Fund 4901 – Capital Project Equipment Fund - $3,000.  Second Dooley.  Gehle called for the question.  Pontsler = y, Dooley = y, Gehle = y, Rutledge = y, Heitkamp = y.  Passed 5 yes.

 

Motion Dooley to approve the reduction of the appropriation amount to $396.00 for Fund 5721.  Second Pontsler.  Gehle called for the question.  Dooley = y, Pontsler = y, Gehle = y, Rutledge = y, Heitkamp = y.  Passed 5 yes.

 

Motion Pontsler to approve the increase in the estimated revenue for Fund 2903 for $9075.00 – Light Pole Fund.  Second Dooley.  Gehle called for the question.  Pontsler = y, Dooley = y, Gehle = y, Rutledge = y, Heitkamp = y.  Passed 5 yes.

 

 

RESOLUTION 02-16

THE BOARD OF COUNCIL OF THE VILLAGE OF ROCKFORD, IN MERCER COUNTY, OHIO TO PROVIDE FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF SAID BOARD OF COUNCIL OF ROCKFORD, DURING THE FISCAL YEAR ENDING DECEMBER 31,2016.

 

Motion: Pontsler.  Second Dooley.  Gehle called for the question.  Pontsler = y, Dooley = y, Gehle = y.  Rutledge = y, Heitkamp = y ,  Passed 5 yes.

 

Service Committee:   Greg Pontsler  - nothing

 

Safety Committee:     Chris Heitkamp

 

Held a safety committee meeting before council meeting at 6:30 pm.  Post Office building coming along fine.  We will be having a safety inspection of park equipment.   Safety videos should be viewed monthly.  Stops signs have been updated.  All problem pot holes have been fixed.  The junk ordinance will be headed up by Patrolman Stose on Saturdays.

 

 

Economic Development Committee:  Rob Rutledge  - nothing

 

Public Utilities Committee:   Wilbur Fox - absent

 

Rules Committee:      John Dooley  - nothing

 

 

Old Business

 

 

New Business

 

Chief May updated council on a State of Ohio safety grant to purchase a new cruiser.  The deadline for the grant application is March 21.  He will be asking for $30,744 from State with village matching funds of $5965.

 

Motion Gehle.  Second Heitkamp.  Dooley called for the question.  Gehle = y, Heitkamp = y, Dooley = y.  Rutledge = y,  Pontsler = y.  Passed 6 yes.

 

Chief May updated council on the resignation of Brian Burns.  Chief May will be moving Steven Stose up to a paid part time position in the next couple of weeks. 

 

Updated the Rockford information card with suggested changes.  All are ok with changes.

 

Meeting adjourned.

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

                        RECORD OF PROCEEDINGS:

 

Special meeting of the Village Council called to order by Mayor Amy Joseph on

Tuesday, February 9, 2016 at 6  pm at the Rockford Village Hall.

 

Those present:  Gehle, Rutledge,  Pontlser, Dooley,

                        Fox and Heitkamp absent

                                   

Also attending:  Jeff Long and Claire Geisige of the Daily Standard

 

The necessity of the meeting was to discuss Columbia Street with a possible access road to the sub division.  In order to move forward on both projects several decisions needed to be made.

 

This was made a public meeting so that those living on Columbia Street could voice ideas and opinions.  Not one person other than council and the press attended.

 

There was discussion regarding the idea to extend Columbia Street on through to the sub division.  Several problems came up with the idea –

1.       The cost would be an additional $36,000

2.       The street would go very near several properties – both owners expressed a definite NO to the idea.

3.      This would also cause more traffic on Columbia Street that is in a residential area.

4.       There is also an agreement whether verbal or written that the easement in that area would never be allowed to be improved to street status.

 

Council reviewed the plans and decided that there is a need to look at the sub division plans in a flip – or change of layout.

 

The council feels the need for traffic to be going in and out of the sub division via Market Street makes the most sense traffic wise and financially.

 

The council will review the updated sub division plans at the next council meeting.

 

The council has already approved research in funding to get the sub division started.

 

After reviewing the updated plans – the need to choose a plan and get moving is the plan of action. 

 

With regards to Columbia street – the reports put out by traffic experts suggest that a smaller street will causes less accidents.  The smaller sidewalks will save the property owners about 20% of assessed sidewalk costs and the Village 15% of roadway cost while maintaining the needs of a residential street.    This would make Columbia Street 28’ wide and sidewalks 4’ wide.

 

There is also some property the Village would like to approach Dublin Township with a swapping of property lines.  This would increase the cemetery area for the township and allow the village access to Holly Lane.  Council has asked Jeff to get on the township agenda and propose an agreement.

 

We may need to have a work study meeting on a Saturday morning to review some of the plans on site.

 

Meeting adjourned 6:56 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, February 16, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontlser, Dooley, Heitkamp

                                   

Also attending:  Jeff Long, Srgt Stetler, Chief May, Commissioner Greg Homan, Steven Stose, John and Brenda Stose, Nancy Leighner, and Claire Geisige of the Daily Standard,

 

Motion Gehle,   Second Fox to accept the agenda as orders of the day.  Heitkamp called for the question.  Gehle = y, Fox = y, Heitkamp = y , Rutledge = y, Pontsler = y, Dooley = y.  Passed 6 yes.

 

Motion Pontsler.   Second Gehle to accept the minutes from the

February 2nd and 9th, 2016 council meetings as presented.  Dooley called for the question.  Pontsler = y, Gehle = y , Dooley = y, Rutledge = y, Fox =  y, Heitkamp = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Nancy Leighner gave the Village a pep talk.  We have accomplished much in the last several years with park improvements and the splash pad.  She is encouraging the village to continue moving forward towards the development of the sub division.  There are people interested in the sub division and building new homes.  We need to get something going soon. 

 

Mayor’s Report and Correspondence:

 

Receipt and review of Mayors Court -  January bank reconciliation and bank statement.

 

Upcoming Community events:

 

February 6th - The Northmen & Cathy at The Rockford Belle.

Doors open at 6 pm.  Cost $10

 

March 5th - Wine Tasting -  Rockford Community Building.  Doors open at 6:30pm.  Presale tickets $20 – available at the Village Office and Barrys Family Market

 

March 12th – St. Teresa Parish – Family Fun Night – Open to the public

Rockford Community Building

 

March 19th – Parkway Carnival –  Parkway High School

 

March 19th – Parkway Duck Races – Rockford Community Building

 

March 26th – Easter Egg Hunt – Shanes Park – 1 pm

 

May 7th – Tire Amnesty Day – Mercer County Fairgrounds – 9 am = 1 pm

Contact 419-586-3695 for more information.

 

Village Administrator’s Report – Jeff Long

 

 

SUBDIVISION

John has done rough draft revisions to proposed subdivision as discussed in previous meeting. Goal is to develop 12-15 lots at this time. I have forwarded the rough draft to the engineers to review and give us a cost to provide prints.

It is estimated we will need to borrow $200,000 to develop this phase of the subdivision. I have started making contacts to pursue funding possibilities. The plan moving forward is as follows:

1)         Get revised plat plan from Engineers

2)         Work utilities into design in the most efficient way.

3)         Confirm cost estimate

4)         Contact Dominion and DP&L

5)         Pursue financing

6)         Construction planning and then construction

I will attend Dublin Township Trustee meeting March 21, 2016, concerning possible land swap.

 

WASTEWATER TREATMENT PLANT PROJECT

I am disappointed in the overall progress of this project. The holdup is the issuance of our new NPDES Permit. Without this we cannot be issued the permit to install, which we need to submit application for funding through the CDBG Water/Sewer program. This is in the hands of the OEPA and my understanding it is being held up because they are very busy and I presume understaffed. I have been in contact and feel the permit will be issued soon. This is an important process to the village and the environment.

The request for funding will take some time. The plant improvements themselves can wait for the process but upgrades to our lift station cannot. We had a case where the lift station pumps went down. We had Mike’s Sanitation pumping out wastewater and hauling it to our plant as we worked to be able to install a pump that we borrowed from Mercer ‘County Sanitary, luckily they had a spare one that was one of the same pumps we use. We are waiting on the delivery of two new pumps ordered and the repair of two of our existing pumps. I have solicited costs for control and operating equipment to make our pump station adequate and reliable again. The equipment cost to do this is about $33,000. Working on a labor estimate, we will complete as much of the rehab as we can ourselves.  The lift station rehab has always been part of the larger project; it just cannot wait any longer. We will be able to tie this back into the project if needed  it is my hope we get this done at a savings and reduce what we borrow. The plan moving forward is as follows:

1)         Engineer review proposal for controls

2)         Order equipment

3)         Install pumps as they are received

4)         Proposals for needed labor

5)         Complete upgrade to lift station

 

COLUMBIA STREET

I have met with the engineers and went over the changes council desired. They are starting design now. Funds are not released until July so it is still somewhat up in the air if this project will be done this year or next. This will be discussed as design moves forward.

 

PARK PROJECT

The building at the park is coming along. We still have some walk path to be constructed this spring. The parking lot is completed and the lighting is also completed. I am meeting with the Rec Board this Thursday to review the remainder of their project that is to be funded through the grant. We are to be completed with the grant funds by June.

 

LEAD AND COPPER MONITORING

I was contacted by the OEPA and asked to perform our required lead and copper testing as soon as possible. We collected from 20 sites on

February 9 and are awaiting results. We are required to collect and test from 20 sites once every six months. I believe from all the concern over lead they asked us to do the testing now.  On the June-September 2014 monitoring period the lead 90th percentile was 18.2 ug/L and the lead action level is 15.5 ug/L. This resulted in the addition of the orthophosphate. Since then testing has shown lead results at below the detectable level at all residences. The results will be in soon and it is my hope that we will then be required to do less sampling and testing.

 

SCHOOL LIGHTS

Received new batteries today for the flashing solar school light so they should be installed soon.

 

STREET LIGHTS

The street poles and lights have been ordered and we are awaiting shipment. As you know two of the insurance companies of the drivers who hit the poles did not issue us a check. Our insurance company has issued check minus deductibles and will go after those companies.

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Pontsler.  Second Dooley  to approve bills submitted in the amount of $20,134.56.  Gehle called for the question.  Pontsler = y, Dooley = y, Gehle = y, Rutledge = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler.  Second Fox to accept the Mayors Court Pay in of $440.  Dooley called for the question.  Pontsler = y, Fox = y, Dooley =y, Gehle = y, Rutledge = y, Heitkamp = y.  Passed 6 yes.

 

Motion Rutledge.  Second Heitkamp to approve the GovPayNet conctract to get us set up for credit/debit card payements.  Dooley called for the question.  Rutledge = y, Heitkamp = y, Dooley = y, Gehle = y, Fox = y, Pontsler = y.  Passed 6 yes.

 

 

Service Committee:   Greg Pontsler

 

We had a special meeting last week that was open to the public about Columbia Street and the sub division.  We decided there will not be a street connecting Columbia Street to the sub division.  We decided to make some adjustments to the sub division layout.  Soon we will be issuing a press release to ask people that are interested to come talk to us.  May need an executive session at the next meeting to set lot prices.

 

We are looking at 2 – 4 months construction time on Columbia Street.

 

Jeff also mentioned that our sub division is in the Community Reinvestment Area which means that new home owners would receive tax abatements of 50% for 5 years.  We are still honoring the Rockford Revitalization program that gives new home owners base water and sewer free for 6 months. 

 

 

Safety Committee:     Chris Heitkamp

 

Scheduled a safety committee meeting for March 1st at 6:30 pm.

 

 

Economic Development Committee:  Rob Rutledge  

 

Nothing more at this time.

 

Public Utilities Committee:   Wilbur Fox

 

Nothing at this time.

 

Rules Committee:      John Dooley  

 

 

Old Business

 

Made a couple more changes to the Rockford Information card.

 

 

New Business

 

Paul introduced Steven Stose who will be joining the Auxiliary department.  He will be sworn in after the meeting.

 

 

 

 

Meeting adjourned.

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, February 2, 2016 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Jeff Long

Pledge of Allegiance

Those present:  Gehle, Rutledge,  Pontlser, Dooley,  Fox and Heitkamp absent

                                   

Also attending:  Jeff Long, Srgt Stetler, and Claire Geisige of the Daily Standard,

 

Motion Rutledge,   Second Gehle to accept the agenda as orders of the day.  Pontsler called for the question.  Rutledge = y, Gehle = y, Pontsler = y, Dooley = y.  Passed 4 yes.

 

Motion Dooley.   Second Pontsler to accept the minutes from the

January 19, 2016 council meetings as presented.  Gehle called for the question.   Dooley = y, Pontsler = y, Gehle = y, Rutledge = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

Receipt and review of Mayors Court -  December bank reconciliation and bank statement.  (Was at last meeting but wasn’t in minutes)

 

Upcoming Community events:

 

February 6th - The Northmen & Cathy at The Rockford Belle.

Doors open at 6 pm.  Cost $10

 

March 5th - Wine Tasting -  Rockford Community Building.  Doors open at 6:30pm.  Presale tickets $20 – available at the Village Office and Barrys Family Market

 

March 12th – St. Teresa Parish – Family Fun Night – Open to the public

Rockford Community Building

 

March 19th – Parkway Carnival –  Parkway High School

 

March 19th – Parkway Duck Races – Rockford Community Building

 

March 26th – Easter Egg Hunt – Shanes Park – 1 pm

 

 

 

 

 

Village Administrator’s Report – Jeff Long

 

Park building coming along – very nice ! 

 

Columbia Street decisions regarding street size, sidewalks etc.  coming along.

 

WWTP – have not received install permit not because of anything wrong but because of paperwork backlog. 

 

Subdivision – we are looking at developing 12 lots. 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Dooley.  Second Pontsler:  to approve bills submitted in the amount of $42,212.52.  Rutledge called for the question.  Dooley =  y, Pontsler = y, Rutledge = y, Gehle = y.  Passed 4 yes.

 

Motion Pontsler to approve the January monthly financial reports – bank reconciliation, Cash Summary by Fund, Appropriation status, Revenue status, Budget vs Actual activity report.  Rutledge second.  Dooley called for the question.  Pontsler = y, Rutledge = y, Dooley = y, Gehle = y.  Passed 4 yes.

 

Motion Rutledge to approve January and February transfers.  Second Dooley.  Pontsler called for the question.  Rutledge = y, Dooley = y , Pontsler = y, Gehle = y .  Passed 4 yes.

 

 

Motion Pontsler to approve January supplemental appropriations. Second Dooley.  Rutledge called for the question.  Pontsler = y, Dooley = y, Rutledge =  y,  Gehel = y.  Passed 4 yes.

 

Need Confidential Statements to be signed and returned to Lisa for personnel files 

 

Need Council Code of Conduct signed and returned to Lisa.

 

Held meeting on 01/26/16 regarding setting up credit/debit card processing, pre printed signatures on checks for Lisa and for the financial committee for purchase orders.  With purchase orders would like a summary sheet for signatures that states they have been reviewed.  Also discussed truck bid from Jefferson Township.

 

Contract information for GovPayNet payment processing for credit/debit cards sent to email.  Please review for consideration at the next council meeting.

 

Motion Dooley to approve Lisa Kuhn to add signature to the UAN system to have signature pre printed on checks and purchase orders.  Second Gehle.  Pontsler called for the question.  Dooley = y, Gehle = y, Pontsler = y.  Rutledge = y.  Passed 4 yes.

 

Motion Pontsler to approve the Finance Committee to add signatures to the UAN system to have signatures pre printed on purchase orders.  Second Rutledge.  Dooley called for the question.  Pontsler = y, Rutledge = y, Dooley = y,  Gehle = y.  Passed 4 yes.

 

Service Committee:   Greg Pontsler

 

2016 Rockford Recreation Association Officers

President - Ryan Thompson

Vice President - Adam Carpenter

Treasurer - Joel Henkle

Secretary - Brent Agler

 

2016 Board Members:

Andy Rogers

Ryan Berry

Cort Smith

Jeff Bollenbacher

Chad Hamrick

Chad Bruns

Wilbur Fox

 

Motion Rutledge to approve the 2016 Rockford Rec Officers.  Second Dooley.  Gehle called for the question.  Rutledge = y, Dooley = y, Gehle = y,  Pontsler = y.  Passed 4 yes.

 

Held service meeting 01/26/16. Meeting lasted 2+hours. Discussed Columbia Street project, new subdivision, and the need for the zoning board to meet and get rules and regulations set up.  Cracks in the streets will be sealed in the spring.

 

More discussion with council about Columbia street.  The need to make adjustments on the road size and the sidewalk size.   This will also save home owners about 20% on the cost of sidewalks. 

 

Motion Dooley.  Second Gehle to enter in to an Engineering Contract with Access Engineering of Celina.    Pontsler called the question.  Dooley = y, Gehle = y, Pontsler = y, Rutledge = n.  Passed 3 yes.

 

Columbia street residents will receive cost estimates for sidewalks.

 

Much discussion on the pros and cons of taking Columbia Street through to the

Sub division. 

 

Main to Franklin Street will be an overlay with new sidewalks and curbs.  The street will have a somewhat lower elevation of 6”. 

 

There will be a public meeting with all committees regarding Columbia Street on

February 9th at 6 pm.  We will be discussing the pros and cons on several areas that decisions to be made before moving forward.  Public invited and encouraged to attend – especially those on Columbia Street.

 

Safety Committee:     Chris Heitkamp - absent

 

Economic Development Committee:  Rob Rutledge  

 

All has been discussed – nothing more at this time.

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley  

 

Stating again that we have a local community radio station that we have free access to get out public information.

 

 

Old Business

 

New Business

 

Updated Rockford information card was sent via email.  All agreed that it looks fine.

 

Meeting adjourned 8:08 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, January 19, 2016 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Jeff Long

Pledge of Allegiance

Those present:  Gehle,  Pontlser, Dooley, Heitkamp

                        Rutledge and Fox absent

                                               

Also attending:  Jeff Long, Ryan & Leah Thompson, Chase Heitkamp, Heather Hedrick and Erica McDuffie from LACCA and Claire Geisige of the Daily Standard,

 

Motion Gehle,   Second Pontsler to accept the agenda as orders of the day.  Heitkamp called for the question.  Gehle = y, Pontsler = y, Heitkamp = y, Dooley = y.  Passed 4 yes.

 

Motion Pontsler.   Second Gehle to accept the minutes from the

January 5, 2016 council meetings as presented.  Dooley called for the question.   Pontsler = y, Gehle = y, Dooley = y, Heitkamp = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Heather Hedrick and Erica McDuffie presented information to council about Wealth Prep Classes.  This program offers financial information that can help you with credit and financial repair needs.  Contact 419-227-0158 ext 154 for more information.  They mentioned that there is 1st time home buyers funds available through Mercer County.  They presented information regarding Fair Housing, Landlord & Tenants Rights and Responsibilities under Ohio Law.  Brochures are available at the Village Office.

 

 

Mayor’s Report and Correspondence:

 

Motion Gehle.  Second Pontsler to appoint and approve Leah Thompson to the Tax Board and Missy Gehle as an alternate.  Heitkamp called for the question.  Gehle = y,  Pontsler = y, Heitkamp =  y, Dooley = y.  Passed 4 yes.

 

Thank you to Missy Gehle for also volunteering to serve on the records commission

 

* Community Days Meeting – January 20th at 7 pm – Village Hall

* Bicentennial Committee meeting – February 1st – 7 pm – Village Hall

 

 

Village Administrator’s Report – Jeff Long

 

Jeff  handed out duties, mission statements and major themes for each of the committees.  Good time to review information set some committee meetings and discuss and set some goals for 2016.  Some ideas were to use the radio station to get updates and information to the public.  Speaking of committees Mayor Joseph changed 2 committee chairmen around and left the rest the same.  Wilbur “Gary” Fox will chair the Utilities Committee and Steve Gehle will chair the Finance Committee.  Other chairs are Service – Greg Pontsler, Safety – Chris Heitkamp, Economic Development Rob Rutledge, and Rules – John Dooley.

 

Jeff stated that the prints for Columbia St. are ready for review.  The Service Committee will meet on Tuesday – January 26th at 6 pm to begin reviewing and making some decisions.

 

The WWTP project is coming along.  The EPA called with several questions regarding the lift station that have been answered.  We should be receiving the permit to install soon.  This is working out very well as we will have 1 debt service coming off when this debt service will be added.  If all continues to work out we will not need to increase rates.  We will be meeting with Fremont to make sure we will be meeting their needs. 

 

Committee Reports

 

Finance Committee –  Gary Fox – absent reports by John Dooley

 

Motion Gehle.  Second Pontsler:  to approve the 2 sets of bills submitted –

In the amounts of $39,948.39 and $9,452.68.  Heitkamp called for the question.  Gehle = y, Pontsler = y, Heitkamp = y, Dooley = y.  Passed 4 yes.

 

RESOLUTION 01-16

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPNAY, INC FOR THE PARKWAY UTILITY AND THE FRONT STREET IMPROVEMENT DEBT SERVICE FUNDS.

 

Motion:  Pontsler.  Second Gehle.  Heitkamp called for the question.  Pontsler = y, Gehle = y, Heitkamp = y, Dooley = y.  Passed 4 yes.

 

Need updated Confidential Statements read, signed and returned to Lisa for personnel files.

 

Finance Committee meeting – January 26th at 6:30 pm. – to review the credit/debit card payment processing information.

 

Service Committee:   Greg Pontsler

 

Ryan Thompson spoke about upcoming park improvements – walk paths, coach pitch ball diamond, and storage building.   Rec Board excited to announce that Shanes Park will be hosting 2 regional youth softball tournaments in May and July.  This will bring a lot of new people to our area. 

 

Jeff has also submitted a much needed grant to replace dated playground equipment with a foam surface.  

 

 

Safety Committee:     Chris Heitkamp

 

Disaster Recovery plan – Jeff has prepared a beginning plan and we can add to it as needed. 

 

Economic Development Committee:  Rob Rutledge  - absent

 

 

Public Utilities Committee:   Steve Gehle

 

Rules Committee:      John Dooley  

 

Rules of Conduct were distributed.  Please review, sign and return to Lisa for personnel files.  We would like to encourage people to come in and talk about issues and voice opinions. 

 

Old Business

 

Information about a credit/debit card payment processing information was given by email.  Please review before the finance meeting.

Light Poles – we have contact company for a quote.  We received some pricing on the poles but not the fixtures.  The fixtures we have are not available any longer so we will need to find something that is a close match.

We will be getting insurance company involved in getting the 2 replacements paid for.

 

New Business

 

Meeting adjourned 8:17

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, January 5, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Chris Heitkamp

 

Pledge of Allegiance

 

Those present:  Rutledge, Pontlser, Dooley, Heitkamp

                        Gehle and Fox absent

                                   

                                               

Also attending:  Judy Koesters,  Claire Geisige of the Daily Standard,

Chief May, Chase Heitkamp

 

Motion Rutledge,   Second Dooley to accept the agenda as orders of the day.  Pontsler called for the question.  Rutledge = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 4 yes.

 

Motion Dooley.   Second Pontsler to accept the minutes from the

December 15, 2015 council meetings as presented.  Rutledge called for the question.   Dooley = y, Pontsler = y, Rutledge = y, Heitkamp = y.  Passed 4 yes.

 

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

 

Judy gave Oath of Office to Mayor Amy Joseph for the new term.

 

Mayor Joseph gave Oath of Office to Greg Pontsler for new Council term.

 

Thank you for your previous time serving the village and we look forward to a new year.

 

We have several areas we are looking for volunteers to serve:

 

We need 2 additional volunteers to serve on the tax board – (1 members 1 alternate).

 

We need 1 volunteer for the records commission.

 

Please call the village office at 419-363-3032 ext 1 if you are interested in serving on these boards.

 

 

January

 

January 19th meeting – Heather Hedrick from LACCA will be presenting information on Fair Housing.

 

 

 

Village Administrator’s Report – Jeff Long-  absent

 

 

Committee Reports

 

Finance Committee –  Gary Fox - absent

 

Motion Dooley.  Second Pontsler:  to approve the “How to File an Appeal with the Local Board of Tax Review” guidelines.  Heitkamp called for the question.  Dooley = y, Pontsler = y, Heitkamp = y, Rutledge = y.  Passed 4 yes.

 

Motion Rutledge.  Second Dooley to approve the December monthly financial reports – Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report.  Heitkamp called for the question.  Rutledge = y, Dooley = y, Heitkamp = y,  Pontsler = y.  Passed 4 yes.

 

Motion Rutledge.  Second Pontsler to approve the December Bank reconciliation.  Dooley called for the question.  Rutledge = y, Pontsler = y, Dooley = y, Heitkamp =  y.  Passed 4 yes.

 

Motion Pontsler.  Second Heitkamp to approve December supplemental appropriations (Finish Payroll).  Dooley called for the question.  Pontsler = y, Heitkamp = y, Dooley = y, Rutledge = y.  Passed 4 yes.

 

 

 

Service Committee:   Greg Pontsler - nothing

 

 

Safety Committee:     Chris Heitkamp

 

Disaster Recovery plan – Jeff working on it. 

 

 

Economic Development Committee:  Rob Rutledge  - nothing

 

 

Public Utilities Committee:   Steve Gehle - absent

 

Rules Committee:      John Dooley  

 

Congratulations to those newly elected officials.  Thank you for having a heart to serve this community.

 

Old Business

 

New Business

 

Pontsler nominated John Dooley for Council President.  Nominations were closed.

 

Motion Rutledge.  Second Pontsler to elect John Dooley for Council President for 2016.  Heitkamp called for the question.  Rutledge = y, Pontsler = y, Heitkamp = y.  Dooley – abstain.  Motion passed.

 

New committees for 2016 – Please let Amy know which committees you are interested in so that we can review mission statement and set some goals.

 

Mayor would like committees to meet more frequently to talk, share ideas and get information to Jeff.

 

Council encourages the public to take more interest in the community by coming to meetings and getting involved.

 

Mayor and Council would like a report from Jeff of all the completed projects for 2015.  They also would like updates on a regular basis of ongoing projects going forward.

 

Some discussion about RADC and their goals for community improvement. 

 

Some discussion about the sub division.  It’s going to happen, we are just taking it slow to make sure we do this right.  Everything takes money !!

 

 

Meeting adjourned 8:03

 

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 
 

                   RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, December 15, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontlser, Dooley, Heitkamp

                                   

                                               

Also attending:  Jeff Long, Jesse Pollock of the Daily Standard,

Chief May, Ryan and Leah Thompson

 

Motion Fox.   Second Gehle to accept the agenda as orders of the day.  Dooley called for the question.  Fox = y, Gehle = y, Dooley = y, Pontsler = y, Rutledge = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.   Second Heitkamp to accept the minutes from the

December 1, 2015 council meetings as presented.  Pontsler called for the question.   Gehle = y, Heitkamp = y, Pontsler = y, Dooley = y, Rutledge = y,

Fox =y.  Passed 6 yes.

 

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

We have several areas we are looking for volunteers to serve:

 

Motion Dooley.  Second Fox to appoint Karen Seibert to the Tax Review Board.  Gehle called for the question.  Dooley = y, Fox = y, Gehle = y, Rutledge =y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

We need 2 additional volunteers to serve on the tax board – (1 members 1 alternate).

 

We need 1 volunteer for the records commission.

 

Please call the village office at 419-363-3032 ext 1 if you are interested in serving on these boards.

 

Mayor noted the receipt of the November pay in, bank rec and bank statement from Mayors Court.

 

 

December:

 

Village Office will be closed December 24 & 25th and January 1st.

 

Together on Christmas – Christmas day from 10:30 am – 1 pm  -Rockford Community Building.  Free Christmas Dinner.  Sponsored by the Rockford United Methodist Church.

 

January

 

January 19th meeting – Heather Hedrick from LACCA will be presenting information on Fair Housing.

 

 

 

Village Administrator’s Report – Jeff Long

 

Next week we have the EPA water plant inspection.  This process could take up to 2 days. 

 

Mayor Joseph has asked Jeff  to give more updates for each committee and that will begin in January.

 

We got notice that our 2nd grant for Columbia St was approved in the amount of $250,000.  We can borrow an additional $300,000 at 0% interest if needed.  We have a total of $610,000 of grant money to get the project going.  We will be doing a profile /aerial overlay of the area yet this week.  We are planning 32’ wide pavement and 5’ wide sidewalks.  Copies will be given to council to review and make any changes.  This will allow us to see what trees will need to come down and what type of curbing we want.  The funds will be released in July but we may wait to bid project a little later and plan for Spring 2017 construction. 

 

 

 

Committee Reports

 

Finance Committee –  Gary Fox

 

 

Motion Dooley to pay bills submitted by the Fiscal Officer of $161,908.60.  Second Pontsler,  Gehle called for the question.  Dooley = y, Pontsler = y, Gehle = y, Rutledge = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

 

Motion Pontsler to accept the Mayors Court pay in of $637.00.  Second Rutledge.  Dooley called for the question.  Pontsler = y, Rutledge = y, Dooley = y, Gehle = y, Fox = y , Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.  Second Fox to approve the December monthly transfers.  Heitkamp called for the question.  Gehle = y, Fox = y, Heitkamp = y, Rutledge = y, Pontsler = y, Dooley = y,  Passed 6 yes.

 

Motion Rutledge, Second Pontsler to approve the December supplemental appropriations.  Dooley called for the question.  Rutledge = y, Pontsler = y, Dooley = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

RESOLUTION 13-15

A RESOLUTION BY THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, DIRECTING AND AUTHORIZING THE VILLAGE ADMINISTRATOR AND VILLAGE FISCAL OFFICER TO SIGN A GENERAL OBLIGATION NOTE WITH THE PEOPLE’S BANK COMPANY FOR THE PURCHASE AND EQUIPPING A NEW POLICE CRUISER.

 

Payments will be made quarterly from Mayors Court income from the police equipment and fines and/or the police budget.

 

Motion: Dooley.  Second Gehle.  Pontsler called for the question.  Dooley = y, Gehle = y, Pontsler = y, Rutledge = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

ORDINANCE 11-15

AN ORDINANCE ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME HOURLY AND SALARIED EMPLOYEES AND PART TIME POLICE PATROL OF THE VILLAGE OF ROCKFORD, OHIO FOR THE YEAR 2016 – 2 % increase.

 

1st reading – 11/17/15

2nd reading – 12/01/15

3rd reading – 12/15/15

 

Motion Gehle.  Second Dooley.  Pontsler called for the question.  Gehle = y, Dooley = y, Pontsler = y, Rutledge = y, Fox = y, Heitkamp =  y.  Passed 6 yes.

 

 

Discussion on budget issues – increase was insurance, salaries, capital improvements for Columbia street, Sewer improvements and some for utility extension to the sub division. 

 

 

 

 

 

ORDINANCE 12-15

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO. DURING FISCAL YEAR ENDING DECEMBER 31, 2016.

 

1st reading – 11/17/15

2nd reading – 12/01/15

3rd reading – 12/15/15

 

Motion Dooley, Second Gehle, Pontsler called for the question.  Dooley = y, Gehle = y, Pontsler = y, Rutledge = y, Fox = y, Heitkamp = N.  Passed 5 yes.

 

 

 

Service Committee:           Greg Pontsler - nothing

 

 

Safety Committee: Chris Heitkamp

 

Disaster Recovery plan – Information ready for the January meeting. 

 

Stop light protocol – if the light is not working the area becomes a 4 – way stop.  This is state law.   Some discussion that people were not abiding because there were stop signs going east and west but not north and south.  If this would happen again council would like a post with 4 stop signs in the middle of the road so that there is no question about the 4 way stop.

 

 

Economic Development Committee:  Rob Rutledge

 

The meeting scheduled for December 7th was canceled due to sickness.  We will get this rescheduled in January.

 

Public Utilities Committee:          Steve Gehle

 

 

Motion Rutledge to approve Energy Consulting and Management Agreement between Aspen Energy and The Village of Rockford.  Second Dooley.  Pontsler called for the question.  Rutledge = y, Dooley = y, Pontsler = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

 

 

 

RESOLUTION 14-15

A RESOLUTION BY THE COUNCIL TO APPROVE THE ELECTRICAL AGGREGATION OPERATION AND GOVERNANCE PLAN.

 

Motion: Fox.  Second Gehle.  Dooley called for the question.  Fox = y, Gehle = y, Dooley = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

RESOLUTION 15-15

A RESOLUTION BY THE COUNCIL TO APPROVE THE GAS AGGREGATION OPERATION AND GOVERNANCE PLAN.

 

Motion: Rutledge.  Second Dooley.  Fox called for the question.  Rutledge = y, Dooley = y, Fox = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Rules Committee:  John Dooley  -  nothing

 

Old Business

 

Getting some information regarding credit / debit card payments for utilities.  Looking at scheduling some webinars in January.  Will be inviting Tonya from Mendon as they are interested in the information too.

 

Still working to get reimbursements for light poles.  We will not be able to match the new ones exactly.  Representative will be here later this week or next week so we can try to match as close as possible.    Gave Judy information on the case that was denied about 3 weeks ago. 

 

 

New Business

 

 

Meeting adjourned 8:06

 

 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 

Three Arrested in Rockford Burglary - 2015

Mercer County Sheriff’s deputies recently arrested 3 individuals following a theft at T.J.’s Grocerette in Rockford.

Kenneth Longstreath, Danny Lee Longstreath, and John William Coile, of Dayton, were charged with breaking and entering, and the theft of cigarettes.

 

 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, December 1, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Dooley, Heitkamp

                                    Pontsler - absent

                                               

Also attending:  Jeff Long, Jesse Pollock of the Daily Standard and

Chief May.

 

Motion Fox.   Second Gehle to accept the agenda as orders of the day.  Dooley called for the question.  Fox = y, Gehle = y, Dooley = y, Rutledge = y, Heitkamp = y.  Passed 5 yes.

 

Motion Gehle.   Second Heitkamp to accept the minutes from the

November 17, 2015 council meetings as presented.  Dooley called for the question.   Gehle = y, Heitkamp = y, Dooley = y, Rutledge = y, Fox =y.  Passed 5 yes.

 

 

 

Visitors to Address Council:

 

Marc Hollinger of Aspen Energy reported to council that the mandatory public hearings required by PUCO took place earlier in the afternoon and evening.  At this point the council needs to review the Operation and Governance Plan for the Electric and for Gas.  We will have resolutions ready for the next council meeting.  Once those have been reviewed and approved we can get certified by PUCO and begin to take bids for electric and gas.  We will probably be working with 4 electric companies and 2 gas companies for rates.  There is a capacity performance fee that will be amortized over a 3 year period.  Letter will go out to residents that are eligible to sign up for the program.  This will be done over the winter and hoping to accomplish everything by March / April.

 

Jeff will prepare the resolutions for the next meeting on December 15th.

 

 

 

 

 

 

Mayor’s Report and Correspondence:

 

WRKD – Rockford’s Best Mix will be celebrating their 1 year anniversary.  Make plans to attend the Open House on December 13th from 2 – 5 pm.  The radio station is located upstairs at the Village Hall and Museum.  Come out and meet the team and tour the studio.

 

Bicentennial Committee Meeting on December 7th at 7 pm – Village Hall.

 

 

We  have several areas we are looking for volunteers to serve:

 

We need 3 volunteers to serve on the tax board – (2 members 1 alternate).

Need in place by 01/01/16.

 

We need 1 volunteer for the records commission.

 

Please call the village office at 419-363-3032 ext 1 if you are interested in serving on these boards.

 

 

Village Administrator’s Report – Jeff Long

 

Fox question regarding information on the sub division.  There are several people interested.  Jeff says to have them contact the village office.  We are waiting for some final information before we set the official plans.  We will be holding an Economic Development Committee meeting on December 7th at 6 pm. 

 

 

 

Committee Reports

 

Finance Committee –  Gary Fox

 

Motion Rutledge to approve the November monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report.  Second Dooley.  Gehle called for the question.  Rutledge = y, Dooley = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

Motion Dooley to approve the November Bank reconciliation.  Second Fox.  Gehle called for the question.  Dooley = y, Fox = y, Gehle = y, Rutledge = y, Heitkamp = y.  Passed 5 yes.

 

Motion Rutledge to pay bills submitted by the Fiscal Officer of $3875.21.  Second Gehle.  Dooley called for the question.  Rutledge = y, Gehle = y, Dooley = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

ORDINANCE 11-15

AN ORDINANCE ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME HOURLY AND SALARIED EMPLOYEES AND PART TIME POLICE PATROL OF THE VILLAGE OF ROCKFORD, OHIO FOR THE YEAR 2016.

 

1st reading – 11/17/15

2nd reading – 12/01/15

 

ORDINANCE 12-15

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO. DURING FISCAL YEAR ENDING DECEMBER 31, 2016.

 

1st reading – 11/17/15

2nd reading – 12/01/15

 

Service Committee: Greg Pontsler - absent

 

 

Safety Committee:   Chris Heitkamp

 

Disaster Recovery plan – Information ready for the January meeting. 

 

 

Economic Development Committee:  Rob Rutledge

 

Meeting Schedule for December 7th at 6 pm.

 

Public Utilities Committee: Steve Gehle

 

Nothing at this time.

 

Rules Committee:    John Dooley

 

Nothing at this time.

 

Old Business

 

The Police SUV will be here by the end of December.  The equipment and decals will be installed and we should be on the road in January.

 

Fox requested a summary of benefits from area villages.  Lisa to work on getting information.

Rutledge question about the new Columbia street design wanting to know if this will solve the flooding problems.  Long states it will address the problem by installing new collection lines.  We are hoping the plan will alleviate some of the problems.  We are also discussing a retaining area in the sub division that will also help. 

 

Working on a plan to have the Sub division entrance on  Market St. and will be connected to Holly Lane near the Community Building instead of going to Route 33. 

 

Reminder - Village office will be closed on December 4th for training purposes.

 

New Business

 

 

Meeting adjourned 7:58

 

 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, November 17, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontsler, Dooley, Heitkamp

                                               

Also attending:  Srgt Stetler, Jeff Long, Jesse Pollock of the Daily Standard and

Marti Lentz.

 

Motion Rutledge.   Second Dooley to accept the agenda as orders of the day.  Gehle called for the question.  Rutledge = y, Dooley = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Dooley.   Second Fox to accept the minutes from the

November 3, 2015 council meetings as presented.  Gehle called for the question.   Dooley = y, Fox = y, Gehle = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

We have still have several other areas we are looking for volunteers to serve:

 

We need 3 volunteers to serve on the tax board – (2 members 1 alternate)

 

We need 1 volunteer for the records commission.

 

Please call the village office at 419-363-3032 ext 1 if you are interested in serving on these boards.

 

Upcoming November events:

1st Annual Holiday Stress Reliever – Sunday - November 22

1 PM · New Horizons Community Church

 

Community Thanksgiving Church Service – Sunday – November 22

St. Teresa Church – 7 pm.  Bring a food item to be donated to the Parkway Ministerial Food Pantry.

 

Village Offices closed – November 26 & 27th – Thanksgiving Holiday

 

Bi-Centennial Shop & Dine Event – Sunday – November 29th

Rockford Community Building  * 4 – 7 pm

Lasange Dinners $7 each – tickets at Barrys Family Market, Betsey’s Boutique, Henkle Insurance and His n Hers.

 

 

Christmas at the Park – Sunday - November 29th – 7 pm     * Shanes Park

Lighting of the park with local musical talent.  Cookies / hot chocolate !

 

Upcoming December events:

 

The Village of Rockford will be holding Public Hearings on the Plan of Operation and Governance of the ballot approved natural gas and electric aggregation for the Village. All meetings will be held at the Village Hall, 151 East Columbia Street, Rockford, OH 45882.

 

Electric Aggregation Meeting Date and Times

December 1, 2015 @ 4:00 pm

December 1, 2015 @ 6:00 pm

 

Natural Gas Aggregation Meeting Date and Times

December 1, 2015 @4:30 pm

December 1, 2015 @ 6:30 pm

 

December 4th – Village Office will be closed.  (Training)

 

 

Village Administrator’s Report – Jeff Long

 

WWTP EPA inspection last week to renew permit.  Once we have the permit to install we will be able to apply for funding.   Then shortly thereafter we will have the construction permit to move forward with upgrades.

 

 

Committee Reports

 

Finance Committee –  Gary Fox

 

Motion Rutledge.  Second Dooley  to pay bills submitted by the Fiscal Officer in the amount of $17,825.38.  Gehle called for the question.  Rutledge = y, Dooley = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler.  Second Fox to accept November Mayors Court pay in of $390.00.  Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y, Rutledge = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

 

Motion Rutledge.  Second Dooley to approve November monthly transfers.  Heitkamp called for the question.  Rutledge = y, Dooley = y, Heitkamp = y, Gehle = y, Fox = y, Pontsler = y.  Passed 6 yes.

 

 

Ordinance 10-15

 AN ORDINANCE TO AMEND THE “VILLAGE OF ROCKFORD INCOME TAX ORDINANCE NO. 10-19-2004” TO ACHIEVE COMPLIANCE WITH THE PROVISIONS AND LIMITATIONS OF AMENDED SUBSTITUTED HOUSE BILL 5 PASSED BY THE 130TH GENERAL ASSEMBLY AND SIGNED INTO LAW BY GOVERNOR KASICH AND TO DECLARE AN EFFECTIVE DATE.

 

1st reading – 10/20/15

2nd reading – 11/03/15

3rd reading - 11/17/15

 

Motion Gehle.  Second Dooley to approve Ordinance 10-15.  Heitkamp called for the question.  Gehle = y, Dooley = y, Heitkamp = y, Rutledge = n, Fox = y, Ponteler = y.  Passed 5 yes.

 

 

ORDINANCE 11-15

AN ORDINANCE ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME HOURLY AND SALARIED EMPLOYEES AND PART TIME POLICE PATROL OF THE VILLAGE OF ROCKFORD, OHIO FOR THE YEAR 2016.

 

1st reading – 11/17/15

 

ORDINANCE 12-15

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO. DURING FISCAL YEAR ENDING DECEMBER 31, 2016.

 

1st reading – 11/17/15

 

 

 

 

RESOLUTION 12-15

A RESOLUTION RETAINING THE SERVICES OF JUDY A KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2016, SETTING COMPENSATION, AND ESTABLISHING RESPONSIBILITIES.

 

Motion Fox.  Second Pontsler.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Gehle asked Jeff to look into soft touch start ups for the electric bills.  Hoping that would decrease the on demand fees. 

 

Fox asked about insurance increase in the budget.  Came in at 7 %. 

 

 

 

Service Committee:   Greg Pontsler

 

Nothing at this time.

 

 

Safety Committee:     Chris Heitkamp

 

Disaster Recovery plan – Jeff will look into this.

 

Post Office making necessary improvement – looks like all will be ok.

 

Economic Development Committee:  Rob Rutledge

 

A meeting was held on Monday – November 9th at 3 pm.  Committee took a field trip to study the Columbia Street reconstruction plan and then took a look at the new sub division area.  We had some very good thoughts and ideas come from the meeting.  No details at this time to see if we can implement ideas.  If the ideas works we will be able to move forward a little faster.

 

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley

 

Nothing at this time.

 

 

 

Old Business

 

Decorative street lights – we need 3 but will be getting 4 to have an extra.  Looking at changing the bulbs to LED.  Saving payback in 2.3 years.  Cost at this time $180 per light with a $50 rebate though DP & L.    This would include all 67 decorative street lights.   Also have a choice between yellow and white light and would also lower the wattage.  Jeff will be getting more information on this project.

 

Pontsler asked about paying water bills by debit cards / credit cards.  We do not have that service available at this time. We will get some information.

 

 

New Business

 

Leaf truck is done – motor blew up.   Right now we are borrowing a leaf truck from Coldwater.  We will have to look at some options for next year.

 

Rutledge – with recent events in the news, wondering about school safety.  Stet stated that they had a practice session a while ago and that there is police presence throughout the day. 

 

Motion Fox.  Second Gehle to approve giving the full time employees Chamber Gift Certificates $50 and part time $30.  Dooley called for the question.  Fox = y, Gehle = y, Dooley = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Meeting adjourned 8:05.

 

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, November 3, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontsler, Dooley,  Heitkamp

                                               

Also attending:  Srgt Stetler, Jeff Long, Larry Seibert

 

Motion Gehle.   Second Pontsler to accept the agenda as orders of the day.  Fox called for the question.  Gehle = y, Pontsler = y, Fox = y, Rutledge = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion Fox.   Second Dooley to accept the minutes from the

October 20, 2015 council meetings as presented.  Gehle called for the question.   Fox = y, Dooley = y, Gehle = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

 

Visitors to Address Council:

 

Larry Siebert presented information about the Lima Concert Band.  A 70 piece band.  Fees are $1,000.  Concerts usually last 1 hour.  Last weekend in July and all of August.

 

 

Mayor’s Report and Correspondence:

 

 

Motion Pontsler.  Second Fox to approve Mike Langenkamp and Steve Thompson on the Zoning Board.  Dooley called for the question.  Pontsler = y, Fox = y, Dooley = y, Gehle = y, Rutledge = y, Heitkamp = y.  Passed 6 yes.

 

 

We have still have several other areas we are looking for volunteers to serve:

 

We need 2 volunteers to serve on the tax board.

 

We need 1 volunteer for the records commission.

 

Please call the village office at 419-363-3032 ext 1 if you are interested in serving on these boards.

 

Public Hearing on November 17th – 7 pm regarding re-zoning a property from residential to commercial.

 

 

Upcoming November events:

 

Need volunteers to help decorate Shanes Park – Saturdays at 9 am

 

Christmas at the Park – November 29th – 7 pm     * Shanes Park

Lighting of the park with local musical talent.  Cookies / hot chocolate !

 

Village Administrator’s Report – Jeff Long

 

Committee Reports

 

Finance Committee –  Gary Fox

 

Motion Rutledge.   Second Gehle to pay the bills in the amount of $4616.57.  Dooley called for the question.   Rutledge = y, Gehle = y, Dooley = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.  Second Dooley to approve the October bank reconciliation.  Fox called for the question.  Gehle = y, Dooley = y, Fox = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.  Second Dooley to approve the October monthly finance reports –

Cash Summary by Fund, Appropriations report, Revenue report and budget vs actual activity report.  Heitkamp called for the question.  Gehle = y, Dooley = y, Heitkamp = y, Rutledge = y, Fox = y, Pontsler = y. Passed 6 yes.

 

 

Ordinance 10-15

 AN ORDINANCE TO AMEND THE “VILLAGE OF ROCKFORD INCOME TAX ORDINANCE NO. 10-19-2004” TO ACHIEVE COMPLIANCE WITH THE PROVISIONS AND LIMITATIONS OF AMENDED SUBSTITUTED HOUSE BILL 5 PASSED BY THE 130TH GENERAL ASSEMBLY AND SIGNED INTO LAW BY GOVERNOR KASICH AND TO DECLARE AN EFFECTIVE DATE.

 

1st reading – 10/20/15

2nd reading – 11/03/15

 

 

 

 

Service Committee:   Greg Pontsler

 

Flag football and soccer all done for the season.  Both programs very successful.

 

 

Safety Committee:     Chris Heitkamp

 

Disaster Recovery plan.   Jeff to look into getting a sample ordinance to begin the process.

 

 

Economic Development Committee:  Rob Rutledge

 

Scheduled a meeting for Monday – November 9th at 3 pm.  Jeff to have information packet ready with subdivision information.

 

 

Public Utilities Committee:   Steve Gehle

 

Judy gave update as to the water deposit ordinance.  We can go along the way we are, we are not breaking the law.  Judy will be giving us a memo.

 

Rules Committee:      John Dooley

 

Nothing at this time.

 

 

Old Business

 

New Business

 

Thank you to the Village crew for planting new trees for the Rockford Tree Commission.  Reminder to residents that received new trees – please keep new trees watered !

 

Motion Dooley, Second Fox to reappoint Bob Ransbottom, Ed Long to the Tree Committee.  Gehle called for the question.  Dooley = y, Fox = y, Gehle = y, Rutledge = y, Pontsler = y, Heitkamp = y. Passed 6 yes.

 

Motion Pontsler.  Second Fox to approve the Tree Commission officers – Bob Ransbottom – President,  Tom Williams as Vice President, and Karen Long as

Secretary.  Dooley called for the question.  Pontsler = y, Fox = y, Dooley = y, Gehle = y, Rutledge = y, Heitkamp = y.  Passed 5 yes.

 

Police cruiser has been ordered and will be ready by 1st of year.  4-wheel drive Explorer.

Meeting adjourned 8:42.

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on  Tuesday, October 20, 2015 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Jeff Long

Pledge of Allegiance

Those present:  Gehle, Rutledge, Fox, Pontsler, Dooley,  Heitkamp

                                               

Also attending:  Srgt Stetler, Jeff Long, Jesse Pollock of the Daily Standard, Chase Heitkamp, Glenn Keeling, Peggy Kimmel, Jim Crocker, Ron Severt, Adian Severt, Denver Earl

 

Motion Rutledge.   Second Fox to accept the agenda as orders of the day.  Gehle called for the question.  Rutledge, = y, Fox =  y, Gehle = y, Pontsler = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.   Second Pontsler to accept the minutes from the

October 6, 2015 council meetings as presented.  Dooley called for the question.   Gehle = y, Pontsler = y, Dooley = y, Rutledge = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

 

Visitors to Address Council:

Ron Severt addressed council with concerns about Ordinance 05-11 enacting a utility deposit to be paid by renters and leaseholders of properties requesting utility service.  Several issues include:that a government entity can not request a water deposit and then hold on to the deposit for an undisclosed amount of time.  Another issue he brought up was that we are not treating residents fairly in that

home owners do not need to make the deposit but renters do. He also made mention that we are not paying interest on the deposit when we refund money.

Council to refer this to our legal council and report findings at the next meeting.

Jim Crocker of WRKD – addressed council with information to expand the radio station area into the current storage area.  This will be done in stages as money, time and materials permit.  Asking of the Village to check out the electrical system and help get it working so as not to kick breakers off.  Some listening information.  Streaming hours are averaging 4-5,000 hours per month.  TuneIn has 1200 followers.  We also have our own app.  Web site is getting 500 hits per day.  It’s been a positive experience and we are continuing to grow.

Question – are we increasing our air wave coverage ?  We are waiting on the FCC we could increase to 250 watt with permissions.   We are coming up on our 1 year anniversary being on the air and will be planning another open house later in the year.   Council recommends that the village look into the electrical service and give a quote and recommendations at the next meeting.

Glenn Keeling addressed council with regards to the upcoming mayor election.  Would like to schedule a meet and greet with Amy.   With short time frame before the election, they were unable to come up with a common date and time.  They both will be attending the Fire Department Trick or Treat and can be approached with any questions then – October 31st at 8 pm.  There just won’t be anything official scheduled.

 

 

Mayor’s Report and Correspondence:

 

Mayor notes receipt and review of Mayors Court September pay in, September bank reconciliation, and September bank statement .

We have several areas we are looking for volunteers to serve:

We need 2 volunteers to serve on the zoning board.

We need 2 volunteers to serve on the tax board.

We need 1 volunteer for the records commission.

Please call the village office at 419-363-3032 ext 1 if you are interested in serving on these boards.

 

Public Hearing on November 17th – 7 pm regarding re-zoning a property from residential to commercial.

 

Upcoming October events:

 

Beginning October 24th and consecutive Saturdays @ 9 am – consider volunteering at Shanes Park to help decorate for Christmas at the Park.

Need LOTS of volunteers !

 

Rockford Chamber Banquet – October 26th – 6 pm

* Rockford Community Building .  Tickets are $20/ each with RSVP

 

Trick or Treat – October 31st  - 6 – 7:30 pm  - Judging at the Fire house at 8 pm

 

Upcoming November events:

 

Tuesday – November 3rd – Election day @ Rockford Community Building

6:30 am – 7:30 pm.

 

Christmas at the Park – November 29th – 7 pm     * Shanes Park

Lighting of the park with local musical talent.  Cookies / hot chocolate !

 

Village Administrator’s Report – Jeff Long

Post Office update:  Post Office has been in touch with the owner and the owner assures that he is working on quotes to get the needed renovations completed. 

 

Committee Reports

Finance Committee –  Gary Fox

Motion Rutledge.   Second Gehle to pay the bills in the amount of $9703.87  Pontsler called for the question.   Rutledge = y, Gehle = y, Pontsler = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler.  Second Rutledge to accept the September Mayors Court pay in of $127.00.  Gehle called for the question.  Pontsler = y, Rutledge = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion Rutledge.  Second Pontsler to approve October monthly transfers.  Gehle called for the question.  Rutledge = y, Pontsler = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.  Second Rutledge to approve October supplemental appropriations.  Pontsler called for the question.  Gehle = y, Rutledge = y, Pontsler = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

 

Ordinance 10-15

 AN ORDINANCE TO AMEND THE “VILLAGE OF ROCKFORD INCOME TAX ORDINANCE NO. 10-19-2004” TO ACHIEVE COMPLIANCE WITH THE PROVISIONS AND LIMITATIONS OF AMENDED SUBSTITUTED HOUSE BILL 5 PASSED BY THE 130TH GENERAL ASSEMBLY AND SIGNED INTO LAW BY GOVERNOR KASICH AND TO DECLARE AN EFFECTIVE DATE.

 

1st reading – 10/20/15

 

Motion Gehle, Second Fox to approve the 2016 Taxpayer’s Rights and Responsibilities information that has been updated.  Dooley called for the question.  Gehle = y, Fox = y, Dooley = y, Rutledge = N, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

RESOLUTION 11-15

 

A RESOLUTION AUTHORIZING THE ROCKFORD VILLAGE FISCAL OFFICER TO ESTABLISH FUNDS:

3301 – SOUTH MAIN STREET DEBT SERVICE

3302 – PARKWAY UTILITY PROJECT DEBT SERVICE

3303 – FRONT STREET DEBT SERVICE

3304 – MARKET STREET DEBT SERVICE

 

Motion: Gehle, Second Dooley.  Pontsler called for the question.  Gehle = y, Dooley = y, Pontsler = y, Rutledge = y, Fox = y,  Heitkamp = y.  Passed 6 yes.

 

Motion to correct 2015 budget – revenue and appropriations on Capital Improvements Funds to the Debt Service funds. 

3301 – SOUTH MAIN STREET;  3302 – PARKWAY UTILITY PROJECT

3303 – FRONT STREET;   3304 – MARKET STREET

 

Motion Dooley, second Fox, Gehle called for the question.  Dooley =y, Fox = y, Gehle = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Finance meeting was held on October 19th regarding the purchase of a new cruiser.  The committee received estimates for new and reviewed idea of purchasing used.  The committee felt in the long run purchasing a new vehicle would save on maintenance since a new vehicle would be covered for 3 years under warranty.   On an update to meeting – Paul did find a demo with 3,000 miles that may work.  It’s a 2015 with all the equipment that would be needed.  Council approved a set amount..  This will be paid for by Mayors Court police equipment and/or by the police budget.  We will be selling the used cruiser and putting those funds towards the new one.

 

Motion Rutledge.  Second Fox, Pontsler called for the question.  Rutledge = y, Fox = y, Pontsler = y, Gehle = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Service Committee:   Greg Pontsler

 

Nothing at this time

 

 

Safety Committee:     Chris Heitkamp

 

Still waiting on sample – Disaster Recovery plan from Judy.

Economic Development Committee:  Rob Rutledge

Nothing at this time.

 

Public Utilities Committee:   Steve Gehle

Nothing at this time.

Rules Committee:      John Dooley

Nothing at this time.

 

Old Business

Mayor to council – the issue of park cameras has been discussed over and over.  Why has nothing been done about the situation ?  In light of the recently events, why haven’t we installed cameras.  After some discussion, the cost is some of the issue.  If local organizations want to head up the project they are welcome to. 

Update on new building addition.  Some of the phase I plans will be tied in with the Columbia St. project.  We will need to have some planning meetings over the winter to continue the project. 

 

New Business

 

Meeting adjourned 8:42.

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on

Tuesday, September 1, 2015 at 7:40 pm at the Rockford Village Hall.

 

Invocation was given by Chris Heitkamp

Pledge of Allegiance

Those present:  Gehle, Rutledge, Pontsler, Heitkamp

                        Fox and Dooley - absent

                                               

Also attending:  Stg. Stetler,  Claire Geisige of the Daily Standard

Motion Rutledge  Second Pontsler to accept the agenda as orders of the day.  Gehle called for the question.  Rutledge = y, Pontsler = y, Gehle = y,  Heitkamp = y.  Passed 4 yes.

 

Motion Rutledge.   Second Gehle to accept the minutes from the

August 4, 2015 council meetings as presented.  Pontsler called for the question.  Rutledge = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Upcoming events:

 

Beginning October 24th and consecutive Saturdays @ 9 am – consider volunteering at Shanes Park to help decorate for Christmas at the Park.

Need LOTS of volunteers !

 

Rockford Chamber Banquet – October 26th – 6 pm

* Rockford Community Building

 

Christmas at the Park – November 29th – 7 pm     * Shanes Park

 

Village Administrator’s Report – Jeff Long - absent

  

Committee Reports

 

Finance Committee –  Gary Fox- absent

 

Motion Rutledge.   Second Pontsler to pay the bills in the amount of $34,586.85  Gehle called for the question.   Rutledge = y , Pontsler = y, Gehle = y, Heitkamp = y.  Passed 4 yes.

 

RESOLUTION 07-15

 

A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFIYING THEM TO THE COUNTY AUDITOR.

 

Motion: Gehle.  Second Pontsler.  Heitkamp called for the question.  Gehle = y, Pontsler = y, Heitkamp = y, Rutledge = y.  Passed 4 yes.

 

RESOLUTION 08-15

 

A RESOLUTION ACCEPTING THE LOCAL GOVERNMENT FUND AMOUNT AND RATE AS DETERMINED BY THE MERCER COUNTY BUDGET COMMISSION, AND DECLARING IT AN EMERGENCY.

Rockford Local Government = $27,866.00 or $6.63%

Motion Gehle, Second Heitkamp.  Rutledge called for the question.  Gehle = y, Heitkamp = y, Rutledge = y, Pontsler = y.  Passed 4 yes.

House Bill 5 will be affecting how municipal income tax will be administered and collected beginning 01/01/16.    We need to know the changes that are being mandated or we can lose our ability to levy an income tax.   Jeff and Lisa will be attending a seminar on September 22 to learn about the upcoming changes.  The seminar will be held in Lima and is a free service.

 

Service Committee: Greg Pontsler

ORDINANCE 09-15

 

AN ORDINANCE PROHIBITING BLOWING GRASS CLIPPINGS INTO STREETS, AND DECLARING AN EFFECTIVE DATE.

 

1ST reading – 08/04/15

2nd reading – 09/01/15

Safety Committee:   Chris Heitkamp

Mutual Aid Agreement between Coldwater, Fort Recovery, Rockford and St. Henry Police Departments. 

Has been reviewed by committee and ready for approval.

Motion Heitkamp, Second Pontsler to approve the Mutual Aid Agreement.  Gehle called for the question.  Heitkamp = y, Pontsler = y, Gehle = y, Rutledge = y.  Passed 4 yes.

Economic Development Committee:  Rob Rutledge

Nothing at this time.

Public Utilities Committee: Steve Gehle 

Rules Committee:    John Dooley - absent

Old Business

New Development questions being asked.  Where are we and are we moving forward.   Yes – we are moving at a slow pace.  It’s a process that will take time for each step.  The Economic Development committee will be meeting again this fall to continue discussions, review costs, and begin making some decisions on the next step.

New Business

 

Meeting adjourned 8:05

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 16, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long.

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontsler, Dooley, Heitkamp

                                               

Also attending:  Jeff Long, Srgt. Stetler, Glenn Keeling, Peggy Kimmel

 

Motion Fox.  Second Pontlserto accept the agenda as orders of the day with addition of Ordinance of 07-15 added to Steve Gehle’s report. Heitkamp called for the question.  Fox = y, Pontsler = y, Heitkamp = y, Gehle = y, Rutledge = y, Dooley = y.  Passed 6 yes.

 

Motion: Gehle    Second Dooley to accept the minutes from the

June 2, 2015 council meetings as presented.  Fox called for the question.  Gehle = y, Dooley = y, Fox = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Glenn Keeling addressed council by giving information for the 1st Annual Autumn Fest Musical Benefit to be held at the Grand Lake Motorcycle Club in Mendon on August 14,15 & 16.  For more information call 419-863-0498.

Proceeds to benefit a breast cancer patient – a single mother with 2 young children.

 

Mayor’s Report and Correspondence:

 

June 19-21 – Rockford Community Days -  concert events:   Thom Mckee, Shelby County Line, Nut Flush, & Kill the Rabbit other events include:

21st Annual Cruise in Car Show, Fox Family Ride, Chamber FUN Challenge, Quarter Auction, fireworks and parade ! 

 

Like Rockford Community Days on Facebook to see all the specific information –

Some changes may occur because of  flooding issues.

 

July 16 – “Starting Right” workshop ~~  Wright State Lake Campus partnering with Van Wert Economic Development for a seminar designed to help entrepreneurs begin their journey to open a business in Ohio. Will be held at the Rockford Community Building at 6 pm.  If you are beginning a business or just thinking about it, this workshop will have information you need.

 

 

 

 

Village Administrator’s Report – Jeff Long

 

The rains continue to cause some problems at the park and a resident sewer problem.  We have gotten a load of sand in case the need arises for sandbags.  The river is to crest on Wednesday at 5 pm but more rain in the forecast.  We will do what we can.

 

Park – mowing is a problem.  We will be blocking off the parking area so that people are not parking in the grass area which is becoming very soft.

 

New lights are up at the park.  They look very nice.  We have 2 more in reserve.  We will see if they are needed.

 

Mayor appreciates all the people and work that has been done to get the park ready for Community Days. 

 

 

Committee Reports

 

Finance Committee –  Gary Fox

 

Motion Rutledge.   Second Gehle to pay the bills in the amount of $11,982.16  Dooley called for the question.  Rutledge = y, Gehle = y, Dooley = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Dooley.  Second Pontsler to accept the Mayors Court pay in of $211.00.  Gehle called for the question.  Dooley = y, Pontsler = y, Gehle = y, Rutledge = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

* Next meeting --

 

2016 Budget hearing will be scheduled for July 7th at 7:15 pm with the annual budget to the county auditor by July 15th.

 

 

Service Committee:   Greg Pontsler

 

We have some pot holes that need work.  Rec board not having meetings during ball season.  Sidewalk needs finished on West St. --- also the West St property needs mowed.

 

 

 

 

 

Safety Committee:     Chris Heitkamp

 

Safety Committee meeting schedule for June 30th at 7 pm to discuss the policy and procedure of the Mutual Aid Agreement. 

 

 

Economic Development Committee:  Rob Rutledge

 

Public Utilities Committee:   Steve Gehle

 

ORDINANCE 06-15

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/02/15

2nd reading – 06/16/15

 

ORDINANCE 07-15

AN ORDINANCE AUTHORIZING ALL ACTIONS NECESSARY TO EFFECTUATE AN OPT-OUT ELECTRIC SERVICE AGGREGATION PROGRAM PURSUANT TO THE OHIO REVISED CODE 4928.20; AND DIRECTING THE MERCER COUNTY BOARD OF ELECTIONS TO

SUBMIT THE BALLOT QUESTION TO THE ELECTORS; AND AUTHORIZING AN AGREEMENT WITH AN AGENT FOR SUCH PURPOSES.

 

1ST reading – 06/16/15

 

Rules Committee:      John Dooley

 

* Mayor / 2 Council seats to be on the ballot in November.  The deadline for

information to be turned in to the Board of Elections is August 5th.

 

John gave some details about smoking in the park.  At this time we are asking people to be courteous of others.  We may need to consider an ordinance designating smoking areas and some signs. 

 

Old Business

New Business

Meeting adjourned.

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, May 19, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long.

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontsler, Dooley, Heitkamp

                                               

Also attending:  Gene and Mary Steiner,  Jeff Long.  Srgt. Stetler, Glen Keeling, Chase Heitkamp, Kathy Thompson of the Daily Standard

 

Motion Fox,  Second Pontsler to accept the agenda as orders of the day. Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Gehle.    Second Fox to accept the minutes from the

May 5, 2015 council meetings as presented.  Dooley called for the question.  Gehle = y, Fox = y, Dooley = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Presentation by Mayor Joseph to Gene Steiner. “ Thank you for your dedication and loyal service as Mayor and Councilman for the Village of Rockford.”  Thank you for your years of service to make Rockford a better place to live.” 

 

PROCLAMATION by Mayor Joseph – “The Village has many citizens who ride motorcycles for touring, recreation, and economical transportation.  I urge all citizens to use extreme caution when driving their automobiles and extend to motorcycles the same courtesy they wish to be afforded to them.  I proclaim the month of May 2015 as Motorcycle Awareness Month.”

 

June 12th - Principles in Leadership Seminar – 6 pm – Rockford Community Building.  FREE and open to the public.    * Speakers are servants that enjoy sharing information and making the world a better place. 

 

June 19-21 – Rockford Community Days -  concert events:   Thom Mckee, Shelby County Line, Nut Flush, & Kill the Rabbit other events include:

21st Annual Cruise in Car Show, Fox Family Ride, Chamber FUN Challenge, Quarter Auction, fireworks and parade ! 

 

Like Rockford Community Days on Facebook to see all the specific information.

 

Village Administrator’s Report – Jeff Long

 

Held committee meetings last week to give updates on village projects.

 

Pontlser to Jeff – do we have an ordinance that requires people to keep mowed grass off the street.  Yes, we do for several reasons – we don’t want the storm drains getting plugged and it’s dangerous for cyclists.  Jeff and Lisa to work on public notice.

 

 

 

Committee Reports

 

Finance Committee –  Gary Fox

 

Motion Pontsler  Second Gehle to pay the bills in the amount of $37,864.32  Dooley called for the question.  Pontsler = y, Gehle = y, Dooley = y, Rutledge = y, Fox = y , Heitkamp = y.  Passed 6 yes.

 

2016 Budget hearing will be scheduled for July 7th at 7:15 pm with the annual budget to the county auditor by July 15th.

 

 

Service Committee: Greg Pontsler

 

2015 Rockford Recreation Association Board Members

 

Officers:

President – Ryan Thompson

Vice President – Joel Henkle

Treasurer – Ryan Sipe

Secretary – Brent Agler

 

Board members:  Chad Hamrick, Cort Smith, Jeff Bollenbacher,

Chad Bruns, Wilbur Fox, Andy Rogers, Adam Carpenter, Ryan Berry

 

Motion for Approval – Rutledge, Second Fox, Dooley called for the question.  Rutledge = y, Fox = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Held Service Committee meeting on May 12th.  We will be going ahead with Columbia St if we get the needed funding.

 

Fox question – would there be cost savings to plan 2 streets at once.  As far as design,  no overall savings.  It’s all based on hourly design time.

 

 

Safety Committee:   Chris Heitkamp

 

Had a short meeting with Paul regarding safety.  Will be holding another meeting in the next several weeks.

 

 

Economic Development Committee:  Rob Rutledge

 

Held Economic Development committee meeting on May 12th.  Discussed some preliminary plans and will have another meeting in 2 weeks.

 

 

Public Utilities Committee: Steve Gehle

 

Utility Committee Meeting was held on May 12th @ 7.  Discussed the industrial Park water and sewer plans.  Talked about the upgrade to the sewer plant and the sewer infrastructure to be done at the sub division.

 

When the water plant was built we planned for growth.  We, at this time, could see a 50% increase and still be good.  We have the possibility for growth even after that, if we are blessed with more residents and manufacturing, without building on by adding a couple of new tanks.  We are in good shape.

 

4-wheelers should not be driving around the sewer plant area.  This is private property. 

 

Rules Committee:    John Dooley

 

* Mayor / 2 Council seats to be on the ballot in November.  The deadline for

information to be turned in to the Board of Elections is August 5th.

 

 

Old Business

 

New Business

 

Meeting adjourned at 7:45 pm – with cake and punch to honor Gene.

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, April 21, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long.

 

Pledge of Allegiance

 

Those present:  Gehle, Fox, Pontsler, Heitkamp.

                        Dooley - absent

                                               

Also attending:  Jeff Long. Kathy Thompson – Daily Standard,

Srgt. Stetler,

 

Motion Gehle.   Second Fox to accept the agenda as orders of the day with an addition of Resolution 06-15 to the Finance committee report.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 4 yes.

 

Motion: Fox.    Second Heitkamp to accept the minutes from the

April 7, 2015 council meetings as presented.  Gehle called for the question.  Fox = y, Heitkamp =y, Gehle = y, Pontsler = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Mayor Joseph swore in Rob Rutledge as the new councilman.  Welcome Rob.

 

May 2nd – Dave Fields – Rockford Tour – 7:30 pm – Rockford Community Building “All In” – 26 weeks in the top 5 on the RMR Blues Chart.  Ticket outlet- Sunshine Oil -  $10.

 

June 12th - Principles in Leadership Seminar – 6 pm – Rockford Community Building.  FREE and open to the public.    * Speakers are servants that enjoy sharing information and making the world a better place. 

 

June 19-21 – Rockford Community Days -  concert events:   Thom Mckee, Shelby County Line, Nut Flush, & Kill the Rabbit

 

Village Administrator’s Report – Jeff Long

 

With nicer weather the crew is and will be very busy – beginning to mow, working on sidewalks at the park and on West St.

 

The Bridge Street project will begin a little later due to very wet conditions.  We plan to put in a pedestrian crossing and then put a request in to the state to lower the speed limit. 

 

New addition is coming along little slower than anticipated.  We were looking into an investor but that didn’t pan out.  Phase I will need to be the storm drains at $300,000 and then will need to work on the sanitation.  Council had more discussions and asked Jeff to get the map information on the web site and work to pre sell lots.

 

 

Committee Reports

 

Finance Committee –  Gary Fox

 

Motion Pontsler  Second Heitkamp to pay the bills in the amount of $26,353.52.  Gehle called for the question.  Pontsler = y, Heitkamp = y, Gehle = y, Rutledge = y, Fox = y.  Passed 5 yes.

 

2016 Budget hearing will be scheduled for July 7th at 7:15 pm with the annual budget to the county auditor by July 15th.

 

RESOLUTION 06-15

A RESOLUTION LEVING ASSESSMENTS FOR NON PAYMENT OF DEMOLITION COSTS AS ORDERED PER VILLAGE ORDINANCE NO 01-14 AND DECLARING AN EFFECTIVE DATE.  (507 West St. property)

 

Motion Gehle.  Second Pontsler.  Heitkamp called for the question.  Gehle =y, Pontsler = y, Heitkamp = y, Rutledge = y, Fox = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

RESOLUTION 05-15

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO APPLY FOR COMMUNITY BLOCK DEVELOPMENT GRANT (CBDG FUNDS) FOR THE VILLAGE, FOR THE RECONSTRUCTION OF COLUMBIA ST AND COMMITTING OF VILLAGE MONEY FOR LOCAL MATCHING FUNDS.

 

There was some discussion as to how this works.  The village will assess the land owners the actual costs of the curb and sidewalks.  This is the Village matching funds.  We are working to receive $300 - $500,000 grant for this project.  The land owners will receive an estimate for the cost of the curb and sidewalk for their property.  The estimate tends to run high.  There will be a deadline that the land owners can either pay for the curb and sidewalk or the costs can be added to the tax duplicate and paid for over a 10 year period.  Although there are some costs involved, all properties on Columbia street benefit by having property improvement and will be looking nice. 

 

Motion Fox, Second Heitkamp.  Gehle called for the question.  Fox = y, Heitkamp = y, Gehle = y, Rutledge = y, Pontsler = y.  Passed 5 yes.

 

 

Greg also reported that new lights have come in that will be installed at the park. 

 

Pot holes will be filled once the asphalt plants are up and running.   

 

Mayor Joseph asked that Srgt Stetler keep up with junk warnings and continue the clean up process of village.  Also note – mowing season and weeds will need to be added to the list of things to keep up with.

 

Service Committee meeting scheduled on May 12th at 7:30 pm -  Columbia Street project

 

 

Safety Committee:     Chris Heitkamp

 

Nothing at this time

 

 

Economic Development Committee:  Rob Rutledge

 

Nothing at this time.

 

Public Utilities Committee:   Steve Gehle

 

Utility Committee Meeting scheduled for May 12th @ 7 pm to discuss the WWTP upgrades and plans with EPA.

 

 

Rules Committee:      John Dooley

 

* Mayor / 2 Council seats to be on the ballot in November.  The deadline for

information to be turned in to the Board of Elections is August 5th.

 

 

Old Business

 

New Business

 

Wilbur asked Jeff to look into a company that would come in and pave driveways.  The idea would be the company would come in and take care of any residents that are wanting paved drives.  The cost would be more competitive if they are coming to do more than 1 drive.  Chris and neighbor would be interested as well as Wilbur, so there are probably others.

 

Betsey’s Boutique has made some nice improvements with the front of the building.   Looks good ! 

 

 

 

Meeting adjourned at 8:12 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Council President John Dooley on

Tuesday, March 17, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long.

 

Pledge of Allegiance

 

Those present:  Gehle, Fox, Pontsler, Dooley, Heitkamp.

                        Steiner - absent

                                   

Also attending:  Jeff Long. Kathy Thompson – Daily Standard,

Chief May, Carl Green

 

Motion Pontsler.   Second Gehle to accept the agenda as orders of the day.  Fox called for the question.  Pontsler = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Fox.    Second Heitkamp to accept the minutes from the

February 17, 2015 council meetings as presented.  Gehle called for the question.  Fox = y, Heitkamp = y, Gehle = y, Pontsler =  y, Dooley = y  Passed 5 yes.

 

 

Visitors to Address Council:

 

Allan Heitbrink from Choice One Engineering attended the meeting to introduce himself and the engineering firm that he works for. 

 

 

Mayor’s Report and Correspondence:

 

Council President John Dooley read a resignation letter from Gene Steiner.  This will take effective immediately. 

 

Jeff gave appreciation for the many years Gene has devoted to the Village in service as Mayor and on Council.   Jeff and Lisa will work on getting a plaque and schedule a presentation of thanks from the village.

 

We have 30 days to appoint another council member.  There are several people that have expressed interest in the past.  We will begin a list of names.  The Rules committee will meet on March 19th at 2 pm to begin the process of finding a replacement.  Lisa will call the Board of Elections to see if this seat needs to be added to the ballot in November.

 

We will do a press release and Facebook posting on the need for a council member.

 

Upcoming events announced:

 

 

March 21 - Family Fun Bowling Tournament – Coldwater –  $30 per couple.

Sponsored by the Rockford Community Days Committee

 

March 27th & 28th – Rockford Lions Club – Variety Show @ Parkway High School

 

April 4th – Easter Egg Hunt @ Shanes Park – 1 pm

 

May 2nd – Dave Fields – Rockford Tour – 7:30 pm – Rockford Community Building “All In” – 26 weeks in the top 5 on the RMR Blues Chart.  Ticket outlets to be announced.

 

June 12th - Principles in Leadership Seminar – 6 pm – Rockford Community Building.  FREE and open to the public.    * Speakers are servants that enjoy sharing information and making the world a better place. 

 

June 19-21 – Rockford Community Days -  concert events:   Thom Mckee, Shelby County Line, Nut Flush, & Kill the Rabbit

 

 

Village Administrator’s Report – Jeff Long

 

Jeff gave out folders containing 2015  Village Council Committee assignments.  Each committee’s description of duties, Mission Statement, and major themes as well as 2015 goals.  The committees are to review the various goals and we will begin to follow a plan of action.  We will schedule committee meetings at the April 7th council meeting.

 

Committee Reports

 

 

Finance Committee –  Gary Fox

 

Motion Pontsler.  Second Heitkamp to pay the bills in the amount of $7,268.18.  Gehle called for the question.  Pontsler = y, Heitkamp = y, Gehle = y, Fox = y, Dooley = y.  Passed 5 yes.

 

Motion Gehle.  Second Pontsler to accept the Mayors Court Pay in of $312.  Heitkamp called for the question.  Gehle = y, Pontsler = y, Heitkamp = y, Fox = y, Dooley = y.  Passed 5 yes.

ORDINANCE 03-15

AN ORDINANCE LEVYING A TAX PER LICENSED VEHICLE IN THE VILLAGE OF ROCKFORD, AS PER OHIO REVISED CODE 4504.172; AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 02/03/15

2nd reading – 02/17/15

3rd reading – 03/17/15

 

Motion Gehle.  Second Heitkamp.  Pontsler called for the question.  Gehle = y, Heitkamp = y, Pontsler = y, Fox = y Dooley = y.  Passed 5 yes.

 

ORDINANCE 04-15

AN ORDINANCE LEVYING A TAX PER LICENSED VEHICLE IN THE VILLAGE OF ROCKFORD, AS PER OHIO REVISED CODE 4504.06; AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 02/03/15

2nd reading – 02/17/15

3rd reading – 03/17/15

 

Motion Pontsler.  Second Gehle.  Heitkamp called for the question.  Pontsler =y, Gehle = y, Heitkamp = y, Fox = y, Dooley = y.  Passed 5 yes.

 

 

RESOLUTION 04-15

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY, INC.  FOR WASTEWATER TREATMENT PLANT IMPROVEMENT DISINFECTION REPLACEMENT PROJECT.

 

Motion Gehle.  Second Pontsler.  Heitkamp called for the question.  Gehle = y, Pontsler = y, Heitkamp = y, Fox = y, Dooley = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

The Village of Rockford ( under the direction of Joyce Emans)  is looking for volunteers to organize a SHANES PARK BEAUTIFICATION SOCIETY. 

 

The idea is to meet twice a month on the 1st and 3rd Tuesdays of each month at 8 am to plant, water, weed and trim flowers and do other maintenance as needed at Shanes Park.  This would begin on April 5th and continue throughout the summer and fall.

 

If interested, please contact the Village office at 419-363-3032 ext 1. and leave your name and phone number.

 

** Something to think about – If you see the beauty one person can create, think how beautiful the park would be with several more helping out!  Giving back to the community can be a wonderful feeling !!

 

Motion Pontsler.  Second Gehle.  Fox called for the question.  Ponstler = y, Gehle = y, Fox = y, Heitkamp = y, Dooley = y.  Passed 5 yes.

 

The Rec Board is finalizing the summer ball programs.   There will be a Clean up day at Shanes Park on March 28th !

 

 

Safety Committee:     Chris Heitkamp

 

Economic Development Committee:  John Dooley gave report

Jeff and John met this past week to make a list of goals and items that we will be devoting our energy towards.  The sub-division – infrastructure needs to be completed before we can sell lots.  Promote the Leadership conference that is coming to Rockford.  Community development announcements on the radio to keep the public informed of what is happening in the village. 

 

Public Utilities Committee:   Steve Gehle

Rules Committee:      John Dooley

 

* Mayor / 2 Council seats to be on the ballot in November.  The deadline for information to be turned in to the Board of Elections is August 5th.

Now there is an additional seat open since Gene has resigned.  We will find out if that will be on the ballot as well.

 

 

Old Business

 

New Business

 

Chief May introduced Carl Green.  He will be moving from auxiliary status to part time paid status. 

 

Motion Gehle.  Second Fox to approve Green as part time patrol officer for the village.  Pontsler called the question.  Gehle = y, Fox = y, Pontsler = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

The Parkway Ministerial will be holding a presentation for community church leaders and officers of local organizations.  This may lead to a district wide presentation that would be open to the public.

 

 

Meeting adjourned at 8:02 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, February 3, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Pontsler, Dooley, Heitkamp.

                        Fox - absent

                                   

Also attending:  Jeff Long. Chief May, Kathy Thompson – Daily Standard

 

Motion Steiner.   Second Dooley to accept the agenda as orders of the day.  Gehle called for the question.  Steiner = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Dooley,    Second  Pontsler to accept the minutes from the

January 20th,  2015 council meetings as presented.  Gehle called for the question.  Dooley = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

 

Committee Reports

 

Mayor stated that she would like to see more activity within the committees.  Try to meet once a month if at all possible.  Let’s work to make a difference.

 

Finance Committee –  Gary Fox –absent

 

The following ordinances have to do with repealing previous ordinances to establish compensation for full time salaried and hourly employees for the Village.  Council desires to amend ordinances to be calculated as a bi-weekly amount rather than an annual amount, regardless of the number of pay periods in a year.  This will meet requirements for the state auditors as well.

 

 

ORDINANCE 01-15

AN ORDINANCE AMENDING ORDINANCE 04-14 ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME AND SALARIED EMPLOYEES OF THE VILLAGE OF ROCKFORD, OHIO FOR CALENDAR YEAR 2015 ; REPEALING ALL ORDIANCES INCONSISTENT HEREWITH; AND DECLARING EMERGENCY.

 

 

Motion: Gehle, Second Pontsler.  Dooley called for the question.  Gehle = y, Pontlser = y, Dooley = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

ORDINANCE 02-15

AN ORDINANCE AMENDING ORDINANCE 07-10 ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME HOURLY AND SALARIED EMPLOYEES OF THE VILLAGE OF ROCKFORD, OHIO FOR CALENDAR YEAR 2011 ; REPEALING ALL ORDIANCES INCONSISTENT HEREWITH; AND DECLARING AN EMERGENCY.

 

 

Motion:  Gehle.  Second Heitkamp.  Dooley called for the question.  Gehle = y, Heitkamp = y, Dooley = y, Steiner = y, Pontsler = y.  Passed 5 yes.

 

 

 

ORDINANCE 03-15

AN ORDINANCE LEVYING A TAX PER LICENSED VEHICLE IN THE VILLAGE OF ROCKFORD, AS PER OHIO REVISED CODE 4504.172; AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 02/03/15

 

 

ORDINANCE 04-15

AN ORDINANCE LEVYING A TAX PER LICENSED BEHICLE IN THE VILLAGE OF ROCKFORD, AS PER OHIO REVISED CODE 4504.06; AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 02/03/15

 

Service Committee:   Greg Pontsler

 

Safety Committee:     Chris Heitkamp

 

Chris asked about weather issues over the weekend.  Jeff stated they were plowing with snow and ice over the weekend.  Tried to get out and get slush off the streets before freezing.   We have 1 load of salt left.

 

Training videos on continuing basis.

 

Economic Development Committee:   Gene Steiner

 

Will be reporting at the next council meeting.   Need to get updated on several items before bringing to council. 

 

 

 

Public Utilities Committee:   Steve Gehle

 

RESOLUTION 02-15

A RESOLUTION AUTHORIZING AND DIRECTING THE FISCAL OFFICER OF THE VILLAGE OF ROCKFORD TO CREATE FUND 4910, WASTEWATER TREATMENT PLANT IMPROVEMENT PROJECT, FOR THE DESIGN AND CONSTRUCTION OF UPGRADED WASTEWATER TREATMENT PLANT.

 

Motion: Pontsler.  Second Dooley.  Heitkamp called for the question.  Pontsler = y, Dooley = y, Heitkamp = y, Gehle = y,  Steiner = y.  Passed 5 yes.

We have had meetings with Fremont to make sure we will be meeting their needs.  The improvement project estimate roughly 2 million.  We are looking to do this WITHOUT raising rates. 

Rules Committee:      John Dooley

Old Business

New Business

We are working on a Leadership Seminar to take place in June.  This will be a free event and open to the public.  Everyone can benefit.  More details to come.  Steve suggested we get a couple of donations to help with some refreshments and giving the speakers a meal. 

John will be approaching the different organizations and the school to let them know what is going on and handing out brochures with information.  This is not just a Rockford event.  Anyone interested in leadership skills are asked to attend.

 

Greg asked about Columbia street needing a layer or 2 of asphalt.  Jeff stated we will be looking at repairing some of the pot holes, but we are in the beginning stages of planning a total reconstruction with curbs and sidewalks in the next year or two.  We are working on the cost estimate now.

 

Meeting adjourned at 7:59 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

                       

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, January 20, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Steiner,  Fox, Pontsler, Dooley, Heitkamp.

                        Gehle - absent

                                   

Also attending:  Jeff Long. Chief May, Kathy Thompson – Daily Standard

 

Welcome back – Gene.

 

Motion Steiner.   Second Pontsler to accept the agenda as orders of the day.  Fox called for the question.  Steiner = y, Pontsler = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Pontsler    Second  Dooley to accept the minutes from the

December 16th,  2014 council meetings as presented.  Steiner called for the question.   Pontsler = y, Dooley = y, Steiner = y, Fox = y, Heitkamp = y,  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

* 2015 Rockford Village Committees

                       

Service Committee:                Greg Pontsler – Chair

                                                Steve Gehle

                                                Chris Heitkamp

 

Safety Committee:                  Chris Heitkamp – Chair

                                                Gary Fox

                                                Greg Pontsler

 

Utilities Committee:               Steve Gehle – Chair

                                                Gene Steiner

                                                Chris Heitkamp

 

 

 

Economic Development:         Gene Steiner – Chair

                                                John Dooley

                                                Steve Gehle

 

Rules Committee:                   John Dooley – Chair

                                                Greg Pontsler

                                                Gary Fox

 

Finance Committee:                Gary Fox - Chair

                                                John Dooley

                                                Gene Steiner

 

 

President of Council  2015 –  Gene Steiner nominated John Dooley.  Nominations closed.  Motion Pontsler.  Second Steiner.  Heitkamp called for the question.  Pontsler = y, Steiner = y, Heitkamp = y, Fox = y.  Dooley abstain from voting.  Passed 4 yes.

 

Congratulations to John Dooley the Council President for 2015.

 

Rockford Community Days Meeting on January 29th at 7 pm.  Village Hall.

 

 

Village Administrator’s Report – Jeff Long

 

Jeff attended a meeting with other Mercer County Administrators.  Discussions regarded the revenue loss from the state over the last several years.  There is a way to increase revenues in the permissive registration fees for vehicles.  This is in ORC sections 450406 and 4504172 that the village has the ability to increase the fee by $5 for one section and $5 for the other sections.   The county also has the ability to enact this fee which would leave us with no additional funds.  We have approximately 1198 registration and at 85% would be an additional $10,000 for the village.   Council discussed and agreed that in order for the fees to come to Rockford, we need to act on these sections with legislation.  We will have 3 readings on each beginning at the next council meeting.  We need village money to stay in the village.

 

Jeff also met with Fremont and engineering firm regarding the WWTP.   The engineers have come up with a good design.  We just need to make sure it’s going to work.  We are talking about having a 3rd party review. 

 

 Women In Business join Celina Mercer Co. Chamber

The Women In Business organization for Mercer and Auglaize Counties has joined the
Celina Mercer County Chamber of Commerce. This business networking group meets the second Thursday of every month for a luncheon. For more information or to join, call
419 586-6645 or email womeninbusinessohio@gmail.com.

Pictured from left to right:

Patty Williams, Jenny Brandon, Stacy Prine, Linda May, Melissa Smalley,
Stephanie Beck, Cathy Flinn –Women in Business Board Members and Pam Buschur,
Chamber Director
 

 

 

 

 

Committee Reports

 

Finance Committee –  Gary Fox

 

Beginning this year at auditor’s recommendation – at month end each council member will receive an appropriation status and revenue status along with bank statement info.

 

Motion Steiner to pay the bills in the amount of $ 29,035.78  . Second Heitkamp,    Dooley called for the question.  Steiner = y, Heitkamp =  y, Dooley = y, Fox = y, Pontsler = y.  Passed 5 yes.

 

* RESOLUTION 01-15

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY, INC.  FOR THE PARKWAY UTILITY PROJECT AND THE FRONT STREET IMPROVEMENT PROJECT.

 

 

Motion:  Motion Pontsler.  Second Dooley.  Steiner called for the question.  Pontsler = yes, Dooley = y, Steiner = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

Snow removal questions –  Snow in front of businesses is the business responsibility to clear snow for customers.   * Business responsibility to clear the sidewalks and areas in front their businesses.  We can by ordinance enforce the clearing of sidewalks.

 

Safety Committee:     Chris Heitkamp

 

Will review with Wilbur information regarding the Safety Committee.

 

 

Economic Development Committee:   Gene Steiner

 

Would like to resume the Economic Development meetings at the next meeting February 3rd at 7 pm.

 

Will meet with Jeff and John to get updated on information before next meeting.

 

 

Public Utilities Committee:   Steve Gehle - absent

 

 

Rules Committee:      John Dooley

 

Old Business

 

.

 

New Business

 

 

 

Meeting adjourned at 8:09 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

 

 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, December 16, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Fox, Pontsler, Dooley, Heitkamp.

                          Steiner absent.

                           

                                                           

Also attending:  Adam Saunders, Jeff Long

 

Motion Gehle.   Second Fox to accept the agenda as orders of the day.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Fox.    Second  Dooley to accept the minutes from the

December 2nd,  2014 council meetings as presented.  Gehle called for the question.  Fox = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

* RADC – Handing out candy canes @ 4-way stop on December 20th from

   noon – 1pm.  (along with Chamber Business Directories)

 

* Santa Claus is coming to town – @ the Rockford Belle – December 20th from

  1 – 3 pm.

 

Several Christmas greetings.

 

 

Village Administrator’s Report – Jeff Long

 

Merry Christmas !

 

 

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Fox to pay the bills in the amount of $15,145.59  . Second Pontsler..   Dooley called for the question.  Fox = y, Pontsler = y, Dooley = y, Gehle = y, Heitkamp = y .  Passed 5 yes.

 

 

Motion Dooley.  Second Gehle to accept the Mayors Court Pay in of $279.00. 

Pontsler called for the question.  Dooley = y, Gehle = y. Pontsler = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

 

 

ORDINANCE 04-14

AN ORDINANCE ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME HOURLY AND SALARIED EMPLOYEES OF THE VILLAGE OF ROCKFORD, OHIO FOR THE YEAR 2015.

 

1st reading –  11/04/14

2nd reading – 12/02/14

3rd reading – 12/16/14

 

Motion Pontsler.  Second Fox.  Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y, Dooley = y,  Heitkamp = y.  Passed 5 yes.

 

ORDINANCE 05-14

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSESS, AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2015.

 

1st reading -  11-04-14

2nd reading – 12/02/14

3rd reading – 12/16/14

 

Motion Dooley.  Second Fox.  Gehle called for the question.  Dooley = y, Fox = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

Nothing at this time.

 

 

Safety Committee:     Gary Fox

 

Safety training continues.  Keeping everything documented.   So far have watched several you tube safety videos.

 

Economic Development Committee:   Gene Steiner - absent

 

Public Utilities Committee:   Steve Gehle

Nothing at this time.

 

Rules Committee:      John Dooley

 

Met with Jeff regarding the sub division.  We have received cost estimates from the engineers and now we will try to work those numbers down by the village doing some of the work on storm drains, streets, etc.  Should have a full report in January.

 

Old Business

 

4-wheeler issues continue.  People driving without head lights.  We have moved beyond warnings.  Citations need to be issued.  There also needs to be NO TRESSPASSING  signs located at the sewer plant.  There should not be anyone hunting or riding 4-wheelers on sewer plant property.

 

Another issue – if residents have an emergency they need to call 911 or central dispatch.   People should not be going to Paul’s house and/or calling him at home.

 

New Business

 

We are beginning our 2 year audit for years 2013 and 2014.   Information was sent to mayor and council.

 

Rockford’s Best Mix 101.3 WRKD is ON THE RADIO !   We are excited about our new local community service.

 

Motion Gehle, Second Fox to approve the 2014 supplemental appropriations.  There are appropriations that did not get in at the beginning of the year.  Mostly for loans and a couple for the property demos that happened during the year.  Dooley called for the question.  Gehle = y, Fox = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

Meeting adjourned at 8:02 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, December 2, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Fox, Pontsler, Dooley, Heitkamp.

                          Steiner absent.

                           

                                                           

Also attending:  Kathy Thompson from the Daily Standard,  Chief May.

 

Motion Gehle.   Second Fox to accept the agenda as orders of the day.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Gehle.    Second  Heitkamp to accept the minutes from the

November 4th,  2014 council meetings as presented.  Fox called for the question.

Gehle = y, Heitkamp = y, Fox = y, Pontsler = y, Dooley = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

* RADC – Handing out candy canes @ 4-way stop on December 20th from

   noon – 1pm.  (along with Chamber Business Directories)

 

* Santa Claus is coming to town – @ the Rockford Belle – December 20th from

  1 – 3 pm.

 

* Still working on the adopt a Grandparent program.  There are 137 nursing home residents to adopt.  Any amount will help.  Contact Amy Joseph.

 

Village Administrator’s Report – Jeff Long

 

Subdivision – We are close to a cost estimate using 2 different designs.  We may need to run some off site sewer.  We have had some more calls regarding lot availability.  This will need to be in phases.  We are still on track to begin selling in the spring of 2015.

 

We have been working on a traffic study on route 33 coming into town.  We believe with our information we may be able to get the speed limit lowered to 45 mph.   We are working with some engineers and ODOT.

 

Thanks to all the volunteers for helping with the Christmas at the Park event.  We had a good turnout.  It was a very nice family event.  The lights will be on at the park each night through the Christmas season.

 

Some not so good news – The village has received a letter that we were not in compliance for some water testing.  We sent 1 sample but we were supposed to send in 2 samples.  The 2nd sample has been sent.  There should be no worries as the 1st sample passed testing.  We just needed to get them the additional sample.  There will be a notice to explain the situation. 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Pontsler to pay the bills in the amount of $121,068.32  . Second Fox.   Dooley called for the question.  Pontsler = y, Fox = y, Dooley = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

ORDINANCE 04-14

AN ORDINANCE ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME HOURLY AND SALARIED EMPLOYEES OF THE VILLAGE OF ROCKFORD, OHIO FOR THE YEAR 2015.

 

1st reading –  11/04/14

2nd reading – 12/02/14

 

 

ORDINANCE 05-14

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSESS, AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2015.

 

1st reading -  11-04-14

2nd reading – 12/02/14

 

 

Motion Gehle.  Second Fox to give out Chamber Gift Certificates to village employees as in the past.  $50 for full time and $30 for part time.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Dooley = y, Heitkamp = y .  Passed 5 yes.

Paul has submitted his budget.  Chris and Wilbur would like to meet with Jeff next week to discuss some notes and finalize the budget before the next meeting.

 

 

Service Committee:   Greg Pontsler

 

Nothing at this time.

 

Safety Committee:     Gary Fox

 

Training has started.  There will be another session on Monday regarding torchs.

This will be the 2nd training. 

 

Question about snow removal in the downtown area.  We help in the event of a heavy snow.  The day to day small snow showers are the responsibility of the business owners. 

 

 

Economic Development Committee:   Gene Steiner - absent

 

Mayor Joseph states that even though Gene has been absent the committee should be continuing to meet and moving forward.

 

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley

 

Nothing at this time.

 

 

Old Business

 

Area on West St. that has been dug out for sidewalk needs some stone until spring time.

 

 

New Business

 

 

Meeting adjourned at 7:57 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, November 4, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Fox, Pontsler, Dooley, Heitkamp.

                          Steiner absent.

                           

                                                           

Also attending:  Kathy Thompson from the Daily Standard,  Chief May.

 

Motion Gehle.   Second Fox to accept the agenda as orders of the day.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Fox.   Second Gehle to accept the minutes from the

October 21,  2014 council meetings as presented.  Dooley called for the question.

Fox = y, Gehle = y, Dooley = y, Pontsler = y. Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

*     Volunteers needed to help decorate Shanes Park for Christmas – Nov 8th @ 9 am

 

* Those involved in the Christmas at the Park event are asked to come to Shanes Park on November 15th at 10 am for a run through of the event.

 

*   Christmas at the Park Event – November 30th at 7 pm.  Need council members to sing   “We Wish You A Merry Christmas” with other community organizations. 

 

Village Administrator’s Report – Jeff Long

 

 

Budget information handed out. 

 

Scheduled a sub-division meeting on December 1st at 7 pm at the Village Hall.

 

Jeff to review the conditions of the downtown buildings. 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Dooley to pay the bills in the amount of $8029.68  . Second Fox.   Pontsler called for the question.  Dooley = y, Fox = y, Pontsler = y. Gehle = y. Heitkamp = y.  Passed 5 yes.

 

 

RESOLUTION 13-14

A RESOLUTION AUTHORIZING AND DIRECTING THE FISCAL OFFICER OF THE VILLAGE OF ROCKFORD TO CREATE FUND 4909, SUB DIVISION DEVELOPMENT PROJECT.

 

Motion:  Gehle.  Second Dooley.  Fox called for the question.  Gehle = y, Dooley = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

ORDINANCE 04-14

AN ORDINANCE ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME HOURLY AND SALARIED EMPLOYEES OF THE VILLAGE OF ROCKFORD, OHIO FOR THE YEAR 2015.

 

1st reading –  11-04-14

 

 

ORDINANCE 05-14

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSESS, AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2015.

 

1st reading -  11-04-14

 

 

Service Committee:   Greg Pontsler

 

Motion Pontsler.  Second Dooley to reappoint Tom Williams to the Tree Committee.  Gehle called for the question.  Pontsler = y, Dooley = y, Gehle = y. Fox = y, Heitkamp = y.  Passed 5 yes.

 

 

Safety Committee:     Gary Fox

 

Safety Meeting will be scheduled on Friday Mornings.

 

 

Economic Development Committee:   Gene Steiner - absent

 

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley

 

Nothing at this time.

 

 

Old Business

 

 

New Business

 

 

 

Meeting adjourned at 8:05 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, October 7, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner.

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Pontsler, Dooley, Heitkamp

                            Fox absent

                                                           

Also attending:  Kathy Thompson from the Daily Standard,  Srgt Stetler, Chase Heitkamp

 

 

Motion Steiner.   Second Dooley to accept the agenda as orders of the day.  Gehle called for the question.  Steiner = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Dooley.   Second Pontlser to accept the minutes from the

September 16, 2014  council meetings as presented.  Gehle called for the question.  Dooley = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

*  Meeting for those volunteering for the Christmas event – Sunday – Oct. 19th at 1 pm – Shanes Park

 

*   Rockford 2020 – Bicentennial Meeting – October 20th @ the Village Hall – 7 pm

 

*   Trick or Treating – October 25th from 6 – 7:30 pm.  Judging at the Firehouse at 8 pm

 

* Rockford Chamber Banquet – November 6th – 6 pm – Community Building

 

*    Volunteers needed to help decorate Shanes Park for Christmas – Nov 8th @ 9 am

 

*   Christmas at the Park Event – November 30th at 7 pm.  Need council members to sing   “We Wish You A Merry Christmas” with other community organizations. 

 

* Rockford’s Best Mix – streaming online at www.1013rkd.com

 

 

 

Village Administrator’s Report – Jeff Long - absent

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Steiner to pay the bills in the amount of $32,010.50  . Second Pontsler   Dooley called for the question.  Steiner = y, Pontsler = y, Dooley = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

Motion:  Gehle, Second Steiner.  Dooley called for the question.  Gehle = y, Steiner = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Need to schedule a budget meeting and have the first reading at the November 4th meeting.

 

 

Service Committee:   Greg Pontsler

 

Reminders about decorating the park and the Christmas at the Park event that Amy mentioned.

 

 

Safety Committee:     Gary Fox  - absent

 

 

Economic Development Committee:   Gene Steiner

 

Will be unable to attend the next meeting.

 

The next RADC Meeting will be held on October 27th at 7 pm.  We need the RADC help in getting the sub-division layout going.

 

Gene has several ideas that he wants to review with the commissioners.

 

 

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley

 

This is in response, to the question of enforcement of ordinances passed by The Village Council.

 

The topics in question are related to dog at large, weed control, junk abatement, and commercial building code enforcement, and ongoing issues pertaining to mobile homes.

 

As for the dog at large question, the complaint on this issue is a situation where the dog’s owner lets the dog out to take a walk on its own, assuming that their dog will cause no harm , and will return in a short time.  This action on the part of the pet owner does have potential to be a violation on more than one count.  As far as enforcement, if a resident complains to Rockford PD, they do respond, and attempt to follow up.  In many cases, there are no complaints filed.  Rockford PD has had more than one occasion to have to deal problem dogs, and have a history of attempting to work issues out with pet owners whenever possible, and it, for the most part seems to be serving the community adequately. 

 

As for the remaining topics on this list, it is not hard to find violations in all of the categories mentioned.  This has been one of those years that weed control has been an issue for most everybody, and we have not done as well as we usually do.  Other than a couple of abandoned properties, no occupied properties are out of control, though there are some issues that may need to be addressed  Enforcement proceedings are in process on those unoccupied properties.

 

As far as junk abatement, there are a couple of properties that maybe should be encouraged to build privacy fences, due to the nature of their business or life style.  These property owners have had an ongoing dialogue with the village, and privacy fences may be a resolution.  The Village does have the desire to work issues out with property owners whenever issues can be resolved. Once again enforcement is a process, and is being attended to by Village personnel with due diligence.

 

As for the commercial properties code enforcement, there are a couple of distressed properties in the Village.  The Village is aware of these issues, and will be attempting to work with property owners to remedy these issues, with the hopes of these properties becoming useful again.  Of all of the issues this would seem to be the only issue that we are not actively dealing with, though it is not being neglected, and will most likely be what follows the actions being taken on the residential properties that are now being dealt with.

 

The issue of mobile homes may be something that the council may want to revisit and the code may need some consideration in order to resolve issues

 

In conclusion, I am not finding a lack of enforcement of the rules, just a discomfort for the time that due process is taking.  We could very well become more aggressive about enforcement, and be well within the law to do so, but to what service to the community.  For the most part most people who live in Rockford demonstrate pride in ownership, and take great care of their property.  Affording some autonomy to enforcement personnel in dealing with these issues has benefited community as a whole.     

 

 

Lengthy discussion on this subject.  Possible solutions include privacy fences in some areas, ongoing correspondence with residents about problems.  Once the warnings are issued we need to review in the 10 to 15 days to either make sure the problem is corrected or citations are given.

 

Amy to review the violations book.  John will have discussions with Jeff and Paul.  90% of complaints and violations are dealt with.  There are just a few places that need to come into compliance.  For the most part, we have made an effort in cleaning up the village with good results. 

 

 

 

 

Old Business

 

New Business

 

 

Meeting adjourned at 8:29 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, October 21, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by  Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Fox, Pontsler, Dooley.

                        Heitkamp and Steiner absent.

                           

                                                           

Also attending:  Kathy Thompson from the Daily Standard,  Chief May.

 

Motion Gehle.   Second Pontsler to accept the agenda as orders of the day.  Dooley called for the question.  Gehle = y, Pontsler = y, Dooley = y, Fox = y.  Passed 4 yes.

 

Motion: Pontsler.   Second Fox to accept the minutes from the

October 7,  2014  council meetings as presented.  Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y, Dooley = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

*   Trick or Treating – October 25th from 6 – 7:30 pm.  Judging at the Firehouse at 8 pm

 

* Rockford Chamber Banquet – November 6th – 6 pm – Community Building

 

*    Volunteers needed to help decorate Shanes Park for Christmas – Nov 8th @ 9 am

 

* Those involved in the Christmas at the Park event are asked to come to Shanes Park on November 15th at 10 am for a run through of the event.

 

*   Christmas at the Park Event – November 30th at 7 pm.  Need council members to sing   “We Wish You A Merry Christmas” with other community organizations. 

 

* Rockford’s Best Mix – streaming online at www.1013rkd.com

 

 

 

Village Administrator’s Report – Jeff Long

 

Project summary for the next 2 to 3 years was put in mail slots.  Everyone should have a copy.

 

Sidewalk on North St. and a sidewalk repair are scheduled to be done yet this year.

 

We are beginning to pick up leaves.  We had a leaf sucker repair in the amount of $300. 

 

We are moving ahead on the sub-division plans.  The topo has been done and we are working on a preliminary design.  We hope to have detailed information available after the 1st of the year.  Along with those plans, Jeff met with Lots For Soldiers.  They are raising funds towards building homes in Mercer County for Veterans.  They have expressed interest in building a home in Rockford.  

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp – absent.  Report by John Dooley

 

Motion Fox  to pay the bills in the amount of $6423.11  . Second Pontsler   Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Dooley = y.  Passed 4 yes.

 

Motion Pontsler.  Second Fox to accept the Mayors Court pay in of $442.00.  Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y, Dooley = y.  Passed 4 yes.

 

RESOLUTION 11-14

A RESOLUTION RETAINING THE SERVICES OF JUDY A KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2015, SETTING COMPENSATION, AND ESTABLISHING RESPONSIBITIES.

 

Motion:  Fox.  Second Gehle to approve Resolution 11-14.  Pontsler called for the question.  Fox = y, Gehle = y, Pontsler = y, Dooley = y.  Passed 4 yes.

 

 

Service Committee:   Greg Pontsler

 

Rec Board  - soccer and flag football program have ended for the season.

 

Motion Gehle.  Second Dooley to accept the donation of a tower from the Mercer County Commissioners.  Fox called for the question.  Gehle = y, Dooley = y, Fox = y. Pontsler = y.  Passed 4 yes.

 

 

 

 

Safety Committee:     Gary Fox

 

Gary gave Jeff some information on training for the village employees.  1 a week we should be doing a half hour training.  The information is to be recorded date, and what the training was about.  This will be kept for insurance purposes.

 

The 4-way stop at Franklin and Walnut seems to be helping.  Gehle suggested to maybe add stop bars in the future.

 

Economic Development Committee:   Gene Steiner - absent

 

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley

 

Code Enforcement: Weed and Junk Code Enforcement

 

First let me clarify that I am not trying to reinvent the wheel, and I know that similar things have been tried, and failed.  

 

I believe that whatever we do, with diligence we will achieve some level of success.  

 

At this point, many of the issues on the table have survived all previous strategies.

At this point it makes sense to simplify the whole process, instead of passing the ball back and forth between department, and using up our valuable resources that our department heads provide us, Both Paul and Jeff have more important things to do, and it is easy for this not to rate as a priority.  The positive thing about this is that the things that are making it to the priority list are of great benefit to the community.

 

This being stated, I would suggest that we consider shifting the responsibility to one person.  My suggestion would be Sgt Stetler.  His directive needs to be clear and simple, “All” warnings are in writing, compliance inspections are scheduled, and done on schedule, at this point there are two options, 1. A compliance receipt is given to the property owner, and a copy is filed for future reference.  2. A citation is issued, and the normal process follows.  In no case should there fail to be a record, any extensions to the warning period must be submitted in writing, and responded to in writing, and filed.

 

 Building code enforcement issues would still come from Jeff, and be passed to Sgt Stetler when enforcement becomes necessary, Sgt Stetler would then start the process that those codes have provided him.

 

As for my suggestion of Sgt Stetler, I believe he is respected in the community, and would fair in his relationship with the community, yet get the job done. 

The process is simple and clean, the public has a clear understanding of how it works, and will come to understand that it is consistent, uniform, and fair.  Resolution in most cases should come to fruition in a matter of weeks.  Once people get used to the idea that the system works, they will respond to the warnings, or hope that lenience will come from the Mayors Court.

 

Council agreed with this suggestion and will implement the program.  The plan will be to have a notebook with information available to council at any given time. 

 

Residents also need to realize that when village personnel are off the clock is not a good time to make complaints or suggestions.  Please come to the office or contact us by phone or email. 

 

 

Old Business

 

Pontsler brought up an email from the Mayor last week about the issue of Jeff and Tom being off at the same time.  Last week Jeff was sick and Tom had a vacation day.  There are times when exception to the Rules come into effect.    John to research.  

 

Mayor Joseph also brought up the issue of informing her when not coming into work and or adjusting hours.  With technology today there is no reason that a text or email can’t be sent to inform regarding time off. 

 

 

New Business

 

Sub division development – what do we have to offer.  We already have our Rockford Revitalization program in place which offers base water and sewer at no cost to owner occupied residents and start up businesses for 6 months.  The utility tap in fees for construction of a new home or building will be waived.  We are a Community Reinvestment Area and there are some tax breaks.  We have a brochure printed and is available at the Rockford Village Office. 

 

Motion Gehle.  Second Fox to waive the hearing request for the Rockford Carry out and Dining from the Ohio Division of Liquor Control.  Dooley called for the question.  Gehle = y, Fox = y, Dooley = y, Pontsler = y.  Passed 4 yes.

 

 

 

Meeting adjourned at 8:07 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

            RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, October 7, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner.

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Pontsler, Dooley, Heitkamp

                            Fox absent

                                                           

Also attending:  Kathy Thompson from the Daily Standard,  Srgt Stetler, Chase Heitkamp

 

 

Motion Steiner.   Second Dooley to accept the agenda as orders of the day.  Gehle called for the question.  Steiner = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Dooley.   Second Pontlser to accept the minutes from the

September 16, 2014  council meetings as presented.  Gehle called for the question.  Dooley = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

*  Meeting for those volunteering for the Christmas event – Sunday – Oct. 19th at 1 pm – Shanes Park

 

*   Rockford 2020 – Bicentennial Meeting – October 20th @ the Village Hall – 7 pm

 

*   Trick or Treating – October 25th from 6 – 7:30 pm.  Judging at the Firehouse at 8 pm

 

* Rockford Chamber Banquet – November 6th – 6 pm – Community Building

 

*    Volunteers needed to help decorate Shanes Park for Christmas – Nov 8th @ 9 am

 

*   Christmas at the Park Event – November 30th at 7 pm.  Need council members to sing   “We Wish You A Merry Christmas” with other community organizations. 

 

* Rockford’s Best Mix – streaming online at www.1013rkd.com

 

 

 

Village Administrator’s Report – Jeff Long - absent

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Steiner to pay the bills in the amount of $32,010.50  . Second Pontsler   Dooley called for the question.  Steiner = y, Pontsler = y, Dooley = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

Motion:  Gehle, Second Steiner.  Dooley called for the question.  Gehle = y, Steiner = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Need to schedule a budget meeting and have the first reading at the November 4th meeting.

 

 

Service Committee:   Greg Pontsler

 

Reminders about decorating the park and the Christmas at the Park event that Amy mentioned.

 

 

Safety Committee:     Gary Fox  - absent

 

 

Economic Development Committee:   Gene Steiner

 

Will be unable to attend the next meeting.

 

The next RADC Meeting will be held on October 27th at 7 pm.  We need the RADC help in getting the sub-division layout going.

 

Gene has several ideas that he wants to review with the commissioners.

 

 

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley

 

This is in response, to the question of enforcement of ordinances passed by The Village Council.

 

The topics in question are related to dog at large, weed control, junk abatement, and commercial building code enforcement, and ongoing issues pertaining to mobile homes.

 

As for the dog at large question, the complaint on this issue is a situation where the dog’s owner lets the dog out to take a walk on its own, assuming that their dog will cause no harm , and will return in a short time.  This action on the part of the pet owner does have potential to be a violation on more than one count.  As far as enforcement, if a resident complains to Rockford PD, they do respond, and attempt to follow up.  In many cases, there are no complaints filed.  Rockford PD has had more than one occasion to have to deal problem dogs, and have a history of attempting to work issues out with pet owners whenever possible, and it, for the most part seems to be serving the community adequately. 

 

As for the remaining topics on this list, it is not hard to find violations in all of the categories mentioned.  This has been one of those years that weed control has been an issue for most everybody, and we have not done as well as we usually do.  Other than a couple of abandoned properties, no occupied properties are out of control, though there are some issues that may need to be addressed  Enforcement proceedings are in process on those unoccupied properties.

 

As far as junk abatement, there are a couple of properties that maybe should be encouraged to build privacy fences, due to the nature of their business or life style.  These property owners have had an ongoing dialogue with the village, and privacy fences may be a resolution.  The Village does have the desire to work issues out with property owners whenever issues can be resolved. Once again enforcement is a process, and is being attended to by Village personnel with due diligence.

 

As for the commercial properties code enforcement, there are a couple of distressed properties in the Village.  The Village is aware of these issues, and will be attempting to work with property owners to remedy these issues, with the hopes of these properties becoming useful again.  Of all of the issues this would seem to be the only issue that we are not actively dealing with, though it is not being neglected, and will most likely be what follows the actions being taken on the residential properties that are now being dealt with.

 

The issue of mobile homes may be something that the council may want to revisit and the code may need some consideration in order to resolve issues

 

In conclusion, I am not finding a lack of enforcement of the rules, just a discomfort for the time that due process is taking.  We could very well become more aggressive about enforcement, and be well within the law to do so, but to what service to the community.  For the most part most people who live in Rockford demonstrate pride in ownership, and take great care of their property.  Affording some autonomy to enforcement personnel in dealing with these issues has benefited community as a whole.     

 

 

Lengthy discussion on this subject.  Possible solutions include privacy fences in some areas, ongoing correspondence with residents about problems.  Once the warnings are issued we need to review in the 10 to 15 days to either make sure the problem is corrected or citations are given.

 

Amy to review the violations book.  John will have discussions with Jeff and Paul.  90% of complaints and violations are dealt with.  There are just a few places that need to come into compliance.  For the most part, we have made an effort in cleaning up the village with good results. 

 

 

 

 

Old Business

 

New Business

 

 

Meeting adjourned at 8:29 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, September 16, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner.

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Pontsler, Dooley, Heitkamp

                            Fox absent

                                                           

Also attending:  Jeff Long, Kathy Thompson from the Daily Standard,  Srgt Stetler, Tom Rogers, Tammy Cheek, and Nancy Leighner, Marti Lentz,

 

 

Motion Steiner.   Second Pontsler to accept the agenda as orders of the day.  Gehle called for the question.  Steiner = y, Pontsler = y, Gehle = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Gehle.   Second Dooley to accept the minutes from the

September 2, 2014  council meetings as presented.  Pontsler called for the question.  Gehle= y, Dooley = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

*   Rockford 2020 – Bicentennial Meeting – October 20th @ the Village Hall.

 

*   Trick or Treating – October 25th from 6 – 7:30 pm.  Judging at the Firehouse  at 8 pm

 

 

Village Administrator’s Report – Jeff Long

 

Motion to sign purchase agreement for new sub-division.  Purchasing from Tom Rogers.  Motion Gehle, Second Steiner.  Dooley called for the question.  Gehle = y, Steiner = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Costing the Village $10,000 an acre.  We don’t have the developed price set as yet.  Jeff will be in meetings on Thursday with Mercer County Economic Development to discuss plans and several other programs that might benefit Rockford residents.

The Blackburn property update – They have until September 27th to contact us.  Then we will contact the county auditor to see if and when the sheriff’s auction is planned.  Then we will make the decision if we demo or someone purchases the property and does some needed maintenance.  There is about $6,000 due in back taxes.

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Gehle to pay the bills in the amount of $16,174.43  . Second Pontsler   Steiner called for the question.  Gehle = y, Pontsler = y, Steiner = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Motion Pontsler.  Second Steiner to accept the Mayors Court Pay in of $633.50.  Gehle called for the question.  Pontsler = y, Steiner = y, Gehle = y , Dooley = y, Heitkamp = y.  Passed 5 yes.

 

 RESOLUTION 07-14

A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

 

Motion: Steiner.  Second Dooley. Gehle called for the question.  Steiner = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

RESOLUTION 08-14

A RESOLUTION ACCEPTING THE LOCAL GOVERNMENT FUND AMOUNTS AND RATES AS DETERMINED BY THE MERCER COUNTY BUDGET COMMISSION.    Rockford - $27,384.00  or  6.63%.

 

 

Motion:  Gehle = y.  Pontsler = y, Dooley called for the question.  Gehle =  y, Pontsler = y, Dooley = y, Steiner = y,  Heitkamp = y.  Passed 5 yes.

 

RESOLUTION 11-14

A RESOLUTION RECOMMENDING THAT THE MERCER COUNTY BUDGET COMMISSION ALLOCATE THE TOWNSHIP’S SHARE OF THE LOCAL GOVERNMENT FUNDS BASED UPON ROAD MILES, PER CAPTIA AND PROPERTY VALUATION.  Dublin =  inc of $3,651.50 for a total of $10,337.23

 

Motion:  Gehle, Second Steiner.  Dooley called for the question.  Gehle = y, Steiner = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

 

• RESOLUTION 09-14

A RESOLUTION AUTHORIZING AND DIRECTING THE ADMINISTRATOR OF THE VILLAGE OF ROCKFORD TO EXECUTE ALL DOCUMENTS RELATIVE TO THE COMMUNITY RECREATION PROJECT – PASS THOUGH GRANT AGREEMENT WITH THE OHIO DEPARTMENT OF NATURAL RESOURCES.

 

Motion:  Gehle, Second Dooley.  Steiner called for the question.  Gehle= y, Dooley = y, Steiner = y, Pontsler = y, Heitkamp y = y.  Passed 5 yes.

 

 

 

* RESOLUTION 10-14

A RESOLUTION AUTHORIZING AND DIRECTING THE FISCAL OFFICER OF THE VILLAGE OF ROCKFORD TO CREATE THE FUND 2041, COMMUNITY RECREATION PROJECT, RELATIVE TO THE COMMUNITY RECREATION PROJECT – PASS THROUGH GRANT AGREEMENT WITH THE OHIO DEPARTMENT OF NATURAL RESOURCES.

 

Motion:  Pontsler.  Second Dooley.  Gehle called for the question.  Pontsler = y, Dooley = y, Gehle = y,  Steiner = y, Heitkamp = y .  Passed 5 yes.

 

 

 

Saturday night at the park there was some vandalism.  Request that the police do more patrolling.  Especially on Sundays and Monday evening during soccer and flag football. 

 

The Rockford Rec Association along with the Village employees are finishing up a project pouring concrete on walkway up to the concession stand. 

 

 

 

Safety Committee:     Gary Fox  - absent

 

 

 

 

Economic Development Committee:   Gene Steiner

 

Held Committee meeting at 7 pm with discussions being held regarding land purchase and the beginning phase.  We are now on our way.  We will be taking the next steps and will be working to bring people to the community. 

 

The next RADC Meeting will be held on September 22nd at 7:30 pm.

 

 

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley

 

Nothing at this time.

 

Old Business

 

Gene thanked Jeff for getting the steps leading out of Mayors Court and the banister removed going to Mayors Court they were safety concerns.

 

Reverse raffle went good. 

 

Still need volunteers for the Rockford EMS squad.  We need a “few good people” as we are very short handed.  Celina currently covers the 6 am – 6 pm shift on a daily basis.  We have a very large district to cover. 

 

New Business

 

 

Meeting adjourned at 8:02 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, September 2, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner.

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Pontsler, Dooley, Heitkamp

                            Fox absent

                                                           

Also attending:  Jeff Long, Kathy Thompson from the Daily Standard,  Srgt Stetler, James Lee – Public Utility Commission of Ohio, Tom Rogers, Tammy Cheek, and Nancy Leighner.

 

Motion Steiner.   Second Pontsler to accept the agenda as orders of the day.  Heitkamp called for the question.  Steiner = y, Pontsler = y, Heitkamp = y, Gehle = y, Dooley = y.  Passed 5 yes.

 

Motion: Gehle.   Second Dooley to accept the minutes from the

August 19, 2014  council meetings as presented.  Pontsler called for the question. 

Gehle= y, Dooley = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

James Lee – Public Utility Commission of Ohio to presented  their new energy web site.  www.energychoice.ohio.gov.    Web site offers an apples to apples chart to help the consumer make informed decision on energy providers.   James will be holding workshops and visiting other community organizations to get the information to the public.  Word of advise – Never give your utility bill to a solicitor to review.  Your bill has your personal information on it and should not be shared with anyone.  PUCO call center – 1-800-686-7826 with any questions.

 

 

Mayor’s Report and Correspondence:

 

 

Letter to Village Council and Village Employees:

 

Could not let it pass by without saying “THANK YOU” for the demolition of the property of West Street.  It was our home place and purchased in 1918 by my parents.  All of my brothers and sisters were born there.  Nothing is much more depressing, than to watch your home place become the worst property in town.

 

But thanks to the council, Jeff and his crew, that is now over.

 

I appreciate the persistence and hard work of Jeff and his crew.  The improvements have been many over the last ten years.  We look forward to our

200th birthday, and making Rockford a better place to live in.

 

Respectfully,

Dan Henkle

 

 

 

Village Administrator’s Report – Jeff Long

 

Motion Steiner.  Second Dooley to go into executive session regarding land purchase.  Gehle called for the question.  Steiner = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion Steiner.  Second Pontsler to come out of executive session.  Gehle called for the question.  Steiner = y, Pontsler = y, Gehle = y. Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Action taken – no action taken.

 

Motion Steiner.  Second Gehle to commit to the Rogers land purchase project for the new Rockford sub division.  Dooley called for the question.  Steiner = y, Gehle = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Pontsler to pay the bills in the amount of $2992.35  . Second Gehle.   Dooley called for the question.  Pontsler = y, Gehle = y, Dooley = y, Steiner = y.  Heitkamp = y.  Passed 5 yes.

 

 

 

Service Committee:   Greg Pontsler

 

Rec Board will begin the soccer and flag football programs.  The Park Board is getting quotes to replace the old community building known as Shane Hall.  Sidewalks on West Street still on the schedule once the trees are down and removed. 

Need some Asphalt work done behind the Carry out and catch basin work to be done in Lautzenheiser alley.

 

 

Safety Committee:     Gary Fox

 

Economic Development Committee:   Gene Steiner

 

Held Committee meeting at 7 pm with discussions being held with regards to the Rogers land purchase agreement working out some details.

 

We have recently received a $1,000 donation from the RADC to the Rockford Radio station.  We are hoping to have a tower donated to the Village in the near future.  Some of the work to get the tower to Rockford is being donated.  There is some minimal costs that will be incurred.  This will save a $70 a month bill on a dry line to Belna’s tower.  The Radio Station will benefit the community.  Plans to have Parkway Sports announced.  There is a underwriter support program.  Please contact the Village Office if you would like to help.

 

Thank you to the RADC for your support !

 

 

Public Utilities Committee:   Steve Gehle

 

 

Rules Committee:      John Dooley

 

Committee will be reviewing some of the ordinances.  There has been some concern that some of them are not being enforced. 

 

Old Business

 

Steps leading out of Mayors Court and the center rail of the steps to Mayors Court needs fixed – safety issue.

 

Working on getting some quotes for the Village Hall roof problems.

 

New Business

 

Email problems with JUNK mail.  Lisa to contact the support staff.

 

 

Meeting adjourned at 8:27 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on  Tuesday, August 5th, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner.

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Fox, Pontsler, Dooley, Heitkamp

                                                           

Also attending:  Jeff Long, Kathy Thompson from the Daily Standard,

Sheriff Grey and Mark Heindel –  from Sheriff’s Department and Srgt Stetler.

 

Motion Steiner.   Second Fox to accept the agenda as orders of the day.  Heitkamp called for the question.   Steiner = y, Fox = y, Heitkamp = y, Gehle = y, Pontlser = y, Dooley = yes.  Passed 6 yes.

 

Motion: Pontsler.   Second Gehle to accept the minutes from the

July 15, 2014  council meetings as presented.  Fox called for the question. 

Pontsler = y, Gehle = y, Fox =y, Steiner = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Mark Heindel of the Sherriff’s Department presented the Mercer County jail inmate work program.  They have several inmates that are eligible to work.  A Deputy would go along to the work site.  Workers would need to be together in one area.  Sheriff’s office needs some lead time for project to get everything lined up on their end.  In the past, the inmates have worked at the fairgrounds.  The inmates are screened and can do various jobs.  Painting and smaller jobs.

 

Mayor’s Report and Correspondence:

*  Summer Lunch in the Park program on Wednesdays from 11 – noon at Shanes Park.

 

Village Administrator’s Report – Jeff Long

 

Recent water tests have shown a small bacteria level being reported as positive.  We have since corrected the problem and samples are now negative for bacteria.

Stop sign at Franklin and Walnut has been run over in the past week.  We are now suggesting this become a 4 way stop.  Motion Dooley, Second Steiner.  Dooley = y, Steiner = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Fox to pay the bills in the amount of $13,570.43 . Second Gehle..  Pontlser called for the question.  Fox = y, Gehle = y, Pontsler = y, Steiner = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

 

Service Committee:   Greg Pontsler

 

Last 2 weekends the Chick Stewart Tournaments was held at Shanes Park.  Many good comments about the park. 

 

 

Safety Committee:     Gary Fox

 

Will continue to work towards some safety training. 

 

 

Economic Development Committee:   Gene Steiner

 

Economic Development Committee meeting was held before the council meeting.  Jeff working on some items to report to the committee.  Jeff is also working on a project for the RADC.

 

 

Public Utilities Committee:   Steve Gehle

 

Motion Steiner.  Second Pontsler to accept the Morton Salt bid of $101.83 per ton.  This is $1 more per ton than last year.  Fox called for the question.

Steiner = y, Pontlser = y, Fox = y, Gehle = y, Dooley = y, Heitkamp = y.

Passed 6 yes.

 

 

Rules Committee:      John Dooley

Old Business

Question brought up about water / sewer rates with the sewer plant upgrade.  If all goes according to plan – there will be no increase in rates.

New Business

Meeting adjourned.

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by President Gene Steiner on

Tuesday, July 15th, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long.

 

Pledge of Allegiance

 

Those present:  Steiner, Fox, Pontsler, Heitkamp

                        Gehle and Dooley - absent

                                                           

Also attending:  Jeff Long, Kathy Thompson from the Daily Standard, Chief May

 

Motion Pontsler  Second Heitkamp to accept the agenda as orders of the day. Fox called for the question.   Pontsler = y, Heitkamp = y, Fox = y, Steiner = y.  Passed 4 yes.

 

Motion: Fox  Second Pontsler to accept the minutes from the

July 1st, 2014  council meetings as presented.  Heitkamp called for the question. 

Fox = y, Pontsler =  y, Heitkamp = y, Steiner = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

Mary Beougher addressed council with concern about Time Warner Cable.  She is also wondering if Wabash Communications will be a future option.  Jeff reported that we are in discussions but another option will not soon happen. 

 

 

Mayor’s Report and Correspondence:  Reported by Gene Steiner

 

 

*  Summer Lunch in the Park program on Wednesdays from 11 – noon at Shanes Park.

 

* 5th Annual Sock Hop & Cruise-in – Saturday – August 2nd.  4 pm to dark.

 

 

Village Administrator’s Report – Jeff Long

 

Residents complained regarding a Franklin St. property.  Notices have been sent.  He had until July 17th to comply.  July 18th if not in compliance – charges will be filed.  He will have another 5 days to come in to compliance.  If that doesn’t happen the village will have to clean up and assess to taxes.

 

We have a contractor ready to demo the West St. Property in approximately 2 weeks. 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Fox to pay the bills in the amount of $27,213.98. . Second Pontsler.  Steiner called for the question.  Fox = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 4 yes.

 

Motion Pontsler to accept the Mayors Court Pay in of $766.50.  Second Fox.  Steiner called for the question.  Pontsler = y, Fox = y, Steiner = y, Heitkamp = y.  Passed 4 yes.

 

ORDINANCE 03-14

 

BUDGET INFORMATION REQUIRED BY THE COUNTY AUDITOR FOR CALENDAR YEAR 2015.

 

1st reading  - 06/17/14

2nd reading – 07/01/14

3rd reading – 07/15/14

 

Motion Fox.  Second Pontsler.  Steiner called for the question.  Fox = y, Pontsler = y, Steiner = y. Heitkamp = y.  Passed 4 yes.

 

Service Committee:   Greg Pontsler

 

Sidewalks – Franklin St.  still on plans for the year but will wait until the demo is done before starting.

 

Park – We will be working on walk paths and will be pouring close to 3,000 sq ft of cement.  Engineering prints will be done soon. 

 

Safety Committee:     Gary Fox

 

Intersection of Walnut and Franklin Steets has been revamped according to council suggestions.  We may add yellow centerline as another option.  We will see how the improvement works before changing any more.  Neighbors seem to be happy with changes.

 

Economic Development Committee:   Gene Steiner

 

There was no Economic Development Committee meeting since no one showed up.  Jeff supplied the phone and address listing that was requested.

 

 

Public Utilities Committee:   Steve Gehle – reported by Jeff Long

 

ORDINANCE 02-14

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS AND DECLARING AND EFFECTIVE DATE.

 

1st reading - 06/17/14

2nd reading – 07/01/14

3rd reading – 07/15/14

 

Motion Fox.  Second Heitkamp to approve assessments.  Pontsler called for the question.  Fox = y, Heitkamp = y, Pontsler = y, Steiner = y.  Passed 4 yes.

 

Salt bids have been requested and will be opened on July 28th at 1 pm.

 

 

Rules Committee:      John Dooley - absent

 

 

Old Business

 

 

New Business

 

The Belle received 2 moveable handicapped signs for use when they are expecting a big crowd.

 

Motion Pontsler.  Second Fox to approved the road closure for the 5th Annual Sock Hop and Cruise in from Market St. traffic light to Franklin St.  Date is August 2nd.  Heitkamp called for the question.  Pontsler = y, Fox = y, Heitkamp = y. Steiner = y.  Passed 4 yes.

 

August 5th meeting – Mercer County Sheriff Department wants to present to council information regarding the jail inmate work program.

 

 

Meeting adjourned 7:55 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 17, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Fox, Pontsler, Dooley, Heitkamp

                                                           

Also attending:  Jeff Long, Srgt Stetler, Robert Bruns, Jim Crocker and Amy K from the Daily Standard.

 

Motion Steiner.  Second Pontlser to accept the agenda as orders of the day. Gehle called for the question.   Steiner = y, Pontsler = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Gehle.  Second Fox to accept the minutes from the

May 20 , 2014  council meetings as presented.  Dooley called for the question. 

Gehle = y, Fox = y, Dooley = y, Steiner = y , Pontsler = y, Heitkamp  = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Robert Bruns addressed council about the intersection at Franklin and Walnut.

People are taking the curve going over the speed limit and without a thought to someone that may be stopped at the stop sign or children walking to school.  This has been a dangerous intersection for years.   Suggestions are making the area a 4-way stop and painting a centerline.  The safety committee will be meeting on Monday July 30th at 6:30 pm to review and make recommendations at the next meeting.

 

Thank you Robert for attending the meeting and bringing this to council attention.

 

Mayor’s Report and Correspondence:

 

*  Official results of May 6 Election regarding levy – 73 Yes – 49 no

 

* Thank you for supporting Rockford Community Days- perfect weather !

 

• Rockford Community Days Meeting –  June 19 at 7 pm @ Shanes Park.

   (Thursday this week instead of Wednesday)

 

 

*  Summer Lunch in the Park program on Wednesdays from 11 – noon at Shanes Park

 

Village Administrator’s Report – Jeff Long

 

We had an inspection with the EPA today at the Wastewater Treatment Plant.  All is good.  We are good with time frame for upgrades.  They will be working with us so we can do this in an affordable way.

 

Sealing cracks with new machine is working great.  Material is going farther than first thought.   This will work to save our investment.

 

Ohio Department of Natural Resources grant project at Shanes Park.  We have $100,000 to expend by June 30th of 2015.  We will be working on cameras, lights, walk paths and diamond 5.  They have certain requirements and rules that will need to be followed.

 

Another project in the works will bring about other internet and phone options for the village and residents. 

 

We are working on the three homes that need taken down.  We will be proceeding with the West St. Property.  Need to meet with Mayor.  We are in the second set of contacts in regards to the other two properties.   We must contact all involved before moving ahead.  We are doing everything by the book so there are no legal problems.  We will continue to work on cleaning up other areas as well.

 

Weekend of Community Days –  weather great and village looked very nice for our visitors.

 

Sidewalks to Dollar General – yes still on the to do list.

 

We have 1 student working through the Mercer County program that will be working for us this summer. 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Dooley to pay the bills in the amount of $118,665.26. Second Fox.  Pontsler called for the question.  Dooley = y, Fox = y, Pontsler = y. Gehle = y, Steiner = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler.  Second Steiner to accept the mayors court pay in of $313.00.  Gehle called for the question.  Pontsler = y, Steiner = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

ORDINANCE 03-14

BUDGET INFORMATION REQUIRED BY THE COUNTY AUDITOR FOR CALENDAR YEAR 2015.

 

1st reading  - 06/17/14

 

 

Budget hearing – July 1st, 2014 @ 7:15 pm

 

2015 Annual Budget due to the Auditor’s office by July 18th.

 

 

Service Committee:   Greg Pontsler

 

Paved holes on Front Street and Frist St.  If there are other pot holes that need work, please report to the village office.

 

Park looking good.  Rockford Rec – games going full swing !

 

Volleyball – correction there are 8 teams.  They play on Sundays from 1 pm to 8 pm.

 

 

Safety Committee:     Gary Fox

 

July 1st will be the kick off date for training.  Gary will bring folder with information and check list.

 

 

 

Economic Development Committee:   Gene Steiner

 

The Ribbon Cutting for the Rockford Carry Out and Dining was held on Monday.  All good reports.   Meeting before council was more of a catch up meeting.

 

 

 

Public Utilities Committee:   Steve Gehle

 

ORDINANCE 02-14

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS AND DECLARING AND EFFECTIVE DATE.

 

1st reading 06/17/14

 

 

 

 

 

Rules Committee:      John Dooley

 

Have had some complaints about noise ordinance.  We do have a barking dog ordinance – over 15 minutes considered disturbing the peace.  1st a warning then charged with violation.  $100 fine in mayors court.  This is the Ohio Basic Code information that we have adopted.  We will look into the decibels ordinance.

 

We need a way to put our ordinances on the web site so people can search words and find all the ordinances that pertain to a certain subject.

 

 

 

 

Old Business

 

Several stop signs need checked out yet.  State / Pearl St.

 

Jim Crocker gave an update on Rockford’s 101.3 WRKD radio station.  We are making progress.  We had a donation of over $3,000 in radio equipment from an Angola, Indiana radio station.  Jony D Images and Subway donated some banners and Dr. Lacuesta had donated a room air conditioner that was needed.  Bryan Stetler has joined the team and will be working on donations.  We are in need of the outside equipment antenna and an emergency broadcast equipment.  We are scheduled to visit several area organizations and will be looking at some bigger stations to see if they might have old equipment that could be re-tuned to the 101.3.  We are looking at a range of 18 miles in perfect conditions.   Council was invited to take a tour of the station after the meeting.

 

 

 

 

New Business

 

 

Meeting adjourned 8:17 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, May 20, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Fox, Pontsler, Dooley, Heitkamp

                       

                                               

Also attending:  Jeff Long,  Srgt Stetler, Brian Burns, and Amy K from the Daily Standard.

 

Motion Steiner.  Second Dooley to accept the agenda as orders of the day. Gehle called for the question.   Steiner = y, Dooley = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Pontsler.  Second Fox to accept the minutes from the

May 6 , 2014  council meetings as presented.  Dooley called for the question. 

Pontsler = y, Fox = y, Dooley = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

·         THANK YOU to the Village of Rockford residents for supporting our replacement levy on May 6th.

 

·         New Auxillary officers – Brian Burns and Carl Green.

 

·         Rockford Community Days Meeting – May 21st  at 7 pm @ Shanes Park

 

·         Culpepper & Merriweather Circus coming to Rockford – May 29th

2 shows 5 pm and 7:30 pm.  Pre-sale tickets ON SALE NOW at Barry’s Family Market, Rockford Carnegie Library, and the Rockford Village Hall

 

·         Rockford Community Days – June 13, 14, 15

Pre-sale inflatable wristbands ON SALE NOW at the same locations.

 

 

 

 

 

 

Village Administrator’s Report – Jeff Long

 

1.       3 houses have been served notice under authority of Ordinance 01-14 with orders that the buildings be removed.

2.      We have used the crack sealing equipment and it will do a good job.  The tank and propane tank are mounted on a trailer.

3.      Spraying for mosquitos has begun and we will spray 2-3 times per week as needed.

4.      (2) street lights on Main Street that were damaged have been repaired and replaced.

5.      Streetscape – trees on main street will be mulched this week

6.      The lots by the Fire Department have been cleaned up and stoned.

7.      Splash pad – working to get it opened by May 24

8.      Remember – May 26th – Memorial Day Parade and ceremony honoring our veterans at Hedges Park.

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Steiner to pay the bills in the amount of $38,582.34. Second Fox.  Dooley called for the question.  Steiner =y, Fox = y,  Dooley = y, Gehle = y, Pontlser = y, Heitkamp = y.  Passed 6 yes.

 

 

Motion Pontsler.  Second Gehle to accept the mayors court pay in of $337.22.  Fox called for the question.  Pontsler = y, Gehle = y, Fox = y, Steiner = y, Dooley = y, Heitkamp = y,  Passed 6 yes.

 

2015 Annual Budget due to the Auditor’s office by July 18th.

 

 

Service Committee:   Greg Pontsler

 

Rockford Rec --  games begin tonight to start the season.

 

Demonstration with lights and cameras at the park last Wednesday.  We are waiting on a quote for 4 units.  Village to run electric and set poles.

 

Sunday Volleyball league – 22 teams participating. 

 

 

 

 

 

 

Safety Committee:     Gary Fox

 

Would like to see training happening.  Maybe Wednesday mornings.  Will get Jeff a list of some youtube videos.  Need to document trainings.

 

 

 

Economic Development Committee:   Gene Steiner

 

The committee will be meeting again before the next council meeting on June 3rd at 7 pm.

 

RADC and the Economic Development Committee met together on May 19th at the Rockford Library.  Was a beneficial meeting and we will continue to meet together.  We came up with a list of goals.  The top 11 eleven items will be prioritized at the next meeting.  We want other organizations to get involved and get groups of volunteers going in directions that they are interested in.

 

 

 

Public Utilities Committee:   Steve Gehle

 

RESOLUTION 06-14

A RESOLUTION AUTHORIZING AND DIRECTED THE ADMINISTRATOR OF THE VILLAGE OF ROCKFORD TO EXECUTE ALL DOCUMENTS RELATIVE TO THE TRANSFER OF PROPERTY CURRENTLY BELONGING TO THE VILLAGE OF ROCKFORD, COUNTY MAP NO 0217477001 LOCATED ON THE SOUTH CORNER OF FRANKLIN STREET AND PANTHER ALLEY, TO THE PARKWAY LOCAL SCHOOLS BOARD OF EDUCATION.

 

Motion Pontsler.  Second Steiner.  Heitkamp called for the question.  Pontsler = y, Steiner = y, Heitkamp = y, Gehle = y, Fox = y, Dooley = y.  Passed 6 yes.

 

 

 

 

 

 

 

Rules Committee:      John Dooley

 

Old Business

 

Several stop signs need checked out yet.  State / Pearl St.

 

 

New Business

 

Need to work on some information about keeping yards cleaned up and reasons such as old tires hold water which is breeding grounds for mosquitoes.  Keeping gutters cleaned out for same reason.    The need to keep grass and weeds cut.

We will be taking a village survey in a week or two with warnings and citations going out.

 

 

Meeting adjourned 8:09 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, May 6, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Steiner, Pontsler, Dooley, Heitkamp

                        Gehle, Fox - absent

                                               

Also attending:  Jeff Long, Marti Lentz, and  Amy K from the Daily Standard.

 

Motion Steiner.  Second Dooley to accept the agenda as orders of the day. Pontlser called for the question.   Steiner = y, Dooley = y, Pontsler = yHeitkamp = y.  Passed 4 yes.

 

Motion: Pontsler.  Second Dooley to accept the minutes from the

April 15 , 2014  council meetings as presented.  Heitkamp called for the question. 

Pontsler = y, Dooley = y, Heitkamp = y, Steiner = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

·         Rockford Community Days Meeting – May 14th  at 7 pm @ Shanes Park

 

·         Culpepper & Merriweather Circus coming to Rockford – May 29th

2 shows 5 pm and 7:30 pm.  Pre-sale tickets ON SALE NOW at Barry’s Family Market, Rockford Carnegie Library, and the Rockford Village Hall

 

·         Rockford Community Days – June 13, 14, 15

Pre-sale inflatable wristbands will be sold at the same locations as the

Circus tickets – 1 month prior to the event.

 

·         Some permanent lighting will be installed at Shanes Park.

 

Village Administrator’s Report – Jeff Long

 

Give guys list of work and have them make a schedule.  Keep them motivated.  Need to document daily activities especially if something comes up.

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Steiner to pay the bills in the amount of $15,380.97. Second Pontsler.  Dooley called for the question.  Steiner =y, Pontsler = y, Dooley = y, Heitkamp = y.  Passed 4 yes.

 

2015 Annual Budget due to the Auditor’s office by July 18th.

 

 

Service Committee:   Greg Pontsler

 

Service Committee and Park Board Meeting – May 8th at 7 pm.

 

Safety Committee:     Gary Fox - absent

 

 

Economic Development Committee:   Gene Steiner

 

The committee will be meeting again before the next council meeting on May 20th at 7 pm.

 

RADC and the Economic Development Committee will meet together on May 19th at the Rockford Library.

 

 

Public Utilities Committee:   Steve Gehle - absent

 

Rules Committee:      John Dooley

 

ORDINANCE 01-14

AN ORDINANCE SPECIFING UNSAFE BUILDINGS AND ESTABLISHING PROCDURES FOR REMOVAL/REPAIR OF SAID BUILDINGS AND DECLARING AN EMERGENCY.

 

Motion Pontsler.  Second Heitkamp to approve the declaration of emergency passage.  Steiner called for the question.  Pontsler = y, Heitkamp = y, Steiner = y, Dooley = y.  Passed 4 yes.

 

Motion Steiner.  Second Heitkamp to approve Ordinance 01-14.  Dooley called for the question.  Steiner = y, Heitkamp = y, Dooley = y, Pontsler = y.  Passed 4 yes.

 

Old Business

Trailer on North St. lot down to frame.  Discuss more on Thursday night meeting.

 

New Business

 

Meeting adjourned 8:01 pm

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, March 18, 2014 at 7:38 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:   Gehle, Steiner, Fox, Pontsler, Dooley, Heitkamp

                                               

Also attending:  Jeff Long, Marti Lentz,  Chief May, Greg Homan, and  Amy K from the Daily Standard.

 

Motion Steiner.  Second Pontsler to accept the agenda as orders of the day. Gehle called for the question.   Steiner = y, Pontsler = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Gehle.    Second Dooley to accept the minutes from the

March 4 , 2014  council meetings as presented. Fox called for the question. 

Gehle = y, Dooley = y, Fox = y, Steiner = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Greg Homan introduced himself.  He is running for Mercer County Commissioner on the May ballot.  He is making his way around the county to council meetings and getting know people.  He currently works at Wright State University as an Associate Professor of Organization Leadership and Agriculture. 

 

Mayor to Greg - Thank you for attending our meeting.

 

 

Mayor’s Report and Correspondence:

 

•           Rockford Community Days Meeting – March 19 at 7 pm. 

 

·         The Community Days Committee will be sponsoring a Wine Tasting on April 12th from 7 to 10 pm.  Please RSVP to rcdwinetasting or call 419-363-3032 ext 1.

 

•           The Rockford Chamber is holding a Spring Flower Bulb sale.  Information available at the Village office or check the Rockford Ohio Chamber of Commerce on Facebook.

 

•           The Rockford Chamber will be holding a Social Media Class “Facebook Marketing – it’s fun AND profitable on March 20th @ the Village Hall. Cost is $10 per Chamber Member and $15 per non Chamber member.  RSVP required.  Laptops welcome.

 

•           The Splash Pad Committee will be holding a Quarter Auction on March 30th to benefit the Splash Pad.  Event will be held at the Rockford Community Building.  Doors open at 12:30 pm

 

•           The Rockford Lions Club Variety Show will take place at the Parkway  High School Auditorium on April 4th and 5th.

 

•           Shanes Park Easter Egg Hunt will be April 19th at 1 pm.

 

 

Village Administrator’s Report – Jeff Long

 

RESOLUTION 03-14

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO APPLY FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDGB FUNDS) FOR THE VILLAGE, INCLUDING THE WATER LINE REPLACEMENT AND STREET REPAIR FOR FRONT STREET, AND COMMITTING OF VILLAGE MONEY FOR LOCAL MATCHING FUNDS.

 

This will replace service lines and create a frost proof system to help alleviate the problems we had on Front Street with extreme cold temps.  The Village would do the waterline work and hire the patching to seal the street to prolong the pavement life.   

 

Motion Gehle.  Second Steiner.  Dooley called for the question.  Gehle = y, Steiner = y, Dooley = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Discussed the need to repair cracks in the streets.  The winter was hard on all the streets and there are many cracks that need sealed to protect our pavement.  Sealant cost of $1, 507.50 and equipment cost of $1,781.56 for a total of $3289.06.  It’s possible we may need more material.   Council agreeded with this proposal as it works best in the budget at this time.

 

Income survey to be mailed.  We are working on obtaining funding for the Wastewater Treatment plant improvements.  To do this we need an income survey to determine our eligibility.  Random citizens will receive the survey.  It is important that these surveys for our search for funding.  The mailing contains a letter detailing the confidentiality of the survey, directions, and a self-addressed envelope which goes to the Mercer County Community Development Office.

 

 

Two existing Community Reinvestments Area agreements have been reviewed and it is recommended that they be continued.

 

Motion Pontsler. Second Gehle. Fox called for the question.  Pontsler = y, Gehle = y, Fox = y, Steiner = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

We received word earlier today that the request for funding the Rockford Park Project is in the budget.  Rep. Buchy  and his colleagues agree on the merit of the project.  $268,625 was requested.  They have agreed to allocate $100,000 for the project.  This funding is expected to be finalized in the legislative process in the coming weeks.  THANK YOU to Rep. Buchy and Senator Keith Faber for supporting our request.  This was a collaborative effort of the Village of Rockford, The Rockford Recreation Association, and Jerod Ebbing of the Mercer County Community Development Office.

Committee Reports

 

Finance Committee –  Chris Heitkamp

Motion Steiner to pay the bills in the amount of $8269.93.. Second Pontsler. Dooley called for the question.  Steiner = y, Pontsler = y, Dooley =  y, Gehle = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.  Second Dooley to accept the Mayors Court pay in of $494.00.  Pontsler called for the question.  Gehle =  y, Dooley = y, Pontsler = y, Steiner = y, Fox = Y, Heitkamp = y.  Passed 6 yes.

 

Service Committee:   Greg Pontsler

Motion to approve the 2014 Rockford Recreation Board of Directors:

 

President – Ryan Thompson

Vice President – Chad Hamrick

Treasurer – Ryan Sipe

Secretary – Brent Agler

 

Motion Gehle.  Second Fox.  Heitkamp called for the question.  Gehle = y, Fox = y, Heitkamp = y, Steiner = y  Pontsler = y, Dooley = y.  passed 6 yes.

 

Discussion about lights/camera for the park.  Need to look at some other options.  Service committee to meet with park board on April 10th at 7 pm. 

 

Safety Committee:     Gary Fox

Nothing at this time.

 

Economic Development Committee:   Gene Steiner

 

Economic Development Committee to begin meeting before Council meetings at 7 pm starting with the next meeting on April 1st.

 

Public Utilities Committee:   Steve Gehle

Congratulations !  The Village of Rockford has earned a Tree City Award USA for its commitment to tree beautification and urban forestry management.   25 Years !   Awards event on Wednesday, April 9th hosted by the City of Kenton and Village of Mt. Victory.

 

Rules Committee:      John Dooley

Nothing at this time.

Old Business

 

New Business

Citizen complaint of ruts in yard.  Wondering when they will get fixed.

There are some stop signs that still need work once the weather breaks.

Discussed trash cans in the downtown area.  Are they needed in the winter ?

Maybe just have them out in the summer only?

Meeting adjourned  8:25  pm.

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
Abandoned Buildings Being Demolished in Downtown Rockford
The old Rockford Locker building and former offices of Dr. Bradrick (in the 70's) and Dr. Santanello in the 80's in the brick apartment complex on Main Street in Rockford are being torn down to make way for future expansion of the Rockford Fire Department and other Village ventures. Click on smaller thumbnail pictures to enlarge them.

If anyone knows some interesting history of these buildings, let me know. Send to: editor@parkwayindependent.com

 
 
Demolition Work on Rockford's Main Street  Buildings
Thank you to Bob Maurer for taking these early morning pictures this week of the demolition work on Rockford's Main Street  buildings next to the fire station. The buildings were abandoned and approved for razing. No plans for the empty lots as of yet.

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
The Rockford Tree Commission was recognized and presented the National title of Tree City USA at the annual banquet for 23 years of tending to and replacing trees in Rockford. The banquet was held on May 9 in Rockford and represented Tree City recipients from Northwest Ohio. Other communities co-hosting the event with Rockford were the villages of Rockford, Coldwater and Ft. Recovery as well as their tree commissions. The Ohio Department of Natural Resources, Division of Forestry, were the presenters and they honored the communities for their ongoing efforts to maintain and improve the quality of life in their respective communities through a comprehensive street tree management program. These three communities were recommended by the Urban Forester to the Arbor Day Foundation for their awards based on meeting four standards: a tree ordinance; an active tree commission; a forestry program supported by $2 per capita; and an annual Arbor Day Proclamation and activity. The State of Ohio has more Tree City USA than any other state with 249 this year.52 are from the Northwest and all of them were honored in Rockford at the Community Building ceremony. Shown above are Rockford Tree Commission Members: Ed Long, Tim Williams, Tom Ransbottom, Bob Bollenbacher; Steve Gehle and Karen Long.
 
MERCER COUNTY TREE COMMISSIONS SPONSOR BANQUET

The Villages of Coldwater, Fort Recovery, and Rockford will host the Northwest Ohio "Tree City" awards program at the Community Building in Rockford on May 9, 2012. The Village of Rockford has been a Tree City for the past 23 years. The "Tree City USA" awards are presented by the Ohio Department of Natural Resources, Division of Forestry, to communities for ongoing efforts to maintain and improve the quality of life through a comprehensive street tree management program.

The state of Ohio currently boasts the greatest number of Tree Cities in the country with a grand total this past year of 249. 52 of Northwest Ohio's communities are Tree Cities and are being recognized for their achievements at the Mercer County's awards ceremony.

Pictured: Red Horse Chestnut tree on Main Street of Rockford.

 
 
 
 
 
 
 
 
Golf Cart and ATV Driving Rules

Village of Rockford Rules for Golf Carts / ATV operation
on streets:

1.  Must have a valid drivers license
2.  Insurance on cart (must be shown if asked by Law Enforcement)
3.  Front and Rear lights if operated at night
4.  Obey all normal traffic laws
5.  Not to be driven on Main Street in business district
6.  Not to be driven over 20 mph on any street

 
 
 
 
Council Buys Golf Cart as New Cruiser
Patrolmen in Rockford are using a new mode of transportation this summer (2010). The Rockford Village council bought a new $5,100 golf cart for the Police Department. It is gasoline powered, and is so far using a lot less gasoline than the cruisers.

Chief Paul May uses it just like the cruiser or their bicycles when it comes to investigating complaints and ticketing motorists.  Paul used it last weekend to help with the 5K run.

It can get in a lot tighter spots than the original mode of operation. 

 

 
Police Remind Motorists
Due to recent power outages and the upcoming winter weather, the Rockford Police reminds motorists of the law when approaching an intersection with a malfunctioning traffic signal. The law does allow for citations if a motorist enters the intersection before coming to a complete stop. It is NOT a caution ~ it is an all stop - 4 way stop. Thank you - Chief Paul P. May III
 
 
 
 
Rockford Police Remind Parents to Talk with Their Children About Playing Outside.
Teach children the following pedestrian safety rules:
  • Do not cross the street alone if younger than age 10.
  • Never play in the road.
  • Always try to walk on paths or sidewalks. If there are no sidewalks or paths, walk facing road traffic.
  • Look both ways for danger before and while crossing the street.
  • Walk, do not run, into the street.
  • Dress in bright colors or wear retroreflective materials so drivers can easily see you.

Teach children the following bicycle and motorbike safety rules:

  • Wear a bicycle or motorcycle helmet on every ride. Check to see if your helmet should have a safety certification.
  • Ride so drivers and cyclists can see you.
  • Look both ways for oncoming vehicles before turning or crossing a street. Go only when it is clear.
  • Watch out for potholes, cracks, rocks, wet leaves, storm grates, railroad tracks or anything that could make you lose control of your bike.
  • Make sure your bike fits your height, weight and age.
You may also look up other safety rules / guidelines at safekids.org

 

 
 
 

The Rockford Police Offers "House Check” to Citizens Leaving for the Holidays

The Rockford Police is reminding citizens that if they are leaving for more than one day for vacation, please contact the Police. The Rockford Police offer "House Checks”. A simple form is filled out, and the Police Department will check the outside of your residence while you are gone. Many times, people will leave for three or four days and don't think to advise the local Police. We will check your residence twice a day for anything out of the ordinary. You simple stop in or call and a form is filled out with name, address, telephone numbers and key holders. The Rockford Police generally do not enter your residence unless there is something wrong, and then a key holder is contacted. This is also used during vacation time or for some residents who leave for the winter. The Rockford Police can be reached at 419 363 3215 or e-mail rockfordpd@bright.net. We encourage residents that are leaving to make us aware. Thank you Chief Paul P. May III

 
 
 
 
Rockford Police Reminds Citizens to Never Leave Children Unattended in a Motor Vehicle

The Holiday Season is fast approaching and the Rockford Police would like to remind citizens of the dangers of leaving children unattended in Motor Vehicles. The Centers for Disease Control and Prevention reports that from July 1, 2000 through June of 2001 an estimated 9,160 children (14 and younger) where treated in hospitals from injuries caused by being left in unattended vehicles.

The Rockford Police offer the following safety tips for parents:

1. Plan ahead to use drive-through services where available such as pharmacies and banks.
2. Use your debit card or credit card at gas pumps.
3. Have the grocery clerk load your bags and return the cart.
4. Keep vehicles locked at all times- even at home in the garage.
5. Never leave car keys within reach of children
6. Ensure that your garage doors have sensors that will not allow the door to come down if "beam is broken".

"Most police agencies offer emergency "Unlock of Vehicle" if a child is locked inside. A simple chore of running in for milk could result in an unintended injury to your most precious cargo. Remember NO ONE would leave a million dollars in their vehicle or leave their child play with a loaded gun, so NEVER LEAVE YOUR CHILD INSIDE an unattended motor vehicle. For more information please visit www.kidsincars.org " says Paul P. May III, Chief of Police, Village of Rockford.

 
 
 
 
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