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RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, September 2, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner.

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Pontsler, Dooley, Heitkamp

                            Fox absent

                                                           

Also attending:  Jeff Long, Kathy Thompson from the Daily Standard,  Srgt Stetler, James Lee – Public Utility Commission of Ohio, Tom Rogers, Tammy Cheek, and Nancy Leighner.

 

Motion Steiner.   Second Pontsler to accept the agenda as orders of the day.  Heitkamp called for the question.  Steiner = y, Pontsler = y, Heitkamp = y, Gehle = y, Dooley = y.  Passed 5 yes.

 

Motion: Gehle.   Second Dooley to accept the minutes from the

August 19, 2014  council meetings as presented.  Pontsler called for the question. 

Gehle= y, Dooley = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

James Lee – Public Utility Commission of Ohio to presented  their new energy web site.  www.energychoice.ohio.gov.    Web site offers an apples to apples chart to help the consumer make informed decision on energy providers.   James will be holding workshops and visiting other community organizations to get the information to the public.  Word of advise – Never give your utility bill to a solicitor to review.  Your bill has your personal information on it and should not be shared with anyone.  PUCO call center – 1-800-686-7826 with any questions.

 

 

Mayor’s Report and Correspondence:

 

 

Letter to Village Council and Village Employees:

 

Could not let it pass by without saying “THANK YOU” for the demolition of the property of West Street.  It was our home place and purchased in 1918 by my parents.  All of my brothers and sisters were born there.  Nothing is much more depressing, than to watch your home place become the worst property in town.

 

But thanks to the council, Jeff and his crew, that is now over.

 

I appreciate the persistence and hard work of Jeff and his crew.  The improvements have been many over the last ten years.  We look forward to our

200th birthday, and making Rockford a better place to live in.

 

Respectfully,

Dan Henkle

 

 

 

Village Administrator’s Report – Jeff Long

 

Motion Steiner.  Second Dooley to go into executive session regarding land purchase.  Gehle called for the question.  Steiner = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion Steiner.  Second Pontsler to come out of executive session.  Gehle called for the question.  Steiner = y, Pontsler = y, Gehle = y. Dooley = y, Heitkamp = y.  Passed 5 yes.

 

Action taken – no action taken.

 

Motion Steiner.  Second Gehle to commit to the Rogers land purchase project for the new Rockford sub division.  Dooley called for the question.  Steiner = y, Gehle = y, Dooley = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Pontsler to pay the bills in the amount of $2992.35  . Second Gehle.   Dooley called for the question.  Pontsler = y, Gehle = y, Dooley = y, Steiner = y.  Heitkamp = y.  Passed 5 yes.

 

 

 

Service Committee:   Greg Pontsler

 

Rec Board will begin the soccer and flag football programs.  The Park Board is getting quotes to replace the old community building known as Shane Hall.  Sidewalks on West Street still on the schedule once the trees are down and removed. 

Need some Asphalt work done behind the Carry out and catch basin work to be done in Lautzenheiser alley.

 

 

Safety Committee:     Gary Fox

 

Economic Development Committee:   Gene Steiner

 

Held Committee meeting at 7 pm with discussions being held with regards to the Rogers land purchase agreement working out some details.

 

We have recently received a $1,000 donation from the RADC to the Rockford Radio station.  We are hoping to have a tower donated to the Village in the near future.  Some of the work to get the tower to Rockford is being donated.  There is some minimal costs that will be incurred.  This will save a $70 a month bill on a dry line to Belna’s tower.  The Radio Station will benefit the community.  Plans to have Parkway Sports announced.  There is a underwriter support program.  Please contact the Village Office if you would like to help.

 

Thank you to the RADC for your support !

 

 

Public Utilities Committee:   Steve Gehle

 

 

Rules Committee:      John Dooley

 

Committee will be reviewing some of the ordinances.  There has been some concern that some of them are not being enforced. 

 

Old Business

 

Steps leading out of Mayors Court and the center rail of the steps to Mayors Court needs fixed – safety issue.

 

Working on getting some quotes for the Village Hall roof problems.

 

New Business

 

Email problems with JUNK mail.  Lisa to contact the support staff.

 

 

Meeting adjourned at 8:27 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on  Tuesday, August 5th, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner.

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Fox, Pontsler, Dooley, Heitkamp

                                                           

Also attending:  Jeff Long, Kathy Thompson from the Daily Standard,

Sheriff Grey and Mark Heindel –  from Sheriff’s Department and Srgt Stetler.

 

Motion Steiner.   Second Fox to accept the agenda as orders of the day.  Heitkamp called for the question.   Steiner = y, Fox = y, Heitkamp = y, Gehle = y, Pontlser = y, Dooley = yes.  Passed 6 yes.

 

Motion: Pontsler.   Second Gehle to accept the minutes from the

July 15, 2014  council meetings as presented.  Fox called for the question. 

Pontsler = y, Gehle = y, Fox =y, Steiner = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Mark Heindel of the Sherriff’s Department presented the Mercer County jail inmate work program.  They have several inmates that are eligible to work.  A Deputy would go along to the work site.  Workers would need to be together in one area.  Sheriff’s office needs some lead time for project to get everything lined up on their end.  In the past, the inmates have worked at the fairgrounds.  The inmates are screened and can do various jobs.  Painting and smaller jobs.

 

Mayor’s Report and Correspondence:

*  Summer Lunch in the Park program on Wednesdays from 11 – noon at Shanes Park.

 

Village Administrator’s Report – Jeff Long

 

Recent water tests have shown a small bacteria level being reported as positive.  We have since corrected the problem and samples are now negative for bacteria.

Stop sign at Franklin and Walnut has been run over in the past week.  We are now suggesting this become a 4 way stop.  Motion Dooley, Second Steiner.  Dooley = y, Steiner = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Fox to pay the bills in the amount of $13,570.43 . Second Gehle..  Pontlser called for the question.  Fox = y, Gehle = y, Pontsler = y, Steiner = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

 

Service Committee:   Greg Pontsler

 

Last 2 weekends the Chick Stewart Tournaments was held at Shanes Park.  Many good comments about the park. 

 

 

Safety Committee:     Gary Fox

 

Will continue to work towards some safety training. 

 

 

Economic Development Committee:   Gene Steiner

 

Economic Development Committee meeting was held before the council meeting.  Jeff working on some items to report to the committee.  Jeff is also working on a project for the RADC.

 

 

Public Utilities Committee:   Steve Gehle

 

Motion Steiner.  Second Pontsler to accept the Morton Salt bid of $101.83 per ton.  This is $1 more per ton than last year.  Fox called for the question.

Steiner = y, Pontlser = y, Fox = y, Gehle = y, Dooley = y, Heitkamp = y.

Passed 6 yes.

 

 

Rules Committee:      John Dooley

Old Business

Question brought up about water / sewer rates with the sewer plant upgrade.  If all goes according to plan – there will be no increase in rates.

New Business

Meeting adjourned.

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by President Gene Steiner on

Tuesday, July 15th, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long.

 

Pledge of Allegiance

 

Those present:  Steiner, Fox, Pontsler, Heitkamp

                        Gehle and Dooley - absent

                                                           

Also attending:  Jeff Long, Kathy Thompson from the Daily Standard, Chief May

 

Motion Pontsler  Second Heitkamp to accept the agenda as orders of the day. Fox called for the question.   Pontsler = y, Heitkamp = y, Fox = y, Steiner = y.  Passed 4 yes.

 

Motion: Fox  Second Pontsler to accept the minutes from the

July 1st, 2014  council meetings as presented.  Heitkamp called for the question. 

Fox = y, Pontsler =  y, Heitkamp = y, Steiner = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

Mary Beougher addressed council with concern about Time Warner Cable.  She is also wondering if Wabash Communications will be a future option.  Jeff reported that we are in discussions but another option will not soon happen. 

 

 

Mayor’s Report and Correspondence:  Reported by Gene Steiner

 

 

*  Summer Lunch in the Park program on Wednesdays from 11 – noon at Shanes Park.

 

* 5th Annual Sock Hop & Cruise-in – Saturday – August 2nd.  4 pm to dark.

 

 

Village Administrator’s Report – Jeff Long

 

Residents complained regarding a Franklin St. property.  Notices have been sent.  He had until July 17th to comply.  July 18th if not in compliance – charges will be filed.  He will have another 5 days to come in to compliance.  If that doesn’t happen the village will have to clean up and assess to taxes.

 

We have a contractor ready to demo the West St. Property in approximately 2 weeks. 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Fox to pay the bills in the amount of $27,213.98. . Second Pontsler.  Steiner called for the question.  Fox = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 4 yes.

 

Motion Pontsler to accept the Mayors Court Pay in of $766.50.  Second Fox.  Steiner called for the question.  Pontsler = y, Fox = y, Steiner = y, Heitkamp = y.  Passed 4 yes.

 

ORDINANCE 03-14

 

BUDGET INFORMATION REQUIRED BY THE COUNTY AUDITOR FOR CALENDAR YEAR 2015.

 

1st reading  - 06/17/14

2nd reading – 07/01/14

3rd reading – 07/15/14

 

Motion Fox.  Second Pontsler.  Steiner called for the question.  Fox = y, Pontsler = y, Steiner = y. Heitkamp = y.  Passed 4 yes.

 

Service Committee:   Greg Pontsler

 

Sidewalks – Franklin St.  still on plans for the year but will wait until the demo is done before starting.

 

Park – We will be working on walk paths and will be pouring close to 3,000 sq ft of cement.  Engineering prints will be done soon. 

 

Safety Committee:     Gary Fox

 

Intersection of Walnut and Franklin Steets has been revamped according to council suggestions.  We may add yellow centerline as another option.  We will see how the improvement works before changing any more.  Neighbors seem to be happy with changes.

 

Economic Development Committee:   Gene Steiner

 

There was no Economic Development Committee meeting since no one showed up.  Jeff supplied the phone and address listing that was requested.

 

 

Public Utilities Committee:   Steve Gehle – reported by Jeff Long

 

ORDINANCE 02-14

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS AND DECLARING AND EFFECTIVE DATE.

 

1st reading - 06/17/14

2nd reading – 07/01/14

3rd reading – 07/15/14

 

Motion Fox.  Second Heitkamp to approve assessments.  Pontsler called for the question.  Fox = y, Heitkamp = y, Pontsler = y, Steiner = y.  Passed 4 yes.

 

Salt bids have been requested and will be opened on July 28th at 1 pm.

 

 

Rules Committee:      John Dooley - absent

 

 

Old Business

 

 

New Business

 

The Belle received 2 moveable handicapped signs for use when they are expecting a big crowd.

 

Motion Pontsler.  Second Fox to approved the road closure for the 5th Annual Sock Hop and Cruise in from Market St. traffic light to Franklin St.  Date is August 2nd.  Heitkamp called for the question.  Pontsler = y, Fox = y, Heitkamp = y. Steiner = y.  Passed 4 yes.

 

August 5th meeting – Mercer County Sheriff Department wants to present to council information regarding the jail inmate work program.

 

 

Meeting adjourned 7:55 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 17, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Fox, Pontsler, Dooley, Heitkamp

                                                           

Also attending:  Jeff Long, Srgt Stetler, Robert Bruns, Jim Crocker and Amy K from the Daily Standard.

 

Motion Steiner.  Second Pontlser to accept the agenda as orders of the day. Gehle called for the question.   Steiner = y, Pontsler = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Gehle.  Second Fox to accept the minutes from the

May 20 , 2014  council meetings as presented.  Dooley called for the question. 

Gehle = y, Fox = y, Dooley = y, Steiner = y , Pontsler = y, Heitkamp  = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Robert Bruns addressed council about the intersection at Franklin and Walnut.

People are taking the curve going over the speed limit and without a thought to someone that may be stopped at the stop sign or children walking to school.  This has been a dangerous intersection for years.   Suggestions are making the area a 4-way stop and painting a centerline.  The safety committee will be meeting on Monday July 30th at 6:30 pm to review and make recommendations at the next meeting.

 

Thank you Robert for attending the meeting and bringing this to council attention.

 

Mayor’s Report and Correspondence:

 

*  Official results of May 6 Election regarding levy – 73 Yes – 49 no

 

* Thank you for supporting Rockford Community Days- perfect weather !

 

• Rockford Community Days Meeting –  June 19 at 7 pm @ Shanes Park.

   (Thursday this week instead of Wednesday)

 

 

*  Summer Lunch in the Park program on Wednesdays from 11 – noon at Shanes Park

 

Village Administrator’s Report – Jeff Long

 

We had an inspection with the EPA today at the Wastewater Treatment Plant.  All is good.  We are good with time frame for upgrades.  They will be working with us so we can do this in an affordable way.

 

Sealing cracks with new machine is working great.  Material is going farther than first thought.   This will work to save our investment.

 

Ohio Department of Natural Resources grant project at Shanes Park.  We have $100,000 to expend by June 30th of 2015.  We will be working on cameras, lights, walk paths and diamond 5.  They have certain requirements and rules that will need to be followed.

 

Another project in the works will bring about other internet and phone options for the village and residents. 

 

We are working on the three homes that need taken down.  We will be proceeding with the West St. Property.  Need to meet with Mayor.  We are in the second set of contacts in regards to the other two properties.   We must contact all involved before moving ahead.  We are doing everything by the book so there are no legal problems.  We will continue to work on cleaning up other areas as well.

 

Weekend of Community Days –  weather great and village looked very nice for our visitors.

 

Sidewalks to Dollar General – yes still on the to do list.

 

We have 1 student working through the Mercer County program that will be working for us this summer. 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Dooley to pay the bills in the amount of $118,665.26. Second Fox.  Pontsler called for the question.  Dooley = y, Fox = y, Pontsler = y. Gehle = y, Steiner = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler.  Second Steiner to accept the mayors court pay in of $313.00.  Gehle called for the question.  Pontsler = y, Steiner = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

ORDINANCE 03-14

BUDGET INFORMATION REQUIRED BY THE COUNTY AUDITOR FOR CALENDAR YEAR 2015.

 

1st reading  - 06/17/14

 

 

Budget hearing – July 1st, 2014 @ 7:15 pm

 

2015 Annual Budget due to the Auditor’s office by July 18th.

 

 

Service Committee:   Greg Pontsler

 

Paved holes on Front Street and Frist St.  If there are other pot holes that need work, please report to the village office.

 

Park looking good.  Rockford Rec – games going full swing !

 

Volleyball – correction there are 8 teams.  They play on Sundays from 1 pm to 8 pm.

 

 

Safety Committee:     Gary Fox

 

July 1st will be the kick off date for training.  Gary will bring folder with information and check list.

 

 

 

Economic Development Committee:   Gene Steiner

 

The Ribbon Cutting for the Rockford Carry Out and Dining was held on Monday.  All good reports.   Meeting before council was more of a catch up meeting.

 

 

 

Public Utilities Committee:   Steve Gehle

 

ORDINANCE 02-14

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS AND DECLARING AND EFFECTIVE DATE.

 

1st reading 06/17/14

 

 

 

 

 

Rules Committee:      John Dooley

 

Have had some complaints about noise ordinance.  We do have a barking dog ordinance – over 15 minutes considered disturbing the peace.  1st a warning then charged with violation.  $100 fine in mayors court.  This is the Ohio Basic Code information that we have adopted.  We will look into the decibels ordinance.

 

We need a way to put our ordinances on the web site so people can search words and find all the ordinances that pertain to a certain subject.

 

 

 

 

Old Business

 

Several stop signs need checked out yet.  State / Pearl St.

 

Jim Crocker gave an update on Rockford’s 101.3 WRKD radio station.  We are making progress.  We had a donation of over $3,000 in radio equipment from an Angola, Indiana radio station.  Jony D Images and Subway donated some banners and Dr. Lacuesta had donated a room air conditioner that was needed.  Bryan Stetler has joined the team and will be working on donations.  We are in need of the outside equipment antenna and an emergency broadcast equipment.  We are scheduled to visit several area organizations and will be looking at some bigger stations to see if they might have old equipment that could be re-tuned to the 101.3.  We are looking at a range of 18 miles in perfect conditions.   Council was invited to take a tour of the station after the meeting.

 

 

 

 

New Business

 

 

Meeting adjourned 8:17 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, May 20, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Fox, Pontsler, Dooley, Heitkamp

                       

                                               

Also attending:  Jeff Long,  Srgt Stetler, Brian Burns, and Amy K from the Daily Standard.

 

Motion Steiner.  Second Dooley to accept the agenda as orders of the day. Gehle called for the question.   Steiner = y, Dooley = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Pontsler.  Second Fox to accept the minutes from the

May 6 , 2014  council meetings as presented.  Dooley called for the question. 

Pontsler = y, Fox = y, Dooley = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

·         THANK YOU to the Village of Rockford residents for supporting our replacement levy on May 6th.

 

·         New Auxillary officers – Brian Burns and Carl Green.

 

·         Rockford Community Days Meeting – May 21st  at 7 pm @ Shanes Park

 

·         Culpepper & Merriweather Circus coming to Rockford – May 29th

2 shows 5 pm and 7:30 pm.  Pre-sale tickets ON SALE NOW at Barry’s Family Market, Rockford Carnegie Library, and the Rockford Village Hall

 

·         Rockford Community Days – June 13, 14, 15

Pre-sale inflatable wristbands ON SALE NOW at the same locations.

 

 

 

 

 

 

Village Administrator’s Report – Jeff Long

 

1.       3 houses have been served notice under authority of Ordinance 01-14 with orders that the buildings be removed.

2.      We have used the crack sealing equipment and it will do a good job.  The tank and propane tank are mounted on a trailer.

3.      Spraying for mosquitos has begun and we will spray 2-3 times per week as needed.

4.      (2) street lights on Main Street that were damaged have been repaired and replaced.

5.      Streetscape – trees on main street will be mulched this week

6.      The lots by the Fire Department have been cleaned up and stoned.

7.      Splash pad – working to get it opened by May 24

8.      Remember – May 26th – Memorial Day Parade and ceremony honoring our veterans at Hedges Park.

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Steiner to pay the bills in the amount of $38,582.34. Second Fox.  Dooley called for the question.  Steiner =y, Fox = y,  Dooley = y, Gehle = y, Pontlser = y, Heitkamp = y.  Passed 6 yes.

 

 

Motion Pontsler.  Second Gehle to accept the mayors court pay in of $337.22.  Fox called for the question.  Pontsler = y, Gehle = y, Fox = y, Steiner = y, Dooley = y, Heitkamp = y,  Passed 6 yes.

 

2015 Annual Budget due to the Auditor’s office by July 18th.

 

 

Service Committee:   Greg Pontsler

 

Rockford Rec --  games begin tonight to start the season.

 

Demonstration with lights and cameras at the park last Wednesday.  We are waiting on a quote for 4 units.  Village to run electric and set poles.

 

Sunday Volleyball league – 22 teams participating. 

 

 

 

 

 

 

Safety Committee:     Gary Fox

 

Would like to see training happening.  Maybe Wednesday mornings.  Will get Jeff a list of some youtube videos.  Need to document trainings.

 

 

 

Economic Development Committee:   Gene Steiner

 

The committee will be meeting again before the next council meeting on June 3rd at 7 pm.

 

RADC and the Economic Development Committee met together on May 19th at the Rockford Library.  Was a beneficial meeting and we will continue to meet together.  We came up with a list of goals.  The top 11 eleven items will be prioritized at the next meeting.  We want other organizations to get involved and get groups of volunteers going in directions that they are interested in.

 

 

 

Public Utilities Committee:   Steve Gehle

 

RESOLUTION 06-14

A RESOLUTION AUTHORIZING AND DIRECTED THE ADMINISTRATOR OF THE VILLAGE OF ROCKFORD TO EXECUTE ALL DOCUMENTS RELATIVE TO THE TRANSFER OF PROPERTY CURRENTLY BELONGING TO THE VILLAGE OF ROCKFORD, COUNTY MAP NO 0217477001 LOCATED ON THE SOUTH CORNER OF FRANKLIN STREET AND PANTHER ALLEY, TO THE PARKWAY LOCAL SCHOOLS BOARD OF EDUCATION.

 

Motion Pontsler.  Second Steiner.  Heitkamp called for the question.  Pontsler = y, Steiner = y, Heitkamp = y, Gehle = y, Fox = y, Dooley = y.  Passed 6 yes.

 

 

 

 

 

 

 

Rules Committee:      John Dooley

 

Old Business

 

Several stop signs need checked out yet.  State / Pearl St.

 

 

New Business

 

Need to work on some information about keeping yards cleaned up and reasons such as old tires hold water which is breeding grounds for mosquitoes.  Keeping gutters cleaned out for same reason.    The need to keep grass and weeds cut.

We will be taking a village survey in a week or two with warnings and citations going out.

 

 

Meeting adjourned 8:09 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, May 6, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Steiner, Pontsler, Dooley, Heitkamp

                        Gehle, Fox - absent

                                               

Also attending:  Jeff Long, Marti Lentz, and  Amy K from the Daily Standard.

 

Motion Steiner.  Second Dooley to accept the agenda as orders of the day. Pontlser called for the question.   Steiner = y, Dooley = y, Pontsler = yHeitkamp = y.  Passed 4 yes.

 

Motion: Pontsler.  Second Dooley to accept the minutes from the

April 15 , 2014  council meetings as presented.  Heitkamp called for the question. 

Pontsler = y, Dooley = y, Heitkamp = y, Steiner = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

·         Rockford Community Days Meeting – May 14th  at 7 pm @ Shanes Park

 

·         Culpepper & Merriweather Circus coming to Rockford – May 29th

2 shows 5 pm and 7:30 pm.  Pre-sale tickets ON SALE NOW at Barry’s Family Market, Rockford Carnegie Library, and the Rockford Village Hall

 

·         Rockford Community Days – June 13, 14, 15

Pre-sale inflatable wristbands will be sold at the same locations as the

Circus tickets – 1 month prior to the event.

 

·         Some permanent lighting will be installed at Shanes Park.

 

Village Administrator’s Report – Jeff Long

 

Give guys list of work and have them make a schedule.  Keep them motivated.  Need to document daily activities especially if something comes up.

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Steiner to pay the bills in the amount of $15,380.97. Second Pontsler.  Dooley called for the question.  Steiner =y, Pontsler = y, Dooley = y, Heitkamp = y.  Passed 4 yes.

 

2015 Annual Budget due to the Auditor’s office by July 18th.

 

 

Service Committee:   Greg Pontsler

 

Service Committee and Park Board Meeting – May 8th at 7 pm.

 

Safety Committee:     Gary Fox - absent

 

 

Economic Development Committee:   Gene Steiner

 

The committee will be meeting again before the next council meeting on May 20th at 7 pm.

 

RADC and the Economic Development Committee will meet together on May 19th at the Rockford Library.

 

 

Public Utilities Committee:   Steve Gehle - absent

 

Rules Committee:      John Dooley

 

ORDINANCE 01-14

AN ORDINANCE SPECIFING UNSAFE BUILDINGS AND ESTABLISHING PROCDURES FOR REMOVAL/REPAIR OF SAID BUILDINGS AND DECLARING AN EMERGENCY.

 

Motion Pontsler.  Second Heitkamp to approve the declaration of emergency passage.  Steiner called for the question.  Pontsler = y, Heitkamp = y, Steiner = y, Dooley = y.  Passed 4 yes.

 

Motion Steiner.  Second Heitkamp to approve Ordinance 01-14.  Dooley called for the question.  Steiner = y, Heitkamp = y, Dooley = y, Pontsler = y.  Passed 4 yes.

 

Old Business

Trailer on North St. lot down to frame.  Discuss more on Thursday night meeting.

 

New Business

 

Meeting adjourned 8:01 pm

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, March 18, 2014 at 7:38 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:   Gehle, Steiner, Fox, Pontsler, Dooley, Heitkamp

                                               

Also attending:  Jeff Long, Marti Lentz,  Chief May, Greg Homan, and  Amy K from the Daily Standard.

 

Motion Steiner.  Second Pontsler to accept the agenda as orders of the day. Gehle called for the question.   Steiner = y, Pontsler = y, Gehle = y, Fox = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Gehle.    Second Dooley to accept the minutes from the

March 4 , 2014  council meetings as presented. Fox called for the question. 

Gehle = y, Dooley = y, Fox = y, Steiner = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Greg Homan introduced himself.  He is running for Mercer County Commissioner on the May ballot.  He is making his way around the county to council meetings and getting know people.  He currently works at Wright State University as an Associate Professor of Organization Leadership and Agriculture. 

 

Mayor to Greg - Thank you for attending our meeting.

 

 

Mayor’s Report and Correspondence:

 

•           Rockford Community Days Meeting – March 19 at 7 pm. 

 

·         The Community Days Committee will be sponsoring a Wine Tasting on April 12th from 7 to 10 pm.  Please RSVP to rcdwinetasting or call 419-363-3032 ext 1.

 

•           The Rockford Chamber is holding a Spring Flower Bulb sale.  Information available at the Village office or check the Rockford Ohio Chamber of Commerce on Facebook.

 

•           The Rockford Chamber will be holding a Social Media Class “Facebook Marketing – it’s fun AND profitable on March 20th @ the Village Hall. Cost is $10 per Chamber Member and $15 per non Chamber member.  RSVP required.  Laptops welcome.

 

•           The Splash Pad Committee will be holding a Quarter Auction on March 30th to benefit the Splash Pad.  Event will be held at the Rockford Community Building.  Doors open at 12:30 pm

 

•           The Rockford Lions Club Variety Show will take place at the Parkway  High School Auditorium on April 4th and 5th.

 

•           Shanes Park Easter Egg Hunt will be April 19th at 1 pm.

 

 

Village Administrator’s Report – Jeff Long

 

RESOLUTION 03-14

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO APPLY FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDGB FUNDS) FOR THE VILLAGE, INCLUDING THE WATER LINE REPLACEMENT AND STREET REPAIR FOR FRONT STREET, AND COMMITTING OF VILLAGE MONEY FOR LOCAL MATCHING FUNDS.

 

This will replace service lines and create a frost proof system to help alleviate the problems we had on Front Street with extreme cold temps.  The Village would do the waterline work and hire the patching to seal the street to prolong the pavement life.   

 

Motion Gehle.  Second Steiner.  Dooley called for the question.  Gehle = y, Steiner = y, Dooley = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Discussed the need to repair cracks in the streets.  The winter was hard on all the streets and there are many cracks that need sealed to protect our pavement.  Sealant cost of $1, 507.50 and equipment cost of $1,781.56 for a total of $3289.06.  It’s possible we may need more material.   Council agreeded with this proposal as it works best in the budget at this time.

 

Income survey to be mailed.  We are working on obtaining funding for the Wastewater Treatment plant improvements.  To do this we need an income survey to determine our eligibility.  Random citizens will receive the survey.  It is important that these surveys for our search for funding.  The mailing contains a letter detailing the confidentiality of the survey, directions, and a self-addressed envelope which goes to the Mercer County Community Development Office.

 

 

Two existing Community Reinvestments Area agreements have been reviewed and it is recommended that they be continued.

 

Motion Pontsler. Second Gehle. Fox called for the question.  Pontsler = y, Gehle = y, Fox = y, Steiner = y, Dooley = y, Heitkamp = y.  Passed 6 yes.

 

We received word earlier today that the request for funding the Rockford Park Project is in the budget.  Rep. Buchy  and his colleagues agree on the merit of the project.  $268,625 was requested.  They have agreed to allocate $100,000 for the project.  This funding is expected to be finalized in the legislative process in the coming weeks.  THANK YOU to Rep. Buchy and Senator Keith Faber for supporting our request.  This was a collaborative effort of the Village of Rockford, The Rockford Recreation Association, and Jerod Ebbing of the Mercer County Community Development Office.

Committee Reports

 

Finance Committee –  Chris Heitkamp

Motion Steiner to pay the bills in the amount of $8269.93.. Second Pontsler. Dooley called for the question.  Steiner = y, Pontsler = y, Dooley =  y, Gehle = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle.  Second Dooley to accept the Mayors Court pay in of $494.00.  Pontsler called for the question.  Gehle =  y, Dooley = y, Pontsler = y, Steiner = y, Fox = Y, Heitkamp = y.  Passed 6 yes.

 

Service Committee:   Greg Pontsler

Motion to approve the 2014 Rockford Recreation Board of Directors:

 

President – Ryan Thompson

Vice President – Chad Hamrick

Treasurer – Ryan Sipe

Secretary – Brent Agler

 

Motion Gehle.  Second Fox.  Heitkamp called for the question.  Gehle = y, Fox = y, Heitkamp = y, Steiner = y  Pontsler = y, Dooley = y.  passed 6 yes.

 

Discussion about lights/camera for the park.  Need to look at some other options.  Service committee to meet with park board on April 10th at 7 pm. 

 

Safety Committee:     Gary Fox

Nothing at this time.

 

Economic Development Committee:   Gene Steiner

 

Economic Development Committee to begin meeting before Council meetings at 7 pm starting with the next meeting on April 1st.

 

Public Utilities Committee:   Steve Gehle

Congratulations !  The Village of Rockford has earned a Tree City Award USA for its commitment to tree beautification and urban forestry management.   25 Years !   Awards event on Wednesday, April 9th hosted by the City of Kenton and Village of Mt. Victory.

 

Rules Committee:      John Dooley

Nothing at this time.

Old Business

 

New Business

Citizen complaint of ruts in yard.  Wondering when they will get fixed.

There are some stop signs that still need work once the weather breaks.

Discussed trash cans in the downtown area.  Are they needed in the winter ?

Maybe just have them out in the summer only?

Meeting adjourned  8:25  pm.

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

Rockford Village Council RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, March 4, 2014 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

 

Those present:   Steiner, Fox, Pontsler, Dooley, Heitkamp, Gehle absent

Also attending:  Jeff Long, Chase Heitkamp, Chief May, Jim Crocker, and  Amy K from the Daily Standard.

 

 

Motion Steiner.  Second Pontsler to accept the agenda as orders of the day. Dooley called for the question.   Steiner = y, Pontsler = y, Dooley = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Dooley.    Second Fox to accept the minutes from the

February 18 , 2014  council meetings as presented.  Pontsler called for the question.  Dooley = y, Fox = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

Visitors to Address Council:

 

Jim Crocker updated council regarding the Rockford Radio Station.  We are waiting on FAA approve for the tower.  Once we have the FAA approval the FCC will be granting us a construction permit.  We will have 18 months to get the station up and running.  We have several people on board to help with fund raising and running the station.  There will be some construction expenses that we will be bringing to the communities attention and will be asking for donations.

This will be a low power radio station that will cover approx. 4 mile circle. 

The station will be located at the Rockford Village Hall in the upstairs meeting room.

 

Thank you to Jim !

 

 

Mayor’s Report and Correspondence:

 

·         We have 60 people signed up for the Rockford text alerts.  Encourage friends and neighbors to get signed up.

•           Rockford Community Days Meeting – March 4 at 7:30 pm.   

•           There will be a Weather Spotter Course – Tuesday – March 18th  from 6:30 pm – 8:30 pm at the Central Services Building.  Registration is not required.

·         The Community Days Committee will be sponsoring a Wine Tasting on April 12th from 7 to 10 pm.  Please RSVP to rcdwinetasting or call 419-363-3032 ext 1. 

•           The Rockford Chamber is holding a Spring Flower Bulb sale.  Information available at the Village office or check the Rockford Ohio Chamber of Commerce on Facebook.

•           The Rockford Chamber will be holding a Social Media Class “Facebook Marketing – it’s fun AND profitable on March 20th @ the Village Hall. Cost is $10 per Chamber Member and $15 per non Chamber member.  RSVP required.  Laptops welcome.

 

Village Administrator’s Report – Jeff Long

 

Winter has been hard on the streets.  We have pavement that will need maintenance and repairs.  We are looking at options to get this job done.  We have to much invested to let the problems persist.  We will go with the most affordable option.

 

Had meeting with Jared Ebbing and several others from the Ohio Department of Natural Resources.  We are working on a grant to begin construction of a canoe run from Mendon to Rockford on the St. Mary’s River. 

 

The DP & L Agreement price of 6.25 will lapse in May.  We are working to get the price a little lower to lock in price until 2017.  This has been a good deal for the Village that has saved us money.

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Dooley to pay the bills in the amount of $15,153.79 . Second Pontsler. Steiner  called for the question.  Dooley = y, Pontsler = y, Steiner = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

 

RESOLUTION 02-14

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY, INC. FOR WASTEWATER TREATMENT PLANT IMPROVEMENT.  DISINFECTION REPLACEMENT PROJECT.

 

Motion Pontsler, Second Steiner.  Dooley called for the question.  Pontsler = y, Steiner = y, Dooley = y, Fox = y, Heitkamp = y.  Passed 5 yes.

 

 

 

Service Committee:   Greg Pontsler

 

In talking with Ryan Sipe of the Rockford Rec Board there has been a donation to the Rec Board of a 2013 John Deere Gator.  The Rec Board has purchased new picnic tables and trash cans.  They are in the process of putting roofs on several of the dugouts.  There have been a lot of improvements with more to come.  All this is being done through donation from the businesses and residents of the community. We are still working on the surveillance cameras. Make sure you visit Shanes Park this spring / summer. 

 

Other Rec news – they applied for a grant for Diamond 5.  We should hear something in a month or so. 

 

Jeff to check on getting WIFI at the park from Time Warner.  This would help with the cameras by getting live feed. 

 

 

Safety Committee:     Gary Fox

 

The traffic at the school – before school and after.  Very Busy.  What can we do if anything to help the situation.    School issue and private property not much we can do.  Paul to discuss with Mr. Puthoff.  If people are leaving to go south they should be using the south exit – would help a lot ! 

 

 

Economic Development Committee:   Gene Steiner

 

Economic Development committee meeting was held on March 4th at 7 pm.

Present – John, Jeff and Gene.  Plans for 2014 discussed.  In April they will begin meeting at 7 pm before every council meeting.  We have developed a plan and are in the process of implementing the plan.  We will be presenting to council what we are wanting.  We are asking Jeff to work in the office instead of working on outside projects.  In 2014 expect to see results. 

 

Mayor Joseph thanked the group.  We are excited to see results.

 

There is a RADC Meeting on March 24th at 7 pm – library basement.

 

 

Public Utilities Committee:   Steve Gehle - absent

 

 

Rules Committee:      John Dooley

 

Will be working with Lisa on the Rules book.

 

 

Old Business

The Village of Rockford information cards have been updated. 

 

New Business

Information for the Wine Tasting committee. 

 

Meeting adjourned  8:22  pm.

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 

Rockford Village Council RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, February 18, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:   Gehle, Steiner, Fox, Pontsler, Dooley, Heitkamp

                                     

                       

Also attending:  Chase Heitkamp, Sergeant Stetler, and  Amy K from the Daily Standard.

 

 

Motion Steiner.  Second Gehle to accept the agenda as orders of the day. Heitkamp called for the question.   Steiner = y, Gehle = y, Heitkamp = y,  Fox = y, Pontsler = y,  Dooley = y.  Passed 6 yes.

 

Motion: Gehle.   Second Pontsler to accept the minutes from the

January 21 , 2013  council meetings as presented.  Fox called for the question.  Gehle = y, Pontsler = y,  Fox = y, Steiner = y, Dooley = y, Heitkamp = y.   Passed 4 yes.

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

•           Rockford Community Days Meeting – February 18 at 7 pm. 

 

•           There will be a Weather Spotter Course – Tuesday – March 18th  from 6:30 pm – 8:30 pm at the Central Services Building.  Registration is not required.

 

•           The Rockford Chamber is holding a Spring Flower Bulb sale.  Information available at the Village office or check the Rockford Ohio Chamber of Commerce on Facebook.

 

•           The Rockford Chamber will be holding a Social Media Class “Facebook Marketing – it’s fun AND profitable on March 20th @ the Village Hall. Cost is $10 per Chamber Member and $15 per non Chamber member.  RSVP required.  Laptops welcome.

 

 

Village Administrator’s Report – Jeff Long

 

It’s been cold and snowy – busy with plowing and frozen water lines.

 

We are working with the engineers on the Wastewater Treatment Plant Upgrade.  We will be applying for a grant.  Along with information to be submitted, we will need an income survey.  We will be submitting a list of addresses and there will be a random mailing.  This will help us qualify for a $500,000 grant. 

 

Working on opening drains so water can properly get to river.

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp

 

Motion Dooley to pay the bills in the amount of $6949.93 . Second Steiner,  . Gehle called for the question.  Dooley = y, Steiner = y, Gehle = y, Fox = y, Pontsler =y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to accept the Mayors Court pay in in the amount of $417.00.

Second Dooley.  Gehle called for the question.  Pontsler = y, Dooley = y, Gehle = y, Steiner = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Service Committee: Greg Pontsler

 

Nothing at this time.

 

 

Safety Committee:   Gary Fox

 

Nothing at this time.

 

 

Economic Development Committee:   Gene Steiner

 

Scheduled an Economic Development committee meeting on March 4th at 7 pm.

 

There is a RADC Meeting on February 24th at 7 pm – library basement.

 

 

Public Utilities Committee: Steve Gehle

 

Nothing at this time.

 

 

 

Rules Committee:    John Dooley

 

Submitted a note to council regarding the handbook stating it’s based on respect and communications.  Reminding that we are a service organization committed to maintaining and improving the lives of its residents.  Respectful communication is essential at every opportunity.  Conflict does not serve our purpose.

 

 

 

Old Business

 

Some complaints about plowing and snow removal.  We are working through issues. 

 

Thank you from Mayor and Council to personnel working long hours, in the cold,  most times in sub zero weather.   We have had some set backs, but with patience and working together all is getting done. 

 

We will need to review the budget.  Fuel expenses have been high.

 

 

New Business

 

John gave each member a Plan for Economic Development that should be reviewed and should be discussed at the next Economic Development committee meeting.  Some things we are doing, but some things still need to be developed.

 

Mayor to Dooley – Thank you for taking the time to develop this plan.  Thanks for getting right on the job.

 

 

 

Meeting adjourned  7:54  pm.

 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 

 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, January 21, 2014 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:             Gehle, Steiner, Fox, Dooley

                                    Pontsler and Heitkamp absent

                                     

                       

Also attending:           Chief May, and  Amy K from the Daily Standard.

 

Mayor Joseph to swear in new / returning council members:

 

John Dooley, Steve Gehle and Gene Steiner.

 

Congratulations.

 

Motion Gehle to appoint Gene Steiner as President of Council.  Second Dooley, Fox called for the question.  Gehle =y, Dooley = y, Fox = y, Steiner = y.

Passed 4 yes.

Steiner accepted the position and thanked everyone.

 

 

Motion Steiner.  Second Gehle to accept the agenda as orders of the day. Fox  called for the question.   Steiner = y, Gehle = y, Fox = y, Dooley = y.  Passed 4 yes.

 

Motion: Gehle.   Second Fox to accept the minutes from the

December 17 , 2013  council meetings as presented.  Steiner called for the question.  Gehle = y, Fox = y, Steiner = y, Dooley = y.  Passed 4 yes.

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

·         Dog Tags will be available for purchase at the Village Hall until

January 31, 2014

 

·         Rockford Community Days Meeting – January 22 at 7 pm.  

 

 

 

2014 Committee Assignments as follows:

 

 

·        Service Committee:        Greg Pontsler – Chair

                                      Steve Gehle

                                      Chris Heitkamp

 

·        Safety Committee:                   Gary  Fox – Chair

                                      Chris Heitkamp

                                      Greg Pontsler

 

·        Utilities Committee:       Steve Gehle – Chair

                                      Gene Steiner

                                      John Dooley

 

·        Economic Development:         Gene Steiner – Chair

                                      John Dooley

                                      Steve Gehle

 

·        Rules Committee:          John Dooley – Chair

                                      Greg Pontsler

                                      Gary Fox

 

·        Finance Committee:       Chris Heitkamp - Chair

                                      Gary Fox

                                      Gene Steiner

 

 

 

 

Village Administrator’s Report – Jeff Long  - absent

 

 

 

Committee Reports

 

Finance Committee –  Chris Heitkamp - absent

 

Motion Gehle to pay the bills in the amount of $5,206.11 . Second Dooley,  . Fox called for the question.  Gehle = y, Dooley = y, Fox = y, Steiner = y.  Passed 4 yes.

 

Motion Gehle to accept the Mayors Court pay in in the amount of $314.00.

Second Fox.  Dooley called for the question.  Gehle = y, Fox = y, Dooley = y, Steiner = y.  Passed 4 yes.

 

Resolution 01-14

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY, INC. FOR THE PARKWAY UTILITY PROJECT AND THE FRONT STREET IMPROVEMENT PROJECT.

 

Motion Gehle.  Second Steiner.  Fox called for the question.  Gehle = y, Steiner = y, Fox = y, Dooley = y.  Passed 4 yes.

 

 

Service Committee:   Greg Pontsler - absent

 

 

Safety Committee:     Gary Fox

 

Nothing at this time.

 

 

Economic Development Committee:   Gene Steiner

 

The next RADC meeting will be on January 27th at 7 pm – library basement.

 

Public Utilities Committee:   Steve Gehle

 

Nothing at this time.

 

 

Rules Committee:      John Dooley

 

Nothing at this time.

 

 

Old Business

 

·         Lisa to get copies of the employee handbook to new members.

 

 

New Business

 

All Council members and employees are to come to the village office on

February 4th at 7 pm.  We will be taking pictures for the new web site and getting our village badges up to date.

 

Gary Fox to make arrangements with Nikki Fox.

 

 

** The Village has teamed up with Parkway School for text and email alerts.  To sign up:

 

Go to parkwayschools.org

 

Parent Links

 

Parkway Local School text / email alerts

 

Ohio Alerts subscriber/unsubscriber

 

put in your information and then at the bottom you can sign up for:

 

School alerts

Sports alerts

Rockford city alerts

 

 

 

 

 

Meeting adjourned  7:58  pm.

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, December 3, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp

                                     

                       

Also attending:           Jeff Long,  Srgt. Stetler, Chase Heitkamp, Wilbur Fox,

John Dooley and  Amy K from the Daily Standard.

 

 

Motion Steiner.  Second Searight to accept the agenda as orders of the day. Gehle  called for the question.  Steiner = y, Searight = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.   Second Gehle to accept the minutes from the

November 19 , 2013  council meetings as presented.  Heitkamp called for the question.  Searight = y, Gehle = y, Heitkamp = y, Steiner = y, Pontsler = y.

Passed 5 yes.

 

 

Motion to appoint Gary Wilbur Fox as the new council person.  Motion Steiner, Second Pontsler.  Searight called for the question.  Steiner = y, Pontsler = y, Searight = y, Gehle = Y, Heitkamp = y.  Passed 5 yes.

 

Mayor Joseph swore in Gary Fox as the new council person.  Congratulations. 

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

·        Dog Tags will be available for purchase at the Village Hall until

January 31, 2014

 

·        Rockford Community Days Meeting – December 4th at 7 pm.  All organizations in the Village are encouraged to send a representative.

We will see how this meeting goes as to if we have Community Days or not.

 

 

·        Encouragement to visit Shanes Park.  Lights and Decorations will be displayed throughout December.  Thanks to Joyce Emans for the inspiration and time it’s taken to make our park beautiful.  Thanks to those volunteers that have helped Joyce get the job done.  Joyce also does an excellent job taking care of the park flowers in the summer.

 

·        WCSM – Spotlight on Rockford December 9 – 13th.  $750 in Rockford Gift Certificates to be given away.   Sponsored by the Rockford Chamber to help support local business.

 

·        The RADC will be giving out candy canes at the 4-way stop on December 21st beginning at 1 pm

 

·        The Rockford Belle will be having an Open House on December 21st from

1 – 3 pm.  Santa will be there for pictures.  They will be serving punch and cookies.

 

 

 

Village Administrator’s Report – Jeff Long

 

 

End of leaf pick up will be December 13th.  We will be getting back to brush yet this month.

 

Park looks beautiful in lights.  Along with the park information, Ryan Sipe of the Rockford Rec Board and Jared Ebbing from the Mercer County Economic Development and Jeff met regarding the another phase in Shanes Park improvements.  They will be working on a grant application that has a deadline of next Thursday.  Our investment will be ‘in kind’ labor.  What we foresee with the project is construction of Diamond 5, putting in walking paths along with exercise stations along with solar lighting.   There would not be lighting on Diamond 5.

 

We are still working toward an ODOT  Route 33 enhancement project.

 

Mayor Joseph reported that she sent an email regarding a residents complaint about our “trashy” town.  She said that its going in a positive direction, but there is still work to be done.  We need to follow up on problem areas and continue to clean up.

 

Committee Reports

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $8,722.22 . Second Gehle.  Majority of expenses DP & L, Bulk Salt. Searight called for the question.  Pontsler = y,  Gehle = y Searight = y , Heitkamp = y, Steiner = y, Fox = y, Heitkamp = y.  .  Passed 5 yes.

 

ORDINANCE 04-13

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITIURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2014

 

1st reading 11/05/13

2nd reading – 11/19/13

3rd reading – 12/03/13

 

Motion Gehle, Second Heitkamp.  Searight called for the question.  Gehle = y, Heitkamp = y, Searight = y, Steiner = y, Fox = y, Pontsler = y.  Passed 6 yes.

 

 

RESOLUTION 13-13

A RESOLUTION RETAINING THE SERVICES OF JUDY A. KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO, FOR 2014, SETTING COMPENSATION AND ESTABLISHING RESPONSIBILITIES.

 

Motion Gehle .  Second Steiner.  Pontsler called for the question.  Gehle = y, Steiner = y, Pontsler = y, Fox = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Service Committee:   Greg Pontsler

 

We have good reports on the lights at the park.

 

The West St. property case has been continued another month.

 

 

Safety Committee:     Chris Heitkamp

 

As Jeff stated – leaf pickup will be until December 13th.   Ralph Rhoades thanks the village for helping him out with leaf pick up.  The stop signs have been purchased and will be a work in progress.

 

In regards to the Santa House for next year.  We will be looking for some volunteers to spruce up the house.  This actually falls under the Chamber instead of the Village.

 

 

Economic Development Committee:   Eugene Steiner

 

Nothing at this time.

 

Public Utilities Committee:    Steve Gehle

 

Nothing at this time.

 

 

Rules Committee:      Gary Wilbur Fox

 

Nothing at this time.

 

 

Old Business

 

Thank you to Betsey’s Boutique it was awesome to see the village so busy last Saturday morning.   T102 was in town.  As you can see – a small business can be successful in the Village of Rockford.

 

Thank you to the Rockford Fire Department for continuing to work on the South Main street lot getting it cleaned up. 

 

Jeff will give out packets in January with information on a land purchase.

 

New Business

 

There have been some discussions about working towards an Electronic Community Information Board.  There have been several businesses that would like to see this happen and would be willing to make donations to help make it happen.  Greg and Jeff to do some research on this project. 

 

Meeting adjourned  8:00  pm.

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, November 19, 2013 at 7:30 pm at the Rockford Village Hall. 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp                                   

                       

Also attending:            Srgt. Stetler, Chase Heitkamp, Wilbur Fox,

Marie Miller and  Amy K from the Daily Standard.  

 

Motion Gehle.  Second Pontsler to accept the agenda as orders of the day. Heitkamp  called for the question.   Gehle = y, Pontsler = y, Heitkamp = y, Steiner = y, Searight = y.  Passed 5 yes.

 

Motion: Searight.   Second Gehle to accept the minutes from the

November 5 , 2013  council meetings as presented.  Heitkamp called for the question.  Searight = y, Gehle = y, Heitkamp = y, Steiner = y, Pontsler = y.

Passed 5 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

•           FCC Application has been submitted for the Rockford radio station.

Could take up to a year to be approved.  If approved, we have 18 months

to get the station up and running.

 

(The Radio Station would be a non-commercial and locally supported.  It would be  a low power FM broadcasting station that  would be owned and operated by The Village of Rockford. Since we would not be permitted to air commercials due to the limitations of our license, we would urge the community to support us with your donations, or if you own a business within our listening area, we would urge you to support us by joining our "Honor Roll of Underwriters.” )

 

•           Lisa to Leadership class on Thursday – AG day.

•           Congratulations to returning councilmen and new councilman John Dooley in the recent election.  Thank you for your service to the Village. 

•           Need to fill open Council seat

In regards to the open council seat we have Marie Miller and Wilbur Fox here and will address council as to why they are interested in serving.

 

Marie Miller stated that she has been a resident for 8 years and feels that the younger generation should become more involved in their community.

 

Gary Wilbur Fox stated that he has been a resident for years and would like to show his support of the community by getting involved.

 

Council asked them to stay for a short interview process after the council meeting. 

 

Village Administrator’s Report – Jeff Long - absent

 

Committee Reports

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $11,899.35. Second Searight Majority of expenses DP & L, Bulk Salt, dump truck.   Heitkamp called for the question.  Pontsler = y,  Searight = y , Heitkamp = y, Gehle = y, Steiner = y.  Passed 5 yes.

 

Motion Pontsler.  Second Gehle to accept the Mayors Court pay in of $610.90.

Steiner called for the question.  Pontsler = y, Gehle = y, Steiner =y, Searight = y, Heitkamp = y.  Passed 5 yes.

 

Recevied notification from the Mercer County Auditor that our Local Government fund will be reduced an additional 4.18% or $1053.00. 

 

ORDINANCE 04-13

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITIURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2014

 

1st reading 11/05/13

2nd reading – 11/19/13

 

RESOLUTION 12-13

A RESOLUTION DECLARING INTENT TO PROCEED WITH ELECTION ON THE QUESTION OF REPLACEMENT LEVY FOR GENERAL FUND EXPENSES FOR THE VILLAGE OF ROCKFORD.

 

Motion Gehle, Second Pontsler, Searight called for the question.  Gehle = y, Pontsler =y, Searight = y, Steiner = y, Heitkamp = y.  Passed 5 yes. 

 

Service Committee:   Greg Pontsler

 

West St. property residents were to be in court this week, but not sure what happened.  Need to get with Paul.

 

People wanting to know why no Santa House this year.  There is also no Christmas Walk.  That is a Chamber function and we can’t get any volunteers to help us out, therefore it’s not being done this year.

 

The RADC will be handing out candy canes at the 4-way stop on December 21st at 1 pm. 

 

Safety Committee:     Chris Heitkamp

 

Chris will get with Jeff in a couple of days with some questions regarding stop signs, leaf and brush pick up and couple of other issues. 

 

Economic Development Committee:   Eugene Steiner

 

Nothing at this time.

 

Public Utilities Committee:    Steve Gehle

 

Nothing at this time. 

 

Rules Committee:      nothing 

 

ORDINANCE 03-13

AN ORDINANCE REGULATING PEDDLERS AND SOLICITORS WITHIN THE VILLAGE OF ROCKFORD, OHIO AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 10/15/13

2nd reading – 11/05/13

3rd reading – 11/19/13

 

Motion Searight, Second Steiner.  Gehle called for the question.  Searight = y, Steiner = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Old Business

 

Mayor Joseph states that the lack of volunteerism in this community is saddening.

We are not having a Christmas Walk this year because no one wants to help.  We are about at the same place with Community Days.  We had a meeting last week and 3 people showed up.  Either people will start to step up to help or we will not have ‘fun’ events in the community.   Don’t know what to do to get people involved. 

 

New Business

 

We will have a resolution to retain the services of Judy Koesters at the next meeting.  The services would remain the same as this year. 

 

Meeting adjourned  7:57  pm.

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer 

 

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, November 5, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight,

                                    Blossom – absent, Heitkamp – absent

                       

Also attending:            Jeff Long,  Srgt. Stetler, Nancy Leighner,

 Amy K from the Daily Standard.  

 

Motion  Steiner.  Second Gehle  to accept the agenda as orders of the day with correction to add 1st reading of 2014 Budget and approve the 2014 Membership of the Tree Committee.  Ponstler called for the question.   Steiner = y, Gehle = y,

Pontsler = y, Searight = y.  Passed 4 yes.

 

Motion: Searight.   Second Gehle to accept the minutes from the

October 15 , 2013  council meetings as presented.  Steiner called for the question.   Searight = y, Gehle = y, Steiner = y. Pontsler = y.  Passed 4 yes.

 

 

Visitors to Address Council: 

 

Mayor’s Report and Correspondence:

 

•           Invitation to the 40th Rockford Chamber Banquet –

November 7th at 6 pm.   RSVP to Lisa.  Cost is $15.00/person.

 

•           Tentative Date – Ryan Mack from Congressman Lattas office will at the Village Hall on  November 13th from 10 – 11:30 am  to answer questions regarding Federal Issues.

 

·        Resignation letter from Peggy Blossom

 

It is with a heavy and saddened heart that I must resign my position as councilwoman for the Village of Rockford, Ohio, effective immediately.

 

Due to unforeseen personal circumstances, I find it necessary to resign immediately.  I feel that I am no longer able to serve the residents of Rockford, Ohio, effectively.

 

Thanks very much for the opportunity you all bestowed upon me.  I truly wish that I had been able to continue.

 

 Sincerely,

 Peggy Blossom

 

 

Motion Steiner to accept the resignation of Peggy Blossom.  Second Gehle.  Pontsler called for the question.  Steiner = y, Gehle = y. Ponstler = y, Searight = y.  Passed 4 yes. 

 

Village Administrator’s Report – Jeff Long

 

Leaf collections in full force. 

 

Met with a lumber company regarding logging out of the village woods.  Recommendations were to not log it out.  It would not benefit the village in any way.  There are some rare trees that need some management that will be of value in approx. 30 years.   We will be working towards developing the woods into some recreation by putting in some walking trails.  We will seek some volunteers to help make this possible.  We will no longer allow 4-wheelers in the woods. 

 

Committee Reports

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $10,949.75 . Second Gehle Majority of expenses DP & L, Bulk Salt.   Steiner called for the question.  Pontsler = y, Gehle = y, Steiner = y, Searight = y.  Passed 4 yes.

 

ORDINANCE 04-13

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITIURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2014

 

1st reading 11/05/13

 

 

Service Committee:   Greg Pontsler

 

Motion Searight. Second Gehle to approve the 2014 Tree Committee.  Bob Ransbottom – President, Karen Long – Secretary.  All members will continue to serve for 2014 as for 2013.  Pontsler called for the question.  Searight = y, Gehle =y, Pontsler = y, Steiner = y.  Passed 4 yes. 

 

Safety Committee:     Chris Heitkamp - absent

 

 

Economic Development Committee:   Eugene Steiner

 

Plans for a new addition to the village have fallen through.  We will continue to work on several other options.

 

 

Public Utilities Committee:    Steve Gehle

 

Nothing at this time.

 

 

Rules Committee:      Peggy Blossom  - absent 

 

ORDINANCE 03-13

AN ORDINANCE REGULATING PEDDLERS AND SOLICITORS WITHIN THE VILLAGE OF ROCKFORD, OHIO AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 10/15/13

2nd reading – 11/05/13 

 

Old Business

 

Trailer on North St.  Owner called and stated she had 1 more load to move.  Gehle suggests next conversation should be deadline of end of the month.

 

Need to get with Paul and see what is happening at the West St. property.   They are still not in compliance. 

 

New Business 

We have an open council seat.  If anyone is interested in serving on Council , please contact Lisa at the Village Office at 419-363-3032 ext 1.

 

 

Meeting adjourned  7:47  pm. 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, October 15, 2013 at 7:30 pm at the Rockford Village Hall. 

Invocation was given by Gene Steiner 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight,  Heitkamp

                                    Blossom – absent

                       

Also attending:            Jeff Long, Chief Paul May, Amy K from the Daily Standard.  

 

Motion  Steiner.  Second Gehle  to accept the agenda as orders of the day with correction to add an executive session during the Economic Development report.

Searight called for the question.   Steiner = y, Gehle = y, Searight = y, Pontsler = y, Heitkamp = y.  Passed 5 yes. 

 

Motion: Gehle  Second Steiner to accept the minutes from the

October 1 , 2013  council meetings as presented.  Pontsler called for the question.   Gehle = y, Steiner = y, Pontsler = y, Searight = y, Heitkamp = y.  Passed 5 yes. 

 

Visitors to Address Council: 

 

Mayor’s Report and Correspondence:

 

•           Invitation to the 40th Rockford Chamber Banquet –

November 7th at 6 pm.   RSVP to Lisa.  Cost is $15.00/person.

 

•           Plans are underway for A Rockford Village Christmas to be held on

December 7th from 3 pm – 7 pm.

 

•           Tentative Date – Ryan Mack from Congressman Lattas office will at the Village Hall on  November 13th from 10 – 11:30 am  to answer questions regarding Federal Issues.

 

Thanks from Paul May for the wind chimes in his mothers memory. 

 

Village Administrator’s Report – Jeff Long

 

We have spent a lot of time at the park with some major improvements that have been done with the leading of the Rockford Rec Association and generous donations from the local community.    THANK YOU ~ Rec Board, donators and Village workers.

 

Updates have been posted on project on the Rockford Rec and Village of Rockford Facebook pages.   Check it out !  Thanks to those who are updating these pages.  Facebook pages are good tools and good information to public about whats happening in the Village.

 

Working on leaf pickup equipment this week and we will begin leaf pick up next week.

 

Stop signs have been ordered.  They should arrive and be installed next week. 

 

Committee Reports

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $25,527.42 . Second Gehle Expenses street repair & cable repairs.   Steiner called for the question.  Pontsler = y, Gehle = y, Steiner = y, Searight = y,  Heitkamp = y.  Passed 5 yes.

 

Motion Pontsler.  Second Gehle to accept the Mayors Court pay in of $495.10.  Searight called for the question.  Pontsler = y, Gehle =y, Searight = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

Little background that we have not went before the public to ask for any raises since 1984.    The Finance Committee met last week and had recommends that since our current levy is expiring we need to place a replacement 2.8 mill levy on the May 2014 ballot.  This levy will collect at current valuations instead of 1984 rates.  With that being said we are propsing:

 

RESOLUTION 11-13

A RESOLUTION TO APPROVE AND PLACE ON THE MAY 2014 PRIMARY ELECTION BALLOT A 2.8 MIL REPLACEMENT LEVY FOR GENERAL FUND EXPENSES FOR THE VILLAGE OF ROCKFORD, OHIO

 

Motion:  Gehle, Second Searight, Heitkamp called for the question.  Gehle = y, Searight = y, Heitkamp =y, Steiner = y, Pontsler = y.  Passed 5 yes. 

 

Service Committee:   Greg Pontsler

 

Objection letter from John C. Reed property owner regarding sidewalks.  We appreciate the input and have reviewed the concerns of the letter.  We have looked at the situation and still feel that the original sidewalk location is the right decision.   Jeff to send a letter of explanation. 

We are still working on getting the speed reduced to 35 mph on 33 coming into town. 

 

We are continuing to look at some options with cameras at the park. 

 

Safety Committee:     Chris Heitkamp

 

Mutual Aid Agreement between MCSERV and the Village of Rockford

 

Motion Searight.  Second Steiner.  Pontsler called for the question.  Searight = y, Steiner = y, Pontsler = y,  Gehle = y, Heitkamp = y.  Passed 5 yes. 

 

Economic Development Committee:   Eugene Steiner

 

Economic Development meeting was held on October 15th before council meeting.

 

Motion to go into Executive Session regarding property.

 

Motion Gehle .  Second Searight.  Pontsler called for the question.  Gehle = y, Searight = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 5 yes at 7:50 pm.

 

Motion Gehle.  Second Steiner.  Searight called for the question to come out of Executive Session.  Gehle =y, Steiner = y, Searight = y,  Pontsler = y, Heitkamp = y.  Passed 5 yes at 8:01 pm.

 

Action taken.  Jeff has permission to enter into discussions regarding property.

 

 

Public Utilities Committee:    Steve Gehle

 

Nothing at this time. 

 

Rules Committee:      Peggy Blossom  - absent

 

Searight is discouraged that our council person is absent again.

 

Complaint / Concern Form – since there was no rules committee meeting we will approve form as is and get it added to the handbook.

 

Motion Pontsler.  Second Searight.  Gehle called for the question.  Pontsler = y, Searight = y, Gehle = y, Steiner = y.  Heitkamp = y.  Passed 5 yes.

 

 

ORDINANCE 03-13

AN ORDINANCE REGULATING PEDDLERS AND SOLICITORS WITHIN THE VILLAGE OF ROCKFORD, OHIO AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 10/15/13

 

Need to make a couple of changes to ordinance before the next reading and add the application.

 

Old Business 
 

New Business

 

Meeting adjourned  8: 12  pm. 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, October 1, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:          Gehle, Steiner, Pontsler, Heitkamp

                                    Blossom – absent, Searight - absent

                       

Also attending:            Jeff Long, Sergeant Stetler  

 

Motion  Steiner.  Second Pontsler  to accept the agenda as orders of the day.

Gehle called for the question.   Steiner = y, Pontsler = y, Gehle = y, Steiner = y.  Passed 4 yes.

 

Motion: Pontsler.  Second Gehle to accept the minutes from the

September 17, 2013  council meetings as presented. Heitkamp called for the question.   Pontsler = y, Gehle = y, Heitkamp = y, Steiner = y.  Passed 4 yes. 

 

Visitors to Address Council: 

 

Mayor’s Report and Correspondence:

 

Thank you to Bryan Stetler for filling in some hours while Paul is off.

 

Trick or Treat will be October 26th from 6 – 7:30 pm.  This will be the normal from now on that Trick or Treat will be the last Saturday of the October. 

 

Village Administrator’s Report – Jeff Long

 

North St. property.  We have been in contact.   There is another load or 2 that needs moved out.    

 

Committee Reports

 

Finance Committee – Ron Searight – absent

Gene Steiner gave report.

 

Motion Gehle to pay the bills in the amount of $14,376.62 . Second Pontsler  Expenses street lighting and DP & L.   Steiner called for the question.  Gehle = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 4 yes.

 

The Finance committee will have a meeting on October 9th to discuss budget and levy information.  Begins at 7:30 pm. 

 

Service Committee:  Greg Pontsler

 

Rec Board has a lot going on down at Shanes Park.  Monday nights are flag football games and Tuesday nights are soccer nights.  Lots of people enjoying the park.  The Rec Board is continuing to make more improvements. 

 

Had some discussion on Park restrooms and procedures to get restrooms locked at night.    Mayor Joseph reported that Paul gave his people a new General Order for park patrol and locking the restrooms

 

Mayor Joseph also reported there would be a meeting with the Rec Board on

October 2nd at 7pm.   

 

Safety Committee:    Chris Heitkamp

 

Nothing at this time.

 

Economic Development Committee:   Eugene Steiner

 

Economic Development meeting on October 15th @ 7 pm  to set some goals. 

 

Public Utilities Committee:  Steve Gehle

 

Nothing at this time. 

 

Rules Committee:     Peggy Blossom  - absent 

 

Old Business 

New Business 

 

Meeting adjourned  7:50  pm. 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, September 17, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp

                                    Blossom - absent

                       

Also attending:   Chief May, Jeff Long, Amy K. – Daily Standard,

Ted Clevenger

 

Motion  Steiner.  Second Gehle to accept the agenda as orders of the day.

Searight called for the question.   Steiner = y, Gehle = y, Searight = y,

Pontsler = y, Heitkamp = y.   Passed 5 yes.

 

Motion: Searight.  Second Heitkamp to accept the minutes from the

September 3, 2013  council meetings as presented. Gehle called for the question.   

Searight = y, Heitkamp = y,  Gehle = y, Steiner = y, Pontsler = y.  Passed 5 yes.

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Mayor Joseph disappointed.  She sent an email last week regarding a complaint form and some procedures.  Only 1 council person took time to reply.  Pontsler, Gehle and Steiner stated they are better informed with a phone call.   The issue of getting a complaint form has been resolved.  But we need the form reviewed by the Rules committee to see if additional information should be added.  The complaint form is the initial step in filing a formal complaint.  The rest of the procedures are in place and included in the Employee Handbook.

 

 Peggy to hold meeting and review the complaint form and return to next

Council meeting.

 

Rules Committee meeting scheduled for October 1st @ 6:30 pm.

 

Village Administrator’s Report – Jeff Long

 

The village has the opportunity to purchase a used truck from the Township for $2,000. 

 

Motion:  Gehle, Second Steiner, Pontsler called for the question.  Gehle = y, Steiner = y, Pontsler = y, Searight = y, Heitkamp = y.  Passed 5 yes.

 

Thank you to Dublin Township.  Truck will be ready in about 3 weeks.

We will be looking for a big snow blade for a good price.

 

Tomorrow the newly repainted (Thank you to Steve Thompson) Rockford Corporation signs will be installed.  They will look very nice.  Thank you to the Historical Society for purchasing the posts. 

 

We had to replace 2 aerators at the sewer plant.  Pond is close to turning over for the year.  When getting everything started back up from the summer.  2 of the motors were blown.  Everything is now fixed.  Temps need to drop 39 degress or little lower to get everything turned over. 

 

Steiner thanked the village employees for trimming some trees around the stop signs.   Gehle comments that there will be more tree trimming on Monday – September 23rd as the tree committee will be having a working meeting.

 

 

Committee Reports

 

Finance Committee – Ron Searight

 

Motion Steiner to pay the bills in the amount of $15,482. Second Gehle.  Expenses include pumps, tree removal and normal operating.  Heitkamp called for the question.  Steiner = y, Gehle = y, Heitkamp = y, Pontsler = y, Searight = y.  Passed 5 yes.

 

Motion Pontsler to accept the Mayors Court pay in of $816.00.  Second Heitkamp.  Gehle called for the question.  Pontsler = y, Heitkamp = y, Gehle = y, Steiner = y, Searight = y.  Passed 5 yes.

 

 

RESOLUTION 09-13

A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFIYING THEM TO THE COUNTY AUDITOR.

 

(General Fund =  $25,060 & Current Expense = $21, 834)

 

Motion:  Gehle,  Second Steiner.  Pontsler called for the question.  Gehle = y, Steiner = y, Pontsler = y, Searight = y, Heitkamp = y.   Passed 5 yes.

 

 

RESOLUTION 10-13

A RESOLUTION ACCEPTING THE LOCAL GOVERNMENT FUND AMOUNTS AND RATES AS DETERMINED BY THE MERCER COUNTY BUDGET COMMISSION AND DECLARING IT AN EMERGENCY.

 

(Local government = $26,266 or 6.63 %)

 

 

Motion:  Pontsler.  Second Heitkamp.  Searight called for the question.

Pontsler =y, Heitkamp = y, Searight = y.  Gehle = y, Steiner = y.  Passed 5 yes.

 

Current Expense (1984 rates) levy expiring in 2013.  We will be looking to put a levy on the ballot in May.  This is why we have been giving out financial information.   We have been holding our own, but it’s hard to live in 2013 at 1984 rates. 

 

Municipal Income Tax brought in Year 2008 = $282,081.36 and Year 2012 brought in $252,791.19.  Decrease difference $29,290.17 to the General Fund.

 

The Finance committee will have a meeting on October 9th to discuss budget and levy information. 

 

 

Service Committee:   Greg Pontsler

 

Paul was in court on Monday regarding a West St property.  They plead no contest and will be meeting with the village to discuss exactly what needs to happen.  They have a deadline of being in compliance by November 9th

 

Trailers on Columbia St.  are needing some attention.  Paul to get with owner.  They have already been issued a warning.  We will need to proceed to the next step.

 

House on Pearl St.  The Village has mowed and are taking care of  the weed problem.  The owners will probably not be coming back. 

 

Overall we have made some improvements over the summer and will continue working on problem areas.

 

Tom Rogers of  The Rockford Belle would like to close Market St. on

October 19th for the Fall Harvest Concert with Blind Date Band.  They will be having campfires roasting hot dogs and marshmallows weather permitting.

 

Motion: Searight.  Second Pontsler.  Heitkamp called for the question.  Searight = y, Pontsler = y, Heitkamp = y, Gehle = y, Steiner = y.  Passed 5 yes.

 

Mayor Joseph asked about the cameras at the park ?  We are getting some quotes on several different ideas.  Possible internet capabilities ?

 

The playsets at the park need some attention.  Chris Heitkamp will get with builders. 

 

 

Safety Committee:     Chris Heitkamp

 

There is a hole near the Rhoades driveway that needs patched. 

 

Several stop signs that need to be changed.  Several are very faded.

 

Pontsler asked about the Fire Department sign wondering if it could be moved back off the sidewalk a little?  We are looking at other options with regards to the sign.  Maybe something more permanent once the lot is cleaned up and level.

 

Economic Development Committee:   Eugene Steiner

Economic Development meeting on October 15th to set some goals.

 

Thanks to those involved in getting the Dollar General Ribbon cutting organized.  It went very well.   Very impressed with Barrys ad welcoming Dollar General and the customer appreciation luncheon.   

 

 

Public Utilities Committee:    Steve Gehle

 

Rules Committee:      Peggy Blossom

 

Rules Committee meeting – October 1st @ 6:30 pm.

 

Old Business

Still working on getting the speed limit reduced coming in on 33. 

 

New Business

Adams Saunders has resigned as part-time police.  Ted Clevenger will be moved from Auxillary to paid part-time police.

 

Meeting adjourned  8:25 pm. 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 
 
 
 
Abandoned Buildings Being Demolished in Downtown Rockford
The old Rockford Locker building and former offices of Dr. Bradrick (in the 70's) and Dr. Santanello in the 80's in the brick apartment complex on Main Street in Rockford are being torn down to make way for future expansion of the Rockford Fire Department and other Village ventures. Click on smaller thumbnail pictures to enlarge them.

If anyone knows some interesting history of these buildings, let me know. Send to: editor@parkwayindependent.com

 
 
Demolition Work on Rockford's Main Street  Buildings
Thank you to Bob Maurer for taking these early morning pictures this week of the demolition work on Rockford's Main Street  buildings next to the fire station. The buildings were abandoned and approved for razing. No plans for the empty lots as of yet.

 
 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, September 3, 2013 at 7:30 pm at the Rockford Village Hall. 

Invocation was given by Gene Steiner 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Blossom, Pontsler, Searight

                                    Heitkamp - absent

                       

Also attending:   Sergeant Stetler, Jeff Long, Amy K. – Daily Standard,

Nancy Leighner and Marti Lentz

 

Motion  Steiner.  Second Pontsler to accept the agenda as orders of the day.

Gehle called for the question.   Steiner = y, Pontsler = y, Gehle = y, Blossom = y,

Searight = y,  Passed 5 yes.

 

Motion: Searight.  Second Blossom to accept the minutes from the

August 20, 2013  council meetings as presented. Gehle called for the question.   

Searight = y, Blossom = y, Gehle = y, Steiner = y, Pontsler = y.  Passed 5 yes.

 

Visitors to Address Council:

 

Observations by Nancy:

 

Nancy spoke with folks at Dollar General.  They are now open for business.

There will be a Grand Opening in October.  Nancy appreciates the price of gas being less in Rockford and attributes that to competition, which she says is good.  Nancy was disappointed that the Tastee Twirl closed on September 1st.  It’s still hot and she is an ice cream lover.   

 

Mayor’s Report and Correspondence: 

 

Village Administrator’s Report – Jeff Long

 

Village employees taking down approx.. 23 trees with another 5 or 6 being contracted out.  We will be renting a stump grinder with the thoughts of purchasing one.  We would then be able to rent it out to residents for a reasonable price.  The Fremont tree was taken down but the stump not removed because of a metal rod through it.  The South Street tree is out of the corporation. 

 

The Tree Committee will have a working meeting on September 23rd – trimming trees.

 

We need to purchase state approved street signs. 

 

Committee Reports 

 

Finance Committee – Ron Searight

 

Motion Steiner to pay the bills in the amount of $11,712.00 .,   Second Pontlser, Gehle called for the question.   Steiner = y, Pontsler = y, Gehle = y, Blossom = y, Searight = y.  Passed 5 yes.   Expenses basically for the lift station replacement pump that was covered by insurance.

 

Finance Committee meeting schedule for September 10th at 7 pm.  All department heads are asked to attend.

 

State Shared Income:  Year 2008 = $53,463.75, Year 2009 = 42,275, Year 2010 = $47,205.34, Year 2011 = $51,035.17, Year 2012 = $32,976.41.  As you can see our shared income has been decreasing.  Since 2008 over $20,000 decreased revenue. 

 

Service Committee:  Greg Pontsler

 

RESOLUTION 07-13

A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, DEEMING IT NECESSARY TO MAKE PUBLIC IMPROVEMENTS TO THE SIDEWALKS IN THE VILLAGE OF ROCKFORD WEST STREET IMPROVEMENT PROJECT. 

 

Motion:  Searight, Second Pontsler.  Gehle called for the question.  Searight = y, Pontsler = y, Gehle = y, Steiner = y, Blossom. = yes.  Passed 5 yes.

 

RESOLUTION 08-13

A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, DEEMING IT NECESSARY TO MAKE PUBLIC IMPROVEMENTS TO THE SIDEWALKS IN THE VILLAGE OF ROCKFORD.  NORTH FRANKLIN STREET SIDEWALK PROJECT, TO BE PAID IN PART BY SPECIAL ASSESSMENTS PURSUANT TO CHAPTER 727.12 OF THE OHIO REVISED CODE.

Motion:  Gehle.  Second Steiner.  Pontsler called for the question.  Gehle = y, Steiner = y, Pontsler = y, Blossom = y.  Searight = y.  Passed 5 yes.

 

We now have the business hours posted.  (Which are subject to change )

And have letters to put on the outside drop box, so people know they can

Put water bills and /or tax payments in the box.

 

Safety Committee:    Chris Heitkamp - absent

 

 

Economic Development Committee:   Eugene Steiner

 

Visited the new Dollar General store which is now open for business.  Very nice store.  At the time, they were still looking for part-time employees. 

 

Public Utilities Committee:  Steve Gehle

 

Nothing at this time.

 

Rules Committee:     Peggy Blossom

 

Nothing at this time.

 

Old Business

 

New Business

 

Tree issues on personal property.    We will be making a list of property owners that are needing/wanting trees taken down so we can get a quote for a better deal.  If the tree trimmers are coming into town they are more likely to give a better deal if there are several jobs..

 

We will continue to work on getting State Rt 33 speed reduced.  It will take some time.  Blossom suggested getting a writing campaign and petition to our local representatives.  

 

Meeting adjourned 8:05 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, August 20, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Steiner, Pontsler, Searight, Heitkamp

                                    Gehle – absent, Blossom - absent

                       

Also attending:   Sergeant Stetler, Jeff Long, Amy K. – Daily Standard,

Mr. & Mrs. Dr. Osborn

 

Motion  Steiner.  Second Searight to accept the agenda as orders of the day.

Pontslet called for the question.   Steiner = y, Searight = y, Pontsler, Heitkamp = y.  Passed 4 yes.

 

Motion: Searight.  Second Pontsler to accept the minutes from the

August 6, 2013  council meetings as presented. Heitkamp called for the question.   

Searight = y, Pontsler = y, Heitkamp = y, Steiner = y,   Passed 4 yes.

 

Visitors to Address Council:

 

Mrs. Osborn has personal property on the North St. lot that the Village purchased.  She is requesting until October 1st to have everything cleaned up.   Jeff stated that we would give her the additional time.  We have sympathy for what she is going through but sometimes closure is for the best.  The Village is willing to help with the process if needed. 

 

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

 

RESOLUTION 07-13

A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, DEEMING IT NECESSARY TO MAKE PUBLIC IMPROVEMENTS TO THE SIDEWALKS IN THE VILLAGE OF ROCKFORD WEST STREET IMPROVEMENT PROJECT. 

 

This resolution will be brought up at the next council meeting for approval.  The sidewalk will go down West St. to 33 and on the other side of 33 to meet the existing sidewalk to Dollar General.  A crosswalk will be painted across 33.

This project includes 5 properties.   We will continue with prelimary work getting trees down and to be ready for the October opening of Dollar General.

 

Along with this the State has been working on a traffic study.  We are working to get the speed reduced from 50 mph to 35 mph in the Dollar General area.

 

Thank you to the Historical Society.  They have donated aluminum posts that will be used to hang our Rockford Corporation markers.  The signs will be on each end of 118 and each end of 33 at the corporation limit.  We will be contacting oops for utility markings. 

 

Paving and striping done.  Final cost on the project came in at $3,000 below expectation.   We have the revenues to make the payments.  We made a lot of improvements with this project.

 

Steiner to Jeff:  to check on the park grants for Mercer County to see if we qualify for any of the funds.

 

Jeff states we are lucky to have community organizations that help us do projects that benefit the village.

 

Committee Reports

 

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $3809.01,   Second Heitkamp, Steiner called for the question.  Pontsler = y, Steiner = y,  Heitkamp = y. Searight = y,   Passed 4 yes.

 

Motion Steiner.  Second Pontsler to accept the Mayors Court pay in of $850.00.

Heitkamp called for the question.  Steiner = y, Pontsler = y, Steiner = y. Searight = y.  Passed 4 yes.

 

Motion Searight.  Second Heitkamp to sign the Peoples Bank Agreement for Deposit of Public Funds to August 2015.  Steiner called for the question.  Searight = y, Heitkamp = y, Steiner = y, Pontsler = y.  Passed 4 yes.

 

Finance Committee meeting schedule for September 10th at 7 pm.  All department heads are asked to attend.

 

General Fund report.  General fund 2008  had a beginning balance of $159,430.60.  The General fund 2013 beginning balance $111,703.78.  As you can see we over the last 6 years we have reduced our general fund by 30%.  Our carry over is slowly declining. 

 

 

Service Committee:           Greg Pontsler

 

West St. property update:  Certified letter has been mailed.  We have not had a response.  We will take the next step which may include issuing a warrant if the letter does not get answered.

 

Safety Committee: Chris Heitkamp

 

 

Economic Development Committee:   Eugene Steiner

 

Gene asked Jeff to go along with him to talk to some businesses that have interest in Rockford.

 

Public Utilities Committee:          Steve Gehle – absent

 

Report by Jeff:  We are still working with the engineering firm and the EPA on the Wastewater treatment plant improvements.  We want to make the right, affordable decisions to complete and be in compliance with the EPA recommendations.  This will take place over a 2 year period.  Once these improvements are done, we should be good for 20 years.

 

 

Rules Committee:  Peggy Blossom - absent

 

Old Business

 

There are still signs that need replaced and trees that need trimmed so the signs are visable.  Along with this information there will be 20 trees that the village will be removing.  There will be approx. 5 trees that will be contracted for removal.

We will be renting a stump grinder with the consideration of possible future purchase.  We could rent the stump grinder out to village residents to help re-coup the funds.

 

Residents wanting to install their own new sidewalks are welcome to do that.  We only require a permit and that they be installed according to village ordinance. 

 

 

New Business

 

Meeting adjourned 8:05

 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, August 6, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Steiner, Blossom, Pontsler, Searight, Heitkamp

                                    Gehle - absent

                       

Also attending:   Sergeant Stetler, Jeff Long and Amy K. – Daily Standard.

 

Motion  Steiner.  Second Pontsler to accept the agenda as orders of the day.

Searight called for the question.   Steiner = y, Pontsler = y Searight = y, Blossom = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.  Second Blossom to accept the minutes from the

July 16, 2013  council meetings as presented.  Pontsler called for the question.   

Searight = y, Blossom =y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

 

Striping new pavement.  Painting curbs.  We will begin tree removal. 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Blossom to pay the bills in the amount of $24,485.21,   Second Pontsler, Steiner called for the question.  Blossom = y, Pontsler = y, Steiner = y,  Searight = y, Heitkamp = y.  Passed 5 yes.

 

Motion Steiner to go into executive session at 7:36 regarding the purchase of property.  Second Blossom.   Searight called for the question.  Steiner = y, Blossom = y, Searight = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion Searight to come out of executive session at 7:43 pm.  Second Blossom, Pontsler called for the question.  Searight = y, Blossom = y, Pontsler = y,  Steiner = y, Heitkamp = y.  Passed 5 yes.

 

Action taken:  Motion Searight, Second Blossom to purchase to lots on North St.

Pontsler called for the question.  Searight = y, Blossom = y, Pontsler = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Finance Committee is tracking loss revenue so everyone knows.  Finances holding its own due to our reduction in spending.  Every meeting we will have information regarding where revenue is declining.  Some where we have to regain money for operations.

 

Breakdown on interest year 2008-2013.  We have $15,000 less in interest.

 

 

Service Committee:       Greg Pontsler

 

Service Committee meeting was held on July 23rd to discuss options on office hours.  Discussed purchasing a sign with office hours.  People can call for an appointment.  There is a payment box outside the office for water bill and tax payments.  Mayor states communication and consistency is the main thing.

 

 

Safety Committee:        Chris Heitkamp

 

Concerns regarding State Highway 33.  We need the speed down to 35 and a cross walk to the new Dollar General.  We also need to proceed with sidewalks to 33.

 

 

Economic Development Committee:   Eugene Steiner

 

People looking to see what prompted Dollar General to come to town.

 

 

Public Utilities Committee:         Steve Gehle

 

Motion Steiner to approve North American Salt Bid at $100.83 per ton. Second Pontsler.  Searight called for the question.  Steiner = y, Pontsler = y, Searight = y, Blossom = y, Heitkamp = y.  Passed 5 yes.

 

August 28th – deadline.  All water accounts need to be current. 

 

 

Rules Committee:          Peggy Blossom

 

More concerns about safety on St Rt 33 and Dollar General.  There is no parking available on West St.

 

Old Business

 

Reminder:  The Council seats of Steve Gehle, Gene Steiner, Ron Searight, and Chris Heitkamp will be on the ballot in November.  Any council member or resident interested in serving on council will need to have all paper work to the Board of Elections by August 7th at 4 pm

 

There is a property owner that has not come into compliance with repairs to building.  Doors/windows still broken.  Need to proceed with the next step.  All in agreement. 

 

New Business

 

Is it possible to pick up limbs twice a month? 

 

Trash cans at park need to be emptied more often.

 

 

Meeting adjourned.

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, July 16, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Jeff Long 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Blossom, Pontsler, Searight, Heitkamp

                       

Also attending:   Sergeant Stetler, Judy Koesters, Jeff Long and Amy K. – Daily Standard.

 

Motion  Steiner.  Second Blossom to accept the agenda as orders of the day.

Searight called for the question.   Steiner = y, Blossom = y, Searight = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Blossom.  Second Searight to accept the minutes from the

July 2, 2013  council meetings as presented.  Gehle called for the question.   

Blossom = y, Searight = y, Gehle = y, Steiner = y, Pontsler = y, Heitkamp = y.

Passed 6 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Mayor to Jeff – questions regarding Stein tree.  Jeff to contact DP & L.  This was to be taken care of last year.  Might need to contact the operations manager.  Fremont might want to call also.  The tree has electric lines through it and DP & L needs to take care of this.

 

Work order for Fullenkamp roots has not been done yet.  It will be done as time permits.

 

Availability in the office.  There are times that Lisa is out of the office.  Is there a way to have someone in the office at all times?   This has been referred to the Service committee for discussion.  We need some options.

 

Service Committee – July 23rd – 6:30 pm. 

 

Work orders need to be filled out and documentation as to when the work will be completed. 

 

Professionalism:  we need to make sure that we are addressing everyone employees and residents with professionalism.  We are trying to make Rockford a better place for everyone. 

 

When someone has questions, write things down and make sure you get back with the person either by phone or email.

 

Village Administrator’s Report – Jeff Long

 

Nothing at this time.

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Blossom to pay the bills in the amount of $8,733.64 –  Second Searight, Pontsler called for the question.  Blossom = y, Searight = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 6 yes.

 

Motion Steiner to accept the Mayors Court Pay in $559.00.  Second Blossom.

Pontsler called for the question.  Steiner = y, Blossom = y, Pontsler = y, Gehle = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

A Finance meeting was held on July 9th at 7 pm.  We discussed levy information, North Street Property, and budget.

 

Motion Searight to go into executive session at 7:55.  Second Gehle.  Steiner called for the question.  Searight = y, Gehle = y, Steiner = y, Blossom = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to come out of executive session at 8:14 pm.  Second Gehle. Blossom called for the question.  Pontsler = y, Gehle = y, Blossom = y, Steiner = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Action taken:  Non

 

Scheduled a Finance Committee Meeting for July 23, @ 7:00 pm

 

 

Service Committee:   Greg Pontsler

 

Judy reported on ownership and some background information of the West Street property.  The owner and the land contact owners are both responsible for notices and citations.  Both should be included in all correspondence. 

Those residents that have received warnings and have not complied should be receiving citations.

 

The sand volleyball court is about ready to go.  This has been done with donations and volunteers.  They are looking to possibly have a tournament yet this year and working on a league for next year.

 

Safety Committee:     Chris Heitkamp

 

The Rec Board is working on more block dugouts, getting cameras for the concession stand.

 

There are some stop signs that need replaced.

 

 

Economic Development Committee:   Eugene Steiner

 

Working on some projects. 

 

Public Utilities Committee:    Steve Gehle

 

ORDINANCE 02-13

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS AND DECLARING AN EFFECTIVE DATE

 

1st reading 06/04/13

2nd reading 07/02/13

3rd reading – 07/16/13

 

Motion Pontsler.  Second Steiner.  Searight called for the question to pass ordinance 02-13.  Ponstler = y, Steiner = y, Searight = y,  Gehle = y, Blossom = y, Heitkamp = y.  Passed 6 yes.

 

Rules Committee:      Peggy Blossom

 

Concern about people falling behind on water bill payments.  After some discussion it was decided that several accounts need to be caught up or shut off.  If the water is shut off, the account needs to be paid in full before getting water back on.

 

Old Business

 

Reminder:  The Council seats of Steve Gehle, Gene Steiner, Ron Searight, and Chris Heitkamp will be on the ballot in November.  Any council member or resident interested in serving on council will need to have all paper work to the Board of Elections by August 7th at 4 pm 

 

New Business 

 

Meeting adjourned 8:34  pm 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 4, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given.

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp

                        Blossom absent

                         

                                   

Also attending:  Jeff Long, Amy K. of  the Daily Standard,  Sergeant Stetler,

Jesse & Kathryn Mullenix

 

Motion  Steiner   Second Gehle to accept the agenda as orders of the day.

Pontsler called for the question.  Steiner = y, Gehle = y, Pontsler = y, Searight = y, Heitkamp = y.   Passed 5 yes.

 

Motion: Searight.  Second Gehle to accept the minutes from the

May 21 , 2013  council meetings as presented.  Heitkamp called for the question.   

Searight = y, Gehle = y, Heitkamp = y, Steiner = y, Pontsler = y. 

Passed 5 yes.

 

Visitors to Address Council:

 

Kathryn Mullenix addressed council with questions on how to find village ordinances.  She has lived here several years and would like to be able to find villages ordinances possibly online in order to make home improvements without bothering village employees.  At this time, ordinances are not online.

The village employees are available most every week day and can be reached by phone or in person.  We will get her copies of the property ordinances by next Tuesday. 

 

Mayor’s Report and Correspondence:

 

Mr. Lowell Beougher has volunteered to serve on the Zoning Board.

 

Motion Gehle. Second Searight.  Pontsler called for the question.  Gehle = y, Searight = y, Pontsler = y, Steiner = y.  Heitkamp abstain.  Passed 4 yes.

 

The Village is in need of a volunteer to serve on the Park Board.  Please contact the village office with name and phone number.

 

Council approval to close Market St. from 1:30 – 9 pm on June 14th for the

Annual Cruise-in for Rockford Community Days.

 

Motion Searight, Second Gehle, Steiner called for the question.  Searight = y, Gehle = y, Steiner = y, Pontsler = y, Heitkamp = y.  Passed 5 yes. 

 

Village Administrator’s Report – Jeff Long

 

Dollar General has indicated that the building will be delivered on July 1st

 

Employees will be working at the park getting ready for Community Days.

We had to do some trench work at the park as a tile was broke down and was flooding the playground area.  We are doing some finish work around the playhouse area.  Everything should like nice.

 

The Splash pad is fixed and ready to go. 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $9676.57 and the Shinns bill of $32,468.23 for the UV disinfection improvements  –  Second Gehle.

Bills included some salt and electricity. Heitkamp called for the question.  Pontsler = y, Gehle = y, Heitkamp = y, Steiner = y, Searight = y.  Passed 5 yes.

 

The Post Audit Meeting was held on Friday – May 31st at 2 pm.  Lisa needs to work on several issues with regards to the end of year processing. 

 

A Finance Meeting was held on May 29th at 7 pm.  Discussion on open communications regarding budget and unexpected issues.  Need to come up with sensible ways to save money and be aware of how we are spending money.  Reviewed audit information.  There is a web site skinnyohio.org to learn about ways other villages have saved money.  Several tax related cases have been sent to the Celina Municipal Court for non payment and non filing issues. We will have another meeting in September.

 

The 2014 Annual Budget needs to be at the Mercer County Auditor by July 19th.  We will schedule a Public Hearing July 16th at 7: 15 pm before the council meeting.  This will need published in the Photo Star. 

 

Service Committee:   Greg Pontsler

 

Received a letter regarding a West St. property.  The Service Committee will be sending a reply to the letter stating that the true property owner is responsible to have property conforming to zoning laws.  Citations will begin June 17th if not in compliance. 

Other property and zoning issue letters have been sent.  At this time, we have not issued any citations.  There is progress being made, however we will be reviewing problem areas to make sure they are in compliance.  If issues have not been resolved or in the works, citations will begin. 

 

Safety Committee:     Chris Heitkamp

 

Chris and Greg will be meeting at 2 pm on Wednesday to look at some safety issues. 

 

 

Economic Development Committee:   Eugene Steiner

 

Sunshine Oil will be holding a Grand Opening during Community Days.

 

Dollar General in the works.  

 

Public Utilities Committee:    Steve Gehle

 

ORDINANCE 02-13

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/04/13

 

 

Rules Committee:      Peggy Blossom - absent 

 

Old Business

 

The council seats of Steve Gehle, Gene Steiner, Ron Searight, and Chris Heitkamp will be on the ballot in November.  Any council member or residents interested in serving on council will need to have all paperwork to the Board of Elections by August 7th at 4 pm. 

 

New Business

 

The lights at the school are still flashing.   They do not need to be since school is out for the summer.

 

Brush pick up will be next week – June 11th.

 

There are trees that are village property that need to be trimmed.  This will be referred to the Tree Committee.  They should be aware of all that needs done.

Trimming will be scheduled in the fall.

 

Contractor will let us know at least a week before arriving to work on Pearl St so we can let residents know.

 

The sidewalk to the Village office will be done this summer.

 

 

Meeting adjourned 8:04 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, May 21, 2013 at 7:30 pm at the Rockford Village Hall. 

Invocation was given.  

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler Searight.

                        Blossom and Heitkamp - absent

                         

                                   

Also attending:  Jeff Long, Amy K. of  the Daily Standard, Paul May,

Andrea Pindell and Connie Quigg.

 

Moment of silence for the Oklahoma tornado victims and families.

 

Motion  Steiner   Second Gehle to accept the agenda as orders of the day.

Searight called for the question.  Steiner = y, Gehle = y, Searight = y, Pontsler = y.  Passed 4 yes.

 

Motion: Gehle .  Second Pontsler to accept the minutes from the

May 7 , 2013  council meetings as presented.  Searight called for the question.   

Gehle = y, Pontsler = y, Searight = y, Steiner = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Andrea Pindell gave a report on the opening of Sunshine Oil formerly known as The Clark Station.  They will be getting a new sign, new gas sign and will be doing some painting.  The hours will be 8 – 5 for about 2 weeks until they get stuff up and running.  There will be a Grand Re-opening during Community Days.  Would appreciate local support.  They will be joining the Chamber.  They have obtained a liquor licence. 

 

Mayor’s Report and Correspondence:

 

Received a letter from Roy Thompson regarding public records.  He was given a packet of information this past week.  We believe we have given all the information he has requested. 

 

Village Administrator’s Report – Jeff Long

 

Ecoli test = 0

 

Meeting scheduled on Thursday with the engineers regarding Pearl/Vine St.

Working on park, cleaning up streets.  Keeping things to code. 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $9,363.95  –  Second Gehle.

Bills included some tax refunds and normal operating expenses. Steiner called for the question.  Pontsler = y, Gehle = y, Steiner = y, Searight = y.  Passed 4 yes.

 

Motion Steiner.  Second Pontsler to accept the Mayors Court pay in of $264.00.

Gehle called for the question.  Steiner = y, Pontsler = y, Gehle = y, Searight = y.

Passed 4 yes.

 

Finance Meeting scheduled for May 29th at 7 pm.  All department heads should be in attendance.  We will be discussing the audit.

 

Resolution 05-13

Village of Rockford, Business Credit Card Policy

The purpose of the Credit Card Policy is to facilitate purchases related to the Village of Rockford.  The policy provides internal controls to ensure that staff members comply with all applicable laws.

 

Post Audit Meeting with Ohio State Auditors scheduled for

Friday – May 31st @ 2pm.

 

The 2014 Annual Budget needs to be at the Mercer County Auditor by July 19th.  We will schedule a Public Hearing July 16th at 7 pm before the council meeting.

This will need published in the Photo Star. 

 

Service Committee:   Greg Pontsler

 

Ohio Department of Transportation  - Culvert Replacement Project

Property Owner Notification.  ODOT intends to replace the existing culvert under State Route 117 along a drainage ditch near the intersection with Smith Road. 

 

 

FunnyBones Playsets to finish enclosing the houses and need to finish the boardwalk at the park. 

 

RESOLUTION 06-13

 

Ohio Department of Transportation  - Preliminary Legislation – Village Consent.

ODOT is proposing to overlay the bridge deck over the St. Mary’s River within the Village of Rockford.  This project is scheduled for Fiscal year 2014. 

 

Motion:  Pontsler, Second Gehle, Searight called for the question.  Pontsler = y, Gehle = y, Searight = y.  Passed 4 yes.

 

 

Safety Committee:     Chris Heitkamp - absent

 

 

Economic Development Committee:   Eugene Steiner  

 

Public Utilities Committee:    Steve Gehle  

 

Rules Committee:      Peggy Blossom - absent 

 

Old Business

 

The council seats of Steve Gehle, Gene Steiner, Ron Searight, and Chris Heitkamp will be on the ballot in November.  Any council member or residents interested in serving on council will need to have all paperwork to the Board of Elections by August 7th at 4 pm.

 

New Business

 

Meeting adjourned 8:01 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, May 7, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given.

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Blossom, Searight, Heitkamp.

                        Pontsler – absent

                                   

Also attending:  Sergeant Stetler, Jeff Long, Eric Adams – The Daily Standard

 

Motion  Steiner   Second Gehle to accept the agenda as orders of the day.

Searight called for the question.  Steiner = y, Gehle = y, Searight = y, Blossom = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.  Second Blossom to accept the minutes from the

April 16, 2013  council meetings as presented.  Gehle called for the question.   

Searight – y, Blossom = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Village Administrator’s Report – Jeff Long

 

A meeting with the engineers to review progress on the waste water treatment plant was held.  We are on schedule.

 

Paving of Pearl St. is scheduled for the end of May.  We need to clean the street but other than that we are ready.

 

Doing a lot of spring work – mowing, planting grass.

 

Paul received reports of 38 properties in violation of different ordinances.  Jeff has created the report, Paul will send the paperwork warning or citing.  Any questions should be directed to Jeff.  We are using the Exterior Maintenance Ordinance .    With enforcement there may incur some expenses, but that is the only way we are going to get a good handle on the village clean up. 

 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Steiner to pay the bills in the amount of $30,248.42  –  Second Blossom.

Bills included some for the sewer system upgrade and normal operating expenses, and electricity. Heitkamp called for the question.  Steiner = y, Blossom = y, Heitkamp = y, Gehle = y, Searight = y.  Passed 5 yes.

 

Motion to approve the application of a Village of Rockford credit card.  The card would be obtained from Peoples Bank.  The card will be in the name of Lisa Kuhn with a $5,000 limit.  There are times such as the Village web service that needs to be paid and they only accept credit cards.  There may be times that we need to purchase equipment via online. 

 

Motion Searight, Second Blossom.  Gehle called for the question.  Searight = y, Blossom = yes, Gehle = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

We will need a credit card policy.  All credit card purchases will need an itemized statement along with bills as we currently approve bills.

 

RESOLUTION 04-13

A RESOLUTION AUTHORIZING THE VILLAGE OF ROCKFORD TO PICK UP THE STATUTORIALY REQUIRED CONTRIBUTION TO THE POLICE AND FIREMEN’S DISABILITY AND PENSION FUND OF THE STATE OF OHIO, AND DECLARING AN EFFECTIVE DATE.

 

Basically states that we are to increase the member contribution for Police and Fire from 10% to 10.75% beginning in July.

 

Motion:  Gehle, Second Steiner.  Searight called for the question.  Gehle = y, Steiner = y, Searight = y, Blossom = y, Heitkamp = y.  Passed 5 yes.

 

The 2014 Annual Budget needs to be at the Mercer County Auditor by July 19th.  We will schedule a Public Hearing July 16th at 7 pm before the council meeting.

This will need published in the Photo Star.

 

Finance Meeting scheduled for April 24th at 7 pm was postponed.  We need to reschedule.  Jeff, Lisa and Paul need to set a date when all are available and report date to Ron.  We will be reviewing the financial reports.
 

Service Committee:   Greg Pontsler - absent

 

Motion  Searight to approve the 2013 Ambulance Service Contract. Second Gehle.  Heitkamp called for the question.  Searight = y, Gehle = y, Heitkamp = y, Steiner = y. Blossom = y.  Passed 5 yes.

 

Safety Committee:     Chris Heitkamp

 

South Main Street clean up?  This needs cleaned up by May 14th as the county will be having an audit and there will be an inspection.

Jeff will get the village crew to finish cleaning up area.  Jeff will have a meeting with  Rob Belna to come up with some ideas that will benefit both Fire Department and Village financially.

 

There has been a wire hanging low near Colonial Nursing Center for sometime.  This needs checked out and fixed.

 

 

Economic Development Committee:   Eugene Steiner

 

The gas station will be re-opened on a regular bases in the next 2 -3 weeks.  They are waiting on some licenses and paperwork.

 

The next RADC Meeting will be at the end of May.  Jeff to check on date and report to the council. 

 

There will be an Economic Committee meeting on May 21st at 7 pm before the council meeting.

 

We have a new business in town.  The Grand Opening and Ribbon Cutting for The Healing Hand and Gifts took place on May 4th.  Owner is Jane Cozad. 

Very nice.  Stop in for a visit.

 

 

Public Utilities Committee:    Steve Gehle

 

Rules Committee:      Peggy Blossom

 

Apology to Jeff and Council, things have been busy and the letter regarding clean up was started but not completed.  The letter will be completed this week. 

 

The Ordinance book has been updated and will be returned to the office this week.

 

Old Business

 

 

New Business

 

The council seats of Steve Gehle, Gene Steiner, Ron Searight, and Chris Heitkamp will be on the ballot in November.  Any council member or residents interested in serving on council will need to have all paperwork to the Board of Elections by August 7th at 4 pm.

 

Meeting adjourned 8:00 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, April 16, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given.

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Blossom, Pontsler, Searight, Heitkamp                    

                       

Also attending:  Chief May and Amy K. – Daily Standard.

 

Motion  Steiner   Second Pontsler to accept the agenda as orders of the day.

Gehle called for the question.  Steiner = y, Pontsler = y, Gehle = y, Blossom = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Searight.  Second Blossom to accept the minutes from the

April 2, 2013  council meetings as presented.  Heitkamp called for the question.   

Searight – y, Blossom = y, Heitkamp = y, Gehle = y, Steiner = y, Pontsler = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence: 

 

Village Administrator’s Report – Jeff Long

 

UV Disinfection System is being installed,  Monday it should be completed and Tuesday we will have training and be online.  Requirement was May 1st for completion date so we are meeting the deadline.

 

Pearl Street paving should begin in May.  Catch basins have been installed.  There is more pre work to be done before paving and that should be done hopefully yet this week.

 

Started some alley work and that will continue.

 

We have planted grass at the park.  Should look nice for Community Days.  Mowing season will begin soon.

 

We only worked 10 hour days the 1 week and that was enough to get us somewhat caught up.

 

Signed the final platt paperwork for the Dollar General.  They are awarding the contractors bids.

 

There are some new grants coming out that might help us get Columbia Street done in the next year.  We will be reviewing the grants to see what is available. 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $15,288.24  –  Second Blossom.

Bills included are normal operating expenses, audit fees and electricity.  Steiner called for the question.  Pontsler = y, Blossom = y, Steiner = y, Gehle = y, Searight = y, Heitkamp = y. Passed 6 yes.

 

Finance Meeting scheduled for April 24th at 7 pm.   Jeff, Paul and Lisa are requested to be in attendance. 

 

Service Committee:   Greg Pontsler  

 

Nothing at this time. 

 

Safety Committee:     Chris Heitkamp

 

Park is looking nice.  Other than that nothing at this time. 

 

Economic Development Committee:   Eugene Steiner

 

Things are moving along with Dollar General.  Have heard it will take about 3 months to complete. 

 

Public Utilities Committee:    Steve Gehle

 

Time Warner rates continue to go up.  With deregulations they don’t have to contact us regarding rates.  There are some other choices that maybe less expensive.   
 

Rules Committee:      Peggy Blossom  

A Committee meeting was held on April 10th at 7 pm.   Discussed was the unsafe building ordinance.  Peggy has suggested writing a form letter and attaching the ordinance and mailing it to owners of properties that need either work or cleaned up.  The land owner is ultimately responsible for the condition of the property.  The land owner will get the letter and ordinance and they are to take it to the renters and get the problem solved.   

Gehle states that we should not wait for another meeting to go ahead with this plan.  It would just set us back another 2 weeks.  Peggy will work with Jeff to come up with a letter.  The letter and the ordinance will go out to property owners in the next week.  This do not just include residential this includes business owner too.  There are several business buildings that need attention. 

We may still want to come up with a trailer ordinance – example once the current trailer is gone it would need replaced within 1 month and be no older than 10 years. 

 

Jeff to look into fence ordinance or rules.  Jeff to make personal contact to see what is the goal ?  Paul states – Ugly is not a crime !

 

Mayor to Blossom – Thank you for getting on these problem area and your dedication to get things done !
 

Old Business

 

Signs / posts still need fixed.   

 

New Business

 

Council will begin to get paid on a monthly basis instead of quarterly.  This has to do with the retirement credit for each month.

 

Blossom --- Has anyone suggested working on a Community Garden ?  FFA Group or Boy Scouts ?  Will check with park board on possible site.

 

The Funnybones playsets need to be completed so we can get ground cover done before community days.

 

Meeting adjourned 8:05 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, April 2, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given.

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Blossom, Pontsler, Searight, Heitkamp                     

                       

Also attending:  Marti Lentz,  Nancy Leighner, Sergeant Stetler and Amy K. – Daily Standard.

 

Motion  Steiner   Second Gehle to accept the agenda as orders of the day.

Searight called for the question.  Steiner = y, Gehle = y, Searight = y, Blossom = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Searight.  Second Pontsler to accept the minutes from the

March 19, 2013  council meetings as presented.  Gehle called for the question.   

Searight – y, Pontsler = y, Gehle = y, Steiner = y, Blossom = y, Heitkamp = y.  Passed 6 yes. 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long - late

 

Mayor Joseph would like report ready even if unable to attend the meeting.

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Steiner to pay the bills in the amount of $79,752.20  –  Second Pontsler.

Bills included are normal operating expenses and disinfectant system..  Gehle called for the question.  Steiner = y, Pontsler = y, Gehle = y, Blossom = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to accept the Mayors Court pay in of $495.00.  Second Blossom Gehle called for the question.  Pontsler = y, Blossom = y, Gehle =y Steiner = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Finance Meeting scheduled for April 24th at 7 pm.   Jeff, Paul and Lisa are requested to be in attendance.

 

 

Service Committee:   Greg Pontsler  

 

ORDINANCE 01-13

AN ORDINACE LEVYING ASSESSMENTS FOR COSTS INCURRED FOR WASTE REMOVAL AT 507 W PEARL ST. ROCKFORD OHIO AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 02/19/13

2nd reading – 03/19/13

3rd reading – 04/02/13

 

Motion:  Searight.  Second Heitkamp.  Steiner called for the question.  Searight = y , Heitkamp = y, Steiner = y, Blossom = y, Pontsler = y.  Passed 6 yes.

 

Regarding several homes that have not been taken care of in the past, need to find ownership as someone may be interested in purchasing these properties.  Lisa to make some calls.
 

Safety Committee:     Chris Heitkamp

 

Snow removal during last storm started very early at approx 4 am. 

 

The Village will NOT be holding a clean up day this year.  It’s not in the budget and has been abused in the past.   Maharg large item tickets are available at the Village office for purchase.

 

We will begin to get out and about looking at areas that need cleaned up since the

weather should be improving.

 

Stop sign at Main and Buckeye – faded and needs replaced.

 

Round posts such as on the fire department sign need fixed.    

 

Economic Development Committee:   Eugene Steiner

 

The Dollar General project is beginning.  We are starting to receive calls about bid questions.   Project looks to start in May and be completed by July. 

 

Public Utilities Committee:    Steve Gehle

 

Steve has been in contact with Jeff regarding the sewer plant upgrade.  Things are moving along on time for scheduled completion date.

 

Rules Committee:      Peggy Blossom

 

Peggy requested permission to review the current Ordinance handbook that has been made with ordinances placed in subject order.   She will be working to finish the project with indexs and subject matters.

 

Rules Committee meeting scheduled for April 10th at 7 pm.  We will be discussing the sample ‘unsafe building ordinance’ and the trailer ordinance.

 

Old Business

 

Need to find out what is going on with the fence on Columbia St.

 

Need to fix the pot holes in the alleyways.

 

The Clark station is doing some remodeling and will be re-opening soon.

 

Peggy requested the ordinance regarding trailers in the village.  At this point we have been unable to locate the official ordinance.  Might need to just do new one as the previous ordinance was done years and years ago.

 

Need to get with the Fire Department and see when the main street project will be completed.  It needs to be finished. 

 

New Business 

 

Jeff Long – Village Administrator report:

 

Work is being completed at the Wastewater treatment plant on the disinfection system.  The project should be wrapping up in about a week. 

We are in a busy time.  With March not giving us a lot of nice weather to work in we have a lot of work that needs done quickly.  Request was made to work the employees 10 hour days and give comp time to use during the summer when outside work is caught up.  Council in agreement. 

 

Issue with South Street property and some flooding.   Mayor requests that Jeff contact the owner.  There are some questions about how to go about fixing the problem.

 

Meeting adjourned 8:14 pm 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, March 19, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given.

 

Pledge of Allegiance

 

Those present: Gehle, Pontsler, Searight, Heitkamp

                     Steiner and  Blossom - absent

                       

Also attending:  Marti Lentz, Sergeant Stetler and  Amy K. – Daily Standard.

 

Motion  Searight   Second Gehle to accept the agenda as orders of the day.

Pontsler called for the question.  Searight =y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 4 yes.

 

Motion: Gehle.  Second Pontsler to accept the minutes from the

February 19, 2013  council meetings as presented.  Searight called for the question.   Gehle = y, Pontsler = y, Searight = y, Heitkamp = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long - absent

 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $4,237.16  –  Second Gehle

Bills included are normal operating expenses.  Searight called for the question.  Pontsler = y, Gehle = y, Searight = y. Heitkamp = y.  Passed 4 yes.

 

Motion Pontsler to accept the Mayors Court pay in of $177.00.  Second Gehle. Heitkamp called for the question.  Pontslet = y, Gehle = y, Heitkamp = y, Searight = y,  passed 4 yes. 

 

Service Committee:   Greg Pontsler  

 

ORDINANCE 01-13

AN ORDINACE LEVYING ASSESSMENTS FOR COSTS INCURRED FOR WASTE REMOVAL AT 507 W PEARL ST. ROCKFORD OHIO AND DECLARING AN EFFECTIVE DATE. 

1st reading – 02/19/13

2nd reading – 03/19/13 

 

Sample Ordinance regarding unsafe buildings and establishing procedures for removal and repair.  There will be a committee meeting on March 26th at 7 pm. 

 

Safety Committee:     Chris Heitkamp  

 

 

Economic Development Committee:   Eugene Steiner - absent 

 

Public Utilities Committee:    Steve Gehle  

 

Rules Committee:      Peggy Blossom - absent

 

Old Business

 

Request to fix the twisted signs in the village.  Request to fill pot holes in the alley by the flower shop. 

New Business 

Request from the Division of Liquor Control whether or not we would like to request a hearing regarding a new liquor license.  No hearing requested at this time. 

Meeting adjourned 7:52 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, February 19, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight,

                     Blossom and Heitkamp - absent

                       

Also attending:  Marti Lentz, Georgette Knox, Jeff Long, Sergeant Stetler and  Amy K. – Daily Standard.

 

Motion  Steiner   Second Gehle to accept the agenda as orders of the day.

Pontsler called for the question.  Steiner = y, Gehle = y, Pontsler = y, Searight = y.  Passed 4 yes

 

Motion: Searight.  Second Pontsler to accept the minutes from the

February 5, 2013  council meetings as presented.  Gehle called for the question.   Searight = y, Pontsler = y, Gehle = y, Steiner = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

 

Wastewater Treatment Plant:

 

The low bid, which was the only bid for the equipment to be installed at the treatment plant, was from Aquionics for $63,000.  Since this was the only quote, Jeff contacted other companies that have that equipment to make sure the bid was fair.  He feels confident that we are receiving a fair price.

 

The EPA is requiring us to make improvements to our disinfection system.  Jeff estimates the total cost of approx.  $90,000.  We have $30,000 set back in the wastewater fund for improvements.  Jeff suggests we borrow $60,000 from the Peoples Holding Company at a renewable rate of 3%.  We should pay it off in 2 years.

 

Construction schedule Phase I by May 2013 and Phase II by May 2017.

Jeff reviewed the information ordinance prohibiting wind turbines and wind generators in the village.  He believes this can be handled through our zoning code which will establish height restrictions.  It’s best not to eliminate the entire village.  There may be some opportunity for the Village at the wastewater treatment plant, Fremont or even the school that might benefit from wind energy at some point in the future.

Jeff will hold a meeting with the proper committee and the Zoning Board to make recommendation on the zoning code.

There will be a meeting regarding wind energy at the Village Hall on February 26th at 7:30 pm.  The Public is invited.

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Gehle to pay the bills in the amount of $12,760.96  –  Second Pontsler  Bills included are normal operating expenses.  Steiner called for the question.  Gehle = y, Pontsler = y, Steiner = y, Searight = y.  Passed 4 yes.

 

RESOLUTION 02-13

THE BOARD OF COUNCIL OF THE VILLAGE OF ROCKFORD, MERCER COUNTY, OHIO THAT TO PROVIDE FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES DURING THE FISCAL YEAR ENDING DECEMBER 31,2013, THE FOLLOWING SUMS ARE HEREBY SET ASIDE AND APPROPRIATED.

 

Motion Gehle, Second Steiner.  Pontsler called for the question.  Gehle = y, Pontsler = y, Steiner = y, Searight = y.  Passed 4 yes.

 

RESOLUTION 03-13

A RESOLUTION BY THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO DIRECTING AND AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A GENERAL OBLIGATION NOTE WITH THE PEOPLES HOLDING COMPANY FOR THE WASTEWATER IMPROVEMENT PROJECT, DISENFECTION REPLACEMENT.

 

Motion Steiner.  Second Pontsler.  Searight called for the question.  Steiner =y,

Pontsler = y, Searight = y, Gehle = y.  Passed 4 yes.

 

The Finance Committee held a meeting on February 12th.  The following is a list of items requested.  1.  Identify bills by line item on the report to council.  2.  Debt information.  Who do we owe and how much.  3.  The committee should come to meetings at 7:15 to review the bills.  4.  The heads of each department will meet with the committee at least quarterly.  (Jeff, Paul and Lisa)  We will review where we stand, how we are doing and any recommendations. 

 

 

Service Committee:        Greg Pontsler  

 

ORDINANCE 01-13

AN ORDINACE LEVYING ASSESSMENTS FOR COSTS INCURRED FOR WASTE REMOVAL AT 507 W PEARL ST. ROCKFORD OHIO AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 02/19/13

 

2013 Rockford Recreation Members:  

Ryan Thompson – President
Jeff Bollenbacher – Vice President
Brent Agler – Secretary
Ryan Sipe – Treasurer
Andy Rogers – member
Doug Hughes - member
Cortney Smith – member
Chad Bruns – member
Wilbur Fox – member 

 

Motion Pontsler, Second Searight.  Gehle called for the question.  Pontsler = y, Searight = y, Gehle = y, Steiner = y.  Passed 4 yes.

Safety Committee:         Chris Heitkamp - absent

Economic Development Committee:   Eugene Steiner

Gene scheduled an Economic Development Committee on March 19th at 6:45 pm.

Public Utilities Committee:          Steve Gehle

Reviewed information on the bid and the wastewater treatment plant with Jeff.

Rules Committee:          Peggy Blossom - absent

Old Business

Auditors in house to finish the 2011 – 2012 audit period.

New Business

Meeting adjourned 8:01 pm

____________________________                       _____________________________

Mayor                                                               Fiscal Officer

 
 
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday,  February 5, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Steiner, Blossom, Pontsler, Searight, Heitkamp

                     Gehle – absent

                       

Also attending:  Mr. Roy Thompson, Marti Lentz, Nancy Leighner, Chief May, Jeff Long, and  Amy K. – Daily Standard.

 

Motion  Steiner   Second Pontsler to accept the agenda as orders of the day.

Searight called for the question.  Steiner = y, Pontsler =y,  Searight = y, Blossom = y,  Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.  Second Heitkamp to accept the minutes from the

January 15, 2013  council meetings as presented.  Steiner called for the question.   Searight = y, Heitkamp =y, Steiner = y, Blossom = y, Pontsler = y,  Passed 5 yes.

 

 

 

Visitors to Address Council:

 

Mr. Roy Thompson address council regarding an ordinance he is presenting regarding wind generation in the Village.  There has been a new organization formed called Neighbors United that is working to prevent wind generations in the local villages.  The ordinance has been based on one that St. Henry approved in March of 2012.  He is asking council to review the ordinance and to consider passage of no wind generators inside the corporation.  Neighbors United will be meeting with Mendon and Willshire also.  There is a meeting on February 12th here at the Village Office at 7:30 pm.  The public is invited to attend.

 

The Service Committee will meet after the meeting next Tuesday to discuss the ordinance. 

 

Nancy Leighner reported there will be some enhancements to the Splash Pad this year.  A pergola is being planned and some metal colorful butterflies on the fence to brighten it up.   The park board is also looking at some Cando Media – trash cans with local advertising.

 

Gene to Nancy – glad to have you back !

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

 

We have been using the extreme cold weather to do some inside work at the wastewater treatment plant.   The plant office building was built in 1988 and was in much need of some paint and some repairs.  New lighting was installed to be more efficient.  Looks nice. 

 

We will open bids for the UV System for the wastewater treatment plant on Wednesday – February 6th at 1 pm.  This will be for the equipment.  The village will act as the general contractor to keep the costs lower.  This system is a requirement of the EPA and needs to be completed by May 1st.   We will have more information at the next meeting regarding the cost.  We are working to stay at about $90,000 for this part of the project.  We are working to stay at a no cost

increase for the residents.   Our surplus capacity is about 50% above what we have now.  

 

The Water Rural Association has loaned us their smoke blowing equipment free of charge.  Therefore, we will not be purchasing the equipment which was estimated at $2,000.

 

 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Pontsler to pay the bills in the amount of $16,466.45 –  Second Heitkamp.  Bills include fuel, tax refund, building repairs and electric.  Steiner called for the question.  Pontsler = y, Heitkamp =y, Steiner = y, Blossom = y, Searight = y.  Passed 5 yes.

 

Motion Steiner.  Second Pontsler to accept the Mayors Court pay in of $728.00.

Searight called for the question.  Steiner = y, Pontsler = y, Searight = y , Blossom = y, Heitkamp = y.  Passed 5 yes.

 

A Finance committee meeting is scheduled for Feb. 12th at 7 pm.

 

Service Committee:  Greg Pontsler  

 

Discussion regarding removing a dumpster at resident location.  The village will pay for the removal and the costs will be put on the property tax as a lien.

Motion Searight. Second Pontsler to approve the dumpster removal, pay Mahargs and put a lien on the property.  Heitkamp called for the question.  Searight = y , Ponstler = y, Heitkamp = y, Steiner = y, Blossom = y.  Passed 5 yes.

 

Discussion about the village clean up process.  Mayor to Council ~ we all need to work together.  If you see something that needs cleaned u,  report it.

 

Safety Committee:    Chris Heitkamp

 

Chris request the snow removal ordinances for review. 

 

Chris also reported that while in Van Wert a week ago, he received 2 compliments on how nice the Village of Rockford is looking.

 

Economic Development Committee:   Eugene Steiner

 

Gene asked Jeff to talk to Wright State about a program that will help the RADC.

The RADC had a meeting last week with a good turn out.  They are working to show some businesses what we have to offer.

 

We have assigned the new address for Dollar General – 401 W Bridge St.

 

Congratulations to Barrys Market for 25 years in business!

 

 

Public Utilities Committee:  Steve Gehle - absent

 

 

Rules Committee:     Peggy Blossom

 

We will be scheduling a meeting with the committee in the near future.

 

Old Business

 

New Business

 

Mayor to Council – impressed with new committees.  Looks like we are all ready to keep things rolling in a good direction.   She would like to see some goals and new ideas.

 

Meeting adjourned 8:28  pm

 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday,  January 15, 2013 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp

                       

Also attending:  Marti Lentz, Sergeant Stetler, Marina Bigelow and Amy K. – Daily Standard.

 

Motion  Steiner.  Second Gehle to accept the agenda with corrections of Motion to approve new Council Member, Nominations for Council President and the report of 2013 Council Committees as orders of the day.

Pontsler called for the question.  Steiner = y, Gehle = y, Pontsler =y,  Searight = y,  Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.  Second Steiner to accept the minutes from the

December 18,  2012  council meetings as presented.  Gehle called for the question.   Searight = y, Steiner – y  Gehle = y, Pontsler = y,  Heitkamp = y.  Passed 5 yes.

 

Motion Searight to appoint Peggy Blossom to the vacant council seat.  Second Pontsler.  Heitkamp called for the question.  Searight = y, Pontsler = y, Heitkamp = y, Gehle = y, Steiner = y.  Passed 5 yes.

Congratulation Peggy !  Judy Koesters swore in Peggy Blossom with the Oath of Office.

 

Nominations open for Council President.  Pontsler nominated Steve Gehle.  Nominations closed.  Steve Gehle will remain Council President for 2013.

Congratulations Steve!

 

Mayor Joseph assigned the 2013 Council Committees as follows:

 

Service Committee:  Greg Pontsler – Chair

                                                Peggy Blossom

                                                Chris Heitkamp

 

Safety Committee:                Chris Heitkamp – Chair

                                                Peggy Blossom

                                                Greg Pontsler

 

Utilities Committee:  Steve Gehle – Chair

                                                Gene Steiner

                                                Ron Searight

 

Economic Development:      Gene Steiner – Chair

                                                Ron Searight

                                                Steve Gehle

 

Rules Committee:                 Peggy Blossom– Chair

                                                Greg Pontsler

                                                Steve Gehle

 

Finance Committee: Ron Searight - Chair

                                                Chris Heitkamp

                                                Gene Steiner

 

 

 

Visitors to Address Council:

 

Marti Lentz gave update on Nancy Leighner.  We will keep her in our thoughts and prayers.

 

 

Mayor’s Report and Correspondence:

 

Invitation to Wright State University 4th Annual Raider Country Night on Wednesday, January 30th, at the WSU Ervin J. Nutter Center.  5:30 pm – Sports Buffet and 7 pm Basketball Game

 

Question regarding snow removal:  When are the alleyways done ?  Jeff reported that alleyway areas always done last.   Just a reminder to make sure we get them all.

 

Village Administrator’s Report – Jeff Long

 

Jeff had a meeting with the Engineers and EPA regarding the Sewer plant.  Disinfecting process needs to be done by May of this year.  We will be changing from a chlorine process to a UV process.  The total project needs to be completed by May of 2017.  Other debts will be paid off at that time, so we do not look to increase payments but to remain steady.

 

Fremont will not need to add a pre-treatment plant and we will be meeting with them to see how they will be helping financially with the process.

 

Plans will be submitted to the EPA by November 2014.

 

We are looking to purchase a smoke blower.  This will help detect problems.  The investment will cost approx.  $2,000.  We will be sending out notifications before we do testing.   This is something the Fire Department will be involved in also.

 

Trailer Park had some sewer problems.  We opened a bad line with a new line.  They will be purchasing the materials and we will be helping with labor. 

 

Question regarding the radio station.  We haven’t gotten any more information.  We need to contact Jim and see where things stand.  Amy has contact information.

 

 

Committee Reports:

 

Finance Committee – Ron Searight

 

Motion Steiner to pay the bills in the amount of $89,357.91 –  Second Gehle  Searight called for the question.  Steiner = y, Gehle = y, Searight = y, Blossom = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

RESOLUTION 01-13

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY FOR THE PARKWAY UTILITY PROJECT AND THE FRONT STREET IMPROVEMENT PROJECT.

 

Motion.  Gehle, Second Pontsler, Steiner called for the question.  Gehle = y, Pontsler = y, Steiner = y, Blossom = y,  Searight = y,  Heitkamp = y.  Passed 6 yes.

 

Service Committee:  Greg Pontsler  

 

Nothing at this time.

 

Safety Committee:    Chris Heitkamp

 

Nothing at this time.

 

Economic Development Committee:   Eugene Steiner

 

Nothing at this time

 

Public Utilities Committee:  Steve Gehle

 

Nothing at this time.

 

 

Rules Committee:     Peggy Blossom

 

Nothing at this time

 

 

Old Business

 

Searight – complimented the snow plow crews for doing a good and timely job.

 

Disappointed in the residents that are not cleaning and clearing the sidewalks and businesses that are not keep walks clean.   We need to respect each other and take care of our village.  We have a snow removal ordinance and there are penalties for not keeping the walks cleaned up. 

 

Blossom brought up that people are snow blowing their snow into the streets.  Jeff stated that that is not permissible either.

 

Jeff will get the ordinance information to the public.

 

 

New Business

 

Happy New Year !

 

 

 

Meeting adjourned 8:04  pm

 

 

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 

RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday,  December 18, 2012 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp

                        Hodge – absent,

                       

Also attending:  Nancy Leighner, Marti Lentz, Sergeant Stetler, Chief May,

Marina Bigelow and Amy K. – Daily Standard.

 

Motion  Steiner.  Second Gehle to accept the agenda as orders of the day.

Searight called for the question.  Steiner = y, Gehle = y, Searight = y, Pontsler =y, Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.  Second Pontsler to accept the minutes from the

December 4,  2012  council meetings as presented.  Gehle called for the question.   Searight = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 5 yes

Visitors to Address Council:

Marina Bigelow addressed council with concerns about the $22.50 debt service on the water bill, water that is not drinkable, taxes, park information, fence placement, and tree removal service.   Gehle and Searight responded.  The $22.50 debt service is to pay down debt that has been incurred from the Sewer Separation project done years ago from a mandate from the EPA.  The Village continues to have some of the lower water rates in the area.  Water analysis tests are taken and passed each month so the water is safe to drink.  The park projects are done by donations.  The tree committee is in charge of tree removal and sometimes does take time.   It was suggested that she talk to Jeff, if she has further questions.

 

Nancy Leighner appreciated the Police Departments assistance during the RADC Candy Cane giveaway at the 4-way stop last Saturday. 

Mayor’s Report and Correspondence:

 

Mayor Joseph read a resignation letter from Councilman Gary Hodge as follows:

It is with regret that I tender my resignation from the Village of Rockford Council, effective immediately.  It has truly been an honor to serve the community.  I am humbled by the experience and working together with my fellow council members.

I am grateful for having had the opportunity to serve on the board of this fine organization for the past 2 years, and I offer my best wishes for its continued success.

Sincerely,

Gary Hodge

Mayor Joseph invites anyone interested in filling the vacant council seat to come to the Village office on January 8th at 7 pm for information and interviews.

We will install the new member at the January 15th council meeting.

 

Village Administrator’s Report – Jeff Long - absent

Lisa reported that Jeff and the engineering firm will be meeting with the EPA regarding mandates for the sewer plant on Friday.

Committee Reports:

 

Finance Committee – Steve Gehle

 

Motion Pontsler to pay the bills in the amount of $87,051.20 – mostly loan payments.  Second Searight.  Heitkamp called for the question.  Pontsler = y, Searight = y, Heitkamp = y, Gehle = y, Steiner = y.  Passed 5 yes.

 

Motion Searight.  Second Gehle to approve the 2012 supplemental appropriations.  Steiner  called for the question.  Searight = y, Pontlser = y, Steiner = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

 

RESOLUTION 11-12

A RESOLUTION REQUESTING AND DIRECTING THE MERCER COUNTY BUDGET COMMISSION TO NOT LEVY AND COLLECT THE VILLAGE OF ROCKFORD FIRE LEVY.

 

Motion:  Searight.  Second Heitkamp.  Pontsler called for the question.  Searight = y, Heitkamp = y, Pontsler = y, Gehle = y, Steiner = y.  Passed 5 yes.

Changes for final reading of 2013 budget:  Health Insurance from 25% to 10%, audit fees and Police and Fire – new payment schedule.

 

 

ORDINANCE 05-12

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO.  DURING FISCAL YEAR ENDING DECEMBER 31, 2013

 

1st reading – 11/06/12

2nd reading – 12/04/12

3rd reading – 12/18/12

 

Motion:  Searight. Second Pontsler.  Heitkamp called for the question.

Searight = y, Pontsler = y, Heitkamp = y, Gehle = y, Steiner = y.  Passed 5 yes.

 

ORDINANCE 06-12

AN ORDINANCE ESTABLISHING COMPENSATION FOR FULL-TIME EMPLOYEES FOR YEAR 2013.

 

1st reading – 11/06/12

2nd reading – 12/04/12

3rd reading – 12/18/12

 

Motion Pontsler.  Second Searight.  Heitkamp called for the question.  Pontsler = y, Searight = y, Heitkamp = y, Gehle = y, Steiner = y.  Passed 5 yes.

 

 

 

Service Committee:  Gary Hodge – absent  

 

 

Safety Committee:    Ron Searight

 

Nothing at this time.

 

Economic Development Committee:   Eugene Steiner

 

Nothing at this time

 

Public Utilities Committee:  Greg Pontsler

Nothing at this time.

Rules Committee:     Chris Heitkamp

Nothing at this time

Old Business

New Business

First and only Council meeting for January to be held on January 15th.

Meeting adjourned 8:00  pm

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 
 

                        RECORD OF PROCEEDINGS:

 Council called to order by Mayor Amy Joseph
on Tuesday,  December 4, 2012 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp

                        Hodge – absent,

Also attending:  Nancy Leighner, Marti Lentz, Sergeant Stetler

Amy K. – Daily Standard

 

Motion  Steiner.  Second Gehle to accept the agenda as orders of the day.

Searight called for the question.   Steiner = y, Gehle = y, Searight = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.  Second Heitkamp to accept the minutes from the

November 6 & 20 , 2012  council meetings as presented.   Searight = y, Heitkamp = y, Gehle = y, Steiner = y, Pontsler = y.  Passed 5 yes.

Visitors to Address Council:

Nancy Leighner reported that she is glad the buildings are down.  Also glad to hear Dollar General is coming to town and that the restaurant may be opening soon.

Mayor’s Report and Correspondence: 

Village Administrator’s Report – Jeff Long

We have approval to keep the street project open until next spring.  We will be installing 11 catch basins and then paving Pearl St. in the spring.

We sent out letters today regarding the DP & L rates.  If anyone has questions, please feel free to call or stop by the Village office.

Leaf pick up will continue yet this week and next.  Brush pick up will continue throughout the winter.

Stop light needs some work.  Some lights are not working.

Committee Reports:

Finance Committee – Steve Gehle

Motion Steiner to pay the bills in the amount of $8,878.44  Second Ponstler.  Searight called for the question.  Steiner = y, Pontsler = y, Searight = y, Gehle = y, Heitkamp = y.   Passed 5 yes.

Motion Searight.  Second Pontsler  to accept the Mayors Court pay in $520.00  Steiner  called for the question.  Searight = y, Pontlser = y, Steiner = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

ORDINANCE 05-12

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO.  DURING FISCAL YEAR ENDING DECEMBER 31, 2013

 

1st reading – 11/06/12

2nd reading – 12/04/12

 

ORDINANCE 06-12

AN ORDINANCE ESTABLISHING COMPENSATION FOR FULL-TIME EMPLOYEES FOR YEAR 2013.

 

1st reading – 11/06/12

2nd reading – 12/04/12

Service Committee:   Gary Hodge – absent  

Safety Committee:     Ron Searight

Reminder:  we are getting into winter months, residents need to make sure they keep the sidewalks clear of snow and ice. 

Economic Development Committee:   Eugene Steiner

Nothing at this time

 

Public Utilities Committee:    Greg Pontsler

 

Nothing at this time.

 

 

Rules Committee:      Chris Heitkamp

 

Nothing at this time

Old Business

The state is still talking about municipal tax uniformity.  While they may require uniformity,  we are not in favor of the state doing the collections.  We have sent a resolution stating our opposition.

Our Audit for 2011 & 2012 has begun this week.  The state auditors will be in the office for the rest of the week.  Audit costs to remain steady.

The South Main Street buildings are down.  The brick needs to be hauled away.

Thank you and good job to the Rockford Fire Department for helping with this project.

 

New Business

Steve reported that several articles in the Photo Star had some information incorrect.   Disappointed that people do not share their names or come to council for correct information.  He will be sending an article this week.

Meeting adjourned 7:49   pm

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 

 

 

RECORD OF PROCEEDINGS

Council called to order by Mayor Amy Joseph on
Tuesday, November 20, 2012 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Steiner, Pontsler, Searight

                        Gehle – absent, Hodge – absent, Pontsler – absent

                       

Also attending:  Nancy Leighner. Marti Lentz, Sue Barna and

Amy K. – Daily Standard,

 

No quorum but held meeting anyway.  No motions to be made.

 

Visitors to Address Council:

 

Nancy Leighner reported that at the Leota Braun Banquet, Ryan Sipe gave a report on the park and thanked the Village employees for all the work being done at the park.

 

Sue Barna reported that she has talked to many people who are in favor of a Dollar General coming to the Village.   

 

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

Paving project came in under budget.  We are looking to extend the grant until next year.  If approved, we will be paving Pearl St. and Vine St. in the spring.

Catch basins on Pearl St. will be installed over the winter months. 

 

Committee Reports:

 

Finance Committee – Steve Gehle - absent

 

Service Committee:   Gary Hodge – absent  

 

Safety Committee:     Ron Searight

No report at this time.

Economic Development Committee:   Eugene Steiner

 

Details are coming together for a Dollar General to come to the Village sometime next year.

 

Public Utilities Committee:    Greg Pontsler - absent

 

Rules Committee:      Chris Heitkamp

 

Nothing at this time.

Old Business

Question about the buildings on Main Street.  The demo needs to be done by the 2nd week of December to get all paperwork completed.  Jeff has talked with Rob Belna and the project will continue this week.

New Business

 

Thank you to the Rockford Chamber for purchasing the Parkway Panther  banners that have been put up in the downtown area.  They look very nice.  We are lucky to have outside organizations working together for the good of the Village.    The Chamber will also be purchasing Merry Christmas and Welcome to Rockford banners.  Total cost of the project will be $3,000.

Council approved to give the Village employees Chamber Gift Certificates for Christmas.  This way we will be supporting our local businesses.

Frankie Jo’s will be re-opening in the near future.  This is good news.  Another plus for the Village.

Meeting adjourned 7:48   pm

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday, October 2, 2012 at 7:30 pm at the Rockford Village Hall.

 

Council called to order by Mayor Amy Joseph on

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp.

                        Hodge - absent

                       

Also attending:  Jeff Long,  Amy Kronenberger of the Daily Standard,

Sergeant Stetler. Nancy Leighner, Marti Lentz, and Mary Beougher

 

Motion  Steiner.  Second Pontsler to accept the agenda with correction to add Mary Beougher to address council.  Gehle called for the question.  Steiner = y, Pontsler = y, Gehle = y, Searight = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Searight.  Second Gehle to accept the minutes from the

September 18th , 2012  council meeting as presented.  Steiner called for the question.  Searight = y, Gehle = y, Steiner = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mary Beougher addressed council regarding policy on mowing.  An area on Jay St. is covered with waist high or higher weeds.  There is also an abandon trailer with several forms of wild life running around.   A letter was written to the property owner a couple of weeks ago.  We will check to see where he is on this project.  It needs mowed and the trailer must go.

 

Nancy Leighner would like to comment favorably on the job the Fire Department is doing taking down the building on Main St.

There is also a Public Hearing on October 24th at the Village Hall regarding rezoning a tract of land from Agricultural to commercial.

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

 

Glad to be back !   

 

The pavement will begin on Thursday if weather permits.

 

 

Committee Reports:

 

Finance Committee – Steve Gehle

 

Motion Searight  to pay the bills in the amount of $8193.41.  Second Steiner.  Pontsler called for the question.  Searight = y, Steiner = y, Pontsler = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

Motion Pontsler to accept the Mayors Court pay in of $528.  Second Heitkamp.

Gehle called for the question  Pontsler = y, Heitkamp = y, Gehle = y, Steiner = y, Searight = y.  Passed 5 yes.

 

We will return to budget information at the end of the meeting.

 

 

Service Committee:   Gary Hodge - absent

 

 

Safety Committee:     Ron Searight

 

Ron to check on demo project.  Question arise about needing some fencing to block project instead of using the tape.  Demo project should be done by the end of the month.

 

 

Economic Development Committee:            Eugene Steiner

 

Public Hearing on October 24th at 7 pm at the Village Hall to rezone a tract of land from agricultural to commercial for the establishment and operation of a retail business.

 

 

 

 

Public Utilities Committee:                Greg Pontsler

 

Nothing at this time.

 

 

Rules Committee:                              Chris Heitkamp

 

Rules committee meeting scheduled for October 16th at 6:30 pm

 

 

 

Old Business

 

Radio station liability insurance for the station itself would be approx $200.

Need to find out about the equipment and antenna.  Need to have Jim Crocker talk to Terra.

 

 

 

New Business

 

There will be a ribbon cutting at the New Horizons Daycare center on Wednesday, October 10th at 10 am.

 

 

·        Back to budget talks:

 

Jeff prepared the water fund budget for next year.  Included is a 15% insurance increase and a 3% increase in wages.

 

The rates are good and are enough to make our payments.  We need to plan for water tower improvements in the next year or so.  These towers are very costly and we need to take care of them.  Looking at inspections during 2013 and upkeep during 2014.   The water tower project will be approx $50,000 for each one. 

 

Some info:

 

Since the water meters have been installed we are saving 20,000 gallons a day.

Since the waterline project has been completed we are saving 15.000 gallons a day.  For a total of approx. 35,000 gallons a day water savings.  We are at about 220,000 gallons of water per day.  Our max is 400,000 gallons per day.  We could upgrade if necessary in about 1 month to 600,000 per day.  We are setting good.  While other communities are raising rates we don’t have to and should need to in the near future. 

 

We will discuss the sewer fund at the next meeting.  According to our last permit the EPA is expecting us to make some improvements.  We are saving about $40,000 a year towards those improvements so we again will not have to raise the rates once the improvements are done.

 

We have done a good job with funding and planning to have the best water treatment at the lowest possible cost.

 

We will schedule a finance committee meeting on October 8th  at 7 pm. to discuss raises and make recommendations to council at the next meeting.  We would like to see the break down of what will be the cost for each fund and the total.

 

 

 

Meeting adjourned 8:17 pm

 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 
 

RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday, September 18, 2012 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Hodge, Pontsler, Searight, Heitkamp.

                       

Also attending:  Tom Beahrs, Amy Kronenberger of the Daily Standard,

Sergeant Stetler. , Judy Koesters, Nancy Leighner and Marti Lentz

 

Motion  Steiner.  Second Gehle.  Hodge called for the question.  Steiner =y, Gehle = y, Hodge = y, Pontsler = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Searight.  Second Pontsler to accept the minutes from the

September 4th, 2012  council meeting as presented.  Gehle called for the question.

Searight = y, Pontsler = y, Gehle = y, Steiner = y, Hodge = y, Heitkamp = y.

Passed 6 yes.

 

Visitors to Address Council:

 

Nancy Leighner thanked Council for the cameras installed at Shanes Park.

The Splash pad will be closed at the end of the month.  There will be cornhole, euchre games and concessions at the Community Building on Sunday, September 23rd.  The public is invited to attend.

 

Mayor’s Report and Correspondence:

 

Trick or Treat night will be October 27th from 6:00 pm – 7:30 pm.  Judging at the Fire House will begin at 8 pm.

 

Village Administrator’s Report – Jeff Long – absent.  Report by Tom Beahrs

 

Shinn Bros. have been in town doing some reseeding in needed areas.

We will be working at the park for the next couple of weeks doing some concrete and sidewalk projects.

Ashpalt crew should be in town next week.  

 

Committee Reports:

 

Finance Committee – Steve Gehle

 

Motion Searight  to pay the bills in the amount of $34,053.69.  Second Pontsler.  Gehle called for the question.  Searight = y, Pontsler =y, Gehle = y, Steiner = y, Hodge =y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to accept the Mayors Court pay in of $1,281.57.  Second Hodge.

Steiner called for the question.  Pontsler =y, Hodge = y, Steiner = y, Gehle = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

RESOLUTION 07-12

A RESOLUTION ACCEPTING THE LOCAL GOVERNMENT FUND AMOUNT AND RATE AS DETERMINED BY THE MERCER COUNTY BUDGET COMMISSION.   Rockford estimate $26,254.00   6.63%,

 

Motion Steiner.  Second Searight.  Gehle called for the question.  Steiner =y, Searight = y, Gehle = y, Hodge = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

RESOLUTION 08-12

A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFING THEM TO THE COUNTY AUDITOR.  Rockford General Fund $24,935, Current Expense $21,077, and Fire Levy $26,833.

 

Motion Hodge, Second Pontsler.  Gehle called for the question.  Hodge = y, Pontsler = y, Gehle =y, Steiner = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

The moment we have all been waiting for – we are approaching budget time!

We decided last year to handle during council so that everyone is aware of what is going on.   Basically the budget looks to be flat – in other words no major changes from last year.  The cuts we did last year should hold us through this next year.

One item on the table that needs discussed is employee pay.  There has not been a pay raise since 2009.  Once that pay increase took effect the government changed the payroll tax tables, so this raise amounted to about $5.00 per pay check.  We will be discussing this at the next council meeting along with the following time line.  October 2nd will be reviewing the water and sewer.  October 16th we will be reviewing the general fund.    Paul has turned in the police budget and we will get council some copies. 

 

Service Committee:  Gary Hodge Nothing at this time.

 

Safety Committee:    Ron Searight

 

Thanks to Nancy Leighner for bringing the house number visibility to our attention.  A press release was done to help awareness.

 

Economic Development Committee:         Eugene Steiner

 

Working on a project.  Negotiations are on going.  We should have some answers before to long.   Have asked solicitor about an ordinance regarding trailers in the village.  Tom stated this is handled in the zoning ordinance.  We need to get copies of that information to council for review. 

We are reviewing the ordinance 06-11 that reduced the height of weeds from 12” to 8”.  Some feel that 8” is still to high.  Council to review the ordinance.

 

 

Public Utilities Committee:              Greg Pontsler

 

Samples of lead and copper were taken several weeks ago.  All testing has come back fine.  This is costly, as we have to take samples and have them sent to an EPA certified lab.  Hopefully with these good results we won’t have to do the testing again for several years.

 

Rules Committee:                             Chris Heitkamp

 

A Rules Committee meeting was held before council to review the peddlers ordinance.  We have some revisions to make.  Need to change to 90 intervals.  The fee should be $30.  Update information needed with photo id and background check.  Question was brought up – who pays for the background check.  Sergeant Stetler said that the police can do some areas of background checking for free. 

Chris to check with Paul to see how extensive a check we can do and how much it would cost to do more extensive checking.   We want to make sure the community is safe. 

Old Business

Our current liability insurance would not cover the radio station.  We would need a specialized coverage.  We will be getting a quote and report back to Council.  The quote has not come in yet.

New Business

Shanes Park Board is in need of a new member.  If you are interested in the park and want some input, please contact Sandy Schaffner or Lisa at the Village office.

Meeting adjourned 8:04 pm

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 
 
 

VILLAGE OF ROCKFORD EMERGENCY RESPONSE SAFETY NOTICE Posted 9-11-2012

IN CASE OF AN EMERGENCY:

PLEASE MAKE SURE YOUR HOUSE NUMBERS CAN BE SEEN SO EMERGENCY PERSONNEL CAN FIND YOU IN A TIMELY MANNER.

* MAKE SURE THE NUMBERS ARE VISIBLE FROM THE STREET IN BOTH DIRECTIONS DURING THE DAY AND AT NIGHT. 

* FOR EASE OF FINDING YOUR HOUSE THE NUMBERS NEED TO BE BOLD ENOUGH TO STAND OUT AND BE LOCATED NEAR A FRONT DOOR OR MAILBOX.  THESE ARE COMMON LOCATIONS FOR EMERGENCY PERSONNEL TO LOOK FOR HOUSE NUMBERS.

*AT NIGHT A LIGHT ON THE NUMBER AND/OR A PORCH LIGHT IS HELPFUL. 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, September 4, 2012 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present: Gehle, Steiner, Pontsler, Searight, Heitkamp.

Hodge - absent

                       

Also attending:  Tom Beahrs, Amy Kronenberger of the Daily Standard,

Chief May, Judy Koesters, Nancy Leighner and Marti Lentz

 

Motion  Steiner.  Second Gehle to accept Agenda as orders of the day with addition of Resolution 06-12.

Searight called for the question.  Steiner = y, Gehle, Searight, Pontsler = y,

Heitkamp = y.   Passed 5 yes.

 

Motion: Searight.  Second Pontsler to accept the minutes from the

August 21, 2012 council meeting as presented.  Gehle called for the question.

Searight = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y,

Passed 5 yes.

 

Visitors to Address Council:

 

Thank you to Nancy Leighner for bringing zucchini bread to meeting !

 

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long – absent.  Report by Tom Beahrs

 

Grinding on the streets may begin this week.

We will be contacting the engineering firm to get the contractor back in the village to complete some reseeding.

Several light poles were replaced this week.  Other lights should be repaired.

We purchased a used leaf machine from Coldwater for $5,000.

Tom will be filling in for Jeff while he is on medical leave at least a month.

 

 

 

 

 

 

 

Committee Reports:

 

Finance Committee – Steve Gehle

 

Motion Steiner  to pay the bills in the amount of $22,355.65.  Second Searight.  Pontsler called for the question.  Steiner = y, Searight = y, Pontsler = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

A meeting before council regarding the Fire Levy and Dublin Township was held and the recommendation from the committee is to withdraw the Fire Levy on the November 6th ballot.    Dublin Township will run a Fire Levy for fire protection that includes the Village of Rockford.  There is no need for 2 levies.

 

RESOLUTION 06-12

A RESOLUTION WITHDRAWING THE LEVY FOR RENEWAL TAX FOR FIRE PROTECTION IN EXCESS OF THE TEN MILL LIMITATION.

 

Motion Searight.  Second Heitkamp.  Steiner called for the question.  Searight = y, Heitkamp =y, Steiner = y, Gehle = y, Pontsler = y.  Passed 5 yes.

Service Committee:           Gary Hodge -absent

Safety Committee: Ron Searight

Nothing at this time.

Economic Development Committee:    Eugene Steiner

Nothing at this time.

Public Utilities Committee:                      Greg Pontsler

Nothing at this time.

Rules Committee:                          Chris Heitkamp

There will be a re-scheduled committee meeting on September 18th to review the proposed new Peddlers and Solicitor ordinance at 6:30 pm.

Old Business

Our current liability insurance would not cover the radio station.  We would need a specialized coverage.  We will be getting a quote and report back to Council.

New Business

Meeting adjourned 7:41 pm

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 
 

                        Village of Rockford RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, August 21, 2012 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, Hodge, Pontsler, Searight, Heitkamp.

                       

Also attending:  Jeff Long, Amy Kronenberger of the Daily Standard, Jim Crocker, Mr. and Mrs. Roy Thompson, Chief May

 

Motion  Steiner.  Second Gehle to accept Agenda as orders of the day.

Pontsler called for the question.  Steiner = y, Gehle,  Pontsler, Hodge, Searight,

Heitkamp = y.   Passed 6 yes.

 

Motion: Searight.  Second Heitkamp to accept the minutes from the

August 7, 2012 council meeting as presented.  Hodge called for the question.

Searight = y, Heitkamp = y, Hodge = y, Gehle = y, Steiner = y, Pontsler = y.

Passed 6 yes.

 

Visitors to Address Council:

 

Jim Cocker addressed council regarding a lot wattage radio station for the Village.  At some point the FCC will be allowing smaller areas to obtain a license for a 100 watt radio station.   Jim would fill out the required paperwork and be in contact with the FCC.  The Village would need to supply some space and some electricity.  Jim would take care of the equipment and be the General Manager of the station.   The station would broadcast public service announcements, music, and possibly have several call in type shows.   There are several others like this in the area such as Russells Point.  Radius would be 6 to 7 miles.  Several questions were brought up about who would be responsible and liability issues.  The proposal will be discussed by the Service Committee and they will contact Jim with an answer. 

 

Thank you Jim for the information.

 

Mayor’s Report and Correspondence:

 

 

Village Administrator’s Report – Jeff Long

 

Pre-construction meeting to take place on Thursday regarding the paving of the streets.  We are getting the streets prepped and ready.  Should begin early September.  We will take the grindings if possible for use in other areas.

 

Waterplant aerator blower motor was replaced. 

 

Gene – Post light on East and Second – been 2 weeks and still not working.

There is a hole near the area where the water leaks took place a couple of weeks ago that is still not filled in.   

 

Committee Reports:

 

Finance Committee – Steve Gehle

 

Motion Steiner  to pay the bills in the amount of $13,816.68.  Of that $6,720.00 is the Fire equipment grant monies. Second Hodge.  Pontsler called for the question.  Steiner = y, Hodge = y, Pontsler = y, Gehle = y, Searight = y, Heitkamp = y.

Passed 6 yes.

 

Service Committee:   Gary Hodge

 

The Service committee met before council to discuss the ongoing trash problems.  We will be taking a more direct approach.  There will be a better logging system so that council can stay informed regarding each property.  Committee asked Jeff to report to the police problem areas that are seen while working in the village.

The goal is to be as clean as possible without infringing on people’s rights.

 

Safety Committee:     Ron Searight

 

Nothing at this time.

 

Economic Development Committee:            Eugene Steiner

 

An Open House was held at the New Horizons Daycare Center on August 16th.  It was well attended.  If anyone wants information they are to contact Amanda Smith the Director of the daycare at 419-363-3064.  There will be 5 employees to begin on September 4th when the daycare opens.

 

The Grand Opening for the Rockford Clark Station was held on August 18th

 

Public Utilities Committee:                Greg Pontsler

 

ORDINANCE 04-12

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS AND DECLARING AN EFFECTIVE DATE.

 


First reading 07/17/12

2nd reading – 08/07/12

3rd reading – 08/21/12

 

Motion Pontsler, Second Hodge,  Steiner called for the question.  Pontsler = y, Hodge = y, Steiner = y, Gehle = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

 

Rules Committee:                              Chris Heitkamp

 

There will be a committee meeting on September 4th to review the proposed new Peddlers and Solicitor ordinance at 6:30 pm.

Old Business

 

South Main Street buildings to be torn down in September.  The deadline is the end of the year.  There is a lot of paperwork involved.

New Business

 

Meeting adjourned 8:12 pm

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

The Rockford Tree Commission was recognized and presented the National title of Tree City USA at the annual banquet for 23 years of tending to and replacing trees in Rockford. The banquet was held on May 9 in Rockford and represented Tree City recipients from Northwest Ohio. Other communities co-hosting the event with Rockford were the villages of Rockford, Coldwater and Ft. Recovery as well as their tree commissions. The Ohio Department of Natural Resources, Division of Forestry, were the presenters and they honored the communities for their ongoing efforts to maintain and improve the quality of life in their respective communities through a comprehensive street tree management program. These three communities were recommended by the Urban Forester to the Arbor Day Foundation for their awards based on meeting four standards: a tree ordinance; an active tree commission; a forestry program supported by $2 per capita; and an annual Arbor Day Proclamation and activity. The State of Ohio has more Tree City USA than any other state with 249 this year.52 are from the Northwest and all of them were honored in Rockford at the Community Building ceremony. Shown above are Rockford Tree Commission Members: Ed Long, Tim Williams, Tom Ransbottom, Bob Bollenbacher; Steve Gehle and Karen Long.
 
MERCER COUNTY TREE COMMISSIONS SPONSOR BANQUET

The Villages of Coldwater, Fort Recovery, and Rockford will host the Northwest Ohio "Tree City" awards program at the Community Building in Rockford on May 9, 2012. The Village of Rockford has been a Tree City for the past 23 years. The "Tree City USA" awards are presented by the Ohio Department of Natural Resources, Division of Forestry, to communities for ongoing efforts to maintain and improve the quality of life through a comprehensive street tree management program.

The state of Ohio currently boasts the greatest number of Tree Cities in the country with a grand total this past year of 249. 52 of Northwest Ohio's communities are Tree Cities and are being recognized for their achievements at the Mercer County's awards ceremony.

Pictured: Red Horse Chestnut tree on Main Street of Rockford.

 
 
 

RECORD OF PROCEEDINGS on July 17, 2012

 

Council called to order by Mayor Amy Joseph on

Tuesday, July 17, 2012 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present:  Gehle, Steiner, Hodge, Heitkamp. Pontsler and Searight - absent

                       

Also attending:  Jeff Long, Amy Kronenberger of the Daily Standard, Marti Lentz, and Nancy Leighner

 

Motion  Steiner.  Second Hodge to accept Agenda as orders of the day.

Gehle called for the question.  Steiner = y Hodge = y, Gehle = y, Heitkamp = y.   Passed 4 yes.

 

Motion: Gehle.  Second Heitkamp to accept the minutes from the

June 19, 2012 council meeting as presented.  Hodge called for the question.

Gehle = y, Heitkamp = y, Hodge =y, Steiner = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Nancy reported that Angela Zimmerman is running for Congress and will be in Rockford on Thursday – July 19th from 3 – 5 pm.  This will be good publicity for the Rockford area.  She will be touring Fremont, Tu-way and Landmark.

Cameras for the park will be installed soon.

Mayor’s Report and Correspondence:

Thank you note:  We would like to commend the Village clean up crew for their quick response to our recent storm.  Thank you to that crew and the Village of Rockford.  Sincerely, Carl and Nila Swander

Village Administrator’s Report – Jeff Long

Salt bids were opened on July 16th at noon.  We had 3 bids – Morton Salt, Cargill and North American Salt Co.  The low bidder was North American Salt with a bid of $100.83 per ton. 

Motion Steiner, Second Gehle to award the salt bid to North American Salt Co.  Hodge called for the question.  Steiner = y, Gehle = y, Hodge = y, Heitkamp = y.  Passed 4 yes.

Roadway improvement bids were opened on July 13th.   The engineering estimate was $225.000.  We had 4 bids.  The low bidder was Lica Construction with a bid of  $162,871.53. 

Motion Gehle.  Second to Heitkamp to award the bid to Lica Construction.  Steiner called for the question.  Gehle = y, Heitkmap = y, Steiner = y, Hodge = y.  Passed 4 yes.

 

Jeff will be meeting with the engineers on Friday to review the roadway improvement plans.

Committee Reports:

Finance Committee – Steve Gehle

Motion Hodge  to pay the bills in the amount of $26,656.35.  Second Heitkamp.  Gehle called for the question.  Hodge = y, Heitkamp = y, Gehle = y, Steiner = y.

Passed 4 yes.

Motion Hodge to accept the Mayors Court pay in of $203.00.  Second Gehle.  Heitkamp called for the question.  Hodge = y, Gehle = y, Heitkamp = y,

Steiner = y.  Passed 4 yes.

The Finance committee met on July 10th to review budget issues.  The income tax refund line item is running close.  We may have to increase that next year.   Everything was left as is for now with plans to work on any cuts this fall.

We had a budget hearing before Council at 7 pm.  The prelimary budget will be turned in to the Mercer County Auditor for their review.

Service Committee:  Gary Hodge

Nothing at this time.

 

Safety Committee:    Ron Searight

RESOLUTION 04-12

A RESOLUTION DECLARING IT NECESSARY TO LEVY A RENEWAL TAX FOR FIRE PROTECTION.

Motion Gehle, Second Steiner to approve Fire Protection Levy for the November ballot.  Hodge called the question.  Gehle = y, Steiner = y, Hodge = y, Heitkamp = y.  Passed 4 yes.

Economic Development Committee:         Eugene Steiner

Scheduled an Economic Development meeting on August 7th at 7 pm before Council meeting.

Public Utilities Committee:              Greg Pontsler

 

ORDINANCE 04-12

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS AND DECLARING AN EFFECTIVE DATE.

 


First reading 07/17/12

Rules Committee:                             Chris Heitkamp

Committee recommends amending the Employee Handbook Section 11.3 Bereavement Pay to include Step Parents and Step Children time off with pay not to exceed three days.  A longer leave may be granted with written permission.

Motion Heitkamp.  Second Steiner.  Hodge called for the question.  Heitkamp =y, Steiner = y, Hodge = y, Gehle = y.  Passed 4 yes.

ORDINANCE 03-12

AN ORDINANCE ESTABLISHING AND CLARIFYING THE MOST CURRENT LEGISLATION ON SUBJECTS WITH DUPLICATED OR PRIOR LEGISLATION AND DECLARING AN EFFECTIVE DATE.

1ST reading – 06/19/12

2nd reading – 07/17/12

Old Business

 

Several complaints have been brought up regarding the parking on Front Street.  Original plan was to have parking on only one side of the street, but was never done.  Once street was complete it didn’t seem like we needed to implement that plan.  Now residents are requesting that the issue be reviewed.  Mayor will give information to Gary Hodge so he can talk to people.  Gary and Jeff will go down front street and review the situation.  Let it be noted that several residents are parking the wrong way on the street which can cause some confusion.

Steiner has had some question about when the buildings in the downtown will be taken down.  Permission to proceed was just this week – July 15th.  There is a deadline and that information will be given to Rob Belna. 

 

New Business

Rockford Recreation requested approval to proceed with the Diamond 5 vision.

Motion Gehle, Second Heitkamp, Steiner called for the question.  Gehle = y, Heitkamp = y, Steiner = y, Hodge = y.  Passed 4 yes.

Tom Rogers of The Belle requested street closure for the August 11th 3rd Annual Sock Hop and Cruise in. 

Motion Steiner.  Second Gehle.  Heitkamp called for the question.  Steiner = y, Gehle = y, Heitkamp = y, Hodge = y.  Passed 4 yes.

Meeting adjourned 7:48 pm

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Council President Steve Gehle on Tuesday, June 19, 2012 at 7:30 pm at the Rockford Village Hall. 

Mayor Joseph absent.
 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Hodge, Pontsler, Searight, Heitkamp.

                       

Also attending:  Amy Kronenberger of the Daily Standard, Chief May,

Jeff Long,

 

Motion  Steiner.  Second Pontsler to accept Agenda as orders of the day.

Searight called for the question.  Steiner = y, Pontsler =y, Searight = y,

Gehle =y, Hodge = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Searight.  Second Pontsler to accept the minutes from the

June 5, 2012 council meeting as presented.  Steiner called for the question.

Searight = y, Pontsler = y, Steiner = y, Gehle = y, Hodge = y, Heitkamp = y.  Passed 6 yes. 

 

Visitors to Address Council:

 

Jim Crocker was scheduled but didn’t show up.   

 

Mayor’s Report and Correspondence: 

 

Village Administrator’s Report – Jeff Long

 

Park looked good for Community Days.  107 cars at the Car Show.

Regarding the Larson questions at the last meeting Council decided to keep the easement and not vacate the alley.

  

Committee Reports:

 

Finance Committee – Steve Gehle

 

Motion Steiner to pay the bills in the amount of $103,900.31.  Second Pontsler.  Hodge called for the question.  Steiner = y, Pontsler = y, Hodge = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 6 yes.

 

Finance meeting scheduled for July 10th at 7 pm to review 1st half of 2012.

 

Budget Hearing on July 17th at 7 pm.  Budget needs to be at the Auditors office by July 20th

 

 

Service Committee:   Gary Hodge

 

Nothing at this time.  Will not be here for the July 3rd meeting.

 

Jeff to check on moving the pallets behind the Beougher’s home.

 

Safety Committee:     Ron Searight

 

Nothing at this time. 

 

Economic Development Committee:            Eugene Steiner

 

Nothing at this time. 

 

Public Utilities Committee:                Greg Pontsler

 

Nothing at this time. 

 

Rules Committee:                              Chris Heitkamp

 

ORDINANCE 03-12

AN ORDINANCE ESTABLISHING AND CLARIFYING THE MOST CURRENT LEGISLATION ON SUBJECTS WITH DUPLICATED OR PRIOR LEGISLATION AND DECLARING AN EFFECTIVE DATE.

 

1ST reading – 06/19/12

Committee recommends amending the Employee Handbook Section 11.3 Bereavement Pay to include Step parents and step children time off with pay not to exceed three days.  A longer leave may be granted with written permission.

 

Council discussed and will make a decision at the next meeting.  Several thought to change to 2 days instead of 3.

 

We need to let people know that we can go on the property with notification.  Need to check with Judy to establish rates and have it approved by council.

 

Paul, Chris and Jeff to meet with Judge Sheer to see what we can do. 

 

Old Business

 

July 3rd meeting – Gary and Steve will not be attending. 

 

New Business

 

Speed limit from 118 South should be 35.  Need sign to lower the speed to 35 mph ahead.  Would like yellow sign like Ohio City. 

 

Meeting adjourned 8:10 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, May 15, 2012 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Hodge, Pontsler, Searight, Heitkamp.

                       

Also attending:  Amy Kronenberger of the Daily Standard, Chief May,

Sgt. Stetler

 

Motion  Steiner.  Second Hodge to accept Agenda as orders of the day.

Gehle called for the question.  Steiner = y, Hodge = y, Gehle = y, Pontsler = y,

Searight = y, Heitkamp = y.  Passed 6 yes.

 

Motion: Searight.  Second Gehle to accept the minutes from the

April 17, 2012 council meeting as presented.  Hodge called for the question.

Searight = y, Gehle = y, Hodge = y, Steiner = y, Pontsler = Heitkamp = y.

Passed 6 yes.

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Police bring up Adam Kraning from Auxilary to part-time.  Motion Hodge.

Second Steiner, Searight called for the question.  Hodge = y, Steiner = y, Searight = y,  Gehle = y, Pontsler = y, Heitkamp = y, Passed 6 yes.

 

Village Administrator’s Report – Jeff Long

 

The Splash Pad will be open Memorial Day weekend. 

 

Question:  Check when Time Warner contract expires.

 

 

Committee Reports:

 

Finance Committee – Steve Gehle

 

ORDINANCE 02-12

Wage ordinance for Junk Inspector - $15.00 per hour as an emergency.

 

Motion Steiner.  2nd Searight to pass as emergency.  Hodge called for the question.  Steiner = y, Searight = y, Hodge = y, Gehle = y, Pontsler = y,

Heitkamp = y.  Passed 6 yes.

 

Motion to approved Ordinance 02-12 Searight.  Second Hodge.  Heitkamp called for the question.  Searight = y, Hodge = y, Heitkamp = y, Gehle = n, Steiner = y,

Pontsler = n.  Passed 4 yes. 

 

Motion Steiner to pay bills as submitted.  Second Pontsler.  Searight called for the question.  Steiner = y, Pontsler = y, Searight = y, Gehle = y, Hodge = y,

Heitkamp = y.  Passed 6 yes.

 

Motion Hodge to approved the Ambulance Contract.  Second Gehle.  Pontlser called for the question.  Hodge =y, Gehle = y, Pontsler = y, Steiner = y Searight = y, Heitkamp = y.  Passed 6 yes.

 

Service Committee:   Gary Hodge

 

Report given on junk citing.  All but 3 have complied.  Gary will meet with Adam.

 

Safety Committee:     Ron Searight

 

The Rockford EMS Squad needs people.  The Celina EMS is currently covering the 6 am – 9 am time slot as we don’t have enough people.   Please contact the Village office if interested. 

 

There will be a safety meeting on May 29th at 7 pm.

 

 

Economic Development Committee:            Eugene Steiner

 

 

Nothing at this time.

 

 

Public Utilities Committee:                Greg Pontsler

 

Landlords need to inform potential renters of the $225 water and sewer deposit. 

 

Rules Committee:                              Chris Heitkamp

 

Sidewalk cracked near Ransbottoms on Market St.

 

Nothing else at this time.

 

Old Business

 

Grass continues to be mowed towards the street.  Jeff to draft a letter to explain why this should not be done.   Copy of letter to be mailed to those mowing grass clippings on to the street with a copy of the letter to the police.

 

New Business

 

Meeting adjourned 8:10 pm

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on Tuesday, April 17, 2012 at 7:30 pm at the Rockford Village Hall.

 

Invocation was given by Gene Steiner

 

Pledge of Allegiance

 

Those present:  Gehle, Steiner, Hodge, Pontsler, Heitkamp.

            Searight - absent

                       

Also attending:  Amy Kronenberger of the Daily Standard, Chief May, and

Mr. and Mrs. Roy Thompson

 

Motion  Steiner.  Second Hodge to accept Agenda as orders of the day.

Pontsler called for the question.  Steiner = y, Hodge = y, Pontsler = y,

Gehle = y, Heitkamp = y.  Passed 5 yes.

 

Motion: Gehle  Second Heitkamp to accept the minutes from the

April 3, 2012 council meeting as presented.  Hodge called for the question.

Gehle = y, Heitkamp = y, Hodge = y, Steiner = y, Pontsler = y.  Passed 5 yes.

 

Visitors to Address Council:

 

Mr. Roy Thompson discussed the extension of Columbia Street and the dedication of a utility easement to the Village.  This should actually be a Village right of way.   Once the other property owners, May and Collins, are ready to dedicate their portion for the right a way,  along with Thompson to the Village, May will be able to access his property.  This will be needed for the next possible subdivision.  This is in the best interest of the property owners and the Village. 

Just need to contact all involved and get some paperwork done. 

 

Mayor’s Report and Correspondence: 

 

Village Administrator’s Report – Jeff Long

 

Paul and Jeff worked on the Emergency Operating Plan for the Village and have that completed for Council review.  Council also received, via email, the Mercer County Emergency Plan as they tie in together.  Please review information and we can discuss at the next Council meeting anything else that may need to be added.  Once completed we will give copies to the Fire Department, Parkway School and

New Horizons.  Our Fire Department is dedicated and well trained.  They probably already have these procedures in place and are prepared to act. 

Thanks to Paul for helping with this project.

 

Waterline boring on West Street took place yesterday.  Looking at mid May for street patch work.  We will be bidding the street resurface work in May.  Money to be released in July.  Looking at resurfacing First, Second Streets, 1st block of Columbia, all of Franklin and several other areas.  Contracts will be awarded in

July or August and work will begin after that.  There are not enough funds for total reconstruction projects on all streets.  There will be some curb work done to finish the catch basin areas.  Yard repairs should begin soon.

 

Heitkamp had a question about parking a camper in an alley.  Improved or unimproved alleys should not be blocked at any time.  (Emergencies, plowing,

spraying for bugs, etc.)

 

Committee Reports:

 

Finance Committee – Steve Gehle

 

Motion Pontsler.  Second Heitkamp to pay bills in the amount of $49,069.24 Hodge called for the question.  Pontsler = y, Heitkamp = y, Hodge = y, Gehle = y, Steiner = y.  Passed 5 yes.

 

Motion Pontsler.  Second Hodge to accept the Mayors Court pay in of $617.00. Gehle called for the question.  Pontsler = y, Hodge = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

Answer to Debt Service question.  The 1986 sewer plant / lagoo construction will be paid off this month.  BUT – we have been holding off the EPA on upgrade requirements until our load was paid off so we wouldn’t have to increase rates. 

 

Therefore a Motion by Hodge.  Second Pontsler to continue the debt service payments in order to get started on saving for future 2013/2014 sewer plant upgrades.  Gehle called for the question.  Hodge = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y.  Passed 5 yes.

 

There is no need to reduce rates and then increase rates again in 6 months.

We will use these funds as leverage to get additional grant monies for the project.  Once project is complete we will be up to date (EPA requirements) and efficient.  There should be no reason to raise rates.   

 

Service Committee:   Gary Hodge

 

Have had some complaints about the junk patrol.  Time will take care of these issues and those not in compliance will comply.   

 

Safety Committee:     Ron Searight - absent 

 

Economic Development Committee:            Eugene Steiner  

 

The next RADC meeting will be April 23rd at the Library basement at 7:30 pm 

 

 

Public Utilities Committee:                Greg Pontsler  

 

 

Rules Committee:                              Chris Heitkamp 

 

 

Old Business

 

According to the handbook – compensation should be determined by Ordinance by the Village Council.  Lisa to have Judy prepare an Ordinance for the new position and wage as an emergency.  This should be ready for the next Council meeting. 

 

New Business 

 

Meeting adjourned 8:10 pm 

 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

 

 
 
 
 
 
 
 
 
Golf Cart and ATV Driving Rules

Village of Rockford Rules for Golf Carts / ATV operation
on streets:

1.  Must have a valid drivers license
2.  Insurance on cart (must be shown if asked by Law Enforcement)
3.  Front and Rear lights if operated at night
4.  Obey all normal traffic laws
5.  Not to be driven on Main Street in business district
6.  Not to be driven over 20 mph on any street

 
 
 
 
Council Buys Golf Cart as New Cruiser
Patrolmen in Rockford are using a new mode of transportation this summer (2010). The Rockford Village council bought a new $5,100 golf cart for the Police Department. It is gasoline powered, and is so far using a lot less gasoline than the cruisers.

Chief Paul May uses it just like the cruiser or their bicycles when it comes to investigating complaints and ticketing motorists.  Paul used it last weekend to help with the 5K run.

It can get in a lot tighter spots than the original mode of operation. 

 

 
Police Remind Motorists
Due to recent power outages and the upcoming winter weather, the Rockford Police reminds motorists of the law when approaching an intersection with a malfunctioning traffic signal. The law does allow for citations if a motorist enters the intersection before coming to a complete stop. It is NOT a caution ~ it is an all stop - 4 way stop. Thank you - Chief Paul P. May III
 
 
 
 
Rockford Police Remind Parents to Talk with Their Children About Playing Outside.
Teach children the following pedestrian safety rules:
  • Do not cross the street alone if younger than age 10.
  • Never play in the road.
  • Always try to walk on paths or sidewalks. If there are no sidewalks or paths, walk facing road traffic.
  • Look both ways for danger before and while crossing the street.
  • Walk, do not run, into the street.
  • Dress in bright colors or wear retroreflective materials so drivers can easily see you.

Teach children the following bicycle and motorbike safety rules:

  • Wear a bicycle or motorcycle helmet on every ride. Check to see if your helmet should have a safety certification.
  • Ride so drivers and cyclists can see you.
  • Look both ways for oncoming vehicles before turning or crossing a street. Go only when it is clear.
  • Watch out for potholes, cracks, rocks, wet leaves, storm grates, railroad tracks or anything that could make you lose control of your bike.
  • Make sure your bike fits your height, weight and age.
You may also look up other safety rules / guidelines at safekids.org

 

 
 
 

The Rockford Police Offers "House Check” to Citizens Leaving for the Holidays

The Rockford Police is reminding citizens that if they are leaving for more than one day for vacation, please contact the Police. The Rockford Police offer "House Checks”. A simple form is filled out, and the Police Department will check the outside of your residence while you are gone. Many times, people will leave for three or four days and don't think to advise the local Police. We will check your residence twice a day for anything out of the ordinary. You simple stop in or call and a form is filled out with name, address, telephone numbers and key holders. The Rockford Police generally do not enter your residence unless there is something wrong, and then a key holder is contacted. This is also used during vacation time or for some residents who leave for the winter. The Rockford Police can be reached at 419 363 3215 or e-mail rockfordpd@bright.net. We encourage residents that are leaving to make us aware. Thank you Chief Paul P. May III

 
 
 
 
Rockford Police Reminds Citizens to Never Leave Children Unattended in a Motor Vehicle

The Holiday Season is fast approaching and the Rockford Police would like to remind citizens of the dangers of leaving children unattended in Motor Vehicles. The Centers for Disease Control and Prevention reports that from July 1, 2000 through June of 2001 an estimated 9,160 children (14 and younger) where treated in hospitals from injuries caused by being left in unattended vehicles.

The Rockford Police offer the following safety tips for parents:

1. Plan ahead to use drive-through services where available such as pharmacies and banks.
2. Use your debit card or credit card at gas pumps.
3. Have the grocery clerk load your bags and return the cart.
4. Keep vehicles locked at all times- even at home in the garage.
5. Never leave car keys within reach of children
6. Ensure that your garage doors have sensors that will not allow the door to come down if "beam is broken".

"Most police agencies offer emergency "Unlock of Vehicle" if a child is locked inside. A simple chore of running in for milk could result in an unintended injury to your most precious cargo. Remember NO ONE would leave a million dollars in their vehicle or leave their child play with a loaded gun, so NEVER LEAVE YOUR CHILD INSIDE an unattended motor vehicle. For more information please visit www.kidsincars.org " says Paul P. May III, Chief of Police, Village of Rockford.

 
 
 
 
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