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                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, February 2, 2016 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Jeff Long

Pledge of Allegiance

Those present:  Gehle, Rutledge,  Pontlser, Dooley,  Fox and Heitkamp absent

                                   

Also attending:  Jeff Long, Srgt Stetler, and Claire Geisige of the Daily Standard,

 

Motion Rutledge,   Second Gehle to accept the agenda as orders of the day.  Pontsler called for the question.  Rutledge = y, Gehle = y, Pontsler = y, Dooley = y.  Passed 4 yes.

 

Motion Dooley.   Second Pontsler to accept the minutes from the

January 19, 2016 council meetings as presented.  Gehle called for the question.   Dooley = y, Pontsler = y, Gehle = y, Rutledge = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

Receipt and review of Mayors Court -  December bank reconciliation and bank statement.  (Was at last meeting but wasn’t in minutes)

 

Upcoming Community events:

 

February 6th - The Northmen & Cathy at The Rockford Belle.

Doors open at 6 pm.  Cost $10

 

March 5th - Wine Tasting -  Rockford Community Building.  Doors open at 6:30pm.  Presale tickets $20 – available at the Village Office and Barrys Family Market

 

March 12th – St. Teresa Parish – Family Fun Night – Open to the public

Rockford Community Building

 

March 19th – Parkway Carnival –  Parkway High School

 

March 19th – Parkway Duck Races – Rockford Community Building

 

March 26th – Easter Egg Hunt – Shanes Park – 1 pm

 

 

 

 

 

Village Administrator’s Report – Jeff Long

 

Park building coming along – very nice ! 

 

Columbia Street decisions regarding street size, sidewalks etc.  coming along.

 

WWTP – have not received install permit not because of anything wrong but because of paperwork backlog. 

 

Subdivision – we are looking at developing 12 lots. 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Dooley.  Second Pontsler:  to approve bills submitted in the amount of $42,212.52.  Rutledge called for the question.  Dooley =  y, Pontsler = y, Rutledge = y, Gehle = y.  Passed 4 yes.

 

Motion Pontsler to approve the January monthly financial reports – bank reconciliation, Cash Summary by Fund, Appropriation status, Revenue status, Budget vs Actual activity report.  Rutledge second.  Dooley called for the question.  Pontsler = y, Rutledge = y, Dooley = y, Gehle = y.  Passed 4 yes.

 

Motion Rutledge to approve January and February transfers.  Second Dooley.  Pontsler called for the question.  Rutledge = y, Dooley = y , Pontsler = y, Gehle = y .  Passed 4 yes.

 

 

Motion Pontsler to approve January supplemental appropriations. Second Dooley.  Rutledge called for the question.  Pontsler = y, Dooley = y, Rutledge =  y,  Gehel = y.  Passed 4 yes.

 

Need Confidential Statements to be signed and returned to Lisa for personnel files 

 

Need Council Code of Conduct signed and returned to Lisa.

 

Held meeting on 01/26/16 regarding setting up credit/debit card processing, pre printed signatures on checks for Lisa and for the financial committee for purchase orders.  With purchase orders would like a summary sheet for signatures that states they have been reviewed.  Also discussed truck bid from Jefferson Township.

 

Contract information for GovPayNet payment processing for credit/debit cards sent to email.  Please review for consideration at the next council meeting.

 

Motion Dooley to approve Lisa Kuhn to add signature to the UAN system to have signature pre printed on checks and purchase orders.  Second Gehle.  Pontsler called for the question.  Dooley = y, Gehle = y, Pontsler = y.  Rutledge = y.  Passed 4 yes.

 

Motion Pontsler to approve the Finance Committee to add signatures to the UAN system to have signatures pre printed on purchase orders.  Second Rutledge.  Dooley called for the question.  Pontsler = y, Rutledge = y, Dooley = y,  Gehle = y.  Passed 4 yes.

 

Service Committee:   Greg Pontsler

 

2016 Rockford Recreation Association Officers

President - Ryan Thompson

Vice President - Adam Carpenter

Treasurer - Joel Henkle

Secretary - Brent Agler

 

2016 Board Members:

Andy Rogers

Ryan Berry

Cort Smith

Jeff Bollenbacher

Chad Hamrick

Chad Bruns

Wilbur Fox

 

Motion Rutledge to approve the 2016 Rockford Rec Officers.  Second Dooley.  Gehle called for the question.  Rutledge = y, Dooley = y, Gehle = y,  Pontsler = y.  Passed 4 yes.

 

Held service meeting 01/26/16. Meeting lasted 2+hours. Discussed Columbia Street project, new subdivision, and the need for the zoning board to meet and get rules and regulations set up.  Cracks in the streets will be sealed in the spring.

 

More discussion with council about Columbia street.  The need to make adjustments on the road size and the sidewalk size.   This will also save home owners about 20% on the cost of sidewalks. 

 

Motion Dooley.  Second Gehle to enter in to an Engineering Contract with Access Engineering of Celina.    Pontsler called the question.  Dooley = y, Gehle = y, Pontsler = y, Rutledge = n.  Passed 3 yes.

 

Columbia street residents will receive cost estimates for sidewalks.

 

Much discussion on the pros and cons of taking Columbia Street through to the

Sub division. 

 

Main to Franklin Street will be an overlay with new sidewalks and curbs.  The street will have a somewhat lower elevation of 6”. 

 

There will be a public meeting with all committees regarding Columbia Street on

February 9th at 6 pm.  We will be discussing the pros and cons on several areas that decisions to be made before moving forward.  Public invited and encouraged to attend – especially those on Columbia Street.

 

Safety Committee:     Chris Heitkamp - absent

 

Economic Development Committee:  Rob Rutledge  

 

All has been discussed – nothing more at this time.

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley  

 

Stating again that we have a local community radio station that we have free access to get out public information.

 

 

Old Business

 

New Business

 

Updated Rockford information card was sent via email.  All agreed that it looks fine.

 

Meeting adjourned 8:08 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, January 19, 2016 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Jeff Long

Pledge of Allegiance

Those present:  Gehle,  Pontlser, Dooley, Heitkamp

                        Rutledge and Fox absent

                                               

Also attending:  Jeff Long, Ryan & Leah Thompson, Chase Heitkamp, Heather Hedrick and Erica McDuffie from LACCA and Claire Geisige of the Daily Standard,

 

Motion Gehle,   Second Pontsler to accept the agenda as orders of the day.  Heitkamp called for the question.  Gehle = y, Pontsler = y, Heitkamp = y, Dooley = y.  Passed 4 yes.

 

Motion Pontsler.   Second Gehle to accept the minutes from the

January 5, 2016 council meetings as presented.  Dooley called for the question.   Pontsler = y, Gehle = y, Dooley = y, Heitkamp = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Heather Hedrick and Erica McDuffie presented information to council about Wealth Prep Classes.  This program offers financial information that can help you with credit and financial repair needs.  Contact 419-227-0158 ext 154 for more information.  They mentioned that there is 1st time home buyers funds available through Mercer County.  They presented information regarding Fair Housing, Landlord & Tenants Rights and Responsibilities under Ohio Law.  Brochures are available at the Village Office.

 

 

Mayor’s Report and Correspondence:

 

Motion Gehle.  Second Pontsler to appoint and approve Leah Thompson to the Tax Board and Missy Gehle as an alternate.  Heitkamp called for the question.  Gehle = y,  Pontsler = y, Heitkamp =  y, Dooley = y.  Passed 4 yes.

 

Thank you to Missy Gehle for also volunteering to serve on the records commission

 

* Community Days Meeting – January 20th at 7 pm – Village Hall

* Bicentennial Committee meeting – February 1st – 7 pm – Village Hall

 

 

Village Administrator’s Report – Jeff Long

 

Jeff  handed out duties, mission statements and major themes for each of the committees.  Good time to review information set some committee meetings and discuss and set some goals for 2016.  Some ideas were to use the radio station to get updates and information to the public.  Speaking of committees Mayor Joseph changed 2 committee chairmen around and left the rest the same.  Wilbur “Gary” Fox will chair the Utilities Committee and Steve Gehle will chair the Finance Committee.  Other chairs are Service – Greg Pontsler, Safety – Chris Heitkamp, Economic Development Rob Rutledge, and Rules – John Dooley.

 

Jeff stated that the prints for Columbia St. are ready for review.  The Service Committee will meet on Tuesday – January 26th at 6 pm to begin reviewing and making some decisions.

 

The WWTP project is coming along.  The EPA called with several questions regarding the lift station that have been answered.  We should be receiving the permit to install soon.  This is working out very well as we will have 1 debt service coming off when this debt service will be added.  If all continues to work out we will not need to increase rates.  We will be meeting with Fremont to make sure we will be meeting their needs. 

 

Committee Reports

 

Finance Committee –  Gary Fox – absent reports by John Dooley

 

Motion Gehle.  Second Pontsler:  to approve the 2 sets of bills submitted –

In the amounts of $39,948.39 and $9,452.68.  Heitkamp called for the question.  Gehle = y, Pontsler = y, Heitkamp = y, Dooley = y.  Passed 4 yes.

 

RESOLUTION 01-16

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPNAY, INC FOR THE PARKWAY UTILITY AND THE FRONT STREET IMPROVEMENT DEBT SERVICE FUNDS.

 

Motion:  Pontsler.  Second Gehle.  Heitkamp called for the question.  Pontsler = y, Gehle = y, Heitkamp = y, Dooley = y.  Passed 4 yes.

 

Need updated Confidential Statements read, signed and returned to Lisa for personnel files.

 

Finance Committee meeting – January 26th at 6:30 pm. – to review the credit/debit card payment processing information.

 

Service Committee:   Greg Pontsler

 

Ryan Thompson spoke about upcoming park improvements – walk paths, coach pitch ball diamond, and storage building.   Rec Board excited to announce that Shanes Park will be hosting 2 regional youth softball tournaments in May and July.  This will bring a lot of new people to our area. 

 

Jeff has also submitted a much needed grant to replace dated playground equipment with a foam surface.  

 

 

Safety Committee:     Chris Heitkamp

 

Disaster Recovery plan – Jeff has prepared a beginning plan and we can add to it as needed. 

 

Economic Development Committee:  Rob Rutledge  - absent

 

 

Public Utilities Committee:   Steve Gehle

 

Rules Committee:      John Dooley  

 

Rules of Conduct were distributed.  Please review, sign and return to Lisa for personnel files.  We would like to encourage people to come in and talk about issues and voice opinions. 

 

Old Business

 

Information about a credit/debit card payment processing information was given by email.  Please review before the finance meeting.

Light Poles – we have contact company for a quote.  We received some pricing on the poles but not the fixtures.  The fixtures we have are not available any longer so we will need to find something that is a close match.

We will be getting insurance company involved in getting the 2 replacements paid for.

 

New Business

 

Meeting adjourned 8:17

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, January 5, 2016 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Chris Heitkamp

 

Pledge of Allegiance

 

Those present:  Rutledge, Pontlser, Dooley, Heitkamp

                        Gehle and Fox absent

                                   

                                               

Also attending:  Judy Koesters,  Claire Geisige of the Daily Standard,

Chief May, Chase Heitkamp

 

Motion Rutledge,   Second Dooley to accept the agenda as orders of the day.  Pontsler called for the question.  Rutledge = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 4 yes.

 

Motion Dooley.   Second Pontsler to accept the minutes from the

December 15, 2015 council meetings as presented.  Rutledge called for the question.   Dooley = y, Pontsler = y, Rutledge = y, Heitkamp = y.  Passed 4 yes.

 

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

 

Judy gave Oath of Office to Mayor Amy Joseph for the new term.

 

Mayor Joseph gave Oath of Office to Greg Pontsler for new Council term.

 

Thank you for your previous time serving the village and we look forward to a new year.

 

We have several areas we are looking for volunteers to serve:

 

We need 2 additional volunteers to serve on the tax board – (1 members 1 alternate).

 

We need 1 volunteer for the records commission.

 

Please call the village office at 419-363-3032 ext 1 if you are interested in serving on these boards.

 

 

January

 

January 19th meeting – Heather Hedrick from LACCA will be presenting information on Fair Housing.

 

 

 

Village Administrator’s Report – Jeff Long-  absent

 

 

Committee Reports

 

Finance Committee –  Gary Fox - absent

 

Motion Dooley.  Second Pontsler:  to approve the “How to File an Appeal with the Local Board of Tax Review” guidelines.  Heitkamp called for the question.  Dooley = y, Pontsler = y, Heitkamp = y, Rutledge = y.  Passed 4 yes.

 

Motion Rutledge.  Second Dooley to approve the December monthly financial reports – Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report.  Heitkamp called for the question.  Rutledge = y, Dooley = y, Heitkamp = y,  Pontsler = y.  Passed 4 yes.

 

Motion Rutledge.  Second Pontsler to approve the December Bank reconciliation.  Dooley called for the question.  Rutledge = y, Pontsler = y, Dooley = y, Heitkamp =  y.  Passed 4 yes.

 

Motion Pontsler.  Second Heitkamp to approve December supplemental appropriations (Finish Payroll).  Dooley called for the question.  Pontsler = y, Heitkamp = y, Dooley = y, Rutledge = y.  Passed 4 yes.

 

 

 

Service Committee:   Greg Pontsler - nothing

 

 

Safety Committee:     Chris Heitkamp

 

Disaster Recovery plan – Jeff working on it. 

 

 

Economic Development Committee:  Rob Rutledge  - nothing

 

 

Public Utilities Committee:   Steve Gehle - absent

 

Rules Committee:      John Dooley  

 

Congratulations to those newly elected officials.  Thank you for having a heart to serve this community.

 

Old Business

 

New Business

 

Pontsler nominated John Dooley for Council President.  Nominations were closed.

 

Motion Rutledge.  Second Pontsler to elect John Dooley for Council President for 2016.  Heitkamp called for the question.  Rutledge = y, Pontsler = y, Heitkamp = y.  Dooley – abstain.  Motion passed.

 

New committees for 2016 – Please let Amy know which committees you are interested in so that we can review mission statement and set some goals.

 

Mayor would like committees to meet more frequently to talk, share ideas and get information to Jeff.

 

Council encourages the public to take more interest in the community by coming to meetings and getting involved.

 

Mayor and Council would like a report from Jeff of all the completed projects for 2015.  They also would like updates on a regular basis of ongoing projects going forward.

 

Some discussion about RADC and their goals for community improvement. 

 

Some discussion about the sub division.  It’s going to happen, we are just taking it slow to make sure we do this right.  Everything takes money !!

 

 

Meeting adjourned 8:03

 

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 
 

                   RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, December 15, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontlser, Dooley, Heitkamp

                                   

                                               

Also attending:  Jeff Long, Jesse Pollock of the Daily Standard,

Chief May, Ryan and Leah Thompson

 

Motion Fox.   Second Gehle to accept the agenda as orders of the day.  Dooley called for the question.  Fox = y, Gehle = y, Dooley = y, Pontsler = y, Rutledge = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.   Second Heitkamp to accept the minutes from the

December 1, 2015 council meetings as presented.  Pontsler called for the question.   Gehle = y, Heitkamp = y, Pontsler = y, Dooley = y, Rutledge = y,

Fox =y.  Passed 6 yes.

 

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

We have several areas we are looking for volunteers to serve:

 

Motion Dooley.  Second Fox to appoint Karen Seibert to the Tax Review Board.  Gehle called for the question.  Dooley = y, Fox = y, Gehle = y, Rutledge =y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

We need 2 additional volunteers to serve on the tax board – (1 members 1 alternate).

 

We need 1 volunteer for the records commission.

 

Please call the village office at 419-363-3032 ext 1 if you are interested in serving on these boards.

 

Mayor noted the receipt of the November pay in, bank rec and bank statement from Mayors Court.

 

 

December:

 

Village Office will be closed December 24 & 25th and January 1st.

 

Together on Christmas – Christmas day from 10:30 am – 1 pm  -Rockford Community Building.  Free Christmas Dinner.  Sponsored by the Rockford United Methodist Church.

 

January

 

January 19th meeting – Heather Hedrick from LACCA will be presenting information on Fair Housing.

 

 

 

Village Administrator’s Report – Jeff Long

 

Next week we have the EPA water plant inspection.  This process could take up to 2 days. 

 

Mayor Joseph has asked Jeff  to give more updates for each committee and that will begin in January.

 

We got notice that our 2nd grant for Columbia St was approved in the amount of $250,000.  We can borrow an additional $300,000 at 0% interest if needed.  We have a total of $610,000 of grant money to get the project going.  We will be doing a profile /aerial overlay of the area yet this week.  We are planning 32’ wide pavement and 5’ wide sidewalks.  Copies will be given to council to review and make any changes.  This will allow us to see what trees will need to come down and what type of curbing we want.  The funds will be released in July but we may wait to bid project a little later and plan for Spring 2017 construction. 

 

 

 

Committee Reports

 

Finance Committee –  Gary Fox

 

 

Motion Dooley to pay bills submitted by the Fiscal Officer of $161,908.60.  Second Pontsler,  Gehle called for the question.  Dooley = y, Pontsler = y, Gehle = y, Rutledge = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

 

Motion Pontsler to accept the Mayors Court pay in of $637.00.  Second Rutledge.  Dooley called for the question.  Pontsler = y, Rutledge = y, Dooley = y, Gehle = y, Fox = y , Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.  Second Fox to approve the December monthly transfers.  Heitkamp called for the question.  Gehle = y, Fox = y, Heitkamp = y, Rutledge = y, Pontsler = y, Dooley = y,  Passed 6 yes.

 

Motion Rutledge, Second Pontsler to approve the December supplemental appropriations.  Dooley called for the question.  Rutledge = y, Pontsler = y, Dooley = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

RESOLUTION 13-15

A RESOLUTION BY THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, DIRECTING AND AUTHORIZING THE VILLAGE ADMINISTRATOR AND VILLAGE FISCAL OFFICER TO SIGN A GENERAL OBLIGATION NOTE WITH THE PEOPLE’S BANK COMPANY FOR THE PURCHASE AND EQUIPPING A NEW POLICE CRUISER.

 

Payments will be made quarterly from Mayors Court income from the police equipment and fines and/or the police budget.

 

Motion: Dooley.  Second Gehle.  Pontsler called for the question.  Dooley = y, Gehle = y, Pontsler = y, Rutledge = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

ORDINANCE 11-15

AN ORDINANCE ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME HOURLY AND SALARIED EMPLOYEES AND PART TIME POLICE PATROL OF THE VILLAGE OF ROCKFORD, OHIO FOR THE YEAR 2016 – 2 % increase.

 

1st reading – 11/17/15

2nd reading – 12/01/15

3rd reading – 12/15/15

 

Motion Gehle.  Second Dooley.  Pontsler called for the question.  Gehle = y, Dooley = y, Pontsler = y, Rutledge = y, Fox = y, Heitkamp =  y.  Passed 6 yes.

 

 

Discussion on budget issues – increase was insurance, salaries, capital improvements for Columbia street, Sewer improvements and some for utility extension to the sub division. 

 

 

 

 

 

ORDINANCE 12-15

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO. DURING FISCAL YEAR ENDING DECEMBER 31, 2016.

 

1st reading – 11/17/15

2nd reading – 12/01/15

3rd reading – 12/15/15

 

Motion Dooley, Second Gehle, Pontsler called for the question.  Dooley = y, Gehle = y, Pontsler = y, Rutledge = y, Fox = y, Heitkamp = N.  Passed 5 yes.

 

 

 

Service Committee:           Greg Pontsler - nothing

 

 

Safety Committee: Chris Heitkamp

 

Disaster Recovery plan – Information ready for the January meeting. 

 

Stop light protocol – if the light is not working the area becomes a 4 – way stop.  This is state law.   Some discussion that people were not abiding because there were stop signs going east and west but not north and south.  If this would happen again council would like a post with 4 stop signs in the middle of the road so that there is no question about the 4 way stop.

 

 

Economic Development Committee:  Rob Rutledge

 

The meeting scheduled for December 7th was canceled due to sickness.  We will get this rescheduled in January.

 

Public Utilities Committee:          Steve Gehle

 

 

Motion Rutledge to approve Energy Consulting and Management Agreement between Aspen Energy and The Village of Rockford.  Second Dooley.  Pontsler called for the question.  Rutledge = y, Dooley = y, Pontsler = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

 

 

 

RESOLUTION 14-15

A RESOLUTION BY THE COUNCIL TO APPROVE THE ELECTRICAL AGGREGATION OPERATION AND GOVERNANCE PLAN.

 

Motion: Fox.  Second Gehle.  Dooley called for the question.  Fox = y, Gehle = y, Dooley = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

RESOLUTION 15-15

A RESOLUTION BY THE COUNCIL TO APPROVE THE GAS AGGREGATION OPERATION AND GOVERNANCE PLAN.

 

Motion: Rutledge.  Second Dooley.  Fox called for the question.  Rutledge = y, Dooley = y, Fox = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Rules Committee:  John Dooley  -  nothing

 

Old Business

 

Getting some information regarding credit / debit card payments for utilities.  Looking at scheduling some webinars in January.  Will be inviting Tonya from Mendon as they are interested in the information too.

 

Still working to get reimbursements for light poles.  We will not be able to match the new ones exactly.  Representative will be here later this week or next week so we can try to match as close as possible.    Gave Judy information on the case that was denied about 3 weeks ago. 

 

 

New Business

 

 

Meeting adjourned 8:06

 

 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 

Three Arrested in Rockford Burglary - 2015

Mercer County Sheriff’s deputies recently arrested 3 individuals following a theft at T.J.’s Grocerette in Rockford.

Kenneth Longstreath, Danny Lee Longstreath, and John William Coile, of Dayton, were charged with breaking and entering, and the theft of cigarettes.

 

 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, December 1, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Dooley, Heitkamp

                                    Pontsler - absent

                                               

Also attending:  Jeff Long, Jesse Pollock of the Daily Standard and

Chief May.

 

Motion Fox.   Second Gehle to accept the agenda as orders of the day.  Dooley called for the question.  Fox = y, Gehle = y, Dooley = y, Rutledge = y, Heitkamp = y.  Passed 5 yes.

 

Motion Gehle.   Second Heitkamp to accept the minutes from the

November 17, 2015 council meetings as presented.  Dooley called for the question.   Gehle = y, Heitkamp = y, Dooley = y, Rutledge = y, Fox =y.  Passed 5 yes.

 

 

 

Visitors to Address Council:

 

Marc Hollinger of Aspen Energy reported to council that the mandatory public hearings required by PUCO took place earlier in the afternoon and evening.  At this point the council needs to review the Operation and Governance Plan for the Electric and for Gas.  We will have resolutions ready for the next council meeting.  Once those have been reviewed and approved we can get certified by PUCO and begin to take bids for electric and gas.  We will probably be working with 4 electric companies and 2 gas companies for rates.  There is a capacity performance fee that will be amortized over a 3 year period.  Letter will go out to residents that are eligible to sign up for the program.  This will be done over the winter and hoping to accomplish everything by March / April.

 

Jeff will prepare the resolutions for the next meeting on December 15th.

 

 

 

 

 

 

Mayor’s Report and Correspondence:

 

WRKD – Rockford’s Best Mix will be celebrating their 1 year anniversary.  Make plans to attend the Open House on December 13th from 2 – 5 pm.  The radio station is located upstairs at the Village Hall and Museum.  Come out and meet the team and tour the studio.

 

Bicentennial Committee Meeting on December 7th at 7 pm – Village Hall.

 

 

We  have several areas we are looking for volunteers to serve:

 

We need 3 volunteers to serve on the tax board – (2 members 1 alternate).

Need in place by 01/01/16.

 

We need 1 volunteer for the records commission.

 

Please call the village office at 419-363-3032 ext 1 if you are interested in serving on these boards.

 

 

Village Administrator’s Report – Jeff Long

 

Fox question regarding information on the sub division.  There are several people interested.  Jeff says to have them contact the village office.  We are waiting for some final information before we set the official plans.  We will be holding an Economic Development Committee meeting on December 7th at 6 pm. 

 

 

 

Committee Reports

 

Finance Committee –  Gary Fox

 

Motion Rutledge to approve the November monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report.  Second Dooley.  Gehle called for the question.  Rutledge = y, Dooley = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

Motion Dooley to approve the November Bank reconciliation.  Second Fox.  Gehle called for the question.  Dooley = y, Fox = y, Gehle = y, Rutledge = y, Heitkamp = y.  Passed 5 yes.

 

Motion Rutledge to pay bills submitted by the Fiscal Officer of $3875.21.  Second Gehle.  Dooley called for the question.  Rutledge = y, Gehle = y, Dooley = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

ORDINANCE 11-15

AN ORDINANCE ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME HOURLY AND SALARIED EMPLOYEES AND PART TIME POLICE PATROL OF THE VILLAGE OF ROCKFORD, OHIO FOR THE YEAR 2016.

 

1st reading – 11/17/15

2nd reading – 12/01/15

 

ORDINANCE 12-15

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO. DURING FISCAL YEAR ENDING DECEMBER 31, 2016.

 

1st reading – 11/17/15

2nd reading – 12/01/15

 

Service Committee: Greg Pontsler - absent

 

 

Safety Committee:   Chris Heitkamp

 

Disaster Recovery plan – Information ready for the January meeting. 

 

 

Economic Development Committee:  Rob Rutledge

 

Meeting Schedule for December 7th at 6 pm.

 

Public Utilities Committee: Steve Gehle

 

Nothing at this time.

 

Rules Committee:    John Dooley

 

Nothing at this time.

 

Old Business

 

The Police SUV will be here by the end of December.  The equipment and decals will be installed and we should be on the road in January.

 

Fox requested a summary of benefits from area villages.  Lisa to work on getting information.

Rutledge question about the new Columbia street design wanting to know if this will solve the flooding problems.  Long states it will address the problem by installing new collection lines.  We are hoping the plan will alleviate some of the problems.  We are also discussing a retaining area in the sub division that will also help. 

 

Working on a plan to have the Sub division entrance on  Market St. and will be connected to Holly Lane near the Community Building instead of going to Route 33. 

 

Reminder - Village office will be closed on December 4th for training purposes.

 

New Business

 

 

Meeting adjourned 7:58

 

 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, November 17, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontsler, Dooley, Heitkamp

                                               

Also attending:  Srgt Stetler, Jeff Long, Jesse Pollock of the Daily Standard and

Marti Lentz.

 

Motion Rutledge.   Second Dooley to accept the agenda as orders of the day.  Gehle called for the question.  Rutledge = y, Dooley = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Dooley.   Second Fox to accept the minutes from the

November 3, 2015 council meetings as presented.  Gehle called for the question.   Dooley = y, Fox = y, Gehle = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

We have still have several other areas we are looking for volunteers to serve:

 

We need 3 volunteers to serve on the tax board – (2 members 1 alternate)

 

We need 1 volunteer for the records commission.

 

Please call the village office at 419-363-3032 ext 1 if you are interested in serving on these boards.

 

Upcoming November events:

1st Annual Holiday Stress Reliever – Sunday - November 22

1 PM · New Horizons Community Church

 

Community Thanksgiving Church Service – Sunday – November 22

St. Teresa Church – 7 pm.  Bring a food item to be donated to the Parkway Ministerial Food Pantry.

 

Village Offices closed – November 26 & 27th – Thanksgiving Holiday

 

Bi-Centennial Shop & Dine Event – Sunday – November 29th

Rockford Community Building  * 4 – 7 pm

Lasange Dinners $7 each – tickets at Barrys Family Market, Betsey’s Boutique, Henkle Insurance and His n Hers.

 

 

Christmas at the Park – Sunday - November 29th – 7 pm     * Shanes Park

Lighting of the park with local musical talent.  Cookies / hot chocolate !

 

Upcoming December events:

 

The Village of Rockford will be holding Public Hearings on the Plan of Operation and Governance of the ballot approved natural gas and electric aggregation for the Village. All meetings will be held at the Village Hall, 151 East Columbia Street, Rockford, OH 45882.

 

Electric Aggregation Meeting Date and Times

December 1, 2015 @ 4:00 pm

December 1, 2015 @ 6:00 pm

 

Natural Gas Aggregation Meeting Date and Times

December 1, 2015 @4:30 pm

December 1, 2015 @ 6:30 pm

 

December 4th – Village Office will be closed.  (Training)

 

 

Village Administrator’s Report – Jeff Long

 

WWTP EPA inspection last week to renew permit.  Once we have the permit to install we will be able to apply for funding.   Then shortly thereafter we will have the construction permit to move forward with upgrades.

 

 

Committee Reports

 

Finance Committee –  Gary Fox

 

Motion Rutledge.  Second Dooley  to pay bills submitted by the Fiscal Officer in the amount of $17,825.38.  Gehle called for the question.  Rutledge = y, Dooley = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler.  Second Fox to accept November Mayors Court pay in of $390.00.  Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y, Rutledge = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

 

Motion Rutledge.  Second Dooley to approve November monthly transfers.  Heitkamp called for the question.  Rutledge = y, Dooley = y, Heitkamp = y, Gehle = y, Fox = y, Pontsler = y.  Passed 6 yes.

 

 

Ordinance 10-15

 AN ORDINANCE TO AMEND THE “VILLAGE OF ROCKFORD INCOME TAX ORDINANCE NO. 10-19-2004” TO ACHIEVE COMPLIANCE WITH THE PROVISIONS AND LIMITATIONS OF AMENDED SUBSTITUTED HOUSE BILL 5 PASSED BY THE 130TH GENERAL ASSEMBLY AND SIGNED INTO LAW BY GOVERNOR KASICH AND TO DECLARE AN EFFECTIVE DATE.

 

1st reading – 10/20/15

2nd reading – 11/03/15

3rd reading - 11/17/15

 

Motion Gehle.  Second Dooley to approve Ordinance 10-15.  Heitkamp called for the question.  Gehle = y, Dooley = y, Heitkamp = y, Rutledge = n, Fox = y, Ponteler = y.  Passed 5 yes.

 

 

ORDINANCE 11-15

AN ORDINANCE ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME HOURLY AND SALARIED EMPLOYEES AND PART TIME POLICE PATROL OF THE VILLAGE OF ROCKFORD, OHIO FOR THE YEAR 2016.

 

1st reading – 11/17/15

 

ORDINANCE 12-15

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO. DURING FISCAL YEAR ENDING DECEMBER 31, 2016.

 

1st reading – 11/17/15

 

 

 

 

RESOLUTION 12-15

A RESOLUTION RETAINING THE SERVICES OF JUDY A KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2016, SETTING COMPENSATION, AND ESTABLISHING RESPONSIBILITIES.

 

Motion Fox.  Second Pontsler.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Gehle asked Jeff to look into soft touch start ups for the electric bills.  Hoping that would decrease the on demand fees. 

 

Fox asked about insurance increase in the budget.  Came in at 7 %. 

 

 

 

Service Committee:   Greg Pontsler

 

Nothing at this time.

 

 

Safety Committee:     Chris Heitkamp

 

Disaster Recovery plan – Jeff will look into this.

 

Post Office making necessary improvement – looks like all will be ok.

 

Economic Development Committee:  Rob Rutledge

 

A meeting was held on Monday – November 9th at 3 pm.  Committee took a field trip to study the Columbia Street reconstruction plan and then took a look at the new sub division area.  We had some very good thoughts and ideas come from the meeting.  No details at this time to see if we can implement ideas.  If the ideas works we will be able to move forward a little faster.

 

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley

 

Nothing at this time.

 

 

 

Old Business

 

Decorative street lights – we need 3 but will be getting 4 to have an extra.  Looking at changing the bulbs to LED.  Saving payback in 2.3 years.  Cost at this time $180 per light with a $50 rebate though DP & L.    This would include all 67 decorative street lights.   Also have a choice between yellow and white light and would also lower the wattage.  Jeff will be getting more information on this project.

 

Pontsler asked about paying water bills by debit cards / credit cards.  We do not have that service available at this time. We will get some information.

 

 

New Business

 

Leaf truck is done – motor blew up.   Right now we are borrowing a leaf truck from Coldwater.  We will have to look at some options for next year.

 

Rutledge – with recent events in the news, wondering about school safety.  Stet stated that they had a practice session a while ago and that there is police presence throughout the day. 

 

Motion Fox.  Second Gehle to approve giving the full time employees Chamber Gift Certificates $50 and part time $30.  Dooley called for the question.  Fox = y, Gehle = y, Dooley = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Meeting adjourned 8:05.

 

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, November 3, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontsler, Dooley,  Heitkamp

                                               

Also attending:  Srgt Stetler, Jeff Long, Larry Seibert

 

Motion Gehle.   Second Pontsler to accept the agenda as orders of the day.  Fox called for the question.  Gehle = y, Pontsler = y, Fox = y, Rutledge = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion Fox.   Second Dooley to accept the minutes from the

October 20, 2015 council meetings as presented.  Gehle called for the question.   Fox = y, Dooley = y, Gehle = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

 

Visitors to Address Council:

 

Larry Siebert presented information about the Lima Concert Band.  A 70 piece band.  Fees are $1,000.  Concerts usually last 1 hour.  Last weekend in July and all of August.

 

 

Mayor’s Report and Correspondence:

 

 

Motion Pontsler.  Second Fox to approve Mike Langenkamp and Steve Thompson on the Zoning Board.  Dooley called for the question.  Pontsler = y, Fox = y, Dooley = y, Gehle = y, Rutledge = y, Heitkamp = y.  Passed 6 yes.

 

 

We have still have several other areas we are looking for volunteers to serve:

 

We need 2 volunteers to serve on the tax board.

 

We need 1 volunteer for the records commission.

 

Please call the village office at 419-363-3032 ext 1 if you are interested in serving on these boards.

 

Public Hearing on November 17th – 7 pm regarding re-zoning a property from residential to commercial.

 

 

Upcoming November events:

 

Need volunteers to help decorate Shanes Park – Saturdays at 9 am

 

Christmas at the Park – November 29th – 7 pm     * Shanes Park

Lighting of the park with local musical talent.  Cookies / hot chocolate !

 

Village Administrator’s Report – Jeff Long

 

Committee Reports

 

Finance Committee –  Gary Fox

 

Motion Rutledge.   Second Gehle to pay the bills in the amount of $4616.57.  Dooley called for the question.   Rutledge = y, Gehle = y, Dooley = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.  Second Dooley to approve the October bank reconciliation.  Fox called for the question.  Gehle = y, Dooley = y, Fox = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.  Second Dooley to approve the October monthly finance reports –

Cash Summary by Fund, Appropriations report, Revenue report and budget vs actual activity report.  Heitkamp called for the question.  Gehle = y, Dooley = y, Heitkamp = y, Rutledge = y, Fox = y, Pontsler = y. Passed 6 yes.

 

 

Ordinance 10-15

 AN ORDINANCE TO AMEND THE “VILLAGE OF ROCKFORD INCOME TAX ORDINANCE NO. 10-19-2004” TO ACHIEVE COMPLIANCE WITH THE PROVISIONS AND LIMITATIONS OF AMENDED SUBSTITUTED HOUSE BILL 5 PASSED BY THE 130TH GENERAL ASSEMBLY AND SIGNED INTO LAW BY GOVERNOR KASICH AND TO DECLARE AN EFFECTIVE DATE.

 

1st reading – 10/20/15

2nd reading – 11/03/15

 

 

 

 

Service Committee:   Greg Pontsler

 

Flag football and soccer all done for the season.  Both programs very successful.

 

 

Safety Committee:     Chris Heitkamp

 

Disaster Recovery plan.   Jeff to look into getting a sample ordinance to begin the process.

 

 

Economic Development Committee:  Rob Rutledge

 

Scheduled a meeting for Monday – November 9th at 3 pm.  Jeff to have information packet ready with subdivision information.

 

 

Public Utilities Committee:   Steve Gehle

 

Judy gave update as to the water deposit ordinance.  We can go along the way we are, we are not breaking the law.  Judy will be giving us a memo.

 

Rules Committee:      John Dooley

 

Nothing at this time.

 

 

Old Business

 

New Business

 

Thank you to the Village crew for planting new trees for the Rockford Tree Commission.  Reminder to residents that received new trees – please keep new trees watered !

 

Motion Dooley, Second Fox to reappoint Bob Ransbottom, Ed Long to the Tree Committee.  Gehle called for the question.  Dooley = y, Fox = y, Gehle = y, Rutledge = y, Pontsler = y, Heitkamp = y. Passed 6 yes.

 

Motion Pontsler.  Second Fox to approve the Tree Commission officers – Bob Ransbottom – President,  Tom Williams as Vice President, and Karen Long as

Secretary.  Dooley called for the question.  Pontsler = y, Fox = y, Dooley = y, Gehle = y, Rutledge = y, Heitkamp = y.  Passed 5 yes.

 

Police cruiser has been ordered and will be ready by 1st of year.  4-wheel drive Explorer.

Meeting adjourned 8:42.

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on  Tuesday, October 20, 2015 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Jeff Long

Pledge of Allegiance

Those present:  Gehle, Rutledge, Fox, Pontsler, Dooley,  Heitkamp

                                               

Also attending:  Srgt Stetler, Jeff Long, Jesse Pollock of the Daily Standard, Chase Heitkamp, Glenn Keeling, Peggy Kimmel, Jim Crocker, Ron Severt, Adian Severt, Denver Earl

 

Motion Rutledge.   Second Fox to accept the agenda as orders of the day.  Gehle called for the question.  Rutledge, = y, Fox =  y, Gehle = y, Pontsler = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.   Second Pontsler to accept the minutes from the

October 6, 2015 council meetings as presented.  Dooley called for the question.   Gehle = y, Pontsler = y, Dooley = y, Rutledge = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

 

Visitors to Address Council:

Ron Severt addressed council with concerns about Ordinance 05-11 enacting a utility deposit to be paid by renters and leaseholders of properties requesting utility service.  Several issues include:that a government entity can not request a water deposit and then hold on to the deposit for an undisclosed amount of time.  Another issue he brought up was that we are not treating residents fairly in that

home owners do not need to make the deposit but renters do. He also made mention that we are not paying interest on the deposit when we refund money.

Council to refer this to our legal council and report findings at the next meeting.

Jim Crocker of WRKD – addressed council with information to expand the radio station area into the current storage area.  This will be done in stages as money, time and materials permit.  Asking of the Village to check out the electrical system and help get it working so as not to kick breakers off.  Some listening information.  Streaming hours are averaging 4-5,000 hours per month.  TuneIn has 1200 followers.  We also have our own app.  Web site is getting 500 hits per day.  It’s been a positive experience and we are continuing to grow.

Question – are we increasing our air wave coverage ?  We are waiting on the FCC we could increase to 250 watt with permissions.   We are coming up on our 1 year anniversary being on the air and will be planning another open house later in the year.   Council recommends that the village look into the electrical service and give a quote and recommendations at the next meeting.

Glenn Keeling addressed council with regards to the upcoming mayor election.  Would like to schedule a meet and greet with Amy.   With short time frame before the election, they were unable to come up with a common date and time.  They both will be attending the Fire Department Trick or Treat and can be approached with any questions then – October 31st at 8 pm.  There just won’t be anything official scheduled.

 

 

Mayor’s Report and Correspondence:

 

Mayor notes receipt and review of Mayors Court September pay in, September bank reconciliation, and September bank statement .

We have several areas we are looking for volunteers to serve:

We need 2 volunteers to serve on the zoning board.

We need 2 volunteers to serve on the tax board.

We need 1 volunteer for the records commission.

Please call the village office at 419-363-3032 ext 1 if you are interested in serving on these boards.

 

Public Hearing on November 17th – 7 pm regarding re-zoning a property from residential to commercial.

 

Upcoming October events:

 

Beginning October 24th and consecutive Saturdays @ 9 am – consider volunteering at Shanes Park to help decorate for Christmas at the Park.

Need LOTS of volunteers !

 

Rockford Chamber Banquet – October 26th – 6 pm

* Rockford Community Building .  Tickets are $20/ each with RSVP

 

Trick or Treat – October 31st  - 6 – 7:30 pm  - Judging at the Fire house at 8 pm

 

Upcoming November events:

 

Tuesday – November 3rd – Election day @ Rockford Community Building

6:30 am – 7:30 pm.

 

Christmas at the Park – November 29th – 7 pm     * Shanes Park

Lighting of the park with local musical talent.  Cookies / hot chocolate !

 

Village Administrator’s Report – Jeff Long

Post Office update:  Post Office has been in touch with the owner and the owner assures that he is working on quotes to get the needed renovations completed. 

 

Committee Reports

Finance Committee –  Gary Fox

Motion Rutledge.   Second Gehle to pay the bills in the amount of $9703.87  Pontsler called for the question.   Rutledge = y, Gehle = y, Pontsler = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler.  Second Rutledge to accept the September Mayors Court pay in of $127.00.  Gehle called for the question.  Pontsler = y, Rutledge = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion Rutledge.  Second Pontsler to approve October monthly transfers.  Gehle called for the question.  Rutledge = y, Pontsler = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.  Second Rutledge to approve October supplemental appropriations.  Pontsler called for the question.  Gehle = y, Rutledge = y, Pontsler = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

 

Ordinance 10-15

 AN ORDINANCE TO AMEND THE “VILLAGE OF ROCKFORD INCOME TAX ORDINANCE NO. 10-19-2004” TO ACHIEVE COMPLIANCE WITH THE PROVISIONS AND LIMITATIONS OF AMENDED SUBSTITUTED HOUSE BILL 5 PASSED BY THE 130TH GENERAL ASSEMBLY AND SIGNED INTO LAW BY GOVERNOR KASICH AND TO DECLARE AN EFFECTIVE DATE.

 

1st reading – 10/20/15

 

Motion Gehle, Second Fox to approve the 2016 Taxpayer’s Rights and Responsibilities information that has been updated.  Dooley called for the question.  Gehle = y, Fox = y, Dooley = y, Rutledge = N, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

RESOLUTION 11-15

 

A RESOLUTION AUTHORIZING THE ROCKFORD VILLAGE FISCAL OFFICER TO ESTABLISH FUNDS:

3301 – SOUTH MAIN STREET DEBT SERVICE

3302 – PARKWAY UTILITY PROJECT DEBT SERVICE

3303 – FRONT STREET DEBT SERVICE

3304 – MARKET STREET DEBT SERVICE

 

Motion: Gehle, Second Dooley.  Pontsler called for the question.  Gehle = y, Dooley = y, Pontsler = y, Rutledge = y, Fox = y,  Heitkamp = y.  Passed 6 yes.

 

Motion to correct 2015 budget – revenue and appropriations on Capital Improvements Funds to the Debt Service funds. 

3301 – SOUTH MAIN STREET;  3302 – PARKWAY UTILITY PROJECT

3303 – FRONT STREET;   3304 – MARKET STREET

 

Motion Dooley, second Fox, Gehle called for the question.  Dooley =y, Fox = y, Gehle = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Finance meeting was held on October 19th regarding the purchase of a new cruiser.  The committee received estimates for new and reviewed idea of purchasing used.  The committee felt in the long run purchasing a new vehicle would save on maintenance since a new vehicle would be covered for 3 years under warranty.   On an update to meeting – Paul did find a demo with 3,000 miles that may work.  It’s a 2015 with all the equipment that would be needed.  Council approved a set amount..  This will be paid for by Mayors Court police equipment and/or by the police budget.  We will be selling the used cruiser and putting those funds towards the new one.

 

Motion Rutledge.  Second Fox, Pontsler called for the question.  Rutledge = y, Fox = y, Pontsler = y, Gehle = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Service Committee:   Greg Pontsler

 

Nothing at this time

 

 

Safety Committee:     Chris Heitkamp

 

Still waiting on sample – Disaster Recovery plan from Judy.

Economic Development Committee:  Rob Rutledge

Nothing at this time.

 

Public Utilities Committee:   Steve Gehle

Nothing at this time.

Rules Committee:      John Dooley

Nothing at this time.

 

Old Business

Mayor to council – the issue of park cameras has been discussed over and over.  Why has nothing been done about the situation ?  In light of the recently events, why haven’t we installed cameras.  After some discussion, the cost is some of the issue.  If local organizations want to head up the project they are welcome to. 

Update on new building addition.  Some of the phase I plans will be tied in with the Columbia St. project.  We will need to have some planning meetings over the winter to continue the project. 

 

New Business

 

Meeting adjourned 8:42.

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on

Tuesday, September 1, 2015 at 7:40 pm at the Rockford Village Hall.

 

Invocation was given by Chris Heitkamp

Pledge of Allegiance

Those present:  Gehle, Rutledge, Pontsler, Heitkamp

                        Fox and Dooley - absent

                                               

Also attending:  Stg. Stetler,  Claire Geisige of the Daily Standard

Motion Rutledge  Second Pontsler to accept the agenda as orders of the day.  Gehle called for the question.  Rutledge = y, Pontsler = y, Gehle = y,  Heitkamp = y.  Passed 4 yes.

 

Motion Rutledge.   Second Gehle to accept the minutes from the

August 4, 2015 council meetings as presented.  Pontsler called for the question.  Rutledge = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Upcoming events:

 

Beginning October 24th and consecutive Saturdays @ 9 am – consider volunteering at Shanes Park to help decorate for Christmas at the Park.

Need LOTS of volunteers !

 

Rockford Chamber Banquet – October 26th – 6 pm

* Rockford Community Building

 

Christmas at the Park – November 29th – 7 pm     * Shanes Park

 

Village Administrator’s Report – Jeff Long - absent

  

Committee Reports

 

Finance Committee –  Gary Fox- absent

 

Motion Rutledge.   Second Pontsler to pay the bills in the amount of $34,586.85  Gehle called for the question.   Rutledge = y , Pontsler = y, Gehle = y, Heitkamp = y.  Passed 4 yes.

 

RESOLUTION 07-15

 

A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFIYING THEM TO THE COUNTY AUDITOR.

 

Motion: Gehle.  Second Pontsler.  Heitkamp called for the question.  Gehle = y, Pontsler = y, Heitkamp = y, Rutledge = y.  Passed 4 yes.

 

RESOLUTION 08-15

 

A RESOLUTION ACCEPTING THE LOCAL GOVERNMENT FUND AMOUNT AND RATE AS DETERMINED BY THE MERCER COUNTY BUDGET COMMISSION, AND DECLARING IT AN EMERGENCY.

Rockford Local Government = $27,866.00 or $6.63%

Motion Gehle, Second Heitkamp.  Rutledge called for the question.  Gehle = y, Heitkamp = y, Rutledge = y, Pontsler = y.  Passed 4 yes.

House Bill 5 will be affecting how municipal income tax will be administered and collected beginning 01/01/16.    We need to know the changes that are being mandated or we can lose our ability to levy an income tax.   Jeff and Lisa will be attending a seminar on September 22 to learn about the upcoming changes.  The seminar will be held in Lima and is a free service.

 

Service Committee: Greg Pontsler

ORDINANCE 09-15

 

AN ORDINANCE PROHIBITING BLOWING GRASS CLIPPINGS INTO STREETS, AND DECLARING AN EFFECTIVE DATE.

 

1ST reading – 08/04/15

2nd reading – 09/01/15

Safety Committee:   Chris Heitkamp

Mutual Aid Agreement between Coldwater, Fort Recovery, Rockford and St. Henry Police Departments. 

Has been reviewed by committee and ready for approval.

Motion Heitkamp, Second Pontsler to approve the Mutual Aid Agreement.  Gehle called for the question.  Heitkamp = y, Pontsler = y, Gehle = y, Rutledge = y.  Passed 4 yes.

Economic Development Committee:  Rob Rutledge

Nothing at this time.

Public Utilities Committee: Steve Gehle 

Rules Committee:    John Dooley - absent

Old Business

New Development questions being asked.  Where are we and are we moving forward.   Yes – we are moving at a slow pace.  It’s a process that will take time for each step.  The Economic Development committee will be meeting again this fall to continue discussions, review costs, and begin making some decisions on the next step.

New Business

 

Meeting adjourned 8:05

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 16, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long.

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontsler, Dooley, Heitkamp

                                               

Also attending:  Jeff Long, Srgt. Stetler, Glenn Keeling, Peggy Kimmel

 

Motion Fox.  Second Pontlserto accept the agenda as orders of the day with addition of Ordinance of 07-15 added to Steve Gehle’s report. Heitkamp called for the question.  Fox = y, Pontsler = y, Heitkamp = y, Gehle = y, Rutledge = y, Dooley = y.  Passed 6 yes.

 

Motion: Gehle    Second Dooley to accept the minutes from the

June 2, 2015 council meetings as presented.  Fox called for the question.  Gehle = y, Dooley = y, Fox = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Glenn Keeling addressed council by giving information for the 1st Annual Autumn Fest Musical Benefit to be held at the Grand Lake Motorcycle Club in Mendon on August 14,15 & 16.  For more information call 419-863-0498.

Proceeds to benefit a breast cancer patient – a single mother with 2 young children.

 

Mayor’s Report and Correspondence:

 

June 19-21 – Rockford Community Days -  concert events:   Thom Mckee, Shelby County Line, Nut Flush, & Kill the Rabbit other events include:

21st Annual Cruise in Car Show, Fox Family Ride, Chamber FUN Challenge, Quarter Auction, fireworks and parade ! 

 

Like Rockford Community Days on Facebook to see all the specific information –

Some changes may occur because of  flooding issues.

 

July 16 – “Starting Right” workshop ~~  Wright State Lake Campus partnering with Van Wert Economic Development for a seminar designed to help entrepreneurs begin their journey to open a business in Ohio. Will be held at the Rockford Community Building at 6 pm.  If you are beginning a business or just thinking about it, this workshop will have information you need.

 

 

 

 

Village Administrator’s Report – Jeff Long

 

The rains continue to cause some problems at the park and a resident sewer problem.  We have gotten a load of sand in case the need arises for sandbags.  The river is to crest on Wednesday at 5 pm but more rain in the forecast.  We will do what we can.

 

Park – mowing is a problem.  We will be blocking off the parking area so that people are not parking in the grass area which is becoming very soft.

 

New lights are up at the park.  They look very nice.  We have 2 more in reserve.  We will see if they are needed.

 

Mayor appreciates all the people and work that has been done to get the park ready for Community Days. 

 

 

Committee Reports

 

Finance Committee –  Gary Fox

 

Motion Rutledge.   Second Gehle to pay the bills in the amount of $11,982.16  Dooley called for the question.  Rutledge = y, Gehle = y, Dooley = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Dooley.  Second Pontsler to accept the Mayors Court pay in of $211.00.  Gehle called for the question.  Dooley = y, Pontsler = y, Gehle = y, Rutledge = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

* Next meeting --

 

2016 Budget hearing will be scheduled for July 7th at 7:15 pm with the annual budget to the county auditor by July 15th.

 

 

Service Committee:   Greg Pontsler

 

We have some pot holes that need work.  Rec board not having meetings during ball season.  Sidewalk needs finished on West St. --- also the West St property needs mowed.

 

 

 

 

 

Safety Committee:     Chris Heitkamp

 

Safety Committee meeting schedule for June 30th at 7 pm to discuss the policy and procedure of the Mutual Aid Agreement. 

 

 

Economic Development Committee:  Rob Rutledge

 

Public Utilities Committee:   Steve Gehle

 

ORDINANCE 06-15

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/02/15

2nd reading – 06/16/15

 

ORDINANCE 07-15

AN ORDINANCE AUTHORIZING ALL ACTIONS NECESSARY TO EFFECTUATE AN OPT-OUT ELECTRIC SERVICE AGGREGATION PROGRAM PURSUANT TO THE OHIO REVISED CODE 4928.20; AND DIRECTING THE MERCER COUNTY BOARD OF ELECTIONS TO

SUBMIT THE BALLOT QUESTION TO THE ELECTORS; AND AUTHORIZING AN AGREEMENT WITH AN AGENT FOR SUCH PURPOSES.

 

1ST reading – 06/16/15

 

Rules Committee:      John Dooley

 

* Mayor / 2 Council seats to be on the ballot in November.  The deadline for

information to be turned in to the Board of Elections is August 5th.

 

John gave some details about smoking in the park.  At this time we are asking people to be courteous of others.  We may need to consider an ordinance designating smoking areas and some signs. 

 

Old Business

New Business

Meeting adjourned.

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, May 19, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long.

 

Pledge of Allegiance

 

Those present:  Gehle, Rutledge, Fox, Pontsler, Dooley, Heitkamp

                                               

Also attending:  Gene and Mary Steiner,  Jeff Long.  Srgt. Stetler, Glen Keeling, Chase Heitkamp, Kathy Thompson of the Daily Standard

 

Motion Fox,  Second Pontsler to accept the agenda as orders of the day. Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Gehle.    Second Fox to accept the minutes from the

May 5, 2015 council meetings as presented.  Dooley called for the question.  Gehle = y, Fox = y, Dooley = y, Rutledge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Presentation by Mayor Joseph to Gene Steiner. “ Thank you for your dedication and loyal service as Mayor and Councilman for the Village of Rockford.”  Thank you for your years of service to make Rockford a better place to live.” 

 

PROCLAMATION by Mayor Joseph – “The Village has many citizens who ride motorcycles for touring, recreation, and economical transportation.  I urge all citizens to use extreme caution when driving their automobiles and extend to motorcycles the same courtesy they wish to be afforded to them.  I proclaim the month of May 2015 as Motorcycle Awareness Month.”

 

June 12th - Principles in Leadership Seminar – 6 pm – Rockford Community Building.  FREE and open to the public.    * Speakers are servants that enjoy sharing information and making the world a better place. 

 

June 19-21 – Rockford Community Days -  concert events:   Thom Mckee, Shelby County Line, Nut Flush, & Kill the Rabbit other events include:

21st Annual Cruise in Car Show, Fox Family Ride, Chamber FUN Challenge, Quarter Auction, fireworks and parade ! 

 

Like Rockford Community Days on Facebook to see all the specific information.

 

Village Administrator’s Report – Jeff Long

 

Held committee meetings last week to give updates on village projects.

 

Pontlser to Jeff – do we have an ordinance that requires people to keep mowed grass off the street.  Yes, we do for several reasons – we don’t want the storm drains getting plugged and it’s dangerous for cyclists.  Jeff and Lisa to work on public notice.

 

 

 

Committee Reports

 

Finance Committee –  Gary Fox

 

Motion Pontsler  Second Gehle to pay the bills in the amount of $37,864.32  Dooley called for the question.  Pontsler = y, Gehle = y, Dooley = y, Rutledge = y, Fox = y , Heitkamp = y.  Passed 6 yes.

 

2016 Budget hearing will be scheduled for July 7th at 7:15 pm with the annual budget to the county auditor by July 15th.

 

 

Service Committee: Greg Pontsler

 

2015 Rockford Recreation Association Board Members

 

Officers:

President – Ryan Thompson

Vice President – Joel Henkle

Treasurer – Ryan Sipe

Secretary – Brent Agler

 

Board members:  Chad Hamrick, Cort Smith, Jeff Bollenbacher,

Chad Bruns, Wilbur Fox, Andy Rogers, Adam Carpenter, Ryan Berry

 

Motion for Approval – Rutledge, Second Fox, Dooley called for the question.  Rutledge = y, Fox = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Held Service Committee meeting on May 12th.  We will be going ahead with Columbia St if we get the needed funding.

 

Fox question – would there be cost savings to plan 2 streets at once.  As far as design,  no overall savings.  It’s all based on hourly design time.

 

 

Safety Committee:   Chris Heitkamp

 

Had a short meeting with Paul regarding safety.  Will be holding another meeting in the next several weeks.

 

 

Economic Development Committee:  Rob Rutledge

 

Held Economic Development committee meeting on May 12th.  Discussed some preliminary plans and will have another meeting in 2 weeks.

 

 

Public Utilities Committee: Steve Gehle

 

Utility Committee Meeting was held on May 12th @ 7.  Discussed the industrial Park water and sewer plans.  Talked about the upgrade to the sewer plant and the sewer infrastructure to be done at the sub division.

 

When the water plant was built we planned for growth.  We, at this time, could see a 50% increase and still be good.  We have the possibility for growth even after that, if we are blessed with more residents and manufacturing, without building on by adding a couple of new tanks.  We are in good shape.

 

4-wheelers should not be driving around the sewer plant area.  This is private property. 

 

Rules Committee:    John Dooley

 

* Mayor / 2 Council seats to be on the ballot in November.  The deadline for

information to be turned in to the Board of Elections is August 5th.

 

 

Old Business

 

New Business

 

Meeting adjourned at 7:45 pm – with cake and punch to honor Gene.

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, April 21, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long.

 

Pledge of Allegiance

 

Those present:  Gehle, Fox, Pontsler, Heitkamp.

                        Dooley - absent

                                               

Also attending:  Jeff Long. Kathy Thompson – Daily Standard,

Srgt. Stetler,

 

Motion Gehle.   Second Fox to accept the agenda as orders of the day with an addition of Resolution 06-15 to the Finance committee report.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 4 yes.

 

Motion: Fox.    Second Heitkamp to accept the minutes from the

April 7, 2015 council meetings as presented.  Gehle called for the question.  Fox = y, Heitkamp =y, Gehle = y, Pontsler = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Mayor Joseph swore in Rob Rutledge as the new councilman.  Welcome Rob.

 

May 2nd – Dave Fields – Rockford Tour – 7:30 pm – Rockford Community Building “All In” – 26 weeks in the top 5 on the RMR Blues Chart.  Ticket outlet- Sunshine Oil -  $10.

 

June 12th - Principles in Leadership Seminar – 6 pm – Rockford Community Building.  FREE and open to the public.    * Speakers are servants that enjoy sharing information and making the world a better place. 

 

June 19-21 – Rockford Community Days -  concert events:   Thom Mckee, Shelby County Line, Nut Flush, & Kill the Rabbit

 

Village Administrator’s Report – Jeff Long

 

With nicer weather the crew is and will be very busy – beginning to mow, working on sidewalks at the park and on West St.

 

The Bridge Street project will begin a little later due to very wet conditions.  We plan to put in a pedestrian crossing and then put a request in to the state to lower the speed limit. 

 

New addition is coming along little slower than anticipated.  We were looking into an investor but that didn’t pan out.  Phase I will need to be the storm drains at $300,000 and then will need to work on the sanitation.  Council had more discussions and asked Jeff to get the map information on the web site and work to pre sell lots.

 

 

Committee Reports

 

Finance Committee –  Gary Fox

 

Motion Pontsler  Second Heitkamp to pay the bills in the amount of $26,353.52.  Gehle called for the question.  Pontsler = y, Heitkamp = y, Gehle = y, Rutledge = y, Fox = y.  Passed 5 yes.

 

2016 Budget hearing will be scheduled for July 7th at 7:15 pm with the annual budget to the county auditor by July 15th.

 

RESOLUTION 06-15

A RESOLUTION LEVING ASSESSMENTS FOR NON PAYMENT OF DEMOLITION COSTS AS ORDERED PER VILLAGE ORDINANCE NO 01-14 AND DECLARING AN EFFECTIVE DATE.  (507 West St. property)

 

Motion Gehle.  Second Pontsler.  Heitkamp called for the question.  Gehle =y, Pontsler = y, Heitkamp = y, Rutledge = y, Fox = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

RESOLUTION 05-15

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO APPLY FOR COMMUNITY BLOCK DEVELOPMENT GRANT (CBDG FUNDS) FOR THE VILLAGE, FOR THE RECONSTRUCTION OF COLUMBIA ST AND COMMITTING OF VILLAGE MONEY FOR LOCAL MATCHING FUNDS.

 

There was some discussion as to how this works.  The village will assess the land owners the actual costs of the curb and sidewalks.  This is the Village matching funds.  We are working to receive $300 - $500,000 grant for this project.  The land owners will receive an estimate for the cost of the curb and sidewalk for their property.  The estimate tends to run high.  There will be a deadline that the land owners can either pay for the curb and sidewalk or the costs can be added to the tax duplicate and paid for over a 10 year period.  Although there are some costs involved, all properties on Columbia street benefit by having property improvement and will be looking nice. 

 

Motion Fox, Second Heitkamp.  Gehle called for the question.  Fox = y, Heitkamp = y, Gehle = y, Rutledge = y, Pontsler = y.  Passed 5 yes.

 

 

Greg also reported that new lights have come in that will be installed at the park. 

 

Pot holes will be filled once the asphalt plants are up and running.   

 

Mayor Joseph asked that Srgt Stetler keep up with junk warnings and continue the clean up process of village.  Also note – mowing season and weeds will need to be added to the list of things to keep up with.

 

Service Committee meeting scheduled on May 12th at 7:30 pm -  Columbia Street project

 

 

Safety Committee:     Chris Heitkamp

 

Nothing at this time

 

 

Economic Development Committee:  Rob Rutledge

 

Nothing at this time.

 

Public Utilities Committee:   Steve Gehle

 

Utility Committee Meeting scheduled for May 12th @ 7 pm to discuss the WWTP upgrades and plans with EPA.

 

 

Rules Committee:      John Dooley

 

* Mayor / 2 Council seats to be on the ballot in November.  The deadline for

information to be turned in to the Board of Elections is August 5th.

 

 

Old Business

 

New Business

 

Wilbur asked Jeff to look into a company that would come in and pave driveways.  The idea would be the company would come in and take care of any residents that are wanting paved drives.  The cost would be more competitive if they are coming to do more than 1 drive.  Chris and neighbor would be interested as well as Wilbur, so there are probably others.

 

Betsey’s Boutique has made some nice improvements with the front of the building.   Looks good ! 

 

 

 

Meeting adjourned at 8:12 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Council President John Dooley on

Tuesday, March 17, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long.

 

Pledge of Allegiance

 

Those present:  Gehle, Fox, Pontsler, Dooley, Heitkamp.

                        Steiner - absent

                                   

Also attending:  Jeff Long. Kathy Thompson – Daily Standard,

Chief May, Carl Green

 

Motion Pontsler.   Second Gehle to accept the agenda as orders of the day.  Fox called for the question.  Pontsler = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Fox.    Second Heitkamp to accept the minutes from the

February 17, 2015 council meetings as presented.  Gehle called for the question.  Fox = y, Heitkamp = y, Gehle = y, Pontsler =  y, Dooley = y  Passed 5 yes.

 

 

Visitors to Address Council:

 

Allan Heitbrink from Choice One Engineering attended the meeting to introduce himself and the engineering firm that he works for. 

 

 

Mayor’s Report and Correspondence:

 

Council President John Dooley read a resignation letter from Gene Steiner.  This will take effective immediately. 

 

Jeff gave appreciation for the many years Gene has devoted to the Village in service as Mayor and on Council.   Jeff and Lisa will work on getting a plaque and schedule a presentation of thanks from the village.

 

We have 30 days to appoint another council member.  There are several people that have expressed interest in the past.  We will begin a list of names.  The Rules committee will meet on March 19th at 2 pm to begin the process of finding a replacement.  Lisa will call the Board of Elections to see if this seat needs to be added to the ballot in November.

 

We will do a press release and Facebook posting on the need for a council member.

 

Upcoming events announced:

 

 

March 21 - Family Fun Bowling Tournament – Coldwater –  $30 per couple.

Sponsored by the Rockford Community Days Committee

 

March 27th & 28th – Rockford Lions Club – Variety Show @ Parkway High School

 

April 4th – Easter Egg Hunt @ Shanes Park – 1 pm

 

May 2nd – Dave Fields – Rockford Tour – 7:30 pm – Rockford Community Building “All In” – 26 weeks in the top 5 on the RMR Blues Chart.  Ticket outlets to be announced.

 

June 12th - Principles in Leadership Seminar – 6 pm – Rockford Community Building.  FREE and open to the public.    * Speakers are servants that enjoy sharing information and making the world a better place. 

 

June 19-21 – Rockford Community Days -  concert events:   Thom Mckee, Shelby County Line, Nut Flush, & Kill the Rabbit

 

 

Village Administrator’s Report – Jeff Long

 

Jeff gave out folders containing 2015  Village Council Committee assignments.  Each committee’s description of duties, Mission Statement, and major themes as well as 2015 goals.  The committees are to review the various goals and we will begin to follow a plan of action.  We will schedule committee meetings at the April 7th council meeting.

 

Committee Reports

 

 

Finance Committee –  Gary Fox

 

Motion Pontsler.  Second Heitkamp to pay the bills in the amount of $7,268.18.  Gehle called for the question.  Pontsler = y, Heitkamp = y, Gehle = y, Fox = y, Dooley = y.  Passed 5 yes.

 

Motion Gehle.  Second Pontsler to accept the Mayors Court Pay in of $312.  Heitkamp called for the question.  Gehle = y, Pontsler = y, Heitkamp = y, Fox = y, Dooley = y.  Passed 5 yes.

ORDINANCE 03-15

AN ORDINANCE LEVYING A TAX PER LICENSED VEHICLE IN THE VILLAGE OF ROCKFORD, AS PER OHIO REVISED CODE 4504.172; AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 02/03/15

2nd reading – 02/17/15

3rd reading – 03/17/15

 

Motion Gehle.  Second Heitkamp.  Pontsler called for the question.  Gehle = y, Heitkamp = y, Pontsler = y, Fox = y Dooley = y.  Passed 5 yes.

 

ORDINANCE 04-15

AN ORDINANCE LEVYING A TAX PER LICENSED VEHICLE IN THE VILLAGE OF ROCKFORD, AS PER OHIO REVISED CODE 4504.06; AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 02/03/15

2nd reading – 02/17/15

3rd reading – 03/17/15

 

Motion Pontsler.  Second Gehle.  Heitkamp called for the question.  Pontsler =y, Gehle = y, Heitkamp = y, Fox = y, Dooley = y.  Passed 5 yes.

 

 

RESOLUTION 04-15

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY, INC.  FOR WASTEWATER TREATMENT PLANT IMPROVEMENT DISINFECTION REPLACEMENT PROJECT.

 

Motion Gehle.  Second Pontsler.  Heitkamp called for the question.  Gehle = y, Pontsler = y, Heitkamp = y, Fox = y, Dooley = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

The Village of Rockford ( under the direction of Joyce Emans)  is looking for volunteers to organize a SHANES PARK BEAUTIFICATION SOCIETY. 

 

The idea is to meet twice a month on the 1st and 3rd Tuesdays of each month at 8 am to plant, water, weed and trim flowers and do other maintenance as needed at Shanes Park.  This would begin on April 5th and continue throughout the summer and fall.

 

If interested, please contact the Village office at 419-363-3032 ext 1. and leave your name and phone number.

 

** Something to think about – If you see the beauty one person can create, think how beautiful the park would be with several more helping out!  Giving back to the community can be a wonderful feeling !!

 

Motion Pontsler.  Second Gehle.  Fox called for the question.  Ponstler = y, Gehle = y, Fox = y, Heitkamp = y, Dooley = y.  Passed 5 yes.

 

The Rec Board is finalizing the summer ball programs.   There will be a Clean up day at Shanes Park on March 28th !

 

 

Safety Committee:     Chris Heitkamp

 

Economic Development Committee:  John Dooley gave report

Jeff and John met this past week to make a list of goals and items that we will be devoting our energy towards.  The sub-division – infrastructure needs to be completed before we can sell lots.  Promote the Leadership conference that is coming to Rockford.  Community development announcements on the radio to keep the public informed of what is happening in the village. 

 

Public Utilities Committee:   Steve Gehle

Rules Committee:      John Dooley

 

* Mayor / 2 Council seats to be on the ballot in November.  The deadline for information to be turned in to the Board of Elections is August 5th.

Now there is an additional seat open since Gene has resigned.  We will find out if that will be on the ballot as well.

 

 

Old Business

 

New Business

 

Chief May introduced Carl Green.  He will be moving from auxiliary status to part time paid status. 

 

Motion Gehle.  Second Fox to approve Green as part time patrol officer for the village.  Pontsler called the question.  Gehle = y, Fox = y, Pontsler = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

The Parkway Ministerial will be holding a presentation for community church leaders and officers of local organizations.  This may lead to a district wide presentation that would be open to the public.

 

 

Meeting adjourned at 8:02 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, February 3, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Pontsler, Dooley, Heitkamp.

                        Fox - absent

                                   

Also attending:  Jeff Long. Chief May, Kathy Thompson – Daily Standard

 

Motion Steiner.   Second Dooley to accept the agenda as orders of the day.  Gehle called for the question.  Steiner = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Dooley,    Second  Pontsler to accept the minutes from the

January 20th,  2015 council meetings as presented.  Gehle called for the question.  Dooley = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

 

Committee Reports

 

Mayor stated that she would like to see more activity within the committees.  Try to meet once a month if at all possible.  Let’s work to make a difference.

 

Finance Committee –  Gary Fox –absent

 

The following ordinances have to do with repealing previous ordinances to establish compensation for full time salaried and hourly employees for the Village.  Council desires to amend ordinances to be calculated as a bi-weekly amount rather than an annual amount, regardless of the number of pay periods in a year.  This will meet requirements for the state auditors as well.

 

 

ORDINANCE 01-15

AN ORDINANCE AMENDING ORDINANCE 04-14 ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME AND SALARIED EMPLOYEES OF THE VILLAGE OF ROCKFORD, OHIO FOR CALENDAR YEAR 2015 ; REPEALING ALL ORDIANCES INCONSISTENT HEREWITH; AND DECLARING EMERGENCY.

 

 

Motion: Gehle, Second Pontsler.  Dooley called for the question.  Gehle = y, Pontlser = y, Dooley = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

ORDINANCE 02-15

AN ORDINANCE AMENDING ORDINANCE 07-10 ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME HOURLY AND SALARIED EMPLOYEES OF THE VILLAGE OF ROCKFORD, OHIO FOR CALENDAR YEAR 2011 ; REPEALING ALL ORDIANCES INCONSISTENT HEREWITH; AND DECLARING AN EMERGENCY.

 

 

Motion:  Gehle.  Second Heitkamp.  Dooley called for the question.  Gehle = y, Heitkamp = y, Dooley = y, Steiner = y, Pontsler = y.  Passed 5 yes.

 

 

 

ORDINANCE 03-15

AN ORDINANCE LEVYING A TAX PER LICENSED VEHICLE IN THE VILLAGE OF ROCKFORD, AS PER OHIO REVISED CODE 4504.172; AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 02/03/15

 

 

ORDINANCE 04-15

AN ORDINANCE LEVYING A TAX PER LICENSED BEHICLE IN THE VILLAGE OF ROCKFORD, AS PER OHIO REVISED CODE 4504.06; AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 02/03/15

 

Service Committee:   Greg Pontsler

 

Safety Committee:     Chris Heitkamp

 

Chris asked about weather issues over the weekend.  Jeff stated they were plowing with snow and ice over the weekend.  Tried to get out and get slush off the streets before freezing.   We have 1 load of salt left.

 

Training videos on continuing basis.

 

Economic Development Committee:   Gene Steiner

 

Will be reporting at the next council meeting.   Need to get updated on several items before bringing to council. 

 

 

 

Public Utilities Committee:   Steve Gehle

 

RESOLUTION 02-15

A RESOLUTION AUTHORIZING AND DIRECTING THE FISCAL OFFICER OF THE VILLAGE OF ROCKFORD TO CREATE FUND 4910, WASTEWATER TREATMENT PLANT IMPROVEMENT PROJECT, FOR THE DESIGN AND CONSTRUCTION OF UPGRADED WASTEWATER TREATMENT PLANT.

 

Motion: Pontsler.  Second Dooley.  Heitkamp called for the question.  Pontsler = y, Dooley = y, Heitkamp = y, Gehle = y,  Steiner = y.  Passed 5 yes.

We have had meetings with Fremont to make sure we will be meeting their needs.  The improvement project estimate roughly 2 million.  We are looking to do this WITHOUT raising rates. 

Rules Committee:      John Dooley

Old Business

New Business

We are working on a Leadership Seminar to take place in June.  This will be a free event and open to the public.  Everyone can benefit.  More details to come.  Steve suggested we get a couple of donations to help with some refreshments and giving the speakers a meal. 

John will be approaching the different organizations and the school to let them know what is going on and handing out brochures with information.  This is not just a Rockford event.  Anyone interested in leadership skills are asked to attend.

 

Greg asked about Columbia street needing a layer or 2 of asphalt.  Jeff stated we will be looking at repairing some of the pot holes, but we are in the beginning stages of planning a total reconstruction with curbs and sidewalks in the next year or two.  We are working on the cost estimate now.

 

Meeting adjourned at 7:59 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

                       

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, January 20, 2015 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Steiner,  Fox, Pontsler, Dooley, Heitkamp.

                        Gehle - absent

                                   

Also attending:  Jeff Long. Chief May, Kathy Thompson – Daily Standard

 

Welcome back – Gene.

 

Motion Steiner.   Second Pontsler to accept the agenda as orders of the day.  Fox called for the question.  Steiner = y, Pontsler = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Pontsler    Second  Dooley to accept the minutes from the

December 16th,  2014 council meetings as presented.  Steiner called for the question.   Pontsler = y, Dooley = y, Steiner = y, Fox = y, Heitkamp = y,  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

* 2015 Rockford Village Committees

                       

Service Committee:                Greg Pontsler – Chair

                                                Steve Gehle

                                                Chris Heitkamp

 

Safety Committee:                  Chris Heitkamp – Chair

                                                Gary Fox

                                                Greg Pontsler

 

Utilities Committee:               Steve Gehle – Chair

                                                Gene Steiner

                                                Chris Heitkamp

 

 

 

Economic Development:         Gene Steiner – Chair

                                                John Dooley

                                                Steve Gehle

 

Rules Committee:                   John Dooley – Chair

                                                Greg Pontsler

                                                Gary Fox

 

Finance Committee:                Gary Fox - Chair

                                                John Dooley

                                                Gene Steiner

 

 

President of Council  2015 –  Gene Steiner nominated John Dooley.  Nominations closed.  Motion Pontsler.  Second Steiner.  Heitkamp called for the question.  Pontsler = y, Steiner = y, Heitkamp = y, Fox = y.  Dooley abstain from voting.  Passed 4 yes.

 

Congratulations to John Dooley the Council President for 2015.

 

Rockford Community Days Meeting on January 29th at 7 pm.  Village Hall.

 

 

Village Administrator’s Report – Jeff Long

 

Jeff attended a meeting with other Mercer County Administrators.  Discussions regarded the revenue loss from the state over the last several years.  There is a way to increase revenues in the permissive registration fees for vehicles.  This is in ORC sections 450406 and 4504172 that the village has the ability to increase the fee by $5 for one section and $5 for the other sections.   The county also has the ability to enact this fee which would leave us with no additional funds.  We have approximately 1198 registration and at 85% would be an additional $10,000 for the village.   Council discussed and agreed that in order for the fees to come to Rockford, we need to act on these sections with legislation.  We will have 3 readings on each beginning at the next council meeting.  We need village money to stay in the village.

 

Jeff also met with Fremont and engineering firm regarding the WWTP.   The engineers have come up with a good design.  We just need to make sure it’s going to work.  We are talking about having a 3rd party review. 

 

 Women In Business join Celina Mercer Co. Chamber

The Women In Business organization for Mercer and Auglaize Counties has joined the
Celina Mercer County Chamber of Commerce. This business networking group meets the second Thursday of every month for a luncheon. For more information or to join, call
419 586-6645 or email womeninbusinessohio@gmail.com.

Pictured from left to right:

Patty Williams, Jenny Brandon, Stacy Prine, Linda May, Melissa Smalley,
Stephanie Beck, Cathy Flinn –Women in Business Board Members and Pam Buschur,
Chamber Director
 

 

 

 

 

Committee Reports

 

Finance Committee –  Gary Fox

 

Beginning this year at auditor’s recommendation – at month end each council member will receive an appropriation status and revenue status along with bank statement info.

 

Motion Steiner to pay the bills in the amount of $ 29,035.78  . Second Heitkamp,    Dooley called for the question.  Steiner = y, Heitkamp =  y, Dooley = y, Fox = y, Pontsler = y.  Passed 5 yes.

 

* RESOLUTION 01-15

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY, INC.  FOR THE PARKWAY UTILITY PROJECT AND THE FRONT STREET IMPROVEMENT PROJECT.

 

 

Motion:  Motion Pontsler.  Second Dooley.  Steiner called for the question.  Pontsler = yes, Dooley = y, Steiner = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

Snow removal questions –  Snow in front of businesses is the business responsibility to clear snow for customers.   * Business responsibility to clear the sidewalks and areas in front their businesses.  We can by ordinance enforce the clearing of sidewalks.

 

Safety Committee:     Chris Heitkamp

 

Will review with Wilbur information regarding the Safety Committee.

 

 

Economic Development Committee:   Gene Steiner

 

Would like to resume the Economic Development meetings at the next meeting February 3rd at 7 pm.

 

Will meet with Jeff and John to get updated on information before next meeting.

 

 

Public Utilities Committee:   Steve Gehle - absent

 

 

Rules Committee:      John Dooley

 

Old Business

 

.

 

New Business

 

 

 

Meeting adjourned at 8:09 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

 

 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, December 16, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Fox, Pontsler, Dooley, Heitkamp.

                          Steiner absent.

                           

                                                           

Also attending:  Adam Saunders, Jeff Long

 

Motion Gehle.   Second Fox to accept the agenda as orders of the day.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Fox.    Second  Dooley to accept the minutes from the

December 2nd,  2014 council meetings as presented.  Gehle called for the question.  Fox = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

* RADC – Handing out candy canes @ 4-way stop on December 20th from

   noon – 1pm.  (along with Chamber Business Directories)

 

* Santa Claus is coming to town – @ the Rockford Belle – December 20th from

  1 – 3 pm.

 

Several Christmas greetings.

 

 

Village Administrator’s Report – Jeff Long

 

Merry Christmas !

 

 

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Fox to pay the bills in the amount of $15,145.59  . Second Pontsler..   Dooley called for the question.  Fox = y, Pontsler = y, Dooley = y, Gehle = y, Heitkamp = y .  Passed 5 yes.

 

 

Motion Dooley.  Second Gehle to accept the Mayors Court Pay in of $279.00. 

Pontsler called for the question.  Dooley = y, Gehle = y. Pontsler = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

 

 

ORDINANCE 04-14

AN ORDINANCE ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME HOURLY AND SALARIED EMPLOYEES OF THE VILLAGE OF ROCKFORD, OHIO FOR THE YEAR 2015.

 

1st reading –  11/04/14

2nd reading – 12/02/14

3rd reading – 12/16/14

 

Motion Pontsler.  Second Fox.  Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y, Dooley = y,  Heitkamp = y.  Passed 5 yes.

 

ORDINANCE 05-14

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSESS, AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2015.

 

1st reading -  11-04-14

2nd reading – 12/02/14

3rd reading – 12/16/14

 

Motion Dooley.  Second Fox.  Gehle called for the question.  Dooley = y, Fox = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

Nothing at this time.

 

 

Safety Committee:     Gary Fox

 

Safety training continues.  Keeping everything documented.   So far have watched several you tube safety videos.

 

Economic Development Committee:   Gene Steiner - absent

 

Public Utilities Committee:   Steve Gehle

Nothing at this time.

 

Rules Committee:      John Dooley

 

Met with Jeff regarding the sub division.  We have received cost estimates from the engineers and now we will try to work those numbers down by the village doing some of the work on storm drains, streets, etc.  Should have a full report in January.

 

Old Business

 

4-wheeler issues continue.  People driving without head lights.  We have moved beyond warnings.  Citations need to be issued.  There also needs to be NO TRESSPASSING  signs located at the sewer plant.  There should not be anyone hunting or riding 4-wheelers on sewer plant property.

 

Another issue – if residents have an emergency they need to call 911 or central dispatch.   People should not be going to Paul’s house and/or calling him at home.

 

New Business

 

We are beginning our 2 year audit for years 2013 and 2014.   Information was sent to mayor and council.

 

Rockford’s Best Mix 101.3 WRKD is ON THE RADIO !   We are excited about our new local community service.

 

Motion Gehle, Second Fox to approve the 2014 supplemental appropriations.  There are appropriations that did not get in at the beginning of the year.  Mostly for loans and a couple for the property demos that happened during the year.  Dooley called for the question.  Gehle = y, Fox = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

Meeting adjourned at 8:02 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, December 2, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Fox, Pontsler, Dooley, Heitkamp.

                          Steiner absent.

                           

                                                           

Also attending:  Kathy Thompson from the Daily Standard,  Chief May.

 

Motion Gehle.   Second Fox to accept the agenda as orders of the day.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Gehle.    Second  Heitkamp to accept the minutes from the

November 4th,  2014 council meetings as presented.  Fox called for the question.

Gehle = y, Heitkamp = y, Fox = y, Pontsler = y, Dooley = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

* RADC – Handing out candy canes @ 4-way stop on December 20th from

   noon – 1pm.  (along with Chamber Business Directories)

 

* Santa Claus is coming to town – @ the Rockford Belle – December 20th from

  1 – 3 pm.

 

* Still working on the adopt a Grandparent program.  There are 137 nursing home residents to adopt.  Any amount will help.  Contact Amy Joseph.

 

Village Administrator’s Report – Jeff Long

 

Subdivision – We are close to a cost estimate using 2 different designs.  We may need to run some off site sewer.  We have had some more calls regarding lot availability.  This will need to be in phases.  We are still on track to begin selling in the spring of 2015.

 

We have been working on a traffic study on route 33 coming into town.  We believe with our information we may be able to get the speed limit lowered to 45 mph.   We are working with some engineers and ODOT.

 

Thanks to all the volunteers for helping with the Christmas at the Park event.  We had a good turnout.  It was a very nice family event.  The lights will be on at the park each night through the Christmas season.

 

Some not so good news – The village has received a letter that we were not in compliance for some water testing.  We sent 1 sample but we were supposed to send in 2 samples.  The 2nd sample has been sent.  There should be no worries as the 1st sample passed testing.  We just needed to get them the additional sample.  There will be a notice to explain the situation. 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Pontsler to pay the bills in the amount of $121,068.32  . Second Fox.   Dooley called for the question.  Pontsler = y, Fox = y, Dooley = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

ORDINANCE 04-14

AN ORDINANCE ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME HOURLY AND SALARIED EMPLOYEES OF THE VILLAGE OF ROCKFORD, OHIO FOR THE YEAR 2015.

 

1st reading –  11/04/14

2nd reading – 12/02/14

 

 

ORDINANCE 05-14

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSESS, AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2015.

 

1st reading -  11-04-14

2nd reading – 12/02/14

 

 

Motion Gehle.  Second Fox to give out Chamber Gift Certificates to village employees as in the past.  $50 for full time and $30 for part time.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Dooley = y, Heitkamp = y .  Passed 5 yes.

Paul has submitted his budget.  Chris and Wilbur would like to meet with Jeff next week to discuss some notes and finalize the budget before the next meeting.

 

 

Service Committee:   Greg Pontsler

 

Nothing at this time.

 

Safety Committee:     Gary Fox

 

Training has started.  There will be another session on Monday regarding torchs.

This will be the 2nd training. 

 

Question about snow removal in the downtown area.  We help in the event of a heavy snow.  The day to day small snow showers are the responsibility of the business owners. 

 

 

Economic Development Committee:   Gene Steiner - absent

 

Mayor Joseph states that even though Gene has been absent the committee should be continuing to meet and moving forward.

 

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley

 

Nothing at this time.

 

 

Old Business

 

Area on West St. that has been dug out for sidewalk needs some stone until spring time.

 

 

New Business

 

 

Meeting adjourned at 7:57 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, November 4, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Fox, Pontsler, Dooley, Heitkamp.

                          Steiner absent.

                           

                                                           

Also attending:  Kathy Thompson from the Daily Standard,  Chief May.

 

Motion Gehle.   Second Fox to accept the agenda as orders of the day.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Fox.   Second Gehle to accept the minutes from the

October 21,  2014 council meetings as presented.  Dooley called for the question.

Fox = y, Gehle = y, Dooley = y, Pontsler = y. Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

*     Volunteers needed to help decorate Shanes Park for Christmas – Nov 8th @ 9 am

 

* Those involved in the Christmas at the Park event are asked to come to Shanes Park on November 15th at 10 am for a run through of the event.

 

*   Christmas at the Park Event – November 30th at 7 pm.  Need council members to sing   “We Wish You A Merry Christmas” with other community organizations. 

 

Village Administrator’s Report – Jeff Long

 

 

Budget information handed out. 

 

Scheduled a sub-division meeting on December 1st at 7 pm at the Village Hall.

 

Jeff to review the conditions of the downtown buildings. 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Dooley to pay the bills in the amount of $8029.68  . Second Fox.   Pontsler called for the question.  Dooley = y, Fox = y, Pontsler = y. Gehle = y. Heitkamp = y.  Passed 5 yes.

 

 

RESOLUTION 13-14

A RESOLUTION AUTHORIZING AND DIRECTING THE FISCAL OFFICER OF THE VILLAGE OF ROCKFORD TO CREATE FUND 4909, SUB DIVISION DEVELOPMENT PROJECT.

 

Motion:  Gehle.  Second Dooley.  Fox called for the question.  Gehle = y, Dooley = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

ORDINANCE 04-14

AN ORDINANCE ESTABLISHING A PAY SCHEDULE FOR ALL FULL-TIME HOURLY AND SALARIED EMPLOYEES OF THE VILLAGE OF ROCKFORD, OHIO FOR THE YEAR 2015.

 

1st reading –  11-04-14

 

 

ORDINANCE 05-14

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSESS, AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2015.

 

1st reading -  11-04-14

 

 

Service Committee:   Greg Pontsler

 

Motion Pontsler.  Second Dooley to reappoint Tom Williams to the Tree Committee.  Gehle called for the question.  Pontsler = y, Dooley = y, Gehle = y. Fox = y, Heitkamp = y.  Passed 5 yes.

 

 

Safety Committee:     Gary Fox

 

Safety Meeting will be scheduled on Friday Mornings.

 

 

Economic Development Committee:   Gene Steiner - absent

 

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley

 

Nothing at this time.

 

 

Old Business

 

 

New Business

 

 

 

Meeting adjourned at 8:05 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, October 7, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner.

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Pontsler, Dooley, Heitkamp

                            Fox absent

                                                           

Also attending:  Kathy Thompson from the Daily Standard,  Srgt Stetler, Chase Heitkamp

 

 

Motion Steiner.   Second Dooley to accept the agenda as orders of the day.  Gehle called for the question.  Steiner = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Dooley.   Second Pontlser to accept the minutes from the

September 16, 2014  council meetings as presented.  Gehle called for the question.  Dooley = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

*  Meeting for those volunteering for the Christmas event – Sunday – Oct. 19th at 1 pm – Shanes Park

 

*   Rockford 2020 – Bicentennial Meeting – October 20th @ the Village Hall – 7 pm

 

*   Trick or Treating – October 25th from 6 – 7:30 pm.  Judging at the Firehouse at 8 pm

 

* Rockford Chamber Banquet – November 6th – 6 pm – Community Building

 

*    Volunteers needed to help decorate Shanes Park for Christmas – Nov 8th @ 9 am

 

*   Christmas at the Park Event – November 30th at 7 pm.  Need council members to sing   “We Wish You A Merry Christmas” with other community organizations. 

 

* Rockford’s Best Mix – streaming online at www.1013rkd.com

 

 

 

Village Administrator’s Report – Jeff Long - absent

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Steiner to pay the bills in the amount of $32,010.50  . Second Pontsler   Dooley called for the question.  Steiner = y, Pontsler = y, Dooley = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

Motion:  Gehle, Second Steiner.  Dooley called for the question.  Gehle = y, Steiner = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Need to schedule a budget meeting and have the first reading at the November 4th meeting.

 

 

Service Committee:   Greg Pontsler

 

Reminders about decorating the park and the Christmas at the Park event that Amy mentioned.

 

 

Safety Committee:     Gary Fox  - absent

 

 

Economic Development Committee:   Gene Steiner

 

Will be unable to attend the next meeting.

 

The next RADC Meeting will be held on October 27th at 7 pm.  We need the RADC help in getting the sub-division layout going.

 

Gene has several ideas that he wants to review with the commissioners.

 

 

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley

 

This is in response, to the question of enforcement of ordinances passed by The Village Council.

 

The topics in question are related to dog at large, weed control, junk abatement, and commercial building code enforcement, and ongoing issues pertaining to mobile homes.

 

As for the dog at large question, the complaint on this issue is a situation where the dog’s owner lets the dog out to take a walk on its own, assuming that their dog will cause no harm , and will return in a short time.  This action on the part of the pet owner does have potential to be a violation on more than one count.  As far as enforcement, if a resident complains to Rockford PD, they do respond, and attempt to follow up.  In many cases, there are no complaints filed.  Rockford PD has had more than one occasion to have to deal problem dogs, and have a history of attempting to work issues out with pet owners whenever possible, and it, for the most part seems to be serving the community adequately. 

 

As for the remaining topics on this list, it is not hard to find violations in all of the categories mentioned.  This has been one of those years that weed control has been an issue for most everybody, and we have not done as well as we usually do.  Other than a couple of abandoned properties, no occupied properties are out of control, though there are some issues that may need to be addressed  Enforcement proceedings are in process on those unoccupied properties.

 

As far as junk abatement, there are a couple of properties that maybe should be encouraged to build privacy fences, due to the nature of their business or life style.  These property owners have had an ongoing dialogue with the village, and privacy fences may be a resolution.  The Village does have the desire to work issues out with property owners whenever issues can be resolved. Once again enforcement is a process, and is being attended to by Village personnel with due diligence.

 

As for the commercial properties code enforcement, there are a couple of distressed properties in the Village.  The Village is aware of these issues, and will be attempting to work with property owners to remedy these issues, with the hopes of these properties becoming useful again.  Of all of the issues this would seem to be the only issue that we are not actively dealing with, though it is not being neglected, and will most likely be what follows the actions being taken on the residential properties that are now being dealt with.

 

The issue of mobile homes may be something that the council may want to revisit and the code may need some consideration in order to resolve issues

 

In conclusion, I am not finding a lack of enforcement of the rules, just a discomfort for the time that due process is taking.  We could very well become more aggressive about enforcement, and be well within the law to do so, but to what service to the community.  For the most part most people who live in Rockford demonstrate pride in ownership, and take great care of their property.  Affording some autonomy to enforcement personnel in dealing with these issues has benefited community as a whole.     

 

 

Lengthy discussion on this subject.  Possible solutions include privacy fences in some areas, ongoing correspondence with residents about problems.  Once the warnings are issued we need to review in the 10 to 15 days to either make sure the problem is corrected or citations are given.

 

Amy to review the violations book.  John will have discussions with Jeff and Paul.  90% of complaints and violations are dealt with.  There are just a few places that need to come into compliance.  For the most part, we have made an effort in cleaning up the village with good results. 

 

 

 

 

Old Business

 

New Business

 

 

Meeting adjourned at 8:29 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, October 21, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by  Jeff Long

 

Pledge of Allegiance

 

Those present:  Gehle, Fox, Pontsler, Dooley.

                        Heitkamp and Steiner absent.

                           

                                                           

Also attending:  Kathy Thompson from the Daily Standard,  Chief May.

 

Motion Gehle.   Second Pontsler to accept the agenda as orders of the day.  Dooley called for the question.  Gehle = y, Pontsler = y, Dooley = y, Fox = y.  Passed 4 yes.

 

Motion: Pontsler.   Second Fox to accept the minutes from the

October 7,  2014  council meetings as presented.  Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y, Dooley = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

*   Trick or Treating – October 25th from 6 – 7:30 pm.  Judging at the Firehouse at 8 pm

 

* Rockford Chamber Banquet – November 6th – 6 pm – Community Building

 

*    Volunteers needed to help decorate Shanes Park for Christmas – Nov 8th @ 9 am

 

* Those involved in the Christmas at the Park event are asked to come to Shanes Park on November 15th at 10 am for a run through of the event.

 

*   Christmas at the Park Event – November 30th at 7 pm.  Need council members to sing   “We Wish You A Merry Christmas” with other community organizations. 

 

* Rockford’s Best Mix – streaming online at www.1013rkd.com

 

 

 

Village Administrator’s Report – Jeff Long

 

Project summary for the next 2 to 3 years was put in mail slots.  Everyone should have a copy.

 

Sidewalk on North St. and a sidewalk repair are scheduled to be done yet this year.

 

We are beginning to pick up leaves.  We had a leaf sucker repair in the amount of $300. 

 

We are moving ahead on the sub-division plans.  The topo has been done and we are working on a preliminary design.  We hope to have detailed information available after the 1st of the year.  Along with those plans, Jeff met with Lots For Soldiers.  They are raising funds towards building homes in Mercer County for Veterans.  They have expressed interest in building a home in Rockford.  

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp – absent.  Report by John Dooley

 

Motion Fox  to pay the bills in the amount of $6423.11  . Second Pontsler   Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Dooley = y.  Passed 4 yes.

 

Motion Pontsler.  Second Fox to accept the Mayors Court pay in of $442.00.  Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y, Dooley = y.  Passed 4 yes.

 

RESOLUTION 11-14

A RESOLUTION RETAINING THE SERVICES OF JUDY A KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2015, SETTING COMPENSATION, AND ESTABLISHING RESPONSIBITIES.

 

Motion:  Fox.  Second Gehle to approve Resolution 11-14.  Pontsler called for the question.  Fox = y, Gehle = y, Pontsler = y, Dooley = y.  Passed 4 yes.

 

 

Service Committee:   Greg Pontsler

 

Rec Board  - soccer and flag football program have ended for the season.

 

Motion Gehle.  Second Dooley to accept the donation of a tower from the Mercer County Commissioners.  Fox called for the question.  Gehle = y, Dooley = y, Fox = y. Pontsler = y.  Passed 4 yes.

 

 

 

 

Safety Committee:     Gary Fox

 

Gary gave Jeff some information on training for the village employees.  1 a week we should be doing a half hour training.  The information is to be recorded date, and what the training was about.  This will be kept for insurance purposes.

 

The 4-way stop at Franklin and Walnut seems to be helping.  Gehle suggested to maybe add stop bars in the future.

 

Economic Development Committee:   Gene Steiner - absent

 

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley

 

Code Enforcement: Weed and Junk Code Enforcement

 

First let me clarify that I am not trying to reinvent the wheel, and I know that similar things have been tried, and failed.  

 

I believe that whatever we do, with diligence we will achieve some level of success.  

 

At this point, many of the issues on the table have survived all previous strategies.

At this point it makes sense to simplify the whole process, instead of passing the ball back and forth between department, and using up our valuable resources that our department heads provide us, Both Paul and Jeff have more important things to do, and it is easy for this not to rate as a priority.  The positive thing about this is that the things that are making it to the priority list are of great benefit to the community.

 

This being stated, I would suggest that we consider shifting the responsibility to one person.  My suggestion would be Sgt Stetler.  His directive needs to be clear and simple, “All” warnings are in writing, compliance inspections are scheduled, and done on schedule, at this point there are two options, 1. A compliance receipt is given to the property owner, and a copy is filed for future reference.  2. A citation is issued, and the normal process follows.  In no case should there fail to be a record, any extensions to the warning period must be submitted in writing, and responded to in writing, and filed.

 

 Building code enforcement issues would still come from Jeff, and be passed to Sgt Stetler when enforcement becomes necessary, Sgt Stetler would then start the process that those codes have provided him.

 

As for my suggestion of Sgt Stetler, I believe he is respected in the community, and would fair in his relationship with the community, yet get the job done. 

The process is simple and clean, the public has a clear understanding of how it works, and will come to understand that it is consistent, uniform, and fair.  Resolution in most cases should come to fruition in a matter of weeks.  Once people get used to the idea that the system works, they will respond to the warnings, or hope that lenience will come from the Mayors Court.

 

Council agreed with this suggestion and will implement the program.  The plan will be to have a notebook with information available to council at any given time. 

 

Residents also need to realize that when village personnel are off the clock is not a good time to make complaints or suggestions.  Please come to the office or contact us by phone or email. 

 

 

Old Business

 

Pontsler brought up an email from the Mayor last week about the issue of Jeff and Tom being off at the same time.  Last week Jeff was sick and Tom had a vacation day.  There are times when exception to the Rules come into effect.    John to research.  

 

Mayor Joseph also brought up the issue of informing her when not coming into work and or adjusting hours.  With technology today there is no reason that a text or email can’t be sent to inform regarding time off. 

 

 

New Business

 

Sub division development – what do we have to offer.  We already have our Rockford Revitalization program in place which offers base water and sewer at no cost to owner occupied residents and start up businesses for 6 months.  The utility tap in fees for construction of a new home or building will be waived.  We are a Community Reinvestment Area and there are some tax breaks.  We have a brochure printed and is available at the Rockford Village Office. 

 

Motion Gehle.  Second Fox to waive the hearing request for the Rockford Carry out and Dining from the Ohio Division of Liquor Control.  Dooley called for the question.  Gehle = y, Fox = y, Dooley = y, Pontsler = y.  Passed 4 yes.

 

 

 

Meeting adjourned at 8:07 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

            RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, October 7, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner.

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Pontsler, Dooley, Heitkamp

                            Fox absent

                                                           

Also attending:  Kathy Thompson from the Daily Standard,  Srgt Stetler, Chase Heitkamp

 

 

Motion Steiner.   Second Dooley to accept the agenda as orders of the day.  Gehle called for the question.  Steiner = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Dooley.   Second Pontlser to accept the minutes from the

September 16, 2014  council meetings as presented.  Gehle called for the question.  Dooley = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

*  Meeting for those volunteering for the Christmas event – Sunday – Oct. 19th at 1 pm – Shanes Park

 

*   Rockford 2020 – Bicentennial Meeting – October 20th @ the Village Hall – 7 pm

 

*   Trick or Treating – October 25th from 6 – 7:30 pm.  Judging at the Firehouse at 8 pm

 

* Rockford Chamber Banquet – November 6th – 6 pm – Community Building

 

*    Volunteers needed to help decorate Shanes Park for Christmas – Nov 8th @ 9 am

 

*   Christmas at the Park Event – November 30th at 7 pm.  Need council members to sing   “We Wish You A Merry Christmas” with other community organizations. 

 

* Rockford’s Best Mix – streaming online at www.1013rkd.com

 

 

 

Village Administrator’s Report – Jeff Long - absent

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Steiner to pay the bills in the amount of $32,010.50  . Second Pontsler   Dooley called for the question.  Steiner = y, Pontsler = y, Dooley = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

Motion:  Gehle, Second Steiner.  Dooley called for the question.  Gehle = y, Steiner = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Need to schedule a budget meeting and have the first reading at the November 4th meeting.

 

 

Service Committee:   Greg Pontsler

 

Reminders about decorating the park and the Christmas at the Park event that Amy mentioned.

 

 

Safety Committee:     Gary Fox  - absent

 

 

Economic Development Committee:   Gene Steiner

 

Will be unable to attend the next meeting.

 

The next RADC Meeting will be held on October 27th at 7 pm.  We need the RADC help in getting the sub-division layout going.

 

Gene has several ideas that he wants to review with the commissioners.

 

 

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley

 

This is in response, to the question of enforcement of ordinances passed by The Village Council.

 

The topics in question are related to dog at large, weed control, junk abatement, and commercial building code enforcement, and ongoing issues pertaining to mobile homes.

 

As for the dog at large question, the complaint on this issue is a situation where the dog’s owner lets the dog out to take a walk on its own, assuming that their dog will cause no harm , and will return in a short time.  This action on the part of the pet owner does have potential to be a violation on more than one count.  As far as enforcement, if a resident complains to Rockford PD, they do respond, and attempt to follow up.  In many cases, there are no complaints filed.  Rockford PD has had more than one occasion to have to deal problem dogs, and have a history of attempting to work issues out with pet owners whenever possible, and it, for the most part seems to be serving the community adequately. 

 

As for the remaining topics on this list, it is not hard to find violations in all of the categories mentioned.  This has been one of those years that weed control has been an issue for most everybody, and we have not done as well as we usually do.  Other than a couple of abandoned properties, no occupied properties are out of control, though there are some issues that may need to be addressed  Enforcement proceedings are in process on those unoccupied properties.

 

As far as junk abatement, there are a couple of properties that maybe should be encouraged to build privacy fences, due to the nature of their business or life style.  These property owners have had an ongoing dialogue with the village, and privacy fences may be a resolution.  The Village does have the desire to work issues out with property owners whenever issues can be resolved. Once again enforcement is a process, and is being attended to by Village personnel with due diligence.

 

As for the commercial properties code enforcement, there are a couple of distressed properties in the Village.  The Village is aware of these issues, and will be attempting to work with property owners to remedy these issues, with the hopes of these properties becoming useful again.  Of all of the issues this would seem to be the only issue that we are not actively dealing with, though it is not being neglected, and will most likely be what follows the actions being taken on the residential properties that are now being dealt with.

 

The issue of mobile homes may be something that the council may want to revisit and the code may need some consideration in order to resolve issues

 

In conclusion, I am not finding a lack of enforcement of the rules, just a discomfort for the time that due process is taking.  We could very well become more aggressive about enforcement, and be well within the law to do so, but to what service to the community.  For the most part most people who live in Rockford demonstrate pride in ownership, and take great care of their property.  Affording some autonomy to enforcement personnel in dealing with these issues has benefited community as a whole.     

 

 

Lengthy discussion on this subject.  Possible solutions include privacy fences in some areas, ongoing correspondence with residents about problems.  Once the warnings are issued we need to review in the 10 to 15 days to either make sure the problem is corrected or citations are given.

 

Amy to review the violations book.  John will have discussions with Jeff and Paul.  90% of complaints and violations are dealt with.  There are just a few places that need to come into compliance.  For the most part, we have made an effort in cleaning up the village with good results. 

 

 

 

 

Old Business

 

New Business

 

 

Meeting adjourned at 8:29 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, September 16, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner.

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Pontsler, Dooley, Heitkamp

                            Fox absent

                                                           

Also attending:  Jeff Long, Kathy Thompson from the Daily Standard,  Srgt Stetler, Tom Rogers, Tammy Cheek, and Nancy Leighner, Marti Lentz,

 

 

Motion Steiner.   Second Pontsler to accept the agenda as orders of the day.  Gehle called for the question.  Steiner = y, Pontsler = y, Gehle = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Gehle.   Second Dooley to accept the minutes from the

September 2, 2014  council meetings as presented.  Pontsler called for the question.  Gehle= y, Dooley = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

*   Rockford 2020 – Bicentennial Meeting – October 20th @ the Village Hall.

 

*   Trick or Treating – October 25th from 6 – 7:30 pm.  Judging at the Firehouse  at 8 pm

 

 

Village Administrator’s Report – Jeff Long

 

Motion to sign purchase agreement for new sub-division.  Purchasing from Tom Rogers.  Motion Gehle, Second Steiner.  Dooley called for the question.  Gehle = y, Steiner = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Costing the Village $10,000 an acre.  We don’t have the developed price set as yet.  Jeff will be in meetings on Thursday with Mercer County Economic Development to discuss plans and several other programs that might benefit Rockford residents.

The Blackburn property update – They have until September 27th to contact us.  Then we will contact the county auditor to see if and when the sheriff’s auction is planned.  Then we will make the decision if we demo or someone purchases the property and does some needed maintenance.  There is about $6,000 due in back taxes.

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Gehle to pay the bills in the amount of $16,174.43  . Second Pontsler   Steiner called for the question.  Gehle = y, Pontsler = y, Steiner = y, Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Motion Pontsler.  Second Steiner to accept the Mayors Court Pay in of $633.50.  Gehle called for the question.  Pontsler = y, Steiner = y, Gehle = y , Dooley = y, Heitkamp = y.  Passed 5 yes.

 

 RESOLUTION 07-14

A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

 

Motion: Steiner.  Second Dooley. Gehle called for the question.  Steiner = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

RESOLUTION 08-14

A RESOLUTION ACCEPTING THE LOCAL GOVERNMENT FUND AMOUNTS AND RATES AS DETERMINED BY THE MERCER COUNTY BUDGET COMMISSION.    Rockford - $27,384.00  or  6.63%.

 

 

Motion:  Gehle = y.  Pontsler = y, Dooley called for the question.  Gehle =  y, Pontsler = y, Dooley = y, Steiner = y,  Heitkamp = y.  Passed 5 yes.

 

RESOLUTION 11-14

A RESOLUTION RECOMMENDING THAT THE MERCER COUNTY BUDGET COMMISSION ALLOCATE THE TOWNSHIP’S SHARE OF THE LOCAL GOVERNMENT FUNDS BASED UPON ROAD MILES, PER CAPTIA AND PROPERTY VALUATION.  Dublin =  inc of $3,651.50 for a total of $10,337.23

 

Motion:  Gehle, Second Steiner.  Dooley called for the question.  Gehle = y, Steiner = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

 

• RESOLUTION 09-14

A RESOLUTION AUTHORIZING AND DIRECTING THE ADMINISTRATOR OF THE VILLAGE OF ROCKFORD TO EXECUTE ALL DOCUMENTS RELATIVE TO THE COMMUNITY RECREATION PROJECT – PASS THOUGH GRANT AGREEMENT WITH THE OHIO DEPARTMENT OF NATURAL RESOURCES.

 

Motion:  Gehle, Second Dooley.  Steiner called for the question.  Gehle= y, Dooley = y, Steiner = y, Pontsler = y, Heitkamp y = y.  Passed 5 yes.

 

 

 

* RESOLUTION 10-14

A RESOLUTION AUTHORIZING AND DIRECTING THE FISCAL OFFICER OF THE VILLAGE OF ROCKFORD TO CREATE THE FUND 2041, COMMUNITY RECREATION PROJECT, RELATIVE TO THE COMMUNITY RECREATION PROJECT – PASS THROUGH GRANT AGREEMENT WITH THE OHIO DEPARTMENT OF NATURAL RESOURCES.

 

Motion:  Pontsler.  Second Dooley.  Gehle called for the question.  Pontsler = y, Dooley = y, Gehle = y,  Steiner = y, Heitkamp = y .  Passed 5 yes.

 

 

 

Saturday night at the park there was some vandalism.  Request that the police do more patrolling.  Especially on Sundays and Monday evening during soccer and flag football. 

 

The Rockford Rec Association along with the Village employees are finishing up a project pouring concrete on walkway up to the concession stand. 

 

 

 

Safety Committee:     Gary Fox  - absent

 

 

 

 

Economic Development Committee:   Gene Steiner

 

Held Committee meeting at 7 pm with discussions being held regarding land purchase and the beginning phase.  We are now on our way.  We will be taking the next steps and will be working to bring people to the community. 

 

The next RADC Meeting will be held on September 22nd at 7:30 pm.

 

 

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

Rules Committee:      John Dooley

 

Nothing at this time.

 

Old Business

 

Gene thanked Jeff for getting the steps leading out of Mayors Court and the banister removed going to Mayors Court they were safety concerns.

 

Reverse raffle went good. 

 

Still need volunteers for the Rockford EMS squad.  We need a “few good people” as we are very short handed.  Celina currently covers the 6 am – 6 pm shift on a daily basis.  We have a very large district to cover. 

 

New Business

 

 

Meeting adjourned at 8:02 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, September 2, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner.

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Pontsler, Dooley, Heitkamp

                            Fox absent

                                                           

Also attending:  Jeff Long, Kathy Thompson from the Daily Standard,  Srgt Stetler, James Lee – Public Utility Commission of Ohio, Tom Rogers, Tammy Cheek, and Nancy Leighner.

 

Motion Steiner.   Second Pontsler to accept the agenda as orders of the day.  Heitkamp called for the question.  Steiner = y, Pontsler = y, Heitkamp = y, Gehle = y, Dooley = y.  Passed 5 yes.

 

Motion: Gehle.   Second Dooley to accept the minutes from the

August 19, 2014  council meetings as presented.  Pontsler called for the question. 

Gehle= y, Dooley = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

James Lee – Public Utility Commission of Ohio to presented  their new energy web site.  www.energychoice.ohio.gov.    Web site offers an apples to apples chart to help the consumer make informed decision on energy providers.   James will be holding workshops and visiting other community organizations to get the information to the public.  Word of advise – Never give your utility bill to a solicitor to review.  Your bill has your personal information on it and should not be shared with anyone.  PUCO call center – 1-800-686-7826 with any questions.

 

 

Mayor’s Report and Correspondence:

 

 

Letter to Village Council and Village Employees:

 

Could not let it pass by without saying “THANK YOU” for the demolition of the property of West Street.  It was our home place and purchased in 1918 by my parents.  All of my brothers and sisters were born there.  Nothing is much more depressing, than to watch your home place become the worst property in town.

 

But thanks to the council, Jeff and his crew, that is now over.

 

I appreciate the persistence and hard work of Jeff and his crew.  The improvements have been many over the last ten years.  We look forward to our

200th birthday, and making Rockford a better place to live in.

 

Respectfully,

Dan Henkle

 

 

 

Village Administrator’s Report – Jeff Long

 

Motion Steiner.  Second Dooley to go into executive session regarding land purchase.  Gehle called for the question.  Steiner = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion Steiner.  Second Pontsler to come out of executive session.  Gehle called for the question.  Steiner = y, Pontsler = y, Gehle = y. Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Action taken – no action taken.

 

Motion Steiner.  Second Gehle to commit to the Rogers land purchase project for the new Rockford sub division.  Dooley called for the question.  Steiner = y, Gehle = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Pontsler to pay the bills in the amount of $2992.35  . Second Gehle.   Dooley called for the question.  Pontsler = y, Gehle = y, Dooley = y, Steiner = y.  Heitkamp = y.  Passed 5 yes.

 

 

 

Service Committee:   Greg Pontsler

 

Rec Board will begin the soccer and flag football programs.  The Park Board is getting quotes to replace the old community building known as Shane Hall.  Sidewalks on West Street still on the schedule once the trees are down and removed. 

Need some Asphalt work done behind the Carry out and catch basin work to be done in Lautzenheiser alley.

 

 

Safety Committee:     Gary Fox

 

Economic Development Committee:   Gene Steiner

 

Held Committee meeting at 7 pm with discussions being held with regards to the Rogers land purchase agreement working out some details.

 

We have recently received a $1,000 donation from the RADC to the Rockford Radio station.  We are hoping to have a tower donated to the Village in the near future.  Some of the work to get the tower to Rockford is being donated.  There is some minimal costs that will be incurred.  This will save a $70 a month bill on a dry line to Belna’s tower.  The Radio Station will benefit the community.  Plans to have Parkway Sports announced.  There is a underwriter support program.  Please contact the Village Office if you would like to help.

 

Thank you to the RADC for your support !

 

 

Public Utilities Committee:   Steve Gehle

 

 

Rules Committee:      John Dooley

 

Committee will be reviewing some of the ordinances.  There has been some concern that some of them are not being enforced. 

 

Old Business

 

Steps leading out of Mayors Court and the center rail of the steps to Mayors Court needs fixed – safety issue.

 

Working on getting some quotes for the Village Hall roof problems.

 

New Business

 

Email problems with JUNK mail.  Lisa to contact the support staff.

 

 

Meeting adjourned at 8:27 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on  Tuesday, August 5th, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner.

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Fox, Pontsler, Dooley, Heitkamp

                                                           

Also attending:  Jeff Long, Kathy Thompson from the Daily Standard,

Sheriff Grey and Mark Heindel –  from Sheriff’s Department and Srgt Stetler.

 

Motion Steiner.   Second Fox to accept the agenda as orders of the day.  Heitkamp called for the question.   Steiner = y, Fox = y, Heitkamp = y, Gehle = y, Pontlser = y, Dooley = yes.  Passed 6 yes.

 

Motion: Pontsler.   Second Gehle to accept the minutes from the

July 15, 2014  council meetings as presented.  Fox called for the question. 

Pontsler = y, Gehle = y, Fox =y, Steiner = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Mark Heindel of the Sherriff’s Department presented the Mercer County jail inmate work program.  They have several inmates that are eligible to work.  A Deputy would go along to the work site.  Workers would need to be together in one area.  Sheriff’s office needs some lead time for project to get everything lined up on their end.  In the past, the inmates have worked at the fairgrounds.  The inmates are screened and can do various jobs.  Painting and smaller jobs.

 

Mayor’s Report and Correspondence:

*  Summer Lunch in the Park program on Wednesdays from 11 – noon at Shanes Park.

 

Village Administrator’s Report – Jeff Long

 

Recent water tests have shown a small bacteria level being reported as positive.  We have since corrected the problem and samples are now negative for bacteria.

Stop sign at Franklin and Walnut has been run over in the past week.  We are now suggesting this become a 4 way stop.  Motion Dooley, Second Steiner.  Dooley = y, Steiner = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Fox to pay the bills in the amount of $13,570.43 . Second Gehle..  Pontlser called for the question.  Fox = y, Gehle = y, Pontsler = y, Steiner = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

 

Service Committee:   Greg Pontsler

 

Last 2 weekends the Chick Stewart Tournaments was held at Shanes Park.  Many good comments about the park. 

 

 

Safety Committee:     Gary Fox

 

Will continue to work towards some safety training. 

 

 

Economic Development Committee:   Gene Steiner

 

Economic Development Committee meeting was held before the council meeting.  Jeff working on some items to report to the committee.  Jeff is also working on a project for the RADC.

 

 

Public Utilities Committee:   Steve Gehle

 

Motion Steiner.  Second Pontsler to accept the Morton Salt bid of $101.83 per ton.  This is $1 more per ton than last year.  Fox called for the question.

Steiner = y, Pontlser = y, Fox = y, Gehle = y, Dooley = y, Heitkamp = y.

Passed 6 yes.

 

 

Rules Committee:      John Dooley

Old Business

Question brought up about water / sewer rates with the sewer plant upgrade.  If all goes according to plan – there will be no increase in rates.

New Business

Meeting adjourned.

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by President Gene Steiner on

Tuesday, July 15th, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long.

 

Pledge of Allegiance

 

Those present:  Steiner, Fox, Pontsler, Heitkamp

                        Gehle and Dooley - absent

                                                           

Also attending:  Jeff Long, Kathy Thompson from the Daily Standard, Chief May

 

Motion Pontsler  Second Heitkamp to accept the agenda as orders of the day. Fox called for the question.   Pontsler = y, Heitkamp = y, Fox = y, Steiner = y.  Passed 4 yes.

 

Motion: Fox  Second Pontsler to accept the minutes from the

July 1st, 2014  council meetings as presented.  Heitkamp called for the question. 

Fox = y, Pontsler =  y, Heitkamp = y, Steiner = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

Mary Beougher addressed council with concern about Time Warner Cable.  She is also wondering if Wabash Communications will be a future option.  Jeff reported that we are in discussions but another option will not soon happen. 

 

 

Mayor’s Report and Correspondence:  Reported by Gene Steiner

 

 

*  Summer Lunch in the Park program on Wednesdays from 11 – noon at Shanes Park.

 

* 5th Annual Sock Hop & Cruise-in – Saturday – August 2nd.  4 pm to dark.

 

 

Village Administrator’s Report – Jeff Long

 

Residents complained regarding a Franklin St. property.  Notices have been sent.  He had until July 17th to comply.  July 18th if not in compliance – charges will be filed.  He will have another 5 days to come in to compliance.  If that doesn’t happen the village will have to clean up and assess to taxes.

 

We have a contractor ready to demo the West St. Property in approximately 2 weeks. 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Fox to pay the bills in the amount of $27,213.98. . Second Pontsler.  Steiner called for the question.  Fox = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 4 yes.

 

Motion Pontsler to accept the Mayors Court Pay in of $766.50.  Second Fox.  Steiner called for the question.  Pontsler = y, Fox = y, Steiner = y, Heitkamp = y.  Passed 4 yes.

 

ORDINANCE 03-14

 

BUDGET INFORMATION REQUIRED BY THE COUNTY AUDITOR FOR CALENDAR YEAR 2015.

 

1st reading  - 06/17/14

2nd reading – 07/01/14

3rd reading – 07/15/14

 

Motion Fox.  Second Pontsler.  Steiner called for the question.  Fox = y, Pontsler = y, Steiner = y. Heitkamp = y.  Passed 4 yes.

 

Service Committee:   Greg Pontsler

 

Sidewalks – Franklin St.  still on plans for the year but will wait until the demo is done before starting.

 

Park – We will be working on walk paths and will be pouring close to 3,000 sq ft of cement.  Engineering prints will be done soon. 

 

Safety Committee:     Gary Fox

 

Intersection of Walnut and Franklin Steets has been revamped according to council suggestions.  We may add yellow centerline as another option.  We will see how the improvement works before changing any more.  Neighbors seem to be happy with changes.

 

Economic Development Committee:   Gene Steiner

 

There was no Economic Development Committee meeting since no one showed up.  Jeff supplied the phone and address listing that was requested.

 

 

Public Utilities Committee:   Steve Gehle – reported by Jeff Long

 

ORDINANCE 02-14

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS AND DECLARING AND EFFECTIVE DATE.

 

1st reading - 06/17/14

2nd reading – 07/01/14

3rd reading – 07/15/14

 

Motion Fox.  Second Heitkamp to approve assessments.  Pontsler called for the question.  Fox = y, Heitkamp = y, Pontsler = y, Steiner = y.  Passed 4 yes.

 

Salt bids have been requested and will be opened on July 28th at 1 pm.

 

 

Rules Committee:      John Dooley - absent

 

 

Old Business

 

 

New Business

 

The Belle received 2 moveable handicapped signs for use when they are expecting a big crowd.

 

Motion Pontsler.  Second Fox to approved the road closure for the 5th Annual Sock Hop and Cruise in from Market St. traffic light to Franklin St.  Date is August 2nd.  Heitkamp called for the question.  Pontsler = y, Fox = y, Heitkamp = y. Steiner = y.  Passed 4 yes.

 

August 5th meeting – Mercer County Sheriff Department wants to present to council information regarding the jail inmate work program.

 

 

Meeting adjourned 7:55 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 17, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Fox, Pontsler, Dooley, Heitkamp

                                                           

Also attending:  Jeff Long, Srgt Stetler, Robert Bruns, Jim Crocker and Amy K from the Daily Standard.

 

Motion Steiner.  Second Pontlser to accept the agenda as orders of the day. Gehle called for the question.   Steiner = y, Pontsler = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Gehle.  Second Fox to accept the minutes from the

May 20 , 2014  council meetings as presented.  Dooley called for the question. 

Gehle = y, Fox = y, Dooley = y, Steiner = y , Pontsler = y, Heitkamp  = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Robert Bruns addressed council about the intersection at Franklin and Walnut.

People are taking the curve going over the speed limit and without a thought to someone that may be stopped at the stop sign or children walking to school.  This has been a dangerous intersection for years.   Suggestions are making the area a 4-way stop and painting a centerline.  The safety committee will be meeting on Monday July 30th at 6:30 pm to review and make recommendations at the next meeting.

 

Thank you Robert for attending the meeting and bringing this to council attention.

 

Mayor’s Report and Correspondence:

 

*  Official results of May 6 Election regarding levy – 73 Yes – 49 no

 

* Thank you for supporting Rockford Community Days- perfect weather !

 

• Rockford Community Days Meeting –  June 19 at 7 pm @ Shanes Park.

   (Thursday this week instead of Wednesday)

 

 

*  Summer Lunch in the Park program on Wednesdays from 11 – noon at Shanes Park

 

Village Administrator’s Report – Jeff Long

 

We had an inspection with the EPA today at the Wastewater Treatment Plant.  All is good.  We are good with time frame for upgrades.  They will be working with us so we can do this in an affordable way.

 

Sealing cracks with new machine is working great.  Material is going farther than first thought.   This will work to save our investment.

 

Ohio Department of Natural Resources grant project at Shanes Park.  We have $100,000 to expend by June 30th of 2015.  We will be working on cameras, lights, walk paths and diamond 5.  They have certain requirements and rules that will need to be followed.

 

Another project in the works will bring about other internet and phone options for the village and residents. 

 

We are working on the three homes that need taken down.  We will be proceeding with the West St. Property.  Need to meet with Mayor.  We are in the second set of contacts in regards to the other two properties.   We must contact all involved before moving ahead.  We are doing everything by the book so there are no legal problems.  We will continue to work on cleaning up other areas as well.

 

Weekend of Community Days –  weather great and village looked very nice for our visitors.

 

Sidewalks to Dollar General – yes still on the to do list.

 

We have 1 student working through the Mercer County program that will be working for us this summer. 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Dooley to pay the bills in the amount of $118,665.26. Second Fox.  Pontsler called for the question.  Dooley = y, Fox = y, Pontsler = y. Gehle = y, Steiner = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler.  Second Steiner to accept the mayors court pay in of $313.00.  Gehle called for the question.  Pontsler = y, Steiner = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

ORDINANCE 03-14

BUDGET INFORMATION REQUIRED BY THE COUNTY AUDITOR FOR CALENDAR YEAR 2015.

 

1st reading  - 06/17/14

 

 

Budget hearing – July 1st, 2014 @ 7:15 pm

 

2015 Annual Budget due to the Auditor’s office by July 18th.

 

 

Service Committee:   Greg Pontsler

 

Paved holes on Front Street and Frist St.  If there are other pot holes that need work, please report to the village office.

 

Park looking good.  Rockford Rec – games going full swing !

 

Volleyball – correction there are 8 teams.  They play on Sundays from 1 pm to 8 pm.

 

 

Safety Committee:     Gary Fox

 

July 1st will be the kick off date for training.  Gary will bring folder with information and check list.

 

 

 

Economic Development Committee:   Gene Steiner

 

The Ribbon Cutting for the Rockford Carry Out and Dining was held on Monday.  All good reports.   Meeting before council was more of a catch up meeting.

 

 

 

Public Utilities Committee:   Steve Gehle

 

ORDINANCE 02-14

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS AND DECLARING AND EFFECTIVE DATE.

 

1st reading 06/17/14

 

 

 

 

 

Rules Committee:      John Dooley

 

Have had some complaints about noise ordinance.  We do have a barking dog ordinance – over 15 minutes considered disturbing the peace.  1st a warning then charged with violation.  $100 fine in mayors court.  This is the Ohio Basic Code information that we have adopted.  We will look into the decibels ordinance.

 

We need a way to put our ordinances on the web site so people can search words and find all the ordinances that pertain to a certain subject.

 

 

 

 

Old Business

 

Several stop signs need checked out yet.  State / Pearl St.

 

Jim Crocker gave an update on Rockford’s 101.3 WRKD radio station.  We are making progress.  We had a donation of over $3,000 in radio equipment from an Angola, Indiana radio station.  Jony D Images and Subway donated some banners and Dr. Lacuesta had donated a room air conditioner that was needed.  Bryan Stetler has joined the team and will be working on donations.  We are in need of the outside equipment antenna and an emergency broadcast equipment.  We are scheduled to visit several area organizations and will be looking at some bigger stations to see if they might have old equipment that could be re-tuned to the 101.3.  We are looking at a range of 18 miles in perfect conditions.   Council was invited to take a tour of the station after the meeting.

 

 

 

 

New Business

 

 

Meeting adjourned 8:17 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, May 20, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Fox, Pontsler, Dooley, Heitkamp

                       

                                               

Also attending:  Jeff Long,  Srgt Stetler, Brian Burns, and Amy K from the Daily Standard.

 

Motion Steiner.  Second Dooley to accept the agenda as orders of the day. Gehle called for the question.   Steiner = y, Dooley = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Pontsler.  Second Fox to accept the minutes from the

May 6 , 2014  council meetings as presented.  Dooley called for the question. 

Pontsler = y, Fox = y, Dooley = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

·         THANK YOU to the Village of Rockford residents for supporting our replacement levy on May 6th.

 

·         New Auxillary officers – Brian Burns and Carl Green.

 

·         Rockford Community Days Meeting – May 21st  at 7 pm @ Shanes Park

 

·         Culpepper & Merriweather Circus coming to Rockford – May 29th

2 shows 5 pm and 7:30 pm.  Pre-sale tickets ON SALE NOW at Barry’s Family Market, Rockford Carnegie Library, and the Rockford Village Hall

 

·         Rockford Community Days – June 13, 14, 15

Pre-sale inflatable wristbands ON SALE NOW at the same locations.

 

 

 

 

 

 

Village Administrator’s Report – Jeff Long

 

1.       3 houses have been served notice under authority of Ordinance 01-14 with orders that the buildings be removed.

2.      We have used the crack sealing equipment and it will do a good job.  The tank and propane tank are mounted on a trailer.

3.      Spraying for mosquitos has begun and we will spray 2-3 times per week as needed.

4.      (2) street lights on Main Street that were damaged have been repaired and replaced.

5.      Streetscape – trees on main street will be mulched this week

6.      The lots by the Fire Department have been cleaned up and stoned.

7.      Splash pad – working to get it opened by May 24

8.      Remember – May 26th – Memorial Day Parade and ceremony honoring our veterans at Hedges Park.

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Steiner to pay the bills in the amount of $38,582.34. Second Fox.  Dooley called for the question.  Steiner =y, Fox = y,  Dooley = y, Gehle = y, Pontlser = y, Heitkamp = y.  Passed 6 yes.

 

 

Motion Pontsler.  Second Gehle to accept the mayors court pay in of $337.22.  Fox called for the question.  Pontsler = y, Gehle = y, Fox = y, Steiner = y, Dooley = y, Heitkamp = y,  Passed 6 yes.

 

2015 Annual Budget due to the Auditor’s office by July 18th.

 

 

Service Committee:   Greg Pontsler

 

Rockford Rec --  games begin tonight to start the season.

 

Demonstration with lights and cameras at the park last Wednesday.  We are waiting on a quote for 4 units.  Village to run electric and set poles.

 

Sunday Volleyball league – 22 teams participating. 

 

 

 

 

 

 

Safety Committee:     Gary Fox

 

Would like to see training happening.  Maybe Wednesday mornings.  Will get Jeff a list of some youtube videos.  Need to document trainings.

 

 

 

Economic Development Committee:   Gene Steiner

 

The committee will be meeting again before the next council meeting on June 3rd at 7 pm.

 

RADC and the Economic Development Committee met together on May 19th at the Rockford Library.  Was a beneficial meeting and we will continue to meet together.  We came up with a list of goals.  The top 11 eleven items will be prioritized at the next meeting.  We want other organizations to get involved and get groups of volunteers going in directions that they are interested in.

 

 

 

Public Utilities Committee:   Steve Gehle

 

RESOLUTION 06-14

A RESOLUTION AUTHORIZING AND DIRECTED THE ADMINISTRATOR OF THE VILLAGE OF ROCKFORD TO EXECUTE ALL DOCUMENTS RELATIVE TO THE TRANSFER OF PROPERTY CURRENTLY BELONGING TO THE VILLAGE OF ROCKFORD, COUNTY MAP NO 0217477001 LOCATED ON THE SOUTH CORNER OF FRANKLIN STREET AND PANTHER ALLEY, TO THE PARKWAY LOCAL SCHOOLS BOARD OF EDUCATION.

 

Motion Pontsler.  Second Steiner.  Heitkamp called for the question.  Pontsler = y, Steiner = y, Heitkamp = y, Gehle = y, Fox = y, Dooley = y.  Passed 6 yes.

 

 

 

 

 

 

 

Rules Committee:      John Dooley

 

Old Business

 

Several stop signs need checked out yet.  State / Pearl St.

 

 

New Business

 

Need to work on some information about keeping yards cleaned up and reasons such as old tires hold water which is breeding grounds for mosquitoes.  Keeping gutters cleaned out for same reason.    The need to keep grass and weeds cut.

We will be taking a village survey in a week or two with warnings and citations going out.

 

 

Meeting adjourned 8:09 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, May 6, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Steiner, Pontsler, Dooley, Heitkamp

                        Gehle, Fox - absent

                                               

Also attending:  Jeff Long, Marti Lentz, and  Amy K from the Daily Standard.

 

Motion Steiner.  Second Dooley to accept the agenda as orders of the day. Pontlser called for the question.   Steiner = y, Dooley = y, Pontsler = yHeitkamp = y.  Passed 4 yes.

 

Motion: Pontsler.  Second Dooley to accept the minutes from the

April 15 , 2014  council meetings as presented.  Heitkamp called for the question. 

Pontsler = y, Dooley = y, Heitkamp = y, Steiner = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

·         Rockford Community Days Meeting – May 14th  at 7 pm @ Shanes Park

 

·         Culpepper & Merriweather Circus coming to Rockford – May 29th

2 shows 5 pm and 7:30 pm.  Pre-sale tickets ON SALE NOW at Barry’s Family Market, Rockford Carnegie Library, and the Rockford Village Hall

 

·         Rockford Community Days – June 13, 14, 15

Pre-sale inflatable wristbands will be sold at the same locations as the

Circus tickets – 1 month prior to the event.

 

·         Some permanent lighting will be installed at Shanes Park.

 

Village Administrator’s Report – Jeff Long

 

Give guys list of work and have them make a schedule.  Keep them motivated.  Need to document daily activities especially if something comes up.

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Steiner to pay the bills in the amount of $15,380.97. Second Pontsler.  Dooley called for the question.  Steiner =y, Pontsler = y, Dooley = y, Heitkamp = y.  Passed 4 yes.

 

2015 Annual Budget due to the Auditor’s office by July 18th.

 

 

Service Committee:   Greg Pontsler

 

Service Committee and Park Board Meeting – May 8th at 7 pm.

 

Safety Committee:     Gary Fox - absent

 

 

Economic Development Committee:   Gene Steiner

 

The committee will be meeting again before the next council meeting on May 20th at 7 pm.

 

RADC and the Economic Development Committee will meet together on May 19th at the Rockford Library.

 

 

Public Utilities Committee:   Steve Gehle - absent

 

Rules Committee:      John Dooley

 

ORDINANCE 01-14

AN ORDINANCE SPECIFING UNSAFE BUILDINGS AND ESTABLISHING PROCDURES FOR REMOVAL/REPAIR OF SAID BUILDINGS AND DECLARING AN EMERGENCY.

 

Motion Pontsler.  Second Heitkamp to approve the declaration of emergency passage.  Steiner called for the question.  Pontsler = y, Heitkamp = y, Steiner = y, Dooley = y.  Passed 4 yes.

 

Motion Steiner.  Second Heitkamp to approve Ordinance 01-14.  Dooley called for the question.  Steiner = y, Heitkamp = y, Dooley = y, Pontsler = y.  Passed 4 yes.

 

Old Business

Trailer on North St. lot down to frame.  Discuss more on Thursday night meeting.

 

New Business

 

Meeting adjourned 8:01 pm

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, March 18, 2014 at 7:38 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:   Gehle, Steiner, Fox, Pontsler, Dooley, Heitkamp

                                               

Also attending:  Jeff Long, Marti Lentz,  Chief May, Greg Homan, and  Amy K from the Daily Standard.

 

Motion Steiner.  Second Pontsler to accept the agenda as orders of the day. Gehle called for the question.   Steiner = y, Pontsler = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Gehle.    Second Dooley to accept the minutes from the

March 4 , 2014  council meetings as presented. Fox called for the question. 

Gehle = y, Dooley = y, Fox = y, Steiner = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Greg Homan introduced himself.  He is running for Mercer County Commissioner on the May ballot.  He is making his way around the county to council meetings and getting know people.  He currently works at Wright State University as an Associate Professor of Organization Leadership and Agriculture. 

 

Mayor to Greg - Thank you for attending our meeting.

 

 

Mayor’s Report and Correspondence:

 

•           Rockford Community Days Meeting – March 19 at 7 pm. 

 

·         The Community Days Committee will be sponsoring a Wine Tasting on April 12th from 7 to 10 pm.  Please RSVP to rcdwinetasting or call 419-363-3032 ext 1.

 

•           The Rockford Chamber is holding a Spring Flower Bulb sale.  Information available at the Village office or check the Rockford Ohio Chamber of Commerce on Facebook.

 

•           The Rockford Chamber will be holding a Social Media Class “Facebook Marketing – it’s fun AND profitable on March 20th @ the Village Hall. Cost is $10 per Chamber Member and $15 per non Chamber member.  RSVP required.  Laptops welcome.

 

•           The Splash Pad Committee will be holding a Quarter Auction on March 30th to benefit the Splash Pad.  Event will be held at the Rockford Community Building.  Doors open at 12:30 pm

 

•           The Rockford Lions Club Variety Show will take place at the Parkway  High School Auditorium on April 4th and 5th.

 

•           Shanes Park Easter Egg Hunt will be April 19th at 1 pm.

 

 

Village Administrator’s Report – Jeff Long

 

RESOLUTION 03-14

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO APPLY FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDGB FUNDS) FOR THE VILLAGE, INCLUDING THE WATER LINE REPLACEMENT AND STREET REPAIR FOR FRONT STREET, AND COMMITTING OF VILLAGE MONEY FOR LOCAL MATCHING FUNDS.

 

This will replace service lines and create a frost proof system to help alleviate the problems we had on Front Street with extreme cold temps.  The Village would do the waterline work and hire the patching to seal the street to prolong the pavement life.   

 

Motion Gehle.  Second Steiner.  Dooley called for the question.  Gehle = y, Steiner = y, Dooley = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Discussed the need to repair cracks in the streets.  The winter was hard on all the streets and there are many cracks that need sealed to protect our pavement.  Sealant cost of $1, 507.50 and equipment cost of $1,781.56 for a total of $3289.06.  It’s possible we may need more material.   Council agreeded with this proposal as it works best in the budget at this time.

 

Income survey to be mailed.  We are working on obtaining funding for the Wastewater Treatment plant improvements.  To do this we need an income survey to determine our eligibility.  Random citizens will receive the survey.  It is important that these surveys for our search for funding.  The mailing contains a letter detailing the confidentiality of the survey, directions, and a self-addressed envelope which goes to the Mercer County Community Development Office.

 

 

Two existing Community Reinvestments Area agreements have been reviewed and it is recommended that they be continued.

 

Motion Pontsler. Second Gehle. Fox called for the question.  Pontsler = y, Gehle = y, Fox = y, Steiner = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

We received word earlier today that the request for funding the Rockford Park Project is in the budget.  Rep. Buchy  and his colleagues agree on the merit of the project.  $268,625 was requested.  They have agreed to allocate $100,000 for the project.  This funding is expected to be finalized in the legislative process in the coming weeks.  THANK YOU to Rep. Buchy and Senator Keith Faber for supporting our request.  This was a collaborative effort of the Village of Rockford, The Rockford Recreation Association, and Jerod Ebbing of the Mercer County Community Development Office.

Committee Reports

 

Finance Committee –  Chris Heitkamp

Motion Steiner to pay the bills in the amount of $8269.93.. Second Pontsler. Dooley called for the question.  Steiner = y, Pontsler = y, Dooley =  y, Gehle = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.  Second Dooley to accept the Mayors Court pay in of $494.00.  Pontsler called for the question.  Gehle =  y, Dooley = y, Pontsler = y, Steiner = y, Fox = Y, Heitkamp = y.  Passed 6 yes.

 

Service Committee:   Greg Pontsler

Motion to approve the 2014 Rockford Recreation Board of Directors:

 

President – Ryan Thompson

Vice President – Chad Hamrick

Treasurer – Ryan Sipe

Secretary – Brent Agler

 

Motion Gehle.  Second Fox.  Heitkamp called for the question.  Gehle = y, Fox = y, Heitkamp = y, Steiner = y  Pontsler = y, Dooley = y.  passed 6 yes.

 

Discussion about lights/camera for the park.  Need to look at some other options.  Service committee to meet with park board on April 10th at 7 pm. 

 

Safety Committee:     Gary Fox

Nothing at this time.

 

Economic Development Committee:   Gene Steiner

 

Economic Development Committee to begin meeting before Council meetings at 7 pm starting with the next meeting on April 1st.

 

Public Utilities Committee:   Steve Gehle

Congratulations !  The Village of Rockford has earned a Tree City Award USA for its commitment to tree beautification and urban forestry management.   25 Years !   Awards event on Wednesday, April 9th hosted by the City of Kenton and Village of Mt. Victory.

 

Rules Committee:      John Dooley

Nothing at this time.

Old Business

 

New Business

Citizen complaint of ruts in yard.  Wondering when they will get fixed.

There are some stop signs that still need work once the weather breaks.

Discussed trash cans in the downtown area.  Are they needed in the winter ?

Maybe just have them out in the summer only?

Meeting adjourned  8:25  pm.

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

Rockford Village Council RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, March 4, 2014 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

 

Those present:   Steiner, Fox, Pontsler, Dooley, Heitkamp, Gehle absent

Also attending:  Jeff Long, Chase Heitkamp, Chief May, Jim Crocker, and  Amy K from the Daily Standard.

 

 

Motion Steiner.  Second Pontsler to accept the agenda as orders of the day. Dooley called for the question.   Steiner = y, Pontsler = y, Dooley = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Dooley.    Second Fox to accept the minutes from the

February 18 , 2014  council meetings as presented.  Pontsler called for the question.  Dooley = y, Fox = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

Visitors to Address Council:

 

Jim Crocker updated council regarding the Rockford Radio Station.  We are waiting on FAA approve for the tower.  Once we have the FAA approval the FCC will be granting us a construction permit.  We will have 18 months to get the station up and running.  We have several people on board to help with fund raising and running the station.  There will be some construction expenses that we will be bringing to the communities attention and will be asking for donations.

This will be a low power radio station that will cover approx. 4 mile circle. 

The station will be located at the Rockford Village Hall in the upstairs meeting room.

 

Thank you to Jim !

 

 

Mayor’s Report and Correspondence:

 

·         We have 60 people signed up for the Rockford text alerts.  Encourage friends and neighbors to get signed up.

•           Rockford Community Days Meeting – March 4 at 7:30 pm.   

•           There will be a Weather Spotter Course – Tuesday – March 18th  from 6:30 pm – 8:30 pm at the Central Services Building.  Registration is not required.

·         The Community Days Committee will be sponsoring a Wine Tasting on April 12th from 7 to 10 pm.  Please RSVP to rcdwinetasting or call 419-363-3032 ext 1. 

•           The Rockford Chamber is holding a Spring Flower Bulb sale.  Information available at the Village office or check the Rockford Ohio Chamber of Commerce on Facebook.

•           The Rockford Chamber will be holding a Social Media Class “Facebook Marketing – it’s fun AND profitable on March 20th @ the Village Hall. Cost is $10 per Chamber Member and $15 per non Chamber member.  RSVP required.  Laptops welcome.

 

Village Administrator’s Report – Jeff Long

 

Winter has been hard on the streets.  We have pavement that will need maintenance and repairs.  We are looking at options to get this job done.  We have to much invested to let the problems persist.  We will go with the most affordable option.

 

Had meeting with Jared Ebbing and several others from the Ohio Department of Natural Resources.  We are working on a grant to begin construction of a canoe run from Mendon to Rockford on the St. Mary’s River. 

 

The DP & L Agreement price of 6.25 will lapse in May.  We are working to get the price a little lower to lock in price until 2017.  This has been a good deal for the Village that has saved us money.

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Dooley to pay the bills in the amount of $15,153.79 . Second Pontsler. Steiner  called for the question.  Dooley = y, Pontsler = y, Steiner = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

 

RESOLUTION 02-14

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY, INC. FOR WASTEWATER TREATMENT PLANT IMPROVEMENT.  DISINFECTION REPLACEMENT PROJECT.

 

Motion Pontsler, Second Steiner.  Dooley called for the question.  Pontsler = y, Steiner = y, Dooley = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

 

 

Service Committee:   Greg Pontsler

 

In talking with Ryan Sipe of the Rockford Rec Board there has been a donation to the Rec Board of a 2013 John Deere Gator.  The Rec Board has purchased new picnic tables and trash cans.  They are in the process of putting roofs on several of the dugouts.  There have been a lot of improvements with more to come.  All this is being done through donation from the businesses and residents of the community. We are still working on the surveillance cameras. Make sure you visit Shanes Park this spring / summer. 

 

Other Rec news – they applied for a grant for Diamond 5.  We should hear something in a month or so. 

 

Jeff to check on getting WIFI at the park from Time Warner.  This would help with the cameras by getting live feed. 

 

 

Safety Committee:     Gary Fox

 

The traffic at the school – before school and after.  Very Busy.  What can we do if anything to help the situation.    School issue and private property not much we can do.  Paul to discuss with Mr. Puthoff.  If people are leaving to go south they should be using the south exit – would help a lot ! 

 

 

Economic Development Committee:   Gene Steiner

 

Economic Development committee meeting was held on March 4th at 7 pm.

Present – John, Jeff and Gene.  Plans for 2014 discussed.  In April they will begin meeting at 7 pm before every council meeting.  We have developed a plan and are in the process of implementing the plan.  We will be presenting to council what we are wanting.  We are asking Jeff to work in the office instead of working on outside projects.  In 2014 expect to see results. 

 

Mayor Joseph thanked the group.  We are excited to see results.

 

There is a RADC Meeting on March 24th at 7 pm – library basement.

 

 

Public Utilities Committee:   Steve Gehle - absent

 

 

Rules Committee:      John Dooley

 

Will be working with Lisa on the Rules book.

 

 

Old Business

The Village of Rockford information cards have been updated. 

 

New Business

Information for the Wine Tasting committee. 

 

Meeting adjourned  8:22  pm.

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 

Rockford Village Council RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, February 18, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:   Gehle, Steiner, Fox, Pontsler, Dooley, Heitkamp

                                     

                       

Also attending:  Chase Heitkamp, Sergeant Stetler, and  Amy K from the Daily Standard.

 

 

Motion Steiner.  Second Gehle to accept the agenda as orders of the day. Heitkamp called for the question.   Steiner = y, Gehle = y, Heitkamp = y,  Fox = y, Pontsler = y,  Dooley = y.  Passed 6 yes.

 

Motion: Gehle.   Second Pontsler to accept the minutes from the

January 21 , 2013  council meetings as presented.  Fox called for the question.  Gehle = y, Pontsler = y,  Fox = y, Steiner = y, Dooley = y, Heitkamp = y.   Passed 4 yes.

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

•           Rockford Community Days Meeting – February 18 at 7 pm. 

 

•           There will be a Weather Spotter Course – Tuesday – March 18th  from 6:30 pm – 8:30 pm at the Central Services Building.  Registration is not required.

 

•           The Rockford Chamber is holding a Spring Flower Bulb sale.  Information available at the Village office or check the Rockford Ohio Chamber of Commerce on Facebook.

 

•           The Rockford Chamber will be holding a Social Media Class “Facebook Marketing – it’s fun AND profitable on March 20th @ the Village Hall. Cost is $10 per Chamber Member and $15 per non Chamber member.  RSVP required.  Laptops welcome.

 

 

Village Administrator’s Report – Jeff Long

 

It’s been cold and snowy – busy with plowing and frozen water lines.

 

We are working with the engineers on the Wastewater Treatment Plant Upgrade.  We will be applying for a grant.  Along with information to be submitted, we will need an income survey.  We will be submitting a list of addresses and there will be a random mailing.  This will help us qualify for a $500,000 grant. 

 

Working on opening drains so water can properly get to river.

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Dooley to pay the bills in the amount of $6949.93 . Second Steiner,  . Gehle called for the question.  Dooley = y, Steiner = y, Gehle = y, Fox = y, Pontsler =y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to accept the Mayors Court pay in in the amount of $417.00.

Second Dooley.  Gehle called for the question.  Pontsler = y, Dooley = y, Gehle = y, Steiner = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Service Committee: Greg Pontsler

 

Nothing at this time.

 

 

Safety Committee:   Gary Fox

 

Nothing at this time.

 

 

Economic Development Committee:   Gene Steiner

 

Scheduled an Economic Development committee meeting on March 4th at 7 pm.

 

There is a RADC Meeting on February 24th at 7 pm – library basement.

 

 

Public Utilities Committee: Steve Gehle

 

Nothing at this time.

 

 

 

Rules Committee:    John Dooley

 

Submitted a note to council regarding the handbook stating it’s based on respect and communications.  Reminding that we are a service organization committed to maintaining and improving the lives of its residents.  Respectful communication is essential at every opportunity.  Conflict does not serve our purpose.

 

 

 

Old Business

 

Some complaints about plowing and snow removal.  We are working through issues. 

 

Thank you from Mayor and Council to personnel working long hours, in the cold,  most times in sub zero weather.   We have had some set backs, but with patience and working together all is getting done. 

 

We will need to review the budget.  Fuel expenses have been high.

 

 

New Business

 

John gave each member a Plan for Economic Development that should be reviewed and should be discussed at the next Economic Development committee meeting.  Some things we are doing, but some things still need to be developed.

 

Mayor to Dooley – Thank you for taking the time to develop this plan.  Thanks for getting right on the job.

 

 

 

Meeting adjourned  7:54  pm.

 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 

 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, January 21, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:             Gehle, Steiner, Fox, Dooley

                                    Pontsler and Heitkamp absent

                                     

                       

Also attending:           Chief May, and  Amy K from the Daily Standard.

 

Mayor Joseph to swear in new / returning council members:

 

John Dooley, Steve Gehle and Gene Steiner.

 

Congratulations.

 

Motion Gehle to appoint Gene Steiner as President of Council.  Second Dooley, Fox called for the question.  Gehle =y, Dooley = y, Fox = y, Steiner = y.

Passed 4 yes.

Steiner accepted the position and thanked everyone.

 

 

Motion Steiner.  Second Gehle to accept the agenda as orders of the day. Fox  called for the question.   Steiner = y, Gehle = y, Fox = y, Dooley = y.  Passed 4 yes.

 

Motion: Gehle.   Second Fox to accept the minutes from the

December 17 , 2013  council meetings as presented.  Steiner called for the question.  Gehle = y, Fox = y, Steiner = y, Dooley = y.  Passed 4 yes.

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

·         Dog Tags will be available for purchase at the Village Hall until

January 31, 2014

 

·         Rockford Community Days Meeting – January 22 at 7 pm.  

 

 

 

2014 Committee Assignments as follows:

 

 

·        Service Committee:        Greg Pontsler – Chair

                                      Steve Gehle

                                      Chris Heitkamp

 

·        Safety Committee:                   Gary  Fox – Chair

                                      Chris Heitkamp

                                      Greg Pontsler

 

·        Utilities Committee:       Steve Gehle – Chair

                                      Gene Steiner

                                      John Dooley

 

·        Economic Development:         Gene Steiner – Chair

                                      John Dooley

                                      Steve Gehle

 

·        Rules Committee:          John Dooley – Chair

                                      Greg Pontsler

                                      Gary Fox

 

·        Finance Committee:       Chris Heitkamp - Chair

                                      Gary Fox

                                      Gene Steiner

 

 

 

 

Village Administrator’s Report – Jeff Long  - absent

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp - absent

 

Motion Gehle to pay the bills in the amount of $5,206.11 . Second Dooley,  . Fox called for the question.  Gehle = y, Dooley = y, Fox = y, Steiner = y.  Passed 4 yes.

 

Motion Gehle to accept the Mayors Court pay in in the amount of $314.00.

Second Fox.  Dooley called for the question.  Gehle = y, Fox = y, Dooley = y, Steiner = y.  Passed 4 yes.

 

Resolution 01-14

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY, INC. FOR THE PARKWAY UTILITY PROJECT AND THE FRONT STREET IMPROVEMENT PROJECT.

 

Motion Gehle.  Second Steiner.  Fox called for the question.  Gehle = y, Steiner = y, Fox = y, Dooley = y.  Passed 4 yes.

 

 

Service Committee:   Greg Pontsler - absent

 

 

Safety Committee:     Gary Fox

 

Nothing at this time.

 

 

Economic Development Committee:   Gene Steiner

 

The next RADC meeting will be on January 27th at 7 pm – library basement.

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

 

Rules Committee:      John Dooley

 

Nothing at this time.

 

 

Old Business

 

·         Lisa to get copies of the employee handbook to new members.

 

 

New Business

 

All Council members and employees are to come to the village office on

February 4th at 7 pm.  We will be taking pictures for the new web site and getting our village badges up to date.

 

Gary Fox to make arrangements with Nikki Fox.

 

 

** The Village has teamed up with Parkway School for text and email alerts.  To sign up:

 

Go to parkwayschools.org

 

Parent Links

 

Parkway Local School text / email alerts

 

Ohio Alerts subscriber/unsubscriber

 

put in your information and then at the bottom you can sign up for:

 

School alerts

Sports alerts

Rockford city alerts

 

 

 

 

 

Meeting adjourned  7:58  pm.

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, December 3, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp

                                     

                       

Also attending:           Jeff Long,  Srgt. Stetler, Chase Heitkamp, Wilbur Fox,

John Dooley and  Amy K from the Daily Standard.

 

 

Motion Steiner.  Second Searight to accept the agenda as orders of the day. Gehle  called for the question.  Steiner = y, Searight = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.   Second Gehle to accept the minutes from the

November 19 , 2013  council meetings as presented.  Heitkamp called for the question.  Searight = y, Gehle = y, Heitkamp = y, Steiner = y, Pontsler = y.

Passed 5 yes.

 

 

Motion to appoint Gary Wilbur Fox as the new council person.  Motion Steiner, Second Pontsler.  Searight called for the question.  Steiner = y, Pontsler = y, Searight = y, Gehle = Y, Heitkamp = y.  Passed 5 yes.

 

Mayor Joseph swore in Gary Fox as the new council person.  Congratulations. 

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

·        Dog Tags will be available for purchase at the Village Hall until

January 31, 2014

 

·        Rockford Community Days Meeting – December 4th at 7 pm.  All organizations in the Village are encouraged to send a representative.

We will see how this meeting goes as to if we have Community Days or not.

 

 

·        Encouragement to visit Shanes Park.  Lights and Decorations will be displayed throughout December.  Thanks to Joyce Emans for the inspiration and time it’s taken to make our park beautiful.  Thanks to those volunteers that have helped Joyce get the job done.  Joyce also does an excellent job taking care of the park flowers in the summer.

 

·        WCSM – Spotlight on Rockford December 9 – 13th.  $750 in Rockford Gift Certificates to be given away.   Sponsored by the Rockford Chamber to help support local business.

 

·        The RADC will be giving out candy canes at the 4-way stop on December 21st beginning at 1 pm

 

·        The Rockford Belle will be having an Open House on December 21st from

1 – 3 pm.  Santa will be there for pictures.  They will be serving punch and cookies.

 

 

 

Village Administrator’s Report – Jeff Long

 

 

End of leaf pick up will be December 13th.  We will be getting back to brush yet this month.

 

Park looks beautiful in lights.  Along with the park information, Ryan Sipe of the Rockford Rec Board and Jared Ebbing from the Mercer County Economic Development and Jeff met regarding the another phase in Shanes Park improvements.  They will be working on a grant application that has a deadline of next Thursday.  Our investment will be ‘in kind’ labor.  What we foresee with the project is construction of Diamond 5, putting in walking paths along with exercise stations along with solar lighting.   There would not be lighting on Diamond 5.

 

We are still working toward an ODOT  Route 33 enhancement project.

 

Mayor Joseph reported that she sent an email regarding a residents complaint about our “trashy” town.  She said that its going in a positive direction, but there is still work to be done.  We need to follow up on problem areas and continue to clean up.

 

Committee Reports

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $8,722.22 . Second Gehle.  Majority of expenses DP & L, Bulk Salt. Searight called for the question.  Pontsler = y,  Gehle = y Searight = y , Heitkamp = y, Steiner = y, Fox = y, Heitkamp = y.  .  Passed 5 yes.

 

ORDINANCE 04-13

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITIURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2014

 

1st reading 11/05/13

2nd reading – 11/19/13

3rd reading – 12/03/13

 

Motion Gehle, Second Heitkamp.  Searight called for the question.  Gehle = y, Heitkamp = y, Searight = y, Steiner = y, Fox = y, Pontsler = y.  Passed 6 yes.

 

 

RESOLUTION 13-13

A RESOLUTION RETAINING THE SERVICES OF JUDY A. KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO, FOR 2014, SETTING COMPENSATION AND ESTABLISHING RESPONSIBILITIES.

 

Motion Gehle .  Second Steiner.  Pontsler called for the question.  Gehle = y, Steiner = y, Pontsler = y, Fox = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Service Committee:   Greg Pontsler

 

We have good reports on the lights at the park.

 

The West St. property case has been continued another month.

 

 

Safety Committee:     Chris Heitkamp

 

As Jeff stated – leaf pickup will be until December 13th.   Ralph Rhoades thanks the village for helping him out with leaf pick up.  The stop signs have been purchased and will be a work in progress.

 

In regards to the Santa House for next year.  We will be looking for some volunteers to spruce up the house.  This actually falls under the Chamber instead of the Village.

 

 

Economic Development Committee:   Eugene Steiner

 

Nothing at this time.

 

Public Utilities Committee:    Steve Gehle

 

Nothing at this time.

 

 

Rules Committee:      Gary Wilbur Fox

 

Nothing at this time.

 

 

Old Business

 

Thank you to Betsey’s Boutique it was awesome to see the village so busy last Saturday morning.   T102 was in town.  As you can see – a small business can be successful in the Village of Rockford.

 

Thank you to the Rockford Fire Department for continuing to work on the South Main street lot getting it cleaned up. 

 

Jeff will give out packets in January with information on a land purchase.

 

New Business

 

There have been some discussions about working towards an Electronic Community Information Board.  There have been several businesses that would like to see this happen and would be willing to make donations to help make it happen.  Greg and Jeff to do some research on this project. 

 

Meeting adjourned  8:00  pm.

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, November 19, 2013 at 7:30 pm at the Rockford Village Hall. 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp                                   

                       

Also attending:            Srgt. Stetler, Chase Heitkamp, Wilbur Fox,

Marie Miller and  Amy K from the Daily Standard.  

 

Motion Gehle.  Second Pontsler to accept the agenda as orders of the day. Heitkamp  called for the question.   Gehle = y, Pontsler = y, Heitkamp = y, Steiner = y, Searight = y.  Passed 5 yes.

 

Motion: Searight.   Second Gehle to accept the minutes from the

November 5 , 2013  council meetings as presented.  Heitkamp called for the question.  Searight = y, Gehle = y, Heitkamp = y, Steiner = y, Pontsler = y.

Passed 5 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

•           FCC Application has been submitted for the Rockford radio station.

Could take up to a year to be approved.  If approved, we have 18 months

to get the station up and running.

 

(The Radio Station would be a non-commercial and locally supported.  It would be  a low power FM broadcasting station that  would be owned and operated by The Village of Rockford. Since we would not be permitted to air commercials due to the limitations of our license, we would urge the community to support us with your donations, or if you own a business within our listening area, we would urge you to support us by joining our "Honor Roll of Underwriters.” )

 

•           Lisa to Leadership class on Thursday – AG day.

•           Congratulations to returning councilmen and new councilman John Dooley in the recent election.  Thank you for your service to the Village. 

•           Need to fill open Council seat

In regards to the open council seat we have Marie Miller and Wilbur Fox here and will address council as to why they are interested in serving.

 

Marie Miller stated that she has been a resident for 8 years and feels that the younger generation should become more involved in their community.

 

Gary Wilbur Fox stated that he has been a resident for years and would like to show his support of the community by getting involved.

 

Council asked them to stay for a short interview process after the council meeting. 

 

Village Administrator’s Report – Jeff Long - absent

 

Committee Reports

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $11,899.35. Second Searight Majority of expenses DP & L, Bulk Salt, dump truck.   Heitkamp called for the question.  Pontsler = y,  Searight = y , Heitkamp = y, Gehle = y, Steiner = y.  Passed 5 yes.

 

Motion Pontsler.  Second Gehle to accept the Mayors Court pay in of $610.90.

Steiner called for the question.  Pontsler = y, Gehle = y, Steiner =y, Searight = y, Heitkamp = y.  Passed 5 yes.

 

Recevied notification from the Mercer County Auditor that our Local Government fund will be reduced an additional 4.18% or $1053.00. 

 

ORDINANCE 04-13

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITIURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2014

 

1st reading 11/05/13

2nd reading – 11/19/13

 

RESOLUTION 12-13

A RESOLUTION DECLARING INTENT TO PROCEED WITH ELECTION ON THE QUESTION OF REPLACEMENT LEVY FOR GENERAL FUND EXPENSES FOR THE VILLAGE OF ROCKFORD.

 

Motion Gehle, Second Pontsler, Searight called for the question.  Gehle = y, Pontsler =y, Searight = y, Steiner = y, Heitkamp = y.  Passed 5 yes. 

 

Service Committee:   Greg Pontsler

 

West St. property residents were to be in court this week, but not sure what happened.  Need to get with Paul.

 

People wanting to know why no Santa House this year.  There is also no Christmas Walk.  That is a Chamber function and we can’t get any volunteers to help us out, therefore it’s not being done this year.

 

The RADC will be handing out candy canes at the 4-way stop on December 21st at 1 pm. 

 

Safety Committee:     Chris Heitkamp

 

Chris will get with Jeff in a couple of days with some questions regarding stop signs, leaf and brush pick up and couple of other issues. 

 

Economic Development Committee:   Eugene Steiner

 

Nothing at this time.

 

Public Utilities Committee:    Steve Gehle

 

Nothing at this time. 

 

Rules Committee:      nothing 

 

ORDINANCE 03-13

AN ORDINANCE REGULATING PEDDLERS AND SOLICITORS WITHIN THE VILLAGE OF ROCKFORD, OHIO AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 10/15/13

2nd reading – 11/05/13

3rd reading – 11/19/13

 

Motion Searight, Second Steiner.  Gehle called for the question.  Searight = y, Steiner = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Old Business

 

Mayor Joseph states that the lack of volunteerism in this community is saddening.

We are not having a Christmas Walk this year because no one wants to help.  We are about at the same place with Community Days.  We had a meeting last week and 3 people showed up.  Either people will start to step up to help or we will not have ‘fun’ events in the community.   Don’t know what to do to get people involved. 

 

New Business

 

We will have a resolution to retain the services of Judy Koesters at the next meeting.  The services would remain the same as this year. 

 

Meeting adjourned  7:57  pm.

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer 

 

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, November 5, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight,

                                    Blossom – absent, Heitkamp – absent

                       

Also attending:            Jeff Long,  Srgt. Stetler, Nancy Leighner,

 Amy K from the Daily Standard.  

 

Motion  Steiner.  Second Gehle  to accept the agenda as orders of the day with correction to add 1st reading of 2014 Budget and approve the 2014 Membership of the Tree Committee.  Ponstler called for the question.   Steiner = y, Gehle = y,

Pontsler = y, Searight = y.  Passed 4 yes.

 

Motion: Searight.   Second Gehle to accept the minutes from the

October 15 , 2013  council meetings as presented.  Steiner called for the question.   Searight = y, Gehle = y, Steiner = y. Pontsler = y.  Passed 4 yes.

 

 

Visitors to Address Council: 

 

Mayor’s Report and Correspondence:

 

•           Invitation to the 40th Rockford Chamber Banquet –

November 7th at 6 pm.   RSVP to Lisa.  Cost is $15.00/person.

 

•           Tentative Date – Ryan Mack from Congressman Lattas office will at the Village Hall on  November 13th from 10 – 11:30 am  to answer questions regarding Federal Issues.

 

·        Resignation letter from Peggy Blossom

 

It is with a heavy and saddened heart that I must resign my position as councilwoman for the Village of Rockford, Ohio, effective immediately.

 

Due to unforeseen personal circumstances, I find it necessary to resign immediately.  I feel that I am no longer able to serve the residents of Rockford, Ohio, effectively.

 

Thanks very much for the opportunity you all bestowed upon me.  I truly wish that I had been able to continue.

 

 Sincerely,

 Peggy Blossom

 

 

Motion Steiner to accept the resignation of Peggy Blossom.  Second Gehle.  Pontsler called for the question.  Steiner = y, Gehle = y. Ponstler = y, Searight = y.  Passed 4 yes. 

 

Village Administrator’s Report – Jeff Long

 

Leaf collections in full force. 

 

Met with a lumber company regarding logging out of the village woods.  Recommendations were to not log it out.  It would not benefit the village in any way.  There are some rare trees that need some management that will be of value in approx. 30 years.   We will be working towards developing the woods into some recreation by putting in some walking trails.  We will seek some volunteers to help make this possible.  We will no longer allow 4-wheelers in the woods. 

 

Committee Reports

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $10,949.75 . Second Gehle Majority of expenses DP & L, Bulk Salt.   Steiner called for the question.  Pontsler = y, Gehle = y, Steiner = y, Searight = y.  Passed 4 yes.

 

ORDINANCE 04-13

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITIURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2014

 

1st reading 11/05/13

 

 

Service Committee:   Greg Pontsler

 

Motion Searight. Second Gehle to approve the 2014 Tree Committee.  Bob Ransbottom – President, Karen Long – Secretary.  All members will continue to serve for 2014 as for 2013.  Pontsler called for the question.  Searight = y, Gehle =y, Pontsler = y, Steiner = y.  Passed 4 yes. 

 

Safety Committee:     Chris Heitkamp - absent

 

 

Economic Development Committee:   Eugene Steiner

 

Plans for a new addition to the village have fallen through.  We will continue to work on several other options.

 

 

Public Utilities Committee:    Steve Gehle

 

Nothing at this time.

 

 

Rules Committee:      Peggy Blossom  - absent 

 

ORDINANCE 03-13

AN ORDINANCE REGULATING PEDDLERS AND SOLICITORS WITHIN THE VILLAGE OF ROCKFORD, OHIO AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 10/15/13

2nd reading – 11/05/13 

 

Old Business

 

Trailer on North St.  Owner called and stated she had 1 more load to move.  Gehle suggests next conversation should be deadline of end of the month.

 

Need to get with Paul and see what is happening at the West St. property.   They are still not in compliance. 

 

New Business 

We have an open council seat.  If anyone is interested in serving on Council , please contact Lisa at the Village Office at 419-363-3032 ext 1.

 

 

Meeting adjourned  7:47  pm. 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, October 15, 2013 at 7:30 pm at the Rockford Village Hall. 

Invocation was given by Gene Steiner 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight,  Heitkamp

                                    Blossom – absent

                       

Also attending:            Jeff Long, Chief Paul May, Amy K from the Daily Standard.  

 

Motion  Steiner.  Second Gehle  to accept the agenda as orders of the day with correction to add an executive session during the Economic Development report.

Searight called for the question.   Steiner = y, Gehle = y, Searight = y, Pontsler = y, Heitkamp = y.  Passed 5 yes. 

 

Motion: Gehle  Second Steiner to accept the minutes from the

October 1 , 2013  council meetings as presented.  Pontsler called for the question.   Gehle = y, Steiner = y, Pontsler = y, Searight = y, Heitkamp = y.  Passed 5 yes. 

 

Visitors to Address Council: 

 

Mayor’s Report and Correspondence:

 

•           Invitation to the 40th Rockford Chamber Banquet –

November 7th at 6 pm.   RSVP to Lisa.  Cost is $15.00/person.

 

•           Plans are underway for A Rockford Village Christmas to be held on

December 7th from 3 pm – 7 pm.

 

•           Tentative Date – Ryan Mack from Congressman Lattas office will at the Village Hall on  November 13th from 10 – 11:30 am  to answer questions regarding Federal Issues.

 

Thanks from Paul May for the wind chimes in his mothers memory. 

 

Village Administrator’s Report – Jeff Long

 

We have spent a lot of time at the park with some major improvements that have been done with the leading of the Rockford Rec Association and generous donations from the local community.    THANK YOU ~ Rec Board, donators and Village workers.

 

Updates have been posted on project on the Rockford Rec and Village of Rockford Facebook pages.   Check it out !  Thanks to those who are updating these pages.  Facebook pages are good tools and good information to public about whats happening in the Village.

 

Working on leaf pickup equipment this week and we will begin leaf pick up next week.

 

Stop signs have been ordered.  They should arrive and be installed next week. 

 

Committee Reports

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $25,527.42 . Second Gehle Expenses street repair & cable repairs.   Steiner called for the question.  Pontsler = y, Gehle = y, Steiner = y, Searight = y,  Heitkamp = y.  Passed 5 yes.

 

Motion Pontsler.  Second Gehle to accept the Mayors Court pay in of $495.10.  Searight called for the question.  Pontsler = y, Gehle =y, Searight = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

Little background that we have not went before the public to ask for any raises since 1984.    The Finance Committee met last week and had recommends that since our current levy is expiring we need to place a replacement 2.8 mill levy on the May 2014 ballot.  This levy will collect at current valuations instead of 1984 rates.  With that being said we are propsing:

 

RESOLUTION 11-13

A RESOLUTION TO APPROVE AND PLACE ON THE MAY 2014 PRIMARY ELECTION BALLOT A 2.8 MIL REPLACEMENT LEVY FOR GENERAL FUND EXPENSES FOR THE VILLAGE OF ROCKFORD, OHIO

 

Motion:  Gehle, Second Searight, Heitkamp called for the question.  Gehle = y, Searight = y, Heitkamp =y, Steiner = y, Pontsler = y.  Passed 5 yes. 

 

Service Committee:   Greg Pontsler

 

Objection letter from John C. Reed property owner regarding sidewalks.  We appreciate the input and have reviewed the concerns of the letter.  We have looked at the situation and still feel that the original sidewalk location is the right decision.   Jeff to send a letter of explanation. 

We are still working on getting the speed reduced to 35 mph on 33 coming into town. 

 

We are continuing to look at some options with cameras at the park. 

 

Safety Committee:     Chris Heitkamp

 

Mutual Aid Agreement between MCSERV and the Village of Rockford

 

Motion Searight.  Second Steiner.  Pontsler called for the question.  Searight = y, Steiner = y, Pontsler = y,  Gehle = y, Heitkamp = y.  Passed 5 yes. 

 

Economic Development Committee:   Eugene Steiner

 

Economic Development meeting was held on October 15th before council meeting.

 

Motion to go into Executive Session regarding property.

 

Motion Gehle .  Second Searight.  Pontsler called for the question.  Gehle = y, Searight = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 5 yes at 7:50 pm.

 

Motion Gehle.  Second Steiner.  Searight called for the question to come out of Executive Session.  Gehle =y, Steiner = y, Searight = y,  Pontsler = y, Heitkamp = y.  Passed 5 yes at 8:01 pm.

 

Action taken.  Jeff has permission to enter into discussions regarding property.

 

 

Public Utilities Committee:    Steve Gehle

 

Nothing at this time. 

 

Rules Committee:      Peggy Blossom  - absent

 

Searight is discouraged that our council person is absent again.

 

Complaint / Concern Form – since there was no rules committee meeting we will approve form as is and get it added to the handbook.

 

Motion Pontsler.  Second Searight.  Gehle called for the question.  Pontsler = y, Searight = y, Gehle = y, Steiner = y.  Heitkamp = y.  Passed 5 yes.

 

 

ORDINANCE 03-13

AN ORDINANCE REGULATING PEDDLERS AND SOLICITORS WITHIN THE VILLAGE OF ROCKFORD, OHIO AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 10/15/13

 

Need to make a couple of changes to ordinance before the next reading and add the application.

 

Old Business 
 

New Business

 

Meeting adjourned  8: 12  pm. 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, October 1, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:          Gehle, Steiner, Pontsler, Heitkamp

                                    Blossom – absent, Searight - absent

                       

Also attending:            Jeff Long, Sergeant Stetler  

 

Motion  Steiner.  Second Pontsler  to accept the agenda as orders of the day.

Gehle called for the question.   Steiner = y, Pontsler = y, Gehle = y, Steiner = y.  Passed 4 yes.

 

Motion: Pontsler.  Second Gehle to accept the minutes from the

September 17, 2013  council meetings as presented. Heitkamp called for the question.   Pontsler = y, Gehle = y, Heitkamp = y, Steiner = y.  Passed 4 yes. 

 

Visitors to Address Council: 

 

Mayor’s Report and Correspondence:

 

Thank you to Bryan Stetler for filling in some hours while Paul is off.

 

Trick or Treat will be October 26th from 6 – 7:30 pm.  This will be the normal from now on that Trick or Treat will be the last Saturday of the October. 

 

Village Administrator’s Report – Jeff Long

 

North St. property.  We have been in contact.   There is another load or 2 that needs moved out.    

 

Committee Reports

 

Finance Committee – Ron Searight – absent

Gene Steiner gave report.

 

Motion Gehle to pay the bills in the amount of $14,376.62 . Second Pontsler  Expenses street lighting and DP & L.   Steiner called for the question.  Gehle = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 4 yes.

 

The Finance committee will have a meeting on October 9th to discuss budget and levy information.  Begins at 7:30 pm. 

 

Service Committee:  Greg Pontsler

 

Rec Board has a lot going on down at Shanes Park.  Monday nights are flag football games and Tuesday nights are soccer nights.  Lots of people enjoying the park.  The Rec Board is continuing to make more improvements. 

 

Had some discussion on Park restrooms and procedures to get restrooms locked at night.    Mayor Joseph reported that Paul gave his people a new General Order for park patrol and locking the restrooms

 

Mayor Joseph also reported there would be a meeting with the Rec Board on

October 2nd at 7pm.   

 

Safety Committee:    Chris Heitkamp

 

Nothing at this time.

 

Economic Development Committee:   Eugene Steiner

 

Economic Development meeting on October 15th @ 7 pm  to set some goals. 

 

Public Utilities Committee:  Steve Gehle

 

Nothing at this time. 

 

Rules Committee:     Peggy Blossom  - absent 

 

Old Business 

New Business 

 

Meeting adjourned  7:50  pm. 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, September 17, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp

                                    Blossom - absent

                       

Also attending:   Chief May, Jeff Long, Amy K. – Daily Standard,

Ted Clevenger

 

Motion  Steiner.  Second Gehle to accept the agenda as orders of the day.

Searight called for the question.   Steiner = y, Gehle = y, Searight = y,

Pontsler = y, Heitkamp = y.   Passed 5 yes.

 

Motion: Searight.  Second Heitkamp to accept the minutes from the

September 3, 2013  council meetings as presented. Gehle called for the question.   

Searight = y, Heitkamp = y,  Gehle = y, Steiner = y, Pontsler = y.  Passed 5 yes.

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Mayor Joseph disappointed.  She sent an email last week regarding a complaint form and some procedures.  Only 1 council person took time to reply.  Pontsler, Gehle and Steiner stated they are better informed with a phone call.   The issue of getting a complaint form has been resolved.  But we need the form reviewed by the Rules committee to see if additional information should be added.  The complaint form is the initial step in filing a formal complaint.  The rest of the procedures are in place and included in the Employee Handbook.

 

 Peggy to hold meeting and review the complaint form and return to next

Council meeting.

 

Rules Committee meeting scheduled for October 1st @ 6:30 pm.

 

Village Administrator’s Report – Jeff Long

 

The village has the opportunity to purchase a used truck from the Township for $2,000. 

 

Motion:  Gehle, Second Steiner, Pontsler called for the question.  Gehle = y, Steiner = y, Pontsler = y, Searight = y, Heitkamp = y.  Passed 5 yes.

 

Thank you to Dublin Township.  Truck will be ready in about 3 weeks.

We will be looking for a big snow blade for a good price.

 

Tomorrow the newly repainted (Thank you to Steve Thompson) Rockford Corporation signs will be installed.  They will look very nice.  Thank you to the Historical Society for purchasing the posts. 

 

We had to replace 2 aerators at the sewer plant.  Pond is close to turning over for the year.  When getting everything started back up from the summer.  2 of the motors were blown.  Everything is now fixed.  Temps need to drop 39 degress or little lower to get everything turned over. 

 

Steiner thanked the village employees for trimming some trees around the stop signs.   Gehle comments that there will be more tree trimming on Monday – September 23rd as the tree committee will be having a working meeting.

 

 

Committee Reports

 

Finance Committee – Ron Searight

 

Motion Steiner to pay the bills in the amount of $15,482. Second Gehle.  Expenses include pumps, tree removal and normal operating.  Heitkamp called for the question.  Steiner = y, Gehle = y, Heitkamp = y, Pontsler = y, Searight = y.  Passed 5 yes.

 

Motion Pontsler to accept the Mayors Court pay in of $816.00.  Second Heitkamp.  Gehle called for the question.  Pontsler = y, Heitkamp = y, Gehle = y, Steiner = y, Searight = y.  Passed 5 yes.

 

 

RESOLUTION 09-13

A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFIYING THEM TO THE COUNTY AUDITOR.

 

(General Fund =  $25,060 & Current Expense = $21, 834)

 

Motion:  Gehle,  Second Steiner.  Pontsler called for the question.  Gehle = y, Steiner = y, Pontsler = y, Searight = y, Heitkamp = y.   Passed 5 yes.

 

 

RESOLUTION 10-13

A RESOLUTION ACCEPTING THE LOCAL GOVERNMENT FUND AMOUNTS AND RATES AS DETERMINED BY THE MERCER COUNTY BUDGET COMMISSION AND DECLARING IT AN EMERGENCY.

 

(Local government = $26,266 or 6.63 %)

 

 

Motion:  Pontsler.  Second Heitkamp.  Searight called for the question.

Pontsler =y, Heitkamp = y, Searight = y.  Gehle = y, Steiner = y.  Passed 5 yes.

 

Current Expense (1984 rates) levy expiring in 2013.  We will be looking to put a levy on the ballot in May.  This is why we have been giving out financial information.   We have been holding our own, but it’s hard to live in 2013 at 1984 rates. 

 

Municipal Income Tax brought in Year 2008 = $282,081.36 and Year 2012 brought in $252,791.19.  Decrease difference $29,290.17 to the General Fund.

 

The Finance committee will have a meeting on October 9th to discuss budget and levy information. 

 

 

Service Committee:   Greg Pontsler

 

Paul was in court on Monday regarding a West St property.  They plead no contest and will be meeting with the village to discuss exactly what needs to happen.  They have a deadline of being in compliance by November 9th

 

Trailers on Columbia St.  are needing some attention.  Paul to get with owner.  They have already been issued a warning.  We will need to proceed to the next step.

 

House on Pearl St.  The Village has mowed and are taking care of  the weed problem.  The owners will probably not be coming back. 

 

Overall we have made some improvements over the summer and will continue working on problem areas.

 

Tom Rogers of  The Rockford Belle would like to close Market St. on

October 19th for the Fall Harvest Concert with Blind Date Band.  They will be having campfires roasting hot dogs and marshmallows weather permitting.

 

Motion: Searight.  Second Pontsler.  Heitkamp called for the question.  Searight = y, Pontsler = y, Heitkamp = y, Gehle = y, Steiner = y.  Passed 5 yes.

 

Mayor Joseph asked about the cameras at the park ?  We are getting some quotes on several different ideas.  Possible internet capabilities ?

 

The playsets at the park need some attention.  Chris Heitkamp will get with builders. 

 

 

Safety Committee:     Chris Heitkamp

 

There is a hole near the Rhoades driveway that needs patched. 

 

Several stop signs that need to be changed.  Several are very faded.

 

Pontsler asked about the Fire Department sign wondering if it could be moved back off the sidewalk a little?  We are looking at other options with regards to the sign.  Maybe something more permanent once the lot is cleaned up and level.

 

Economic Development Committee:   Eugene Steiner

Economic Development meeting on October 15th to set some goals.

 

Thanks to those involved in getting the Dollar General Ribbon cutting organized.  It went very well.   Very impressed with Barrys ad welcoming Dollar General and the customer appreciation luncheon.   

 

 

Public Utilities Committee:    Steve Gehle

 

Rules Committee:      Peggy Blossom

 

Rules Committee meeting – October 1st @ 6:30 pm.

 

Old Business

Still working on getting the speed limit reduced coming in on 33. 

 

New Business

Adams Saunders has resigned as part-time police.  Ted Clevenger will be moved from Auxillary to paid part-time police.

 

Meeting adjourned  8:25 pm. 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 
 
 
 
Abandoned Buildings Being Demolished in Downtown Rockford
The old Rockford Locker building and former offices of Dr. Bradrick (in the 70's) and Dr. Santanello in the 80's in the brick apartment complex on Main Street in Rockford are being torn down to make way for future expansion of the Rockford Fire Department and other Village ventures. Click on smaller thumbnail pictures to enlarge them.

If anyone knows some interesting history of these buildings, let me know. Send to: editor@parkwayindependent.com

 
 
Demolition Work on Rockford's Main Street  Buildings
Thank you to Bob Maurer for taking these early morning pictures this week of the demolition work on Rockford's Main Street  buildings next to the fire station. The buildings were abandoned and approved for razing. No plans for the empty lots as of yet.

 
 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, September 3, 2013 at 7:30 pm at the Rockford Village Hall. 

Invocation was given by Gene Steiner 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Blossom, Pontsler, Searight

                                    Heitkamp - absent

                       

Also attending:   Sergeant Stetler, Jeff Long, Amy K. – Daily Standard,

Nancy Leighner and Marti Lentz

 

Motion  Steiner.  Second Pontsler to accept the agenda as orders of the day.

Gehle called for the question.   Steiner = y, Pontsler = y, Gehle = y, Blossom = y,

Searight = y,  Passed 5 yes.

 

Motion: Searight.  Second Blossom to accept the minutes from the

August 20, 2013  council meetings as presented. Gehle called for the question.   

Searight = y, Blossom = y, Gehle = y, Steiner = y, Pontsler = y.  Passed 5 yes.

 

Visitors to Address Council:

 

Observations by Nancy:

 

Nancy spoke with folks at Dollar General.  They are now open for business.

There will be a Grand Opening in October.  Nancy appreciates the price of gas being less in Rockford and attributes that to competition, which she says is good.  Nancy was disappointed that the Tastee Twirl closed on September 1st.  It’s still hot and she is an ice cream lover.   

 

Mayor’s Report and Correspondence: 

 

Village Administrator’s Report – Jeff Long

 

Village employees taking down approx.. 23 trees with another 5 or 6 being contracted out.  We will be renting a stump grinder with the thoughts of purchasing one.  We would then be able to rent it out to residents for a reasonable price.  The Fremont tree was taken down but the stump not removed because of a metal rod through it.  The South Street tree is out of the corporation. 

 

The Tree Committee will have a working meeting on September 23rd – trimming trees.

 

We need to purchase state approved street signs. 

 

Committee Reports 

 

Finance Committee – Ron Searight

 

Motion Steiner to pay the bills in the amount of $11,712.00 .,   Second Pontlser, Gehle called for the question.   Steiner = y, Pontsler = y, Gehle = y, Blossom = y, Searight = y.  Passed 5 yes.   Expenses basically for the lift station replacement pump that was covered by insurance.

 

Finance Committee meeting schedule for September 10th at 7 pm.  All department heads are asked to attend.

 

State Shared Income:  Year 2008 = $53,463.75, Year 2009 = 42,275, Year 2010 = $47,205.34, Year 2011 = $51,035.17, Year 2012 = $32,976.41.  As you can see our shared income has been decreasing.  Since 2008 over $20,000 decreased revenue. 

 

Service Committee:  Greg Pontsler

 

RESOLUTION 07-13

A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, DEEMING IT NECESSARY TO MAKE PUBLIC IMPROVEMENTS TO THE SIDEWALKS IN THE VILLAGE OF ROCKFORD WEST STREET IMPROVEMENT PROJECT. 

 

Motion:  Searight, Second Pontsler.  Gehle called for the question.  Searight = y, Pontsler = y, Gehle = y, Steiner = y, Blossom. = yes.  Passed 5 yes.

 

RESOLUTION 08-13

A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, DEEMING IT NECESSARY TO MAKE PUBLIC IMPROVEMENTS TO THE SIDEWALKS IN THE VILLAGE OF ROCKFORD.  NORTH FRANKLIN STREET SIDEWALK PROJECT, TO BE PAID IN PART BY SPECIAL ASSESSMENTS PURSUANT TO CHAPTER 727.12 OF THE OHIO REVISED CODE.

Motion:  Gehle.  Second Steiner.  Pontsler called for the question.  Gehle = y, Steiner = y, Pontsler = y, Blossom = y.  Searight = y.  Passed 5 yes.

 

We now have the business hours posted.  (Which are subject to change )

And have letters to put on the outside drop box, so people know they can

Put water bills and /or tax payments in the box.

 

Safety Committee:    Chris Heitkamp - absent

 

 

Economic Development Committee:   Eugene Steiner

 

Visited the new Dollar General store which is now open for business.  Very nice store.  At the time, they were still looking for part-time employees. 

 

Public Utilities Committee:  Steve Gehle

 

Nothing at this time.

 

Rules Committee:     Peggy Blossom

 

Nothing at this time.

 

Old Business

 

New Business

 

Tree issues on personal property.    We will be making a list of property owners that are needing/wanting trees taken down so we can get a quote for a better deal.  If the tree trimmers are coming into town they are more likely to give a better deal if there are several jobs..

 

We will continue to work on getting State Rt 33 speed reduced.  It will take some time.  Blossom suggested getting a writing campaign and petition to our local representatives.  

 

Meeting adjourned 8:05 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, August 20, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Steiner, Pontsler, Searight, Heitkamp

                                    Gehle – absent, Blossom - absent

                       

Also attending:   Sergeant Stetler, Jeff Long, Amy K. – Daily Standard,

Mr. & Mrs. Dr. Osborn

 

Motion  Steiner.  Second Searight to accept the agenda as orders of the day.

Pontslet called for the question.   Steiner = y, Searight = y, Pontsler, Heitkamp = y.  Passed 4 yes.

 

Motion: Searight.  Second Pontsler to accept the minutes from the

August 6, 2013  council meetings as presented. Heitkamp called for the question.   

Searight = y, Pontsler = y, Heitkamp = y, Steiner = y,   Passed 4 yes.

 

Visitors to Address Council:

 

Mrs. Osborn has personal property on the North St. lot that the Village purchased.  She is requesting until October 1st to have everything cleaned up.   Jeff stated that we would give her the additional time.  We have sympathy for what she is going through but sometimes closure is for the best.  The Village is willing to help with the process if needed. 

 

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

 

RESOLUTION 07-13

A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, DEEMING IT NECESSARY TO MAKE PUBLIC IMPROVEMENTS TO THE SIDEWALKS IN THE VILLAGE OF ROCKFORD WEST STREET IMPROVEMENT PROJECT. 

 

This resolution will be brought up at the next council meeting for approval.  The sidewalk will go down West St. to 33 and on the other side of 33 to meet the existing sidewalk to Dollar General.  A crosswalk will be painted across 33.

This project includes 5 properties.   We will continue with prelimary work getting trees down and to be ready for the October opening of Dollar General.

 

Along with this the State has been working on a traffic study.  We are working to get the speed reduced from 50 mph to 35 mph in the Dollar General area.

 

Thank you to the Historical Society.  They have donated aluminum posts that will be used to hang our Rockford Corporation markers.  The signs will be on each end of 118 and each end of 33 at the corporation limit.  We will be contacting oops for utility markings. 

 

Paving and striping done.  Final cost on the project came in at $3,000 below expectation.   We have the revenues to make the payments.  We made a lot of improvements with this project.

 

Steiner to Jeff:  to check on the park grants for Mercer County to see if we qualify for any of the funds.

 

Jeff states we are lucky to have community organizations that help us do projects that benefit the village.

 

Committee Reports

 

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $3809.01,   Second Heitkamp, Steiner called for the question.  Pontsler = y, Steiner = y,  Heitkamp = y. Searight = y,   Passed 4 yes.

 

Motion Steiner.  Second Pontsler to accept the Mayors Court pay in of $850.00.

Heitkamp called for the question.  Steiner = y, Pontsler = y, Steiner = y. Searight = y.  Passed 4 yes.

 

Motion Searight.  Second Heitkamp to sign the Peoples Bank Agreement for Deposit of Public Funds to August 2015.  Steiner called for the question.  Searight = y, Heitkamp = y, Steiner = y, Pontsler = y.  Passed 4 yes.

 

Finance Committee meeting schedule for September 10th at 7 pm.  All department heads are asked to attend.

 

General Fund report.  General fund 2008  had a beginning balance of $159,430.60.  The General fund 2013 beginning balance $111,703.78.  As you can see we over the last 6 years we have reduced our general fund by 30%.  Our carry over is slowly declining. 

 

 

Service Committee:           Greg Pontsler

 

West St. property update:  Certified letter has been mailed.  We have not had a response.  We will take the next step which may include issuing a warrant if the letter does not get answered.

 

Safety Committee: Chris Heitkamp

 

 

Economic Development Committee:   Eugene Steiner

 

Gene asked Jeff to go along with him to talk to some businesses that have interest in Rockford.

 

Public Utilities Committee:          Steve Gehle – absent

 

Report by Jeff:  We are still working with the engineering firm and the EPA on the Wastewater treatment plant improvements.  We want to make the right, affordable decisions to complete and be in compliance with the EPA recommendations.  This will take place over a 2 year period.  Once these improvements are done, we should be good for 20 years.

 

 

Rules Committee:  Peggy Blossom - absent

 

Old Business

 

There are still signs that need replaced and trees that need trimmed so the signs are visable.  Along with this information there will be 20 trees that the village will be removing.  There will be approx. 5 trees that will be contracted for removal.

We will be renting a stump grinder with the consideration of possible future purchase.  We could rent the stump grinder out to village residents to help re-coup the funds.

 

Residents wanting to install their own new sidewalks are welcome to do that.  We only require a permit and that they be installed according to village ordinance. 

 

 

New Business

 

Meeting adjourned 8:05

 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, August 6, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Steiner, Blossom, Pontsler, Searight, Heitkamp

                                    Gehle - absent

                       

Also attending:   Sergeant Stetler, Jeff Long and Amy K. – Daily Standard.

 

Motion  Steiner.  Second Pontsler to accept the agenda as orders of the day.

Searight called for the question.   Steiner = y, Pontsler = y Searight = y, Blossom = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.  Second Blossom to accept the minutes from the

July 16, 2013  council meetings as presented.  Pontsler called for the question.   

Searight = y, Blossom =y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

 

Striping new pavement.  Painting curbs.  We will begin tree removal. 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Blossom to pay the bills in the amount of $24,485.21,   Second Pontsler, Steiner called for the question.  Blossom = y, Pontsler = y, Steiner = y,  Searight = y, Heitkamp = y.  Passed 5 yes.

 

Motion Steiner to go into executive session at 7:36 regarding the purchase of property.  Second Blossom.   Searight called for the question.  Steiner = y, Blossom = y, Searight = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion Searight to come out of executive session at 7:43 pm.  Second Blossom, Pontsler called for the question.  Searight = y, Blossom = y, Pontsler = y,  Steiner = y, Heitkamp = y.  Passed 5 yes.

 

Action taken:  Motion Searight, Second Blossom to purchase to lots on North St.

Pontsler called for the question.  Searight = y, Blossom = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Finance Committee is tracking loss revenue so everyone knows.  Finances holding its own due to our reduction in spending.  Every meeting we will have information regarding where revenue is declining.  Some where we have to regain money for operations.

 

Breakdown on interest year 2008-2013.  We have $15,000 less in interest.

 

 

Service Committee:       Greg Pontsler

 

Service Committee meeting was held on July 23rd to discuss options on office hours.  Discussed purchasing a sign with office hours.  People can call for an appointment.  There is a payment box outside the office for water bill and tax payments.  Mayor states communication and consistency is the main thing.

 

 

Safety Committee:        Chris Heitkamp

 

Concerns regarding State Highway 33.  We need the speed down to 35 and a cross walk to the new Dollar General.  We also need to proceed with sidewalks to 33.

 

 

Economic Development Committee:   Eugene Steiner

 

People looking to see what prompted Dollar General to come to town.

 

 

Public Utilities Committee:         Steve Gehle

 

Motion Steiner to approve North American Salt Bid at $100.83 per ton. Second Pontsler.  Searight called for the question.  Steiner = y, Pontsler = y, Searight = y, Blossom = y, Heitkamp = y.  Passed 5 yes.

 

August 28th – deadline.  All water accounts need to be current. 

 

 

Rules Committee:          Peggy Blossom

 

More concerns about safety on St Rt 33 and Dollar General.  There is no parking available on West St.

 

Old Business

 

Reminder:  The Council seats of Steve Gehle, Gene Steiner, Ron Searight, and Chris Heitkamp will be on the ballot in November.  Any council member or resident interested in serving on council will need to have all paper work to the Board of Elections by August 7th at 4 pm

 

There is a property owner that has not come into compliance with repairs to building.  Doors/windows still broken.  Need to proceed with the next step.  All in agreement. 

 

New Business

 

Is it possible to pick up limbs twice a month? 

 

Trash cans at park need to be emptied more often.

 

 

Meeting adjourned.

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, July 16, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Blossom, Pontsler, Searight, Heitkamp

                       

Also attending:   Sergeant Stetler, Judy Koesters, Jeff Long and Amy K. – Daily Standard.

 

Motion  Steiner.  Second Blossom to accept the agenda as orders of the day.

Searight called for the question.   Steiner = y, Blossom = y, Searight = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Blossom.  Second Searight to accept the minutes from the

July 2, 2013  council meetings as presented.  Gehle called for the question.   

Blossom = y, Searight = y, Gehle = y, Steiner = y, Pontsler = y, Heitkamp = y.

Passed 6 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Mayor to Jeff – questions regarding Stein tree.  Jeff to contact DP & L.  This was to be taken care of last year.  Might need to contact the operations manager.  Fremont might want to call also.  The tree has electric lines through it and DP & L needs to take care of this.

 

Work order for Fullenkamp roots has not been done yet.  It will be done as time permits.

 

Availability in the office.  There are times that Lisa is out of the office.  Is there a way to have someone in the office at all times?   This has been referred to the Service committee for discussion.  We need some options.

 

Service Committee – July 23rd – 6:30 pm. 

 

Work orders need to be filled out and documentation as to when the work will be completed. 

 

Professionalism:  we need to make sure that we are addressing everyone employees and residents with professionalism.  We are trying to make Rockford a better place for everyone. 

 

When someone has questions, write things down and make sure you get back with the person either by phone or email.

 

Village Administrator’s Report – Jeff Long

 

Nothing at this time.

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Blossom to pay the bills in the amount of $8,733.64 –  Second Searight, Pontsler called for the question.  Blossom = y, Searight = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 6 yes.

 

Motion Steiner to accept the Mayors Court Pay in $559.00.  Second Blossom.

Pontsler called for the question.  Steiner = y, Blossom = y, Pontsler = y, Gehle = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

A Finance meeting was held on July 9th at 7 pm.  We discussed levy information, North Street Property, and budget.

 

Motion Searight to go into executive session at 7:55.  Second Gehle.  Steiner called for the question.  Searight = y, Gehle = y, Steiner = y, Blossom = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to come out of executive session at 8:14 pm.  Second Gehle. Blossom called for the question.  Pontsler = y, Gehle = y, Blossom = y, Steiner = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Action taken:  Non

 

Scheduled a Finance Committee Meeting for July 23, @ 7:00 pm

 

 

Service Committee:   Greg Pontsler

 

Judy reported on ownership and some background information of the West Street property.  The owner and the land contact owners are both responsible for notices and citations.  Both should be included in all correspondence. 

Those residents that have received warnings and have not complied should be receiving citations.

 

The sand volleyball court is about ready to go.  This has been done with donations and volunteers.  They are looking to possibly have a tournament yet this year and working on a league for next year.

 

Safety Committee:     Chris Heitkamp

 

The Rec Board is working on more block dugouts, getting cameras for the concession stand.

 

There are some stop signs that need replaced.

 

 

Economic Development Committee:   Eugene Steiner

 

Working on some projects. 

 

Public Utilities Committee:    Steve Gehle

 

ORDINANCE 02-13

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS AND DECLARING AN EFFECTIVE DATE

 

1st reading 06/04/13

2nd reading 07/02/13

3rd reading – 07/16/13

 

Motion Pontsler.  Second Steiner.  Searight called for the question to pass ordinance 02-13.  Ponstler = y, Steiner = y, Searight = y,  Gehle = y, Blossom = y, Heitkamp = y.  Passed 6 yes.

 

Rules Committee:      Peggy Blossom

 

Concern about people falling behind on water bill payments.  After some discussion it was decided that several accounts need to be caught up or shut off.  If the water is shut off, the account needs to be paid in full before getting water back on.

 

Old Business

 

Reminder:  The Council seats of Steve Gehle, Gene Steiner, Ron Searight, and Chris Heitkamp will be on the ballot in November.  Any council member or resident interested in serving on council will need to have all paper work to the Board of Elections by August 7th at 4 pm 

 

New Business 

 

Meeting adjourned 8:34  pm 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 4, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given.

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp

                        Blossom absent

                         

                                   

Also attending:  Jeff Long, Amy K. of  the Daily Standard,  Sergeant Stetler,

Jesse & Kathryn Mullenix

 

Motion  Steiner   Second Gehle to accept the agenda as orders of the day.

Pontsler called for the question.  Steiner = y, Gehle = y, Pontsler = y, Searight = y, Heitkamp = y.   Passed 5 yes.

 

Motion: Searight.  Second Gehle to accept the minutes from the

May 21 , 2013  council meetings as presented.  Heitkamp called for the question.   

Searight = y, Gehle = y, Heitkamp = y, Steiner = y, Pontsler = y. 

Passed 5 yes.

 

Visitors to Address Council:

 

Kathryn Mullenix addressed council with questions on how to find village ordinances.  She has lived here several years and would like to be able to find villages ordinances possibly online in order to make home improvements without bothering village employees.  At this time, ordinances are not online.

The village employees are available most every week day and can be reached by phone or in person.  We will get her copies of the property ordinances by next Tuesday. 

 

Mayor’s Report and Correspondence:

 

Mr. Lowell Beougher has volunteered to serve on the Zoning Board.

 

Motion Gehle. Second Searight.  Pontsler called for the question.  Gehle = y, Searight = y, Pontsler = y, Steiner = y.  Heitkamp abstain.  Passed 4 yes.

 

The Village is in need of a volunteer to serve on the Park Board.  Please contact the village office with name and phone number.

 

Council approval to close Market St. from 1:30 – 9 pm on June 14th for the

Annual Cruise-in for Rockford Community Days.

 

Motion Searight, Second Gehle, Steiner called for the question.  Searight = y, Gehle = y, Steiner = y, Pontsler = y, Heitkamp = y.  Passed 5 yes. 

 

Village Administrator’s Report – Jeff Long

 

Dollar General has indicated that the building will be delivered on July 1st

 

Employees will be working at the park getting ready for Community Days.

We had to do some trench work at the park as a tile was broke down and was flooding the playground area.  We are doing some finish work around the playhouse area.  Everything should like nice.

 

The Splash pad is fixed and ready to go. 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $9676.57 and the Shinns bill of $32,468.23 for the UV disinfection improvements  –  Second Gehle.

Bills included some salt and electricity. Heitkamp called for the question.  Pontsler = y, Gehle = y, Heitkamp = y, Steiner = y, Searight = y.  Passed 5 yes.

 

The Post Audit Meeting was held on Friday – May 31st at 2 pm.  Lisa needs to work on several issues with regards to the end of year processing. 

 

A Finance Meeting was held on May 29th at 7 pm.  Discussion on open communications regarding budget and unexpected issues.  Need to come up with sensible ways to save money and be aware of how we are spending money.  Reviewed audit information.  There is a web site skinnyohio.org to learn about ways other villages have saved money.  Several tax related cases have been sent to the Celina Municipal Court for non payment and non filing issues. We will have another meeting in September.

 

The 2014 Annual Budget needs to be at the Mercer County Auditor by July 19th.  We will schedule a Public Hearing July 16th at 7: 15 pm before the council meeting.  This will need published in the Photo Star. 

 

Service Committee:   Greg Pontsler

 

Received a letter regarding a West St. property.  The Service Committee will be sending a reply to the letter stating that the true property owner is responsible to have property conforming to zoning laws.  Citations will begin June 17th if not in compliance. 

Other property and zoning issue letters have been sent.  At this time, we have not issued any citations.  There is progress being made, however we will be reviewing problem areas to make sure they are in compliance.  If issues have not been resolved or in the works, citations will begin. 

 

Safety Committee:     Chris Heitkamp

 

Chris and Greg will be meeting at 2 pm on Wednesday to look at some safety issues. 

 

 

Economic Development Committee:   Eugene Steiner

 

Sunshine Oil will be holding a Grand Opening during Community Days.

 

Dollar General in the works.  

 

Public Utilities Committee:    Steve Gehle

 

ORDINANCE 02-13

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/04/13

 

 

Rules Committee:      Peggy Blossom - absent 

 

Old Business

 

The council seats of Steve Gehle, Gene Steiner, Ron Searight, and Chris Heitkamp will be on the ballot in November.  Any council member or residents interested in serving on council will need to have all paperwork to the Board of Elections by August 7th at 4 pm. 

 

New Business

 

The lights at the school are still flashing.   They do not need to be since school is out for the summer.

 

Brush pick up will be next week – June 11th.

 

There are trees that are village property that need to be trimmed.  This will be referred to the Tree Committee.  They should be aware of all that needs done.

Trimming will be scheduled in the fall.

 

Contractor will let us know at least a week before arriving to work on Pearl St so we can let residents know.

 

The sidewalk to the Village office will be done this summer.

 

 

Meeting adjourned 8:04 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, May 21, 2013 at 7:30 pm at the Rockford Village Hall. 

Invocation was given.  

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler Searight.

                        Blossom and Heitkamp - absent

                         

                                   

Also attending:  Jeff Long, Amy K. of  the Daily Standard, Paul May,

Andrea Pindell and Connie Quigg.

 

Moment of silence for the Oklahoma tornado victims and families.

 

Motion  Steiner   Second Gehle to accept the agenda as orders of the day.

Searight called for the question.  Steiner = y, Gehle = y, Searight = y, Pontsler = y.  Passed 4 yes.

 

Motion: Gehle .  Second Pontsler to accept the minutes from the

May 7 , 2013  council meetings as presented.  Searight called for the question.   

Gehle = y, Pontsler = y, Searight = y, Steiner = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Andrea Pindell gave a report on the opening of Sunshine Oil formerly known as The Clark Station.  They will be getting a new sign, new gas sign and will be doing some painting.  The hours will be 8 – 5 for about 2 weeks until they get stuff up and running.  There will be a Grand Re-opening during Community Days.  Would appreciate local support.  They will be joining the Chamber.  They have obtained a liquor licence. 

 

Mayor’s Report and Correspondence:

 

Received a letter from Roy Thompson regarding public records.  He was given a packet of information this past week.  We believe we have given all the information he has requested. 

 

Village Administrator’s Report – Jeff Long

 

Ecoli test = 0

 

Meeting scheduled on Thursday with the engineers regarding Pearl/Vine St.

Working on park, cleaning up streets.  Keeping things to code. 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $9,363.95  –  Second Gehle.

Bills included some tax refunds and normal operating expenses. Steiner called for the question.  Pontsler = y, Gehle = y, Steiner = y, Searight = y.  Passed 4 yes.

 

Motion Steiner.  Second Pontsler to accept the Mayors Court pay in of $264.00.

Gehle called for the question.  Steiner = y, Pontsler = y, Gehle = y, Searight = y.

Passed 4 yes.

 

Finance Meeting scheduled for May 29th at 7 pm.  All department heads should be in attendance.  We will be discussing the audit.

 

Resolution 05-13

Village of Rockford, Business Credit Card Policy

The purpose of the Credit Card Policy is to facilitate purchases related to the Village of Rockford.  The policy provides internal controls to ensure that staff members comply with all applicable laws.

 

Post Audit Meeting with Ohio State Auditors scheduled for

Friday – May 31st @ 2pm.

 

The 2014 Annual Budget needs to be at the Mercer County Auditor by July 19th.  We will schedule a Public Hearing July 16th at 7 pm before the council meeting.

This will need published in the Photo Star. 

 

Service Committee:   Greg Pontsler

 

Ohio Department of Transportation  - Culvert Replacement Project

Property Owner Notification.  ODOT intends to replace the existing culvert under State Route 117 along a drainage ditch near the intersection with Smith Road. 

 

 

FunnyBones Playsets to finish enclosing the houses and need to finish the boardwalk at the park. 

 

RESOLUTION 06-13

 

Ohio Department of Transportation  - Preliminary Legislation – Village Consent.

ODOT is proposing to overlay the bridge deck over the St. Mary’s River within the Village of Rockford.  This project is scheduled for Fiscal year 2014. 

 

Motion:  Pontsler, Second Gehle, Searight called for the question.  Pontsler = y, Gehle = y, Searight = y.  Passed 4 yes.

 

 

Safety Committee:     Chris Heitkamp - absent

 

 

Economic Development Committee:   Eugene Steiner  

 

Public Utilities Committee:    Steve Gehle  

 

Rules Committee:      Peggy Blossom - absent 

 

Old Business

 

The council seats of Steve Gehle, Gene Steiner, Ron Searight, and Chris Heitkamp will be on the ballot in November.  Any council member or residents interested in serving on council will need to have all paperwork to the Board of Elections by August 7th at 4 pm.

 

New Business

 

Meeting adjourned 8:01 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, May 7, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given.

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Blossom, Searight, Heitkamp.

                        Pontsler – absent

                                   

Also attending:  Sergeant Stetler, Jeff Long, Eric Adams – The Daily Standard

 

Motion  Steiner   Second Gehle to accept the agenda as orders of the day.

Searight called for the question.  Steiner = y, Gehle = y, Searight = y, Blossom = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.  Second Blossom to accept the minutes from the

April 16, 2013  council meetings as presented.  Gehle called for the question.   

Searight – y, Blossom = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Village Administrator’s Report – Jeff Long

 

A meeting with the engineers to review progress on the waste water treatment plant was held.  We are on schedule.

 

Paving of Pearl St. is scheduled for the end of May.  We need to clean the street but other than that we are ready.

 

Doing a lot of spring work – mowing, planting grass.

 

Paul received reports of 38 properties in violation of different ordinances.  Jeff has created the report, Paul will send the paperwork warning or citing.  Any questions should be directed to Jeff.  We are using the Exterior Maintenance Ordinance .    With enforcement there may incur some expenses, but that is the only way we are going to get a good handle on the village clean up. 

 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Steiner to pay the bills in the amount of $30,248.42  –  Second Blossom.

Bills included some for the sewer system upgrade and normal operating expenses, and electricity. Heitkamp called for the question.  Steiner = y, Blossom = y, Heitkamp = y, Gehle = y, Searight = y.  Passed 5 yes.

 

Motion to approve the application of a Village of Rockford credit card.  The card would be obtained from Peoples Bank.  The card will be in the name of Lisa Kuhn with a $5,000 limit.  There are times such as the Village web service that needs to be paid and they only accept credit cards.  There may be times that we need to purchase equipment via online. 

 

Motion Searight, Second Blossom.  Gehle called for the question.  Searight = y, Blossom = yes, Gehle = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

We will need a credit card policy.  All credit card purchases will need an itemized statement along with bills as we currently approve bills.

 

RESOLUTION 04-13

A RESOLUTION AUTHORIZING THE VILLAGE OF ROCKFORD TO PICK UP THE STATUTORIALY REQUIRED CONTRIBUTION TO THE POLICE AND FIREMEN’S DISABILITY AND PENSION FUND OF THE STATE OF OHIO, AND DECLARING AN EFFECTIVE DATE.

 

Basically states that we are to increase the member contribution for Police and Fire from 10% to 10.75% beginning in July.

 

Motion:  Gehle, Second Steiner.  Searight called for the question.  Gehle = y, Steiner = y, Searight = y, Blossom = y, Heitkamp = y.  Passed 5 yes.

 

The 2014 Annual Budget needs to be at the Mercer County Auditor by July 19th.  We will schedule a Public Hearing July 16th at 7 pm before the council meeting.

This will need published in the Photo Star.

 

Finance Meeting scheduled for April 24th at 7 pm was postponed.  We need to reschedule.  Jeff, Lisa and Paul need to set a date when all are available and report date to Ron.  We will be reviewing the financial reports.
 

Service Committee:   Greg Pontsler - absent

 

Motion  Searight to approve the 2013 Ambulance Service Contract. Second Gehle.  Heitkamp called for the question.  Searight = y, Gehle = y, Heitkamp = y, Steiner = y. Blossom = y.  Passed 5 yes.

 

Safety Committee:     Chris Heitkamp

 

South Main Street clean up?  This needs cleaned up by May 14th as the county will be having an audit and there will be an inspection.

Jeff will get the village crew to finish cleaning up area.  Jeff will have a meeting with  Rob Belna to come up with some ideas that will benefit both Fire Department and Village financially.

 

There has been a wire hanging low near Colonial Nursing Center for sometime.  This needs checked out and fixed.

 

 

Economic Development Committee:   Eugene Steiner

 

The gas station will be re-opened on a regular bases in the next 2 -3 weeks.  They are waiting on some licenses and paperwork.

 

The next RADC Meeting will be at the end of May.  Jeff to check on date and report to the council. 

 

There will be an Economic Committee meeting on May 21st at 7 pm before the council meeting.

 

We have a new business in town.  The Grand Opening and Ribbon Cutting for The Healing Hand and Gifts took place on May 4th.  Owner is Jane Cozad. 

Very nice.  Stop in for a visit.

 

 

Public Utilities Committee:    Steve Gehle

 

Rules Committee:      Peggy Blossom

 

Apology to Jeff and Council, things have been busy and the letter regarding clean up was started but not completed.  The letter will be completed this week. 

 

The Ordinance book has been updated and will be returned to the office this week.

 

Old Business

 

 

New Business

 

The council seats of Steve Gehle, Gene Steiner, Ron Searight, and Chris Heitkamp will be on the ballot in November.  Any council member or residents interested in serving on council will need to have all paperwork to the Board of Elections by August 7th at 4 pm.

 

Meeting adjourned 8:00 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, April 16, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given.

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Blossom, Pontsler, Searight, Heitkamp                    

                       

Also attending:  Chief May and Amy K. – Daily Standard.

 

Motion  Steiner   Second Pontsler to accept the agenda as orders of the day.

Gehle called for the question.  Steiner = y, Pontsler = y, Gehle = y, Blossom = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Searight.  Second Blossom to accept the minutes from the

April 2, 2013  council meetings as presented.  Heitkamp called for the question.   

Searight – y, Blossom = y, Heitkamp = y, Gehle = y, Steiner = y, Pontsler = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence: 

 

Village Administrator’s Report – Jeff Long

 

UV Disinfection System is being installed,  Monday it should be completed and Tuesday we will have training and be online.  Requirement was May 1st for completion date so we are meeting the deadline.

 

Pearl Street paving should begin in May.  Catch basins have been installed.  There is more pre work to be done before paving and that should be done hopefully yet this week.

 

Started some alley work and that will continue.

 

We have planted grass at the park.  Should look nice for Community Days.  Mowing season will begin soon.

 

We only worked 10 hour days the 1 week and that was enough to get us somewhat caught up.

 

Signed the final platt paperwork for the Dollar General.  They are awarding the contractors bids.

 

There are some new grants coming out that might help us get Columbia Street done in the next year.  We will be reviewing the grants to see what is available. 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $15,288.24  –  Second Blossom.

Bills included are normal operating expenses, audit fees and electricity.  Steiner called for the question.  Pontsler = y, Blossom = y, Steiner = y, Gehle = y, Searight = y, Heitkamp = y. Passed 6 yes.

 

Finance Meeting scheduled for April 24th at 7 pm.   Jeff, Paul and Lisa are requested to be in attendance. 

 

Service Committee:   Greg Pontsler  

 

Nothing at this time. 

 

Safety Committee:     Chris Heitkamp

 

Park is looking nice.  Other than that nothing at this time. 

 

Economic Development Committee:   Eugene Steiner

 

Things are moving along with Dollar General.  Have heard it will take about 3 months to complete. 

 

Public Utilities Committee:    Steve Gehle

 

Time Warner rates continue to go up.  With deregulations they don’t have to contact us regarding rates.  There are some other choices that maybe less expensive.   
 

Rules Committee:      Peggy Blossom  

A Committee meeting was held on April 10th at 7 pm.   Discussed was the unsafe building ordinance.  Peggy has suggested writing a form letter and attaching the ordinance and mailing it to owners of properties that need either work or cleaned up.  The land owner is ultimately responsible for the condition of the property.  The land owner will get the letter and ordinance and they are to take it to the renters and get the problem solved.   

Gehle states that we should not wait for another meeting to go ahead with this plan.  It would just set us back another 2 weeks.  Peggy will work with Jeff to come up with a letter.  The letter and the ordinance will go out to property owners in the next week.  This do not just include residential this includes business owner too.  There are several business buildings that need attention. 

We may still want to come up with a trailer ordinance – example once the current trailer is gone it would need replaced within 1 month and be no older than 10 years. 

 

Jeff to look into fence ordinance or rules.  Jeff to make personal contact to see what is the goal ?  Paul states – Ugly is not a crime !

 

Mayor to Blossom – Thank you for getting on these problem area and your dedication to get things done !
 

Old Business

 

Signs / posts still need fixed.   

 

New Business

 

Council will begin to get paid on a monthly basis instead of quarterly.  This has to do with the retirement credit for each month.

 

Blossom --- Has anyone suggested working on a Community Garden ?  FFA Group or Boy Scouts ?  Will check with park board on possible site.

 

The Funnybones playsets need to be completed so we can get ground cover done before community days.

 

Meeting adjourned 8:05 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, April 2, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given.

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Blossom, Pontsler, Searight, Heitkamp                     

                       

Also attending:  Marti Lentz,  Nancy Leighner, Sergeant Stetler and Amy K. – Daily Standard.

 

Motion  Steiner   Second Gehle to accept the agenda as orders of the day.

Searight called for the question.  Steiner = y, Gehle = y, Searight = y, Blossom = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Searight.  Second Pontsler to accept the minutes from the

March 19, 2013  council meetings as presented.  Gehle called for the question.   

Searight – y, Pontsler = y, Gehle = y, Steiner = y, Blossom = y, Heitkamp = y.  Passed 6 yes. 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long - late

 

Mayor Joseph would like report ready even if unable to attend the meeting.

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Steiner to pay the bills in the amount of $79,752.20  –  Second Pontsler.

Bills included are normal operating expenses and disinfectant system..  Gehle called for the question.  Steiner = y, Pontsler = y, Gehle = y, Blossom = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to accept the Mayors Court pay in of $495.00.  Second Blossom Gehle called for the question.  Pontsler = y, Blossom = y, Gehle =y Steiner = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Finance Meeting scheduled for April 24th at 7 pm.   Jeff, Paul and Lisa are requested to be in attendance.

 

 

Service Committee:   Greg Pontsler  

 

ORDINANCE 01-13

AN ORDINACE LEVYING ASSESSMENTS FOR COSTS INCURRED FOR WASTE REMOVAL AT 507 W PEARL ST. ROCKFORD OHIO AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 02/19/13

2nd reading – 03/19/13

3rd reading – 04/02/13

 

Motion:  Searight.  Second Heitkamp.  Steiner called for the question.  Searight = y , Heitkamp = y, Steiner = y, Blossom = y, Pontsler = y.  Passed 6 yes.

 

Regarding several homes that have not been taken care of in the past, need to find ownership as someone may be interested in purchasing these properties.  Lisa to make some calls.
 

Safety Committee:     Chris Heitkamp

 

Snow removal during last storm started very early at approx 4 am. 

 

The Village will NOT be holding a clean up day this year.  It’s not in the budget and has been abused in the past.   Maharg large item tickets are available at the Village office for purchase.

 

We will begin to get out and about looking at areas that need cleaned up since the

weather should be improving.

 

Stop sign at Main and Buckeye – faded and needs replaced.

 

Round posts such as on the fire department sign need fixed.    

 

Economic Development Committee:   Eugene Steiner

 

The Dollar General project is beginning.  We are starting to receive calls about bid questions.   Project looks to start in May and be completed by July. 

 

Public Utilities Committee:    Steve Gehle

 

Steve has been in contact with Jeff regarding the sewer plant upgrade.  Things are moving along on time for scheduled completion date.

 

Rules Committee:      Peggy Blossom

 

Peggy requested permission to review the current Ordinance handbook that has been made with ordinances placed in subject order.   She will be working to finish the project with indexs and subject matters.

 

Rules Committee meeting scheduled for April 10th at 7 pm.  We will be discussing the sample ‘unsafe building ordinance’ and the trailer ordinance.

 

Old Business

 

Need to find out what is going on with the fence on Columbia St.

 

Need to fix the pot holes in the alleyways.

 

The Clark station is doing some remodeling and will be re-opening soon.

 

Peggy requested the ordinance regarding trailers in the village.  At this point we have been unable to locate the official ordinance.  Might need to just do new one as the previous ordinance was done years and years ago.

 

Need to get with the Fire Department and see when the main street project will be completed.  It needs to be finished. 

 

New Business 

 

Jeff Long – Village Administrator report:

 

Work is being completed at the Wastewater treatment plant on the disinfection system.  The project should be wrapping up in about a week. 

We are in a busy time.  With March not giving us a lot of nice weather to work in we have a lot of work that needs done quickly.  Request was made to work the employees 10 hour days and give comp time to use during the summer when outside work is caught up.  Council in agreement. 

 

Issue with South Street property and some flooding.   Mayor requests that Jeff contact the owner.  There are some questions about how to go about fixing the problem.

 

Meeting adjourned 8:14 pm 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, March 19, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given.

 

Pledge of Allegiance

 

Those present: Gehle, Pontsler, Searight, Heitkamp

                     Steiner and  Blossom - absent

                       

Also attending:  Marti Lentz, Sergeant Stetler and  Amy K. – Daily Standard.

 

Motion  Searight   Second Gehle to accept the agenda as orders of the day.

Pontsler called for the question.  Searight =y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 4 yes.

 

Motion: Gehle.  Second Pontsler to accept the minutes from the

February 19, 2013  council meetings as presented.  Searight called for the question.   Gehle = y, Pontsler = y, Searight = y, Heitkamp = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long - absent

 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $4,237.16  –  Second Gehle

Bills included are normal operating expenses.  Searight called for the question.  Pontsler = y, Gehle = y, Searight = y. Heitkamp = y.  Passed 4 yes.

 

Motion Pontsler to accept the Mayors Court pay in of $177.00.  Second Gehle. Heitkamp called for the question.  Pontslet = y, Gehle = y, Heitkamp = y, Searight = y,  passed 4 yes. 

 

Service Committee:   Greg Pontsler  

 

ORDINANCE 01-13

AN ORDINACE LEVYING ASSESSMENTS FOR COSTS INCURRED FOR WASTE REMOVAL AT 507 W PEARL ST. ROCKFORD OHIO AND DECLARING AN EFFECTIVE DATE. 

1st reading – 02/19/13

2nd reading – 03/19/13 

 

Sample Ordinance regarding unsafe buildings and establishing procedures for removal and repair.  There will be a committee meeting on March 26th at 7 pm. 

 

Safety Committee:     Chris Heitkamp  

 

 

Economic Development Committee:   Eugene Steiner - absent 

 

Public Utilities Committee:    Steve Gehle  

 

Rules Committee:      Peggy Blossom - absent

 

Old Business

 

Request to fix the twisted signs in the village.  Request to fill pot holes in the alley by the flower shop. 

New Business 

Request from the Division of Liquor Control whether or not we would like to request a hearing regarding a new liquor license.  No hearing requested at this time. 

Meeting adjourned 7:52 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, February 19, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight,

                     Blossom and Heitkamp - absent

                       

Also attending:  Marti Lentz, Georgette Knox, Jeff Long, Sergeant Stetler and  Amy K. – Daily Standard.

 

Motion  Steiner   Second Gehle to accept the agenda as orders of the day.

Pontsler called for the question.  Steiner = y, Gehle = y, Pontsler = y, Searight = y.  Passed 4 yes

 

Motion: Searight.  Second Pontsler to accept the minutes from the

February 5, 2013  council meetings as presented.  Gehle called for the question.   Searight = y, Pontsler = y, Gehle = y, Steiner = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

 

Wastewater Treatment Plant:

 

The low bid, which was the only bid for the equipment to be installed at the treatment plant, was from Aquionics for $63,000.  Since this was the only quote, Jeff contacted other companies that have that equipment to make sure the bid was fair.  He feels confident that we are receiving a fair price.

 

The EPA is requiring us to make improvements to our disinfection system.  Jeff estimates the total cost of approx.  $90,000.  We have $30,000 set back in the wastewater fund for improvements.  Jeff suggests we borrow $60,000 from the Peoples Holding Company at a renewable rate of 3%.  We should pay it off in 2 years.

 

Construction schedule Phase I by May 2013 and Phase II by May 2017.

Jeff reviewed the information ordinance prohibiting wind turbines and wind generators in the village.  He believes this can be handled through our zoning code which will establish height restrictions.  It’s best not to eliminate the entire village.  There may be some opportunity for the Village at the wastewater treatment plant, Fremont or even the school that might benefit from wind energy at some point in the future.

Jeff will hold a meeting with the proper committee and the Zoning Board to make recommendation on the zoning code.

There will be a meeting regarding wind energy at the Village Hall on February 26th at 7:30 pm.  The Public is invited.

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Gehle to pay the bills in the amount of $12,760.96  –  Second Pontsler  Bills included are normal operating expenses.  Steiner called for the question.  Gehle = y, Pontsler = y, Steiner = y, Searight = y.  Passed 4 yes.

 

RESOLUTION 02-13

THE BOARD OF COUNCIL OF THE VILLAGE OF ROCKFORD, MERCER COUNTY, OHIO THAT TO PROVIDE FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES DURING THE FISCAL YEAR ENDING DECEMBER 31,2013, THE FOLLOWING SUMS ARE HEREBY SET ASIDE AND APPROPRIATED.

 

Motion Gehle, Second Steiner.  Pontsler called for the question.  Gehle = y, Pontsler = y, Steiner = y, Searight = y.  Passed 4 yes.

 

RESOLUTION 03-13

A RESOLUTION BY THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO DIRECTING AND AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A GENERAL OBLIGATION NOTE WITH THE PEOPLES HOLDING COMPANY FOR THE WASTEWATER IMPROVEMENT PROJECT, DISENFECTION REPLACEMENT.

 

Motion Steiner.  Second Pontsler.  Searight called for the question.  Steiner =y,

Pontsler = y, Searight = y, Gehle = y.  Passed 4 yes.

 

The Finance Committee held a meeting on February 12th.  The following is a list of items requested.  1.  Identify bills by line item on the report to council.  2.  Debt information.  Who do we owe and how much.  3.  The committee should come to meetings at 7:15 to review the bills.  4.  The heads of each department will meet with the committee at least quarterly.  (Jeff, Paul and Lisa)  We will review where we stand, how we are doing and any recommendations. 

 

 

Service Committee:        Greg Pontsler  

 

ORDINANCE 01-13

AN ORDINACE LEVYING ASSESSMENTS FOR COSTS INCURRED FOR WASTE REMOVAL AT 507 W PEARL ST. ROCKFORD OHIO AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 02/19/13

 

2013 Rockford Recreation Members:  

Ryan Thompson – President
Jeff Bollenbacher – Vice President
Brent Agler – Secretary
Ryan Sipe – Treasurer
Andy Rogers – member
Doug Hughes - member
Cortney Smith – member
Chad Bruns – member
Wilbur Fox – member 

 

Motion Pontsler, Second Searight.  Gehle called for the question.  Pontsler = y, Searight = y, Gehle = y, Steiner = y.  Passed 4 yes.

Safety Committee:         Chris Heitkamp - absent

Economic Development Committee:   Eugene Steiner

Gene scheduled an Economic Development Committee on March 19th at 6:45 pm.

Public Utilities Committee:          Steve Gehle

Reviewed information on the bid and the wastewater treatment plant with Jeff.

Rules Committee:          Peggy Blossom - absent

Old Business

Auditors in house to finish the 2011 – 2012 audit period.

New Business

Meeting adjourned 8:01 pm

____________________________                       _____________________________

Mayor                                                               Fiscal Officer

 
 
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday,  February 5, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Steiner, Blossom, Pontsler, Searight, Heitkamp

                     Gehle – absent

                       

Also attending:  Mr. Roy Thompson, Marti Lentz, Nancy Leighner, Chief May, Jeff Long, and  Amy K. – Daily Standard.

 

Motion  Steiner   Second Pontsler to accept the agenda as orders of the day.

Searight called for the question.  Steiner = y, Pontsler =y,  Searight = y, Blossom = y,  Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.  Second Heitkamp to accept the minutes from the

January 15, 2013  council meetings as presented.  Steiner called for the question.   Searight = y, Heitkamp =y, Steiner = y, Blossom = y, Pontsler = y,  Passed 5 yes.

 

 

 

Visitors to Address Council:

 

Mr. Roy Thompson address council regarding an ordinance he is presenting regarding wind generation in the Village.  There has been a new organization formed called Neighbors United that is working to prevent wind generations in the local villages.  The ordinance has been based on one that St. Henry approved in March of 2012.  He is asking council to review the ordinance and to consider passage of no wind generators inside the corporation.  Neighbors United will be meeting with Mendon and Willshire also.  There is a meeting on February 12th here at the Village Office at 7:30 pm.  The public is invited to attend.

 

The Service Committee will meet after the meeting next Tuesday to discuss the ordinance. 

 

Nancy Leighner reported there will be some enhancements to the Splash Pad this year.  A pergola is being planned and some metal colorful butterflies on the fence to brighten it up.   The park board is also looking at some Cando Media – trash cans with local advertising.

 

Gene to Nancy – glad to have you back !

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

 

We have been using the extreme cold weather to do some inside work at the wastewater treatment plant.   The plant office building was built in 1988 and was in much need of some paint and some repairs.  New lighting was installed to be more efficient.  Looks nice. 

 

We will open bids for the UV System for the wastewater treatment plant on Wednesday – February 6th at 1 pm.  This will be for the equipment.  The village will act as the general contractor to keep the costs lower.  This system is a requirement of the EPA and needs to be completed by May 1st.   We will have more information at the next meeting regarding the cost.  We are working to stay at about $90,000 for this part of the project.  We are working to stay at a no cost

increase for the residents.   Our surplus capacity is about 50% above what we have now.  

 

The Water Rural Association has loaned us their smoke blowing equipment free of charge.  Therefore, we will not be purchasing the equipment which was estimated at $2,000.

 

 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $16,466.45 –  Second Heitkamp.  Bills include fuel, tax refund, building repairs and electric.  Steiner called for the question.  Pontsler = y, Heitkamp =y, Steiner = y, Blossom = y, Searight = y.  Passed 5 yes.

 

Motion Steiner.  Second Pontsler to accept the Mayors Court pay in of $728.00.

Searight called for the question.  Steiner = y, Pontsler = y, Searight = y , Blossom = y, Heitkamp = y.  Passed 5 yes.

 

A Finance committee meeting is scheduled for Feb. 12th at 7 pm.

 

Service Committee:  Greg Pontsler  

 

Discussion regarding removing a dumpster at resident location.  The village will pay for the removal and the costs will be put on the property tax as a lien.

Motion Searight. Second Pontsler to approve the dumpster removal, pay Mahargs and put a lien on the property.  Heitkamp called for the question.  Searight = y , Ponstler = y, Heitkamp = y, Steiner = y, Blossom = y.  Passed 5 yes.

 

Discussion about the village clean up process.  Mayor to Council ~ we all need to work together.  If you see something that needs cleaned u,  report it.

 

Safety Committee:    Chris Heitkamp

 

Chris request the snow removal ordinances for review. 

 

Chris also reported that while in Van Wert a week ago, he received 2 compliments on how nice the Village of Rockford is looking.

 

Economic Development Committee:   Eugene Steiner

 

Gene asked Jeff to talk to Wright State about a program that will help the RADC.

The RADC had a meeting last week with a good turn out.  They are working to show some businesses what we have to offer.

 

We have assigned the new address for Dollar General – 401 W Bridge St.

 

Congratulations to Barrys Market for 25 years in business!

 

 

Public Utilities Committee:  Steve Gehle - absent

 

 

Rules Committee:     Peggy Blossom

 

We will be scheduling a meeting with the committee in the near future.

 

Old Business

 

New Business

 

Mayor to Council – impressed with new committees.  Looks like we are all ready to keep things rolling in a good direction.   She would like to see some goals and new ideas.

 

Meeting adjourned 8:28  pm

 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday,  January 15, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp

                       

Also attending:  Marti Lentz, Sergeant Stetler, Marina Bigelow and Amy K. – Daily Standard.

 

Motion  Steiner.  Second Gehle to accept the agenda with corrections of Motion to approve new Council Member, Nominations for Council President and the report of 2013 Council Committees as orders of the day.

Pontsler called for the question.  Steiner = y, Gehle = y, Pontsler =y,  Searight = y,  Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.  Second Steiner to accept the minutes from the

December 18,  2012  council meetings as presented.  Gehle called for the question.   Searight = y, Steiner – y  Gehle = y, Pontsler = y,  Heitkamp = y.  Passed 5 yes.

 

Motion Searight to appoint Peggy Blossom to the vacant council seat.  Second Pontsler.  Heitkamp called for the question.  Searight = y, Pontsler = y, Heitkamp = y, Gehle = y, Steiner = y.  Passed 5 yes.

Congratulation Peggy !  Judy Koesters swore in Peggy Blossom with the Oath of Office.

 

Nominations open for Council President.  Pontsler nominated Steve Gehle.  Nominations closed.  Steve Gehle will remain Council President for 2013.

Congratulations Steve!

 

Mayor Joseph assigned the 2013 Council Committees as follows:

 

Service Committee:  Greg Pontsler – Chair

                                                Peggy Blossom

                                                Chris Heitkamp

 

Safety Committee:                Chris Heitkamp – Chair

                                                Peggy Blossom

                                                Greg Pontsler

 

Utilities Committee:  Steve Gehle – Chair

                                                Gene Steiner

                                                Ron Searight

 

Economic Development:      Gene Steiner – Chair

                                                Ron Searight

                                                Steve Gehle

 

Rules Committee:                 Peggy Blossom– Chair

                                                Greg Pontsler

                                                Steve Gehle

 

Finance Committee: Ron Searight - Chair

                                                Chris Heitkamp

                                                Gene Steiner

 

 

 

Visitors to Address Council:

 

Marti Lentz gave update on Nancy Leighner.  We will keep her in our thoughts and prayers.

 

 

Mayor’s Report and Correspondence:

 

Invitation to Wright State University 4th Annual Raider Country Night on Wednesday, January 30th, at the WSU Ervin J. Nutter Center.  5:30 pm – Sports Buffet and 7 pm Basketball Game

 

Question regarding snow removal:  When are the alleyways done ?  Jeff reported that alleyway areas always done last.   Just a reminder to make sure we get them all.

 

Village Administrator’s Report – Jeff Long

 

Jeff had a meeting with the Engineers and EPA regarding the Sewer plant.  Disinfecting process needs to be done by May of this year.  We will be changing from a chlorine process to a UV process.  The total project needs to be completed by May of 2017.  Other debts will be paid off at that time, so we do not look to increase payments but to remain steady.

 

Fremont will not need to add a pre-treatment plant and we will be meeting with them to see how they will be helping financially with the process.

 

Plans will be submitted to the EPA by November 2014.

 

We are looking to purchase a smoke blower.  This will help detect problems.  The investment will cost approx.  $2,000.  We will be sending out notifications before we do testing.   This is something the Fire Department will be involved in also.

 

Trailer Park had some sewer problems.  We opened a bad line with a new line.  They will be purchasing the materials and we will be helping with labor. 

 

Question regarding the radio station.  We haven’t gotten any more information.  We need to contact Jim and see where things stand.  Amy has contact information.

 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Steiner to pay the bills in the amount of $89,357.91 –  Second Gehle  Searight called for the question.  Steiner = y, Gehle = y, Searight = y, Blossom = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

RESOLUTION 01-13

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY FOR THE PARKWAY UTILITY PROJECT AND THE FRONT STREET IMPROVEMENT PROJECT.

 

Motion.  Gehle, Second Pontsler, Steiner called for the question.  Gehle = y, Pontsler = y, Steiner = y, Blossom = y,  Searight = y,  Heitkamp = y.  Passed 6 yes.

 

Service Committee:  Greg Pontsler  

 

Nothing at this time.

 

Safety Committee:    Chris Heitkamp

 

Nothing at this time.

 

Economic Development Committee:   Eugene Steiner

 

Nothing at this time

 

Public Utilities Committee:  Steve Gehle

 

Nothing at this time.

 

 

Rules Committee:     Peggy Blossom

 

Nothing at this time

 

 

Old Business

 

Searight – complimented the snow plow crews for doing a good and timely job.

 

Disappointed in the residents that are not cleaning and clearing the sidewalks and businesses that are not keep walks clean.   We need to respect each other and take care of our village.  We have a snow removal ordinance and there are penalties for not keeping the walks cleaned up. 

 

Blossom brought up that people are snow blowing their snow into the streets.  Jeff stated that that is not permissible either.

 

Jeff will get the ordinance information to the public.

 

 

New Business

 

Happy New Year !

 

 

 

Meeting adjourned 8:04  pm

 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 

RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday,  December 18, 2012 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp

                        Hodge – absent,

                       

Also attending:  Nancy Leighner, Marti Lentz, Sergeant Stetler, Chief May,

Marina Bigelow and Amy K. – Daily Standard.

 

Motion  Steiner.  Second Gehle to accept the agenda as orders of the day.

Searight called for the question.  Steiner = y, Gehle = y, Searight = y, Pontsler =y, Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.  Second Pontsler to accept the minutes from the

December 4,  2012  council meetings as presented.  Gehle called for the question.   Searight = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 5 yes

Visitors to Address Council:

Marina Bigelow addressed council with concerns about the $22.50 debt service on the water bill, water that is not drinkable, taxes, park information, fence placement, and tree removal service.   Gehle and Searight responded.  The $22.50 debt service is to pay down debt that has been incurred from the Sewer Separation project done years ago from a mandate from the EPA.  The Village continues to have some of the lower water rates in the area.  Water analysis tests are taken and passed each month so the water is safe to drink.  The park projects are done by donations.  The tree committee is in charge of tree removal and sometimes does take time.   It was suggested that she talk to Jeff, if she has further questions.

 

Nancy Leighner appreciated the Police Departments assistance during the RADC Candy Cane giveaway at the 4-way stop last Saturday. 

Mayor’s Report and Correspondence:

 

Mayor Joseph read a resignation letter from Councilman Gary Hodge as follows:

It is with regret that I tender my resignation from the Village of Rockford Council, effective immediately.  It has truly been an honor to serve the community.  I am humbled by the experience and working together with my fellow council members.

I am grateful for having had the opportunity to serve on the board of this fine organization for the past 2 years, and I offer my best wishes for its continued success.

Sincerely,

Gary Hodge

Mayor Joseph invites anyone interested in filling the vacant council seat to come to the Village office on January 8th at 7 pm for information and interviews.

We will install the new member at the January 15th council meeting.

 

Village Administrator’s Report – Jeff Long - absent

Lisa reported that Jeff and the engineering firm will be meeting with the EPA regarding mandates for the sewer plant on Friday.

Committee Reports:

 

Finance Committee – Steve Gehle

 

Motion Pontsler to pay the bills in the amount of $87,051.20 – mostly loan payments.  Second Searight.  Heitkamp called for the question.  Pontsler = y, Searight = y, Heitkamp = y, Gehle = y, Steiner = y.  Passed 5 yes.

 

Motion Searight.  Second Gehle to approve the 2012 supplemental appropriations.  Steiner  called for the question.  Searight = y, Pontlser = y, Steiner = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

 

RESOLUTION 11-12

A RESOLUTION REQUESTING AND DIRECTING THE MERCER COUNTY BUDGET COMMISSION TO NOT LEVY AND COLLECT THE VILLAGE OF ROCKFORD FIRE LEVY.

 

Motion:  Searight.  Second Heitkamp.  Pontsler called for the question.  Searight = y, Heitkamp = y, Pontsler = y, Gehle = y, Steiner = y.  Passed 5 yes.

Changes for final reading of 2013 budget:  Health Insurance from 25% to 10%, audit fees and Police and Fire – new payment schedule.

 

 

ORDINANCE 05-12

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO.  DURING FISCAL YEAR ENDING DECEMBER 31, 2013

 

1st reading – 11/06/12

2nd reading – 12/04/12

3rd reading – 12/18/12

 

Motion:  Searight. Second Pontsler.  Heitkamp called for the question.

Searight = y, Pontsler = y, Heitkamp = y, Gehle = y, Steiner = y.  Passed 5 yes.

 

ORDINANCE 06-12

AN ORDINANCE ESTABLISHING COMPENSATION FOR FULL-TIME EMPLOYEES FOR YEAR 2013.

 

1st reading – 11/06/12

2nd reading – 12/04/12

3rd reading – 12/18/12

 

Motion Pontsler.  Second Searight.  Heitkamp called for the question.  Pontsler = y, Searight = y, Heitkamp = y, Gehle = y, Steiner = y.  Passed 5 yes.

 

 

 

Service Committee:  Gary Hodge – absent  

 

 

Safety Committee:    Ron Searight

 

Nothing at this time.

 

Economic Development Committee:   Eugene Steiner

 

Nothing at this time

 

Public Utilities Committee:  Greg Pontsler

Nothing at this time.

Rules Committee:     Chris Heitkamp

Nothing at this time

Old Business

New Business

First and only Council meeting for January to be held on January 15th.

Meeting adjourned 8:00  pm

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 
 

                        RECORD OF PROCEEDINGS:

 Council called to order by Mayor Amy Joseph
on Tuesday,  December 4, 2012 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp

                        Hodge – absent,

Also attending:  Nancy Leighner, Marti Lentz, Sergeant Stetler

Amy K. – Daily Standard

 

Motion  Steiner.  Second Gehle to accept the agenda as orders of the day.

Searight called for the question.   Steiner = y, Gehle = y, Searight = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.  Second Heitkamp to accept the minutes from the

November 6 & 20 , 2012  council meetings as presented.   Searight = y, Heitkamp = y, Gehle = y, Steiner = y, Pontsler = y.  Passed 5 yes.

Visitors to Address Council:

Nancy Leighner reported that she is glad the buildings are down.  Also glad to hear Dollar General is coming to town and that the restaurant may be opening soon.

Mayor’s Report and Correspondence: 

Village Administrator’s Report – Jeff Long

We have approval to keep the street project open until next spring.  We will be installing 11 catch basins and then paving Pearl St. in the spring.

We sent out letters today regarding the DP & L rates.  If anyone has questions, please feel free to call or stop by the Village office.

Leaf pick up will continue yet this week and next.  Brush pick up will continue throughout the winter.

Stop light needs some work.  Some lights are not working.

Committee Reports:

Finance Committee – Steve Gehle

Motion Steiner to pay the bills in the amount of $8,878.44  Second Ponstler.  Searight called for the question.  Steiner = y, Pontsler = y, Searight = y, Gehle = y, Heitkamp = y.   Passed 5 yes.

Motion Searight.  Second Pontsler  to accept the Mayors Court pay in $520.00  Steiner  called for the question.  Searight = y, Pontlser = y, Steiner = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

ORDINANCE 05-12

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO.  DURING FISCAL YEAR ENDING DECEMBER 31, 2013

 

1st reading – 11/06/12

2nd reading – 12/04/12

 

ORDINANCE 06-12

AN ORDINANCE ESTABLISHING COMPENSATION FOR FULL-TIME EMPLOYEES FOR YEAR 2013.

 

1st reading – 11/06/12

2nd reading – 12/04/12

Service Committee:   Gary Hodge – absent  

Safety Committee:     Ron Searight

Reminder:  we are getting into winter months, residents need to make sure they keep the sidewalks clear of snow and ice. 

Economic Development Committee:   Eugene Steiner

Nothing at this time

 

Public Utilities Committee:    Greg Pontsler

 

Nothing at this time.

 

 

Rules Committee:      Chris Heitkamp

 

Nothing at this time

Old Business

The state is still talking about municipal tax uniformity.  While they may require uniformity,  we are not in favor of the state doing the collections.  We have sent a resolution stating our opposition.

Our Audit for 2011 & 2012 has begun this week.  The state auditors will be in the office for the rest of the week.  Audit costs to remain steady.

The South Main Street buildings are down.  The brick needs to be hauled away.

Thank you and good job to the Rockford Fire Department for helping with this project.

 

New Business

Steve reported that several articles in the Photo Star had some information incorrect.   Disappointed that people do not share their names or come to council for correct information.  He will be sending an article this week.

Meeting adjourned 7:49   pm

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

 

 

RECORD OF PROCEEDINGS

Council called to order by Mayor Amy Joseph on
Tuesday, November 20, 2012 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Steiner, Pontsler, Searight

                        Gehle – absent, Hodge – absent, Pontsler – absent

                       

Also attending:  Nancy Leighner. Marti Lentz, Sue Barna and

Amy K. – Daily Standard,

 

No quorum but held meeting anyway.  No motions to be made.

 

Visitors to Address Council:

 

Nancy Leighner reported that at the Leota Braun Banquet, Ryan Sipe gave a report on the park and thanked the Village employees for all the work being done at the park.

 

Sue Barna reported that she has talked to many people who are in favor of a Dollar General coming to the Village.   

 

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

Paving project came in under budget.  We are looking to extend the grant until next year.  If approved, we will be paving Pearl St. and Vine St. in the spring.

Catch basins on Pearl St. will be installed over the winter months. 

 

Committee Reports:

 

Finance Committee – Steve Gehle - absent

 

Service Committee:   Gary Hodge – absent  

 

Safety Committee:     Ron Searight

No report at this time.

Economic Development Committee:   Eugene Steiner

 

Details are coming together for a Dollar General to come to the Village sometime next year.

 

Public Utilities Committee:    Greg Pontsler - absent

 

Rules Committee:      Chris Heitkamp

 

Nothing at this time.

Old Business

Question about the buildings on Main Street.  The demo needs to be done by the 2nd week of December to get all paperwork completed.  Jeff has talked with Rob Belna and the project will continue this week.

New Business

 

Thank you to the Rockford Chamber for purchasing the Parkway Panther  banners that have been put up in the downtown area.  They look very nice.  We are lucky to have outside organizations working together for the good of the Village.    The Chamber will also be purchasing Merry Christmas and Welcome to Rockford banners.  Total cost of the project will be $3,000.

Council approved to give the Village employees Chamber Gift Certificates for Christmas.  This way we will be supporting our local businesses.

Frankie Jo’s will be re-opening in the near future.  This is good news.  Another plus for the Village.

Meeting adjourned 7:48   pm

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday, October 2, 2012 at 7:30 pm at the Rockford Village Hall.

 

Council called to order by Mayor Amy Joseph on

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp.

                        Hodge - absent

                       

Also attending:  Jeff Long,  Amy Kronenberger of the Daily Standard,

Sergeant Stetler. Nancy Leighner, Marti Lentz, and Mary Beougher

 

Motion  Steiner.  Second Pontsler to accept the agenda with correction to add Mary Beougher to address council.  Gehle called for the question.  Steiner = y, Pontsler = y, Gehle = y, Searight = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.  Second Gehle to accept the minutes from the

September 18th , 2012  council meeting as presented.  Steiner called for the question.  Searight = y, Gehle = y, Steiner = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mary Beougher addressed council regarding policy on mowing.  An area on Jay St. is covered with waist high or higher weeds.  There is also an abandon trailer with several forms of wild life running around.   A letter was written to the property owner a couple of weeks ago.  We will check to see where he is on this project.  It needs mowed and the trailer must go.

 

Nancy Leighner would like to comment favorably on the job the Fire Department is doing taking down the building on Main St.

There is also a Public Hearing on October 24th at the Village Hall regarding rezoning a tract of land from Agricultural to commercial.

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

 

Glad to be back !   

 

The pavement will begin on Thursday if weather permits.

 

 

Committee Reports:

 

Finance Committee – Steve Gehle

 

Motion Searight  to pay the bills in the amount of $8193.41.  Second Steiner.  Pontsler called for the question.  Searight = y, Steiner = y, Pontsler = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

Motion Pontsler to accept the Mayors Court pay in of $528.  Second Heitkamp.

Gehle called for the question  Pontsler = y, Heitkamp = y, Gehle = y, Steiner = y, Searight = y.  Passed 5 yes.

 

We will return to budget information at the end of the meeting.

 

 

Service Committee:   Gary Hodge - absent

 

 

Safety Committee:     Ron Searight

 

Ron to check on demo project.  Question arise about needing some fencing to block project instead of using the tape.  Demo project should be done by the end of the month.

 

 

Economic Development Committee:            Eugene Steiner

 

Public Hearing on October 24th at 7 pm at the Village Hall to rezone a tract of land from agricultural to commercial for the establishment and operation of a retail business.

 

 

 

 

Public Utilities Committee:                Greg Pontsler

 

Nothing at this time.

 

 

Rules Committee:                              Chris Heitkamp

 

Rules committee meeting scheduled for October 16th at 6:30 pm

 

 

 

Old Business

 

Radio station liability insurance for the station itself would be approx $200.

Need to find out about the equipment and antenna.  Need to have Jim Crocker talk to Terra.

 

 

 

New Business

 

There will be a ribbon cutting at the New Horizons Daycare center on Wednesday, October 10th at 10 am.

 

 

·        Back to budget talks:

 

Jeff prepared the water fund budget for next year.  Included is a 15% insurance increase and a 3% increase in wages.

 

The rates are good and are enough to make our payments.  We need to plan for water tower improvements in the next year or so.  These towers are very costly and we need to take care of them.  Looking at inspections during 2013 and upkeep during 2014.   The water tower project will be approx $50,000 for each one. 

 

Some info:

 

Since the water meters have been installed we are saving 20,000 gallons a day.

Since the waterline project has been completed we are saving 15.000 gallons a day.  For a total of approx. 35,000 gallons a day water savings.  We are at about 220,000 gallons of water per day.  Our max is 400,000 gallons per day.  We could upgrade if necessary in about 1 month to 600,000 per day.  We are setting good.  While other communities are raising rates we don’t have to and should need to in the near future. 

 

We will discuss the sewer fund at the next meeting.  According to our last permit the EPA is expecting us to make some improvements.  We are saving about $40,000 a year towards those improvements so we again will not have to raise the rates once the improvements are done.

 

We have done a good job with funding and planning to have the best water treatment at the lowest possible cost.

 

We will schedule a finance committee meeting on October 8th  at 7 pm. to discuss raises and make recommendations to council at the next meeting.  We would like to see the break down of what will be the cost for each fund and the total.

 

 

 

Meeting adjourned 8:17 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 

RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday, September 18, 2012 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Hodge, Pontsler, Searight, Heitkamp.

                       

Also attending:  Tom Beahrs, Amy Kronenberger of the Daily Standard,

Sergeant Stetler. , Judy Koesters, Nancy Leighner and Marti Lentz

 

Motion  Steiner.  Second Gehle.  Hodge called for the question.  Steiner =y, Gehle = y, Hodge = y, Pontsler = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Searight.  Second Pontsler to accept the minutes from the

September 4th, 2012  council meeting as presented.  Gehle called for the question.

Searight = y, Pontsler = y, Gehle = y, Steiner = y, Hodge = y, Heitkamp = y.

Passed 6 yes.

 

Visitors to Address Council:

 

Nancy Leighner thanked Council for the cameras installed at Shanes Park.

The Splash pad will be closed at the end of the month.  There will be cornhole, euchre games and concessions at the Community Building on Sunday, September 23rd.  The public is invited to attend.

 

Mayor’s Report and Correspondence:

 

Trick or Treat night will be October 27th from 6:00 pm – 7:30 pm.  Judging at the Fire House will begin at 8 pm.

 

Village Administrator’s Report – Jeff Long – absent.  Report by Tom Beahrs

 

Shinn Bros. have been in town doing some reseeding in needed areas.

We will be working at the park for the next couple of weeks doing some concrete and sidewalk projects.

Ashpalt crew should be in town next week.  

 

Committee Reports:

 

Finance Committee – Steve Gehle

 

Motion Searight  to pay the bills in the amount of $34,053.69.  Second Pontsler.  Gehle called for the question.  Searight = y, Pontsler =y, Gehle = y, Steiner = y, Hodge =y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to accept the Mayors Court pay in of $1,281.57.  Second Hodge.

Steiner called for the question.  Pontsler =y, Hodge = y, Steiner = y, Gehle = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

RESOLUTION 07-12

A RESOLUTION ACCEPTING THE LOCAL GOVERNMENT FUND AMOUNT AND RATE AS DETERMINED BY THE MERCER COUNTY BUDGET COMMISSION.   Rockford estimate $26,254.00   6.63%,

 

Motion Steiner.  Second Searight.  Gehle called for the question.  Steiner =y, Searight = y, Gehle = y, Hodge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

RESOLUTION 08-12

A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFING THEM TO THE COUNTY AUDITOR.  Rockford General Fund $24,935, Current Expense $21,077, and Fire Levy $26,833.

 

Motion Hodge, Second Pontsler.  Gehle called for the question.  Hodge = y, Pontsler = y, Gehle =y, Steiner = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

The moment we have all been waiting for – we are approaching budget time!

We decided last year to handle during council so that everyone is aware of what is going on.   Basically the budget looks to be flat – in other words no major changes from last year.  The cuts we did last year should hold us through this next year.

One item on the table that needs discussed is employee pay.  There has not been a pay raise since 2009.  Once that pay increase took effect the government changed the payroll tax tables, so this raise amounted to about $5.00 per pay check.  We will be discussing this at the next council meeting along with the following time line.  October 2nd will be reviewing the water and sewer.  October 16th we will be reviewing the general fund.    Paul has turned in the police budget and we will get council some copies. 

 

Service Committee:  Gary Hodge Nothing at this time.

 

Safety Committee:    Ron Searight

 

Thanks to Nancy Leighner for bringing the house number visibility to our attention.  A press release was done to help awareness.

 

Economic Development Committee:         Eugene Steiner

 

Working on a project.  Negotiations are on going.  We should have some answers before to long.   Have asked solicitor about an ordinance regarding trailers in the village.  Tom stated this is handled in the zoning ordinance.  We need to get copies of that information to council for review. 

We are reviewing the ordinance 06-11 that reduced the height of weeds from 12” to 8”.  Some feel that 8” is still to high.  Council to review the ordinance.

 

 

Public Utilities Committee:              Greg Pontsler

 

Samples of lead and copper were taken several weeks ago.  All testing has come back fine.  This is costly, as we have to take samples and have them sent to an EPA certified lab.  Hopefully with these good results we won’t have to do the testing again for several years.

 

Rules Committee:                             Chris Heitkamp

 

A Rules Committee meeting was held before council to review the peddlers ordinance.  We have some revisions to make.  Need to change to 90 intervals.  The fee should be $30.  Update information needed with photo id and background check.  Question was brought up – who pays for the background check.  Sergeant Stetler said that the police can do some areas of background checking for free. 

Chris to check with Paul to see how extensive a check we can do and how much it would cost to do more extensive checking.   We want to make sure the community is safe. 

Old Business

Our current liability insurance would not cover the radio station.  We would need a specialized coverage.  We will be getting a quote and report back to Council.  The quote has not come in yet.

New Business

Shanes Park Board is in need of a new member.  If you are interested in the park and want some input, please contact Sandy Schaffner or Lisa at the Village office.

Meeting adjourned 8:04 pm

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 
 
 

VILLAGE OF ROCKFORD EMERGENCY RESPONSE SAFETY NOTICE Posted 9-11-2012

IN CASE OF AN EMERGENCY:

PLEASE MAKE SURE YOUR HOUSE NUMBERS CAN BE SEEN SO EMERGENCY PERSONNEL CAN FIND YOU IN A TIMELY MANNER.

* MAKE SURE THE NUMBERS ARE VISIBLE FROM THE STREET IN BOTH DIRECTIONS DURING THE DAY AND AT NIGHT. 

* FOR EASE OF FINDING YOUR HOUSE THE NUMBERS NEED TO BE BOLD ENOUGH TO STAND OUT AND BE LOCATED NEAR A FRONT DOOR OR MAILBOX.  THESE ARE COMMON LOCATIONS FOR EMERGENCY PERSONNEL TO LOOK FOR HOUSE NUMBERS.

*AT NIGHT A LIGHT ON THE NUMBER AND/OR A PORCH LIGHT IS HELPFUL. 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, September 4, 2012 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp.

Hodge - absent

                       

Also attending:  Tom Beahrs, Amy Kronenberger of the Daily Standard,

Chief May, Judy Koesters, Nancy Leighner and Marti Lentz

 

Motion  Steiner.  Second Gehle to accept Agenda as orders of the day with addition of Resolution 06-12.

Searight called for the question.  Steiner = y, Gehle, Searight, Pontsler = y,

Heitkamp = y.   Passed 5 yes.

 

Motion: Searight.  Second Pontsler to accept the minutes from the

August 21, 2012 council meeting as presented.  Gehle called for the question.

Searight = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y,

Passed 5 yes.

 

Visitors to Address Council:

 

Thank you to Nancy Leighner for bringing zucchini bread to meeting !

 

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long – absent.  Report by Tom Beahrs

 

Grinding on the streets may begin this week.

We will be contacting the engineering firm to get the contractor back in the village to complete some reseeding.

Several light poles were replaced this week.  Other lights should be repaired.

We purchased a used leaf machine from Coldwater for $5,000.

Tom will be filling in for Jeff while he is on medical leave at least a month.

 

 

 

 

 

 

 

Committee Reports:

 

Finance Committee – Steve Gehle

 

Motion Steiner  to pay the bills in the amount of $22,355.65.  Second Searight.  Pontsler called for the question.  Steiner = y, Searight = y, Pontsler = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

A meeting before council regarding the Fire Levy and Dublin Township was held and the recommendation from the committee is to withdraw the Fire Levy on the November 6th ballot.    Dublin Township will run a Fire Levy for fire protection that includes the Village of Rockford.  There is no need for 2 levies.

 

RESOLUTION 06-12

A RESOLUTION WITHDRAWING THE LEVY FOR RENEWAL TAX FOR FIRE PROTECTION IN EXCESS OF THE TEN MILL LIMITATION.

 

Motion Searight.  Second Heitkamp.  Steiner called for the question.  Searight = y, Heitkamp =y, Steiner = y, Gehle = y, Pontsler = y.  Passed 5 yes.

Service Committee:           Gary Hodge -absent

Safety Committee: Ron Searight

Nothing at this time.

Economic Development Committee:    Eugene Steiner

Nothing at this time.

Public Utilities Committee:                      Greg Pontsler

Nothing at this time.

Rules Committee:                          Chris Heitkamp

There will be a re-scheduled committee meeting on September 18th to review the proposed new Peddlers and Solicitor ordinance at 6:30 pm.

Old Business

Our current liability insurance would not cover the radio station.  We would need a specialized coverage.  We will be getting a quote and report back to Council.

New Business

Meeting adjourned 7:41 pm

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 
 

                        Village of Rockford RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, August 21, 2012 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, Hodge, Pontsler, Searight, Heitkamp.

                       

Also attending:  Jeff Long, Amy Kronenberger of the Daily Standard, Jim Crocker, Mr. and Mrs. Roy Thompson, Chief May

 

Motion  Steiner.  Second Gehle to accept Agenda as orders of the day.

Pontsler called for the question.  Steiner = y, Gehle,  Pontsler, Hodge, Searight,

Heitkamp = y.   Passed 6 yes.

 

Motion: Searight.  Second Heitkamp to accept the minutes from the

August 7, 2012 council meeting as presented.  Hodge called for the question.

Searight = y, Heitkamp = y, Hodge = y, Gehle = y, Steiner = y, Pontsler = y.

Passed 6 yes.

 

Visitors to Address Council:

 

Jim Cocker addressed council regarding a lot wattage radio station for the Village.  At some point the FCC will be allowing smaller areas to obtain a license for a 100 watt radio station.   Jim would fill out the required paperwork and be in contact with the FCC.  The Village would need to supply some space and some electricity.  Jim would take care of the equipment and be the General Manager of the station.   The station would broadcast public service announcements, music, and possibly have several call in type shows.   There are several others like this in the area such as Russells Point.  Radius would be 6 to 7 miles.  Several questions were brought up about who would be responsible and liability issues.  The proposal will be discussed by the Service Committee and they will contact Jim with an answer. 

 

Thank you Jim for the information.

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

 

Pre-construction meeting to take place on Thursday regarding the paving of the streets.  We are getting the streets prepped and ready.  Should begin early September.  We will take the grindings if possible for use in other areas.

 

Waterplant aerator blower motor was replaced. 

 

Gene – Post light on East and Second – been 2 weeks and still not working.

There is a hole near the area where the water leaks took place a couple of weeks ago that is still not filled in.   

 

Committee Reports:

 

Finance Committee – Steve Gehle

 

Motion Steiner  to pay the bills in the amount of $13,816.68.  Of that $6,720.00 is the Fire equipment grant monies. Second Hodge.  Pontsler called for the question.  Steiner = y, Hodge = y, Pontsler = y, Gehle = y, Searight = y, Heitkamp = y.

Passed 6 yes.

 

Service Committee:   Gary Hodge

 

The Service committee met before council to discuss the ongoing trash problems.  We will be taking a more direct approach.  There will be a better logging system so that council can stay informed regarding each property.  Committee asked Jeff to report to the police problem areas that are seen while working in the village.

The goal is to be as clean as possible without infringing on people’s rights.

 

Safety Committee:     Ron Searight

 

Nothing at this time.

 

Economic Development Committee:            Eugene Steiner

 

An Open House was held at the New Horizons Daycare Center on August 16th.  It was well attended.  If anyone wants information they are to contact Amanda Smith the Director of the daycare at 419-363-3064.  There will be 5 employees to begin on September 4th when the daycare opens.

 

The Grand Opening for the Rockford Clark Station was held on August 18th

 

Public Utilities Committee:                Greg Pontsler

 

ORDINANCE 04-12

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS AND DECLARING AN EFFECTIVE DATE.

 


First reading 07/17/12

2nd reading – 08/07/12

3rd reading – 08/21/12

 

Motion Pontsler, Second Hodge,  Steiner called for the question.  Pontsler = y, Hodge = y, Steiner = y, Gehle = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

 

Rules Committee:                              Chris Heitkamp

 

There will be a committee meeting on September 4th to review the proposed new Peddlers and Solicitor ordinance at 6:30 pm.

Old Business

 

South Main Street buildings to be torn down in September.  The deadline is the end of the year.  There is a lot of paperwork involved.

New Business

 

Meeting adjourned 8:12 pm

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

The Rockford Tree Commission was recognized and presented the National title of Tree City USA at the annual banquet for 23 years of tending to and replacing trees in Rockford. The banquet was held on May 9 in Rockford and represented Tree City recipients from Northwest Ohio. Other communities co-hosting the event with Rockford were the villages of Rockford, Coldwater and Ft. Recovery as well as their tree commissions. The Ohio Department of Natural Resources, Division of Forestry, were the presenters and they honored the communities for their ongoing efforts to maintain and improve the quality of life in their respective communities through a comprehensive street tree management program. These three communities were recommended by the Urban Forester to the Arbor Day Foundation for their awards based on meeting four standards: a tree ordinance; an active tree commission; a forestry program supported by $2 per capita; and an annual Arbor Day Proclamation and activity. The State of Ohio has more Tree City USA than any other state with 249 this year.52 are from the Northwest and all of them were honored in Rockford at the Community Building ceremony. Shown above are Rockford Tree Commission Members: Ed Long, Tim Williams, Tom Ransbottom, Bob Bollenbacher; Steve Gehle and Karen Long.
 
MERCER COUNTY TREE COMMISSIONS SPONSOR BANQUET

The Villages of Coldwater, Fort Recovery, and Rockford will host the Northwest Ohio "Tree City" awards program at the Community Building in Rockford on May 9, 2012. The Village of Rockford has been a Tree City for the past 23 years. The "Tree City USA" awards are presented by the Ohio Department of Natural Resources, Division of Forestry, to communities for ongoing efforts to maintain and improve the quality of life through a comprehensive street tree management program.

The state of Ohio currently boasts the greatest number of Tree Cities in the country with a grand total this past year of 249. 52 of Northwest Ohio's communities are Tree Cities and are being recognized for their achievements at the Mercer County's awards ceremony.

Pictured: Red Horse Chestnut tree on Main Street of Rockford.

 
 
 
 
 
 
 
 
Golf Cart and ATV Driving Rules

Village of Rockford Rules for Golf Carts / ATV operation
on streets:

1.  Must have a valid drivers license
2.  Insurance on cart (must be shown if asked by Law Enforcement)
3.  Front and Rear lights if operated at night
4.  Obey all normal traffic laws
5.  Not to be driven on Main Street in business district
6.  Not to be driven over 20 mph on any street

 
 
 
 
Council Buys Golf Cart as New Cruiser
Patrolmen in Rockford are using a new mode of transportation this summer (2010). The Rockford Village council bought a new $5,100 golf cart for the Police Department. It is gasoline powered, and is so far using a lot less gasoline than the cruisers.

Chief Paul May uses it just like the cruiser or their bicycles when it comes to investigating complaints and ticketing motorists.  Paul used it last weekend to help with the 5K run.

It can get in a lot tighter spots than the original mode of operation. 

 

 
Police Remind Motorists
Due to recent power outages and the upcoming winter weather, the Rockford Police reminds motorists of the law when approaching an intersection with a malfunctioning traffic signal. The law does allow for citations if a motorist enters the intersection before coming to a complete stop. It is NOT a caution ~ it is an all stop - 4 way stop. Thank you - Chief Paul P. May III
 
 
 
 
Rockford Police Remind Parents to Talk with Their Children About Playing Outside.
Teach children the following pedestrian safety rules:
  • Do not cross the street alone if younger than age 10.
  • Never play in the road.
  • Always try to walk on paths or sidewalks. If there are no sidewalks or paths, walk facing road traffic.
  • Look both ways for danger before and while crossing the street.
  • Walk, do not run, into the street.
  • Dress in bright colors or wear retroreflective materials so drivers can easily see you.

Teach children the following bicycle and motorbike safety rules:

  • Wear a bicycle or motorcycle helmet on every ride. Check to see if your helmet should have a safety certification.
  • Ride so drivers and cyclists can see you.
  • Look both ways for oncoming vehicles before turning or crossing a street. Go only when it is clear.
  • Watch out for potholes, cracks, rocks, wet leaves, storm grates, railroad tracks or anything that could make you lose control of your bike.
  • Make sure your bike fits your height, weight and age.
You may also look up other safety rules / guidelines at safekids.org

 

 
 
 

The Rockford Police Offers "House Check” to Citizens Leaving for the Holidays

The Rockford Police is reminding citizens that if they are leaving for more than one day for vacation, please contact the Police. The Rockford Police offer "House Checks”. A simple form is filled out, and the Police Department will check the outside of your residence while you are gone. Many times, people will leave for three or four days and don't think to advise the local Police. We will check your residence twice a day for anything out of the ordinary. You simple stop in or call and a form is filled out with name, address, telephone numbers and key holders. The Rockford Police generally do not enter your residence unless there is something wrong, and then a key holder is contacted. This is also used during vacation time or for some residents who leave for the winter. The Rockford Police can be reached at 419 363 3215 or e-mail rockfordpd@bright.net. We encourage residents that are leaving to make us aware. Thank you Chief Paul P. May III

 
 
 
 
Rockford Police Reminds Citizens to Never Leave Children Unattended in a Motor Vehicle

The Holiday Season is fast approaching and the Rockford Police would like to remind citizens of the dangers of leaving children unattended in Motor Vehicles. The Centers for Disease Control and Prevention reports that from July 1, 2000 through June of 2001 an estimated 9,160 children (14 and younger) where treated in hospitals from injuries caused by being left in unattended vehicles.

The Rockford Police offer the following safety tips for parents:

1. Plan ahead to use drive-through services where available such as pharmacies and banks.
2. Use your debit card or credit card at gas pumps.
3. Have the grocery clerk load your bags and return the cart.
4. Keep vehicles locked at all times- even at home in the garage.
5. Never leave car keys within reach of children
6. Ensure that your garage doors have sensors that will not allow the door to come down if "beam is broken".

"Most police agencies offer emergency "Unlock of Vehicle" if a child is locked inside. A simple chore of running in for milk could result in an unintended injury to your most precious cargo. Remember NO ONE would leave a million dollars in their vehicle or leave their child play with a loaded gun, so NEVER LEAVE YOUR CHILD INSIDE an unattended motor vehicle. For more information please visit www.kidsincars.org " says Paul P. May III, Chief of Police, Village of Rockford.

 
 
 
 
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